333 Administrative Assistant jobs in Singapore

Job Description

5.5 days work.

Answering phone calls.

Issue delivery order and e-invoices to customers

Attend to administrative matters- eg. arrange customers job for delivery ,reply email

Proficient in MYOB

Maintain account receivable

• Prepare and issue invoices to customers.

• Record and update Accounts Receivable (AR) transactions

• Assist with AR aging reports and month-end closing activities

• Maintain proper filing of invoices, delivery orders, and related documents.

Perform ad-hoc tasks as required.

To Apply

Email your resume to

Only shortlisted candidates will be contacted.

Important Notes:

1. Prior work experience in Singapore is an advantage.

2. Selected candidate must work and reside in Singapore.

Job Summary:

We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.

Key Responsibilities:

• Assist in coordinating and scheduling production activities.
• Maintain and update production records, reports, and documents.
• Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
• Support the production team with administrative tasks such as data entry, filing, and report generation.
• Communicate with other departments to ensure timely and efficient production.
• Help resolve any production-related issues by providing administrative support.
• Track and report production progress and performance metrics.

Qualifications:

• High school diploma or equivalent; additional administrative or production-related certification is a plus.
• Proven experience in an administrative or production support role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Excel, Word, etc.).
• Excellent communication skills, both written and verbal.
• Ability to work well in a team environment and under pressure.

About the Role

We are looking for a motivated and responsible Administrative Assistant to join our team. You will support daily operations, help coordinate jobs, and ensure smooth communication between the office, field staff, and clients. This role is suitable for someone who is organised, eager to learn, and looking to grow in an operations environment.

Responsibilities

• Maintain and update service records and company systems
• Track job progress and ensure timely completion of tasks
• Prepare service reports, quotations, and basic documentation
• Schedule and coordinate service jobs with field staff
• Communicate with clients, suppliers, and team members to resolve operational matters
• Handle customer enquiries and provide follow-up support
• Strong interest in customer service and relationship-building
• Provide general administrative support to the operations team
• Perform ad-hoc duties as assigned

Requirements

• Minimum GCE 'N' Level or equivalent qualification
• Some admin or operations experience preferred (training will be provided)
• Proficient in Microsoft Office (Word, Excel)
• Good communication and organisational skills
• Able to multi-task in a fast-paced environment
• Positive attitude, responsible, and a team player

Responsibilities:

Asst the operation dept in all aspects eg obtaining and typing of

Completion and submission of invoices and delivery orders.

Assist in hadling other general administrative matters.

Perform any oter duties assigned by operations manager.

Provide back-up assistant in handling incoming calls, recording ad of messages

When necessary

Requirements:

Diploma holder, preferably with 1 years working experience

Good working knowledge of Microsoft office application

Ability to multi-task and work under pressure

Organized conscientious willing to learn new skills

Possess good communication and interpersonal skills

A team player with excellent attitude towards customer service.

Job Description

• Ensures proper data entries and bookkeeping.
• Responsible to issue invoices, purchase order, delivery order and other administrative duties
• Coordinate with suppliers
• Any other ad-hoc duties assigned by the supervisor and management
• Attend to phone calls
• Plan and coordinate job schedule for service and project team

Job Requirement

• Minimum O level and above
• Highly analytical, self-motivated, meticulous, and process-driven
• Proficient in Microsoft Office (Word, Excel, Powerpoint)
• Proficiency in speaking in Mandarin is a strong advantage
• Positive working attitude
• Ability to work in fast-paced environment
• Preferably able to start work on short notice
• Fresh graduates welcome to apply

We're looking for a highly organized and detail-oriented Administrative Assistant to support our explanding team. If you thrive in coordination roles and enjoy ensuring smooth day-to-day operations, this role is for you.

Benefits: AWS + Variable Bonus + Up to 21 days of annual leave

Work Location: Kim Chuan

Working hours: Monday to Saturday, 9am to 6pm (6 day work week)

Key Responsibilities:

• Handle daily administrative and operational support for the logistics team
• Process purchase orders, supplier requests, and delivery documentation
• Track inventory, shipments, and delivery timelines
• Coordinate with suppliers, transporters, and internal teams to ensure timely fulfillment
• Maintain accurate records and update system entries for logistics movements
• Assist in preparing reports, filing, and document control
• Support management in improving operational efficiency and workflow

Requirements:

• Prior experience in logistics or operations admin preferred
• Strong attention to detail and accuracy in data entry and documentation
• Able to work independently and handle multiple tasks efficiently
• Proficient in Microsoft Excel, Word, and basic Google Workspace tools
• Good communication and coordination skills

• Assist with daily office administrative tasks
• Organize documents, perform data entry and filing duties
• Handle correspondence, emails
• Support other clerical and administrative duties as assigned.
• Able to work independently
• Minimum GCE 'O' Level
• Computer literate, especially in MS Office
• No experience required, training provided
• Full Time, Contract or Part-time available

Key Responsibilities:

• Manage office operations, including filing, data entry, and correspondence.
• Handle phone calls, emails, and client inquiries professionally.
• Coordinate schedules, meetings, and travel arrangements for staff.
• Maintain and update company databases and records.
• Support the team with ad-hoc administrative tasks to ensure smooth daily operations.

Who We Are Looking For:

• Proven experience in an administrative role or similar.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with a keen eye for detail.

1. HANDLE AND KEEP TRACK OF ALL CONTRACT AND DOCUMENTS, FOLLOW UP WHEN CONTRACT IS EXPIRING

2. ISSUE AND KEEP TRACK OF ALL OUT-GOING CONTRACTS TO SUB-CONS

3. UPDATING VO, SUBCON CLAIMS

4. PRE-QUALIFICATION

5. ASSIST QS ON TENDER DOCUMENTS

6. UPDATE OF COMPANY PROFILE

7. BCA MONTHLY SURVEY

8. ISSUANCE OF SITE REQUIRED LETTERS (RESPONDS TO NEA, CLIENTS ETC)

9. ASSIST PM ON ALL SITE REQUEST

10. ANY OTHER AD-HOC REQUEST