605 Document Control jobs in Singapore

Pacific Law Corporation is seeking a Private Conveyance Secretary to join our team in the Conveyance Department. The ideal candidate should have at least 2 years of experience in Conveyancing matters.

• Handling full sets of Conveyancing procedures
• Making appointments and phone calls to clients
• E-stamping, lodgements, title searches, bankruptcy search and other related tasks

The selected candidate will be expected to possess excellent organizational skills, attention to detail, and the ability to work independently.

Required Skills:

• Microsoft Office
• Legal Documents
• Microsoft Excel
• Travel Arrangements
• Data Entry
• Bankruptcy
• Title Searches
• Accounting
• Administrative Support
• Team Player
• Microsoft Word
• Real Estate

Job Responsibilities

• Provides effective document control support to project teams;
• Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner
• Ensures that all maintenance of documents is in accordance with Document Control procedures;
• Inputs and maintains document data into standard registers ensuring that information is accurate and up to date for both incoming and outgoing project documents as well as drawings;
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference;
• Generates various document control reports as required
• Ensures that controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients as applicable;
• Maintains updated records of all approved documents and drawings and distribution list clearly;
• Maintains the files and control logs as required by the project;
• Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project.

Job Requirements

• GCE O levels
• At least 6 years of relevant experience
• Good MS Office skills
• Proficient with web based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knows ISO standards

• Provides effective document control support to project teams;
• Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner
• Ensures that all maintenance of documents is in accordance with Document Control procedures;
• Inputs and maintains document data into standard registers ensuring that information is accurate and up to date for both incoming and outgoing project documents as well as drawings;
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference;
• Generates various document control reports as required
• Ensures that controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients as applicable;
• Maintains updated records of all approved documents and drawings and distribution list clearly;
• Maintains the files and control logs as required by the project;
• Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project.
Job Requirements
• GCE O levels
• At least 6 years of relevant experience
• Good MS Office skills
• Proficient with web based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knows ISO standards

Responsibilities:

• Ensuring smooth and efficient operation of clerical and organisational tasks including international trade affairs
• Preparing and formatting documents, reports, and presentations, maintaining filing systems, and managing office supplies.
• Assist in market research for data preparation
• Handling of contract drafting and invoice processing
• Coordination of import and export customs declaration document preparation

Requirements :

• Minimum Diploma is highly preferred
• Minimum 2 years of administrative duties experience with international trading related
• Good written and verbal communication skills
• Proficiency in Microsoft Word, Excel and PowerPoint
• Familiar with financial software experience is preferred
• Must be able to communicate, read and write Chinese for liaising with Chinese speaking vendors and customers.

All applications will be treated confidentially.

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EA Licence No.: 24C2507

Direct message the job poster from Omega 365 Singapore

About the Role

Responsibilities

• Provide support to engineers in compiling reports, letters and drawings for submission.
• Coordinate with engineering, client & contractors to ensure schedules are followed
• Ensure client’s requirements on the submitted documents are fulfilled in a timely manner
• Perform quality control and maintenance of the documents (electronic and hard copy documents) as per company procedure.
• Scan and upload documents in the ‘Project Team’ SharePoint and ensure all documentation is discoverable and accessible.
• Disseminate, monitor and track all documents.
• Securely backup all documentation.
• Carry out administrative duties as and when required.

Qualifications

• Minimum 2 years of relevant experience
• Proficient in MS Office, particularly MS Excel
• Familiar with ISO 9001 is preferable
• Independent with good time management skills and the ability to work in a fast-paced environment with minimum supervision
• Team player with good organizational and problem-solving skills

Pay range and compensation package

Salary 4,000 per month

Working Hours

5-day work week, Monday to Friday, 8:30 am to 5:30 pm

Additional Information

Work Location, Pandan Road, West area

Transportation provided from Clementi MRT

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Oil and Gas

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Duties and Responsibilities of Document Control cum Admin Assistant

1) Assist Engineer in coordinating all document control activities.

2) Control of Design Project files and customer database.

3) Perform tracking, printing, archiving and distribution of documents.

4) Liaise with each department on the calibration of measuring tools.

5) Update and compilation of Engineering data.

6) Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information

GENERAL ADMIN

1) Scan office materials, locate and compile information and format reports, graphs, tables, records, and other sources of information

2) Operate and coordinate servicing of office equipment such as copier, fax machine, scanners, etc

3) Coordinate and assist with planning of office activities, teleconferences, meetings and to coordinate events, receptions, workshops, conferences and high-level committee/board meetings as requested

4) Purchase and manage office stationery and pantry inventory

5) Prepare travel expense reimbursements, invoices and journal entries

6) Coordinate travel arrangements and itineraries

7) Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports.

8) Maintain the security of confidential information

Education Qualification:

Minimum Diploma

Experience / Skill Required

- 1-3 years experience in Document Control in LTA projects / Civil Engineering / Construction Company

- Good interpersonal and communication skills and able to interact with people of all levels

- Must be able to work on alternate half day Saturdays

- Able to start work within 2 weeks after job offer will have an added advantage

Other Requirements:

1) Must be willing to learn

2) Good team player

Full Time

Minimum Qualification Level

GCE 'N' Level

Monthly Salary Range (SGD)

$2,500 - $3500

Position Overview:

Piinacle Servovalve Services Pte Ltd is seeking a highly qualified and competent professional for the role of Document Control CUM HSE Executive . This role demands precision, accountability, and a strong command over both document management systems and health, safety, and environmental (HSE) standards.

Only candidates meeting the strict qualifications below will be considered.

Key Responsibilities:

Document Control:

· Manage and control technical and operational documents with absolute accuracy in both hard and digital formats.

· Utilize ShareCat , SharePoint , and SAP for document tracking, version control, and secure data management.

· Ensure engineering documents, drawings, and other project pacifications are transmitted promptly as per the agreed time frame with the client

· Ensure zero deviation in document control logs, registers, and transmittals in line with company and client protocols.

HSE Compliance & Execution:

• Implement and strictly enforce HSE protocols, procedures, and company safety regulations across all work environments.
• Maintain comprehensive records of inspections, incident reports, and employee safety training logs.
• Conduct risk assessments, emergency drills, and safety audits with full documentation and corrective action tracking.
• Promote a zero-incident culture through rigorous oversight and continuous improvement in safety practices.

Minimum Requirements (Strictly Enforced):

• Possess a recognized degree / master’s degree in any discipline.
• Hold an International NEBOSH Certification (General Certificate or higher) – strictly mandatory. Candidates should have successfully completed IG 1 as a minimum.
• Hands-on experience in document control and familiar with HSE standards related to workplace health and safety
• Proficient in ShareCat, SharePoint and preferably SAP
• Exceptional attention to detail, document accuracy, and compliance with safety and regulatory standards.
• Only candidates who meet ALL the above criteria will be considered.

We are seeking an Administrative Support Executive to join our esteemed organization in the ICT industry.

• Employment Type: Permanent
• Position: Sales Admin Executive
• Location: West, Singapore
• Working Hours: Monday to Friday, office hours

• Provide administrative support to the sales team, including preparing quotations and processing documents.
• Handle incoming sales inquiries through phone and email professionally and promptly.
• Ensure accurate entry and maintenance of sales order data.
• Coordinate logistics and delivery schedules to meet customer expectations.
• Liaise with customers and suppliers to ensure smooth day-to-day operations.
• Manage invoice processing for contractors and vendors.
• Assist with general tasks and assignments as directed by the reporting manager.
• Support the end-to-end management of sales orders for timely fulfillment.

• At least 1 year of relevant work experience, with a minimum GCE "O" Level qualification
• Proficient in Microsoft Office
• Familiar with order processing workflows
• Experience in logistics coordination is a plus

We are seeking an administrative support professional to join our team. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to multitask.

• Administrative tasks such as filing, data entry, and photocopying
• Supporting the day-to-day operations of the office
• Maintaining accurate records and files
• Providing exceptional customer service

• Proficiency in Microsoft Office
• Ability to work independently and as part of a team
• Excellent time management and organizational skills
• Familiarity with office equipment and software

• A competitive salary and benefits package
• Ongoing training and development opportunities
• A dynamic and supportive work environment
• The chance to be part of a successful and growing organization