182 Records Manager jobs in Singapore

Job Role Summary

We are seeking a skilled professional to manage full sets of financial records, including accounts payable and receivable, as well as general ledger.

Main Responsibilities:

• Maintain accurate and up-to-date financial records, ensuring timely compliance with tax regulations.
• Prepare and submit GST returns on time, guaranteeing adherence to established standards.
• Liaise with auditors, tax agents, and other relevant parties to ensure seamless financial operations.
• Perform administrative tasks in support of overall office efficiency.

Required Skills and Qualifications:

• Degree in Accounting or equivalent qualification is required.
• Fresh graduates are welcome to apply, with the opportunity for professional growth and development.

Working Environment:

This role requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment. If you have a strong accounting background and excellent attention to detail, we encourage you to submit your application.

• Lead and manage vendor relationships for large-scale records digitisation project
• Oversee daily digitisation operations and team performance
• Develop and implement quality control processes
• Provide strategic recommendations for process improvements
• Collaborate with external and internal stakeholders
• Coordinate records preparation, including metadata indexing and file organisation

• Analyse current filing systems and develop digital file plans
• Gather user requirements and contribute to system development
• Conduct User Acceptance Testing
• Implement risk management strategies
• Monitor system development progress

• Design and deliver records management training programmes
• Develop communication materials for staff engagement
• Guide staff through the transition to digital systems

We are seeking an experienced professional to manage and maintain accurate financial records.

• Manage accounts payable and receivable
• Process invoices, cheques and other financial transactions
• Maintain accurate financial records using accounting software
• Perform data entry and bookkeeping tasks
• Assist with payroll and scheduling

Requirements:

• Experience in accounting and bookkeeping
• Proficient in Microsoft Office, especially Excel
• Strong attention to detail and organisational skills
• Able to work independently and as part of a team

About Us

The Supreme HR Advisory Pte Ltd is a reputable company that offers competitive benefits to its employees.

Work Arrangement

5.5 days a week, 9am-6pm (Monday to Friday) and 9am-1pm (Saturday)

Job Overview

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• Maintain a full set of accounts for clients, ensuring accurate financial records and timely reports.
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• Perform various accounting functions, including cash flow management, bank reconciliation, and financial analysis.
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• Collaborate with clients, bankers, auditors, and tax agents to ensure seamless financial operations.
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• Prepare and review financial statements, schedules, and reports to ensure accuracy and compliance.
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• Provide exceptional customer service and support to clients, addressing their needs and concerns promptly.
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• Work independently, taking initiative to resolve issues and improve processes.
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• Develop and maintain knowledge of financial software, including MYOB, to enhance efficiency and productivity.
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• Converse fluently in English and Mandarin, facilitating communication with clients and stakeholders from diverse backgrounds.
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Requirements:

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• Minimum Diploma in Accountancy or Business Studies.
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• 1-2 years' experience in accounting and administration, preferably with a portfolio of clients.
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• Excellent interpersonal and communication skills, with the ability to work effectively with diverse stakeholders.
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• Strong analytical and problem-solving skills, with attention to detail and precision.
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• Experience with financial software, including MYOB, to enhance efficiency and productivity.
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• Ability to multitask, prioritize, and manage time effectively to meet deadlines.
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• Fluency in English and Mandarin, with excellent written and verbal communication skills.
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About the Role

The Accounts Executive plays a crucial role in maintaining accurate financial records, providing exceptional customer service, and collaborating with clients and stakeholders. If you have a strong background in accounting, excellent communication skills, and a passion for delivering exceptional results, this is an opportunity to take your career to the next level.

Accounting role involves managing full-set accounting records and daily bookkeeping accurately.

• Manage accounting records, perform daily bookkeeping tasks, and maintain accurate documentation.
• Conduct computer-based financial tasks and assist in month-end closing procedures.
• Communicate effectively with colleagues and management to ensure seamless operations.

• Proficiency in Microsoft Office, particularly Excel, for efficient data analysis.
• Strong understanding of accounting principles and practices, including budgeting and forecasting.
• Excellent communication and interpersonal skills for effective team collaboration.

This is a part-time role requiring 3 days per week.

We offer competitive benefits and opportunities for growth.

No experience necessary. On-the-job training provided.

