130 Shipping Coordinator jobs in Singapore

Order Processing : Manage and process export orders from receipt to delivery, ensuring accuracy and timely execution.

Documentation : Prepare and verify all necessary export documentation, including invoices, packing lists, certificates of origin, and shipping instructions.

Compliance: Ensure compliance with international trade regulations and customs requirements.

Coordination : Coordinate with freight forwarders, shipping lines, and customs brokers to arrange shipments and resolve any logistical issues.

Customer Service : Provide excellent customer service by addressing inquiries, resolving issues, and keeping clients informed about shipment status.

Inventory Management: Monitor inventory levels to ensure availability of products for export and coordinate with the warehouse team for order fulfillment.

Reporting : Generate and maintain reports on export activities, including shipment tracking, delivery performance, and cost analysis.

Communication : Liaise with internal departments (sales, production, finance) to ensure smooth export operations and address any concerns.

Problem-Solving : Identify and resolve any issues related to export processes, including delays, discrepancies, and compliance matters.

Continuous Improvement : Suggest and implement process improvements to enhance efficiency and reduce costs in export operations.

Job Requirements :

Experience : At least 2 years of experience in export coordination or a related field.

Knowledge : Familiarity with international trade regulations, customs procedures, and export documentation.

Skills : Strong organizational and multitasking abilities, with attention to detail.

Communication : Excellent verbal and written communication skills.

Problem-Solving : Ability to troubleshoot and resolve issues effectively.

Software Proficiency : Experience with export management software and ERP systems (e.g., SAP).

Tee Yih Jia Food Manufacturing Pte Ltd is the leading frozen foods manufacturer in Singapore, exporting more than 90% of our renowned Spring Home products to countries such as Europe, North America, South Africa, Middle East and Asia Pacific.Tee Yih Jia has world-class manufacturing facilities in Singapore, Malaysia, China and the United States, which hold international certifications of quality controls and hygiene such asHACCPandBRC.

Shipping Coordinator

· Managing and checking on daily order send via email or EDI by the customer.

· Manage and create the order and generate the pick slip from WMS or perform system transactions in customer’s system (SAP, Oracle, etc.).

· Ensure all the orders are shipped on time and transactions are being done correctly to meet the KPI.

· Ensure all orders are handed over to the warehouse for pick and pack.

· Liaise with internal teams (e.g., warehouse and traffic teams) to ship the orders out on time.

· Liaise with external teams (e.g., forwarders, couriers).

· Perform daily shipment booking with the forwarders and prepare the AWB in courier services’ system.

· Ensure the information printed on the AWBs is declared correctly (Shipper, Ship to, Value, Bill to account, Inco term, etc.).

· Ensure the permits are booked timely and correctly.

· Follow up on internal and external customer requests promptly to ensure all the orders are shipped on time.

· Maintain a good relationship with the customer.

· Prepare the necessary reports (daily activity, receiving, and shipping) to be submitted to the customer as per requirement.

· Maintain general cleanliness of the warehouse – 5S, Safety, and Security.

· Ensure all necessary transactions are performed timely and accurately for incoming and outgoing shipments, documentation, and transactions (e.g., WMS, SAP) when required.

· Report to Leader/Supervisor if any issues are encountered.

· Any other responsibilities assigned by the Superior.

REQUIREMENT:

· Candidate must possess a minimum of Secondary Education and above.

· Required language(s): English – Read and written.

· At least 1 to 2 years of working experience in the related field is required. For no experience, will be considered as contract staff – Grade 1 (in-house training will be provided).

· Hardworking and independent.

· Team player and able to multi-task.

· Able to commit to a 5.5-day workweek.

· Able to work OT when required.

· Prior SAP experience preferred.

· Compliance with the safety and security protocol/SOP of Omni All In (Singapore) Pte. Ltd. at all times.

· Operating of Material Handling Equipment (MHE) and ESD equipment if required.

· Computer Literate – Proficiency in Microsoft Office (e.g., Excel, etc.).

· Familiarity with WMS, SAP, ORACLE.

• Handle Tank Container (TC) import, export, and arrangements for all ISO Tank customers.
• Update TCS and allocate TC bookings for new shipments.
• Arrange customs clearance for imported empty ISO tanks from PSA port to depot yard, including storage, stock control, and system updates.
• Instruct depot for cleaning and maintenance, and prepare for the return of import empty ISO tanks for export use.
• Book with carriers for ISO tank shipments and allocate/truck tanks for export.
• Prepare PM4 (DG declaration) for shipping carrier approval and monitor DG status.
• Draft and submit HBL, Certificate of Origin, and MBL documents for customer approval and shipping.
• Approve payment vouchers for subcontractors, carriers, and overseas agents, ensuring timely billing and month-end closing.
• Coordinate backup for ISO Tank cross-border and sea shipments.
• Perform any other duties assigned by superiors.

Requirements

• Relevant work experience is advantageous.
• Self-disciplined, proactive, and able to work independently.
• Team player with good interpersonal and communication skills.
• Customer service-oriented.

Join our Leschaco family by applying through our online platform.

The Leschaco Group is a global logistics provider combining Hanseatic tradition with innovation and cosmopolitanism. "Experienced. Dedicated. Customized." reflects our company philosophy: leveraging decades of experience to deliver tailored solutions.

