196 Document Management Specialist jobs in Singapore

Job Title: Document Management Specialist

• Manage and maintain project records in accordance with established procedures.
• Coordinate the creation, distribution, and tracking of documents throughout all project stages.
• Oversee document review, approval, and documentation to ensure efficient project progress.

Job Scope Includes:

1. Developing and maintaining a current and organized project document management system.
2. Coordinating document status and distribution with the project team.
3. Auditing documents to ensure accuracy and adherence to prescribed protocols.
4. Providing support for change control and document control processes.
5. Tracking all document correspondences and transactions.
6. Filing and archiving documentation for easy retrieval.
7. Assisting completion of requests, searches, and queries.
8. Preparing and handing over final as-built documentation.

Requirements:

• Minimum O levels certificate or equivalent qualification.
• At least 5 years of relevant working experience in registry and document management.
• Excellent document control skills; knowledge on ISO 9001 standards is highly preferred.
• Proficient in Microsoft Office, adept at spreadsheets and file management systems.
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS).

The ideal candidate should possess strong organizational skills, attention to detail, and excellent communication skills. A keen eye for accuracy and ability to work independently is also required.

• Process movements and storage of live/recalled Investigation Papers (IPs) and enquiry files
• Update and compute file records, returns, and reports (monthly or upon request)
• Collate key case/file details for easy retrieval and perform data retrieval within next working day (as required)

• Minimum GCE 'O' Level qualifications
• At least 2 years of administrative, registry, or document management experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Detail-oriented with good organizational skills
• Comfortable working in a law enforcement setting
• Able to handle sensitive/confidential data responsibly

We are seeking a diligent and organized individual to fill the role of Document Management Specialist . As an essential member of our team, you will be responsible for maintaining an efficient filing system and organizing various documents on a daily basis.

Responsibilities include:

1. Organizing daily files, including but not limited to invoices, receipts, quotations, ensuring a systematic and easily accessible filing system.
2. Formatting and organizing reports according to specified guidelines, ensuring accuracy, clarity, and adherence to standards.
3. Assisting managers in organizing daily required documents to enhance workflow efficiency.

Requirements and Qualifications:

1. Strong team collaboration skills, with the ability to work harmoniously towards shared goals.
2. Extensive experience in document creation, editing, and organization, ensuring efficient task completion.
3. Excellent communication and coordination skills to build and maintain positive relationships with team members.

Skills We Value:

• Document Management
• Team Collaboration
• Management Skills
• Microsoft Office
• Microsoft Excel

How to Apply:

If you possess the necessary qualifications and skills, please submit your resume to initiate the application process.

We are seeking a highly organized and detail-oriented Document Coordinator to join our team. As a Document Coordinator, you will play a crucial role in ensuring the smooth operation of our document management processes.

The ideal candidate will have excellent communication skills, be able to work effectively in a fast-paced environment, and possess strong organizational and time management skills.

In this role, you will be responsible for:

• Coordinating the receipt and distribution of documents;
• Maintaining accurate records and databases;
• Ensuring compliance with regulatory requirements;
• Providing exceptional customer service to internal and external stakeholders;
• Collaborating with cross-functional teams to achieve project objectives.

To be successful in this role, you will need:

• A minimum of 1 year of relevant experience in document management or a related field;
• Excellent communication and interpersonal skills;
• Ability to work independently and as part of a team;
• Strong organizational and time management skills;
• Proficiency in Microsoft Office applications, particularly Excel and Word.

We offer a competitive salary and benefits package, including:

• Opportunities for professional growth and development;
• A dynamic and supportive work environment;
• Flexible working arrangements to balance work and life.

We are committed to creating a positive and inclusive work environment that values diversity and promotes equal opportunities. If you are a motivated and detail-oriented individual who is passionate about document management, we encourage you to apply for this exciting opportunity.

Job Opportunity:

We are seeking a highly skilled professional to fill the role of Document Controller. As the primary liaison between clients and internal project teams, this individual will be responsible for ensuring seamless communication and document flow.

This includes managing all project drawings, updates, storage, and distribution to relevant stakeholders, as well as overseeing accurate labeling, categorization, and storage of all documentation within the Electronic Document Management System (EDMS).

The successful candidate will also be responsible for managing Project Control Management (PCM) document submission, filing, and tracking, processing and tracking payment requests for timely project payments, maintaining SharePoint/document management systems, collaborating with Quality Assurance (QA) for audits and regulatory inspections, and managing user access permissions for internal servers.

Additionally, this role involves overseeing version control, approval, and distribution of technical drawings, tracking and responding to RFIs promptly and accurately, coordinating NEOT process documentation handling, and facilitating internal document circulation for review and approval.

Requirements:

• Education: Minimum Diploma/Degree in Engineering
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• Experience: Minimum 3 years' relevant experience in semicon construction industry
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• Personality Traits: Positive, proactive, detail-oriented, and responsible traits
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This role offers a unique opportunity to leverage your skills and expertise in document management, collaboration, and quality assurance. If you're passionate about delivering exceptional results and working in a fast-paced environment, this could be the perfect fit for you.

