1736 Administrative Assistant jobs in Singapore

About the Role:

We are seeking an experienced Data Entry Clerk to join our Accounts/Finance team. The ideal candidate will have excellent administrative skills, strong attention to detail, and the ability to work accurately in a fast-paced environment.

Key Responsibilities:

• Handle creditor invoices and match documents
• Prepare and process financial transactions
• Provide administrative support to the team

Requirements:

• Diploma in Business Administration or related field
• At least 1 year of experience in data entry or administration
• Excellent communication and interpersonal skills

What We Offer:

• A competitive salary and benefits package
• Ongoing training and development opportunities
• A dynamic and supportive work environment

How to Apply:

Please submit your resume and cover letter to apply for this exciting opportunity.

Jobscope

Admin Duties broadly, would include, although not be limited to the following:

Billing (Invoicing / Statement of Accounts / Delivery Order)

Accounts assistance (AP / AR)

Customer service (Emails / Phone calls)

Create job orders for technicians

Filing Maintenance

Data Entry Duties

Office supplies maintenance

Any other related duties

Requirements

Pleasant demeanour

Meticulous

Experience in accounting software (Autocount, Million, UBS, Xero etc) a plus

Minimum Nitec

Fresh graduates welcome

Work Hours & Location

Mon - Fri: 8.30am - 6pm

Location: Penjuru Place (West side - Near Pandan Reservoir)

Company

Ursidae Management Pte Ltd

Designation

Administrative Assistant

Date Listed

21 Jul 2025

Job Type

Entry Level / Junior Executive

Full/PermIntern/TS

Job Period

From Sep Flexible End

Profession

Admin / Secretarial

Industry

Consultancy

Location Name

Cecil Street, The Octagon, Singapore

Address

105 Cecil St, #18-20 The Octagon, Singapore

Map

Allowance / Remuneration

$ monthly

Company Profile

We believe in work life balance and are one of the first companies in Singapore to adopt a 4-day work week.

At URSIDAE, we are more than just a corporate service provider. Our dedicated team brings together unique skill sets and extensive operational knowledge to deliver tailored services that meet business needs.

From our Corporate Secretarial services, or Virtual Office Address, to Business Consultancy, Finance, Human Resource and IT services, URSIDAE covers a wide range of business corporate services, suitable for all forms of business.

Founded in Singapore, URSIDAE has expanded its reach across several countries, establishing a robust network of qualified professionals.

We take pride in being a one-stop solution for businesses seeking expert guidance and operational excellence.

Job Description

Assist in operational day-to-day administrative functions such as data entry, mail handling, arranging meetings, scanning and/or filing.

This position is already closed and no longer available.  You may like to view the other latest internships here.

Responsibilities

• Onboard new customers and vendors, providing seamless support from onboarding through post-sale.
• Handle enquiries in a clear and professional manner.
• Manage day-to-day operations administration and coordination work.
• Business related master data collection and updates.
• Assist in the establishment and documentation of SOP throughout the business flow.
• Housekeeping of files and folders.
• Any other ad hoc duties as required by the reporting officer.

Requirement:

• ITE/Diploma in Logistics, Maritime Studies, Supply Chain Management, or related field.
• Candidates with experience in sales, operations, or customer service, particularly in logistics or freight forwarding, are preferred. Fresh graduates who are eager to learn are welcome to apply.
• Strong communication and interpersonal skills to handle customer and vendor inquiries professionally.
• Ability to manage daily operations, administrative tasks, and business coordination efficiently.
• Detail-oriented with the capability to collect, update, and maintain business-related master data.
• Organizational skills to support the establishment and documentation of SOPs.
• Capable of working both independently and collaboratively in a fast-paced environment.
• Strong problem-solving abilities and a structured approach to task management.
• Proficient in Microsoft Office.
• Adaptability to handle ad-hoc duties as assigned by the reporting officer.

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Covered receptionist role if needed.

• Sourcing & procurement of insurance policies & bonds for new & extended projects.

• Assist in updating the Integrated Management System (IMS) for internal and external audits.

• BCA workhead & licenses renewals.

• Covered ordering & preparing monthly Fruits Day role if needed.

• Update EPO system upon receipt of new Letter of Award and user/s.

• Prepare, follow up and update of Deed of Warranty on time.

• Assist in SP & EMA licenses application and maintain records.

• Maintain, update, monitor and assist in obtaining quotation for project insurances and equipment & machinery insurances, and others insurance.

• Maintain, update, monitor and assist in obtaining quotation and claims for work injury compensation and hospital & surgical insurances.

• Processing of project insurance claims (injury, damages etc).

• Maintain & updating of project master list.

(B) General :

• Handle administrative related matters within the Company.

• Other duties as assigned.

(C) Safety :

• Be aware of Occupational health and Safety Policy.

• Follow the Company safety procedures, rules and regulations.

• Eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Service oriented and good interpersonal skills.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• PC literate and knowledge in MS Office.

• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 1 year in administrative and clerical work in the construction industry or in related field.

Key Responsibilities

• Handle general administrative duties including data entry, filing, and record-keeping.
• Manage phone calls, emails, and correspondence efficiently.
• Support the preparation of documents, reports, and meeting materials.
• Assist in scheduling meetings, coordinating travel, and maintaining calendars.
• Liaise with vendors, suppliers, and external service providers.
• Maintain office supplies, equipment, and overall office environment.
• Undertake ad-hoc duties as assigned by management.

Requirements

• Minimum Degree/ Diploma in Business Administration, Office Management, or equivalent.
• Strong organizational skills with attention to detail.
• Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients
• Interns are welcome to apply

Job Types: Full-time, Permanent

Pay: $2, $2,800.00 per month

Education:

• Bachelor's or equivalent (Preferred)

Work Location: In person

Job Description & Requirements

Roles & Responsibilities

Job Description

• Assists management in office administration and administrative duties for construction .
• Assist in preparation of payroll and salary allocation reports.
• Manage and prepare correspondences, quotations, billings and all reports.
• Ensure proper documentation and control of Letter of Employment and other relevant documentation.
• Manage drivers' database and maintain record of drivers' attendance/ movement chart.
• Responsible for timely & accurate data entry and inputs.
• Ensure smooth and efficient circulation of documents within departments.
• Other ad hoc job assigned by superiors

Requirements

• Candidate must possess at least a Diploma / Degree in Business Studies/Administration/Management.
• At least 1 year's relevant working experience
• Required skill(s): MS Office, MS Word, Power Point

• To assist the sales team with administrative task and support.

• To manage sales tracking and reporting tools and follow-up activities.

• Coordinating with logistics/delivery schedule for timely order fulfillment.

• Handling incoming and outgoing communications, including phone calls, emails, and mail.

• Manage filing systems, both physical and digital. Ensure proper documentation and record-keeping compliance.

• Minimum Higher Nitec, 'N or O' Level.

• Proficiency in Microsoft Office is necessary.

• Independent & customer service-oriented

• Working 5 days' week.

• Must be able to read and communicate both in English and Mandarin.

Aministrative assistant to support insurance team.

Proficient in Microsoft Office (Word/Excel/Outlook)

Perform data entry and documentation.

Prepare insurance applications,quotations and policy documents.

Good written and communication skill.

Training will be provided.

Prior experience in insurance is an advantage.