• Lead and manage vendor relationships for large-scale records digitisation project
• Oversee daily digitisation operations and team performance
• Develop and implement quality control processes
• Provide strategic recommendations for process improvements
• Collaborate with external and internal stakeholders
• Coordinate records preparation, including metadata indexing and file organisation

• Analyse current filing systems and develop digital file plans
• Gather user requirements and contribute to system development
• Conduct User Acceptance Testing
• Implement risk management strategies
• Monitor system development progress

• Design and deliver records management training programmes
• Develop communication materials for staff engagement
• Guide staff through the transition to digital systems

Responsibilities:

Your role is to facilitate the project documentation process. You will primarily look at the project document requirement and fulfill the demands by creating and verifying the VDRL on a weekly basis. Your key metrics will be to monitor and ensure smooth On-time Document Submission.

• Work with Project team to verify contractual documentation requirement and create a documentation register (e.g. VDRL) for each project.
• Monitor and maintain documentation register for each project on a weekly basis.
• Prepare the project documentations completion report for PM and Management.
• Establish and ensure that document structure guildelines and definations are consistently applied across the organization.
• Work closely with Project Engineers and stakeholders to ensure adherence to document structure guidelines and definations.
• Print and submit documentations to customers which adhere to organization's guidelines and customers' requirements.
• Archive project documentations (transmittals, documents, comment sheets, etc.) in Open Text.
• Adhoc documentation duties.

Requirements:

• Degree/Diploma in Engineering with at least 1 year relevant experience in project organization.
• Possess good experience in handling documentation and achieving timeline targets.
• Good exposure in a project team environment to act as a control for document control.
• Resourceful with good communication skills in between different departments.
• Able to work indepenently, responsible and self-motivated.
• Able to do simple business correspondence independently.
• Minimum of 1 years working experience with project organization.
• Good working knowledge of Microsoft Excel.

• Provides effective document control support to project teams;
• Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner
• Ensures that all maintenance of documents is in accordance with Document Control procedures;
• Inputs and maintains document data into standard registers ensuring that information is accurate and up to date for both incoming and outgoing project documents as well as drawings;
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference;
• Generates various document control reports as required
• Ensures that controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients as applicable;
• Maintains updated records of all approved documents and drawings and distribution list clearly;
• Maintains the files and control logs as required by the project;
• Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project.

• GCE O levels
• At least 6 years of relevant experience
• Good MS Office skills
• Proficient with web based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knows ISO standards

Your role will involve managing and maintaining the Electronic Document Management System (EDMS) for a major Oil & Gas Downstream Client project.

• Maintain document control procedures and policies across the project
• Ensure adherence to established work processes and workflows for the document control team
• Manage the full document lifecycle for all project and portfolio documents
• Maintain a central document repository and enforce version control to avoid discrepancies
• Collaborate with cross-functional teams to gather, organize, and manage all project documentation effectively
• Manage vendor document submissions to ensure timely receipt, proper review, approval, and archiving in line with project requirements
• Conduct regular internal and external audits to verify compliance with document control procedures and regulatory requirements
• Train team members and stakeholders on document control processes, tools, and best practices
• Provide timely support and resolve document-related issues for project teams as needed
• Ensure that Red Marked Up and As-built drawings and documents are updated in the EDMS on time, as part of project close-out and handover to the asset owner
• Continuously seek opportunities to improve document control processes, enhancing efficiency and accuracy
• Generate regular reports and metrics on document control activities for management review
• Manage user access and permissions within the EDMS, ensuring data security and integrity

You should have:

• Diploma or bachelor degree with 8+ years of relevant document control experience
• Experience in oil and gas, preferably downstream, refinery, and chemical industry
• Skills in process flow and analytical solutions
• Excellent communication skills and a quick learner
• Good team player
• Able to prioritize and ensure delivery of priorities for the area of responsibility. Flexible and adaptable to change, with a track record of demonstrating initiative, analytical capabilities and problem-solving
• Understanding of Continuous Improvement process and effective initiative to identify and help resolve business and technical issues within areas of responsibility
• A self-starter and reliable person, with good verbal and written skills in English
• Strong aptitude for Learner Mindset

This is an excellent opportunity for you to leverage your expertise in document control and contribute to a successful project.