Key Responsibilities:

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1. Manage project drawings, updates, storage, and distribution to relevant stakeholders
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2. Oversee accurate labeling, categorization, and storage of all documentation within EDMS
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3. Manage PCM document submission, filing, and tracking
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4. Process and track payment requests for timely project payments
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5. Maintain SharePoint/document management systems
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6. Collaborate with QA for audits and regulatory inspections
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7. Manage user access permissions for internal servers
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8. Oversee version control, approval, and distribution of technical drawings
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9. Track and respond to RFIs promptly and accurately
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10. Coordinate NEOT process documentation handling
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11. Facilitate internal document circulation for review and approval
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What We Offer:

A dynamic and collaborative work environment that values innovation, teamwork, and continuous learning.

We are seeking a diligent and proactive Document Controller to join our dynamic team in the construction sector. This role plays a pivotal part in ensuring accurate documentation management and supporting project teams with efficient document control processes across all phases of construction projects.

Responsibilities:

• Establish, maintain, and update the document control system for all project documentation, including drawings, specifications, correspondences, contracts, and reports.
• Ensure timely and accurate filing, storage, and retrieval of documents.
• Control issuance, tracking, and revision of documents in line with company procedures and project requirements.
• Distribute documents to project teams, consultants, subcontractors, and stakeholders as required.
• Maintain records of incoming and outgoing documents.
• Support project managers and site teams with document-related queries and compliance requirements.
• Adhere to document control procedures, confidentiality, and version control protocols.

Requirements:

• Proven experience as a Document Controller (at least 3 years).
• Strong understanding of document control principles and best practices.
• Proficiency in using electronic document management systems.
• Excellent organizational, time management, and prioritization skills.
• Exceptional attention to detail and a commitment to accuracy.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.

Desirable Skills:

• Experience in Built Environment Industry.
• Knowledge of relevant regulatory requirements and ISO standards.

Job Title: Documentation Assistant

We are seeking a highly organized and detail-oriented individual to join our team as a Documentation Assistant. This role is perfect for someone who enjoys administrative tasks, has excellent communication skills, and can work effectively in a fast-paced environment.

Key Responsibilities:

• Prepare shipping documents, submission to banks, and arrange couriers to customers
• Filing of documents, maintenance of files, and collection of documents or cheques from shipping lines and customers
• Scanning, uploading, emailing, and checking bills in Excel sheets
• Drafting letters in Word and procuring office general items

Requirements:

• No prior experience with documentation required, as we will provide training
• Excellent organizational and communication skills
• Able to work effectively in a fast-paced environment

Benefits:

• Competitive salary range (no company budget mentioned)
• Opportunity to work in a dynamic and growing organization

Work Environment:

• Job location: Robinson road
• Work week: Monday to Friday
• Work timings: 9 am to 5:30 pm or 10 am to 6:30 pm

How to Apply:

Interested candidates may please email their resume in MSWord format to the hiring manager.

EA Regn Number: R1106079

This is a key role within our organization requiring a detail-oriented and organized individual to provide effective document control support to project teams in Singapore.

• Maintains technical documents, drawings and all correspondences in an up-to-date accurate, effective and efficient manner.
• Ensures that all maintenance of documents is in accordance with Document Control procedures.
• Inputs and maintains document data into standard registers ensuring that information is accurate and up-to-date for both incoming and outgoing project documents as well as drawings.
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability retrieval and reference.
• Generates various document control reports as required.
• Distributes controlled copies of latest approved documents and drawings to appropriate staff subcontractors suppliers and clients as applicable.
• Maintains updated records of all approved documents and drawings and distribution list clearly.
• Maintains the files and control logs as required by the project.
• Archives project documentation both in hard copies and electronically upon completion of project.

• GCE O levels
• At least 6 years of relevant experience
• Good MS Office skills
• Proficient with web-based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knowledge of ISO standards

We are seeking a highly skilled and experienced Admin Executive to join our team. The ideal candidate will be responsible for managing and following up on document flow and workflow processes within the Administration Department.

The successful candidate will also prepare correspondence, letters, reports, and documents in English and Chinese. Additionally, they will maintain proper filing and document control of policies, regulations, contracts, and reports.

The Admin Executive will liaise with government authorities, industry associations, internal departments, and external stakeholders. They will also arrange logistics and administrative support for visitors and customers, coordinate inter-department planning and execution of events, and compile training requirements.

The successful candidate will assist with scheduling and activity planning for company management, oversee company vehicle and driver arrangements, and provide support in basic IT and HR administrative matters when necessary.

To be considered for this role, you must have a minimum GCE 'O' Level or Diploma in any discipline, at least 2 years of administrative experience, and proficiency in Microsoft Office applications.

Bilingual skills in English and Mandarin are preferred to liaise with Chinese-speaking stakeholders and handle Chinese documentation. A self-motivated, meticulous, and able to multitask in a fast-paced environment is essential. The ability to work as part of a team with a positive and customer-oriented attitude is also required.

• Minimum GCE 'O' Level or Diploma in any discipline
• At least 2 years of administrative experience
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong organizational and communication skills
• Bilingual in English and Mandarin (preferred)