Join to apply for the Shipping Coordinator role at LESCHACO - Lexzau Scharbau GmbH & Co. KG .

• Check schedule & place bookings with carriers, co-loaders, or relevant teams.
• Create job files in the system or send to relevant teams upon receiving new bookings from customers.
• Verify booking details in the system once the job file is created and send bookings to customers.
• Submit DG details/PM4 to carriers, co-loaders, or relevant teams for DG application.
• Arrange cargo collection and container delivery to/from designated premises.
• Monitor vessel schedules and inform customers of delays or schedule changes.
• Seek alternative schedules to meet customer requirements when necessary.
• Handle sea freight shipping documents, including permits, BL, shipping certificates, COO, and PL.
• Arrange payment vouchers based on tenders and suppliers.
• Submit bank documents as requested, including VDP for bulk shipments with AA DG products.
• Support team members during absences.
• Resolve operational issues as they arise.
• Perform any ad-hoc tasks assigned.

• Relevant work experience is advantageous.
• Self-disciplined, proactive, and able to work independently.
• Team player with strong interpersonal and communication skills.
• Customer service oriented.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative and General Business
• Industries: Transportation, Logistics, Supply Chain, and Storage

Referrals can increase your chances of interviewing at LESCHACO - Lexzau Scharbau GmbH & Co. KG by 2x.

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Join to apply for the Shipping Coordinator role at LESCHACO - Lexzau Scharbau GmbH & Co. KG

Join to apply for the Shipping Coordinator role at LESCHACO - Lexzau Scharbau GmbH & Co. KG

• Handle Tank Container (TC)'s import, export and arrangements for all ISO Tank customers
• Update TCS and an allocation for TC booking update for new booking
• Arrange customs clearance of import empty ISO tank from PSA port to depot yard for storage,
• Stock control and monitoring with depot yard and update system
• Give instruction to depot for cleaning and maintenance and get ready return import empty ISO tank to be used for export
• Booking with Carriers of ISO tank & allocate/truck ISO tanks for export shipment for customers
• Prepare PM4 (DG declaration) to shipping carrier for approval of DG status and monitor for DG approval
• Prepare HBL draft, Certificate of Origin draft for customer checking and approval and issue origin Prepare MBL draft to be submitted to shipping carrier
• Approved payment voucher for sub-contractors, carrier and overseas agent invoices billings to customers and timely and month closing
• Back up co-ordination for ISO Tank Crossborder & Sea shipments
• Any other duties allocated by Superior

Your Profile

• Relevant work experience will be advantageous
• Self-discipline, initiative, and able to work independently
• Team player with good interpersonal and communication skills
• Customer Service oriented

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative and General Business
• Industries Transportation, Logistics, Supply Chain and Storage

Referrals increase your chances of interviewing at LESCHACO - Lexzau Scharbau GmbH & Co. KG by 2x

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• Well Established Company
• Basic $2800 - $3200 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Changi Airfreight Centre
• Working hours: Monday to Friday (9am to 6pm)

Job Responsibilities:

• To assist in the Customer Service department & reporting to team manager
• To handle all sea documentation work like bookings, Bill of Lading etc
• To handle all bookings for both air and sea
• To liaise with air and sea carriers
• To liaise with customers
• Perform other assigned duties

Job Requirements:

• Possess minimum GCE 'O' level qualification with at least 1 year of relevant experience
• Knowledge in air and sea logistics is an advantage
• Training provided for those without/lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Manage both inbound and outbound customer shipments, handling all paperwork and documentation related to shipments.
• Perform data entry tasks, maintaining accurate records of shipments and customers.
• Provide administrative support to the team, ensuring seamless day-to-day operations.

• Coordinate all shipping activities, ensuring timely and accurate delivery of goods.
• Manage all logistical aspects of shipping, from customs clearance to final delivery.
• Develop and maintain strong relationships with customers, suppliers, and carriers.

• Excellent communication and organizational skills.
• Experience in customer service and administration, preferably in the shipping industry.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to work in a fast-paced environment with multiple deadlines.

• Managing and checking on daily order send via email by the customer.
• Manage and creating the order and generating the pick slip from WMS or perform system transaction in customer's system. SAP, Oracle etc.
• Ensure all the orders are shipped on time and transaction are being done correctly to meet the KPI.
• Ensure all orders are handover to warehouse for pick and pack.
• Liaise with internal teams (e.g., warehouse and traffic teams) to ship the orders out on time.
• Liaise with external teams (e.g., Forwarders, couriers).
• Perform daily shipment booking with the forwarders and preparing the AWB in courier services' system.
• Ensure the information printed on the AWBs are declared correctly. (Shipper, Ship to, Value, Bill to account, Inco term etc.)
• Ensure the permits are booked timely and correctly.
• Follow up on internal and external customer's request promptly to ensure all the orders are shipping on time.
• Maintain a good relationship with the customer.
• Prepare the necessary reports (daily activity, receiving and shipping) to be submitted to customer as per requirement.
• Follow up on internal and external customer's request promptly.

Requirement

• At least 2 Years of working experience in the related field is required.
• Reporting Supervisor on the daily activities.
• Oversee respective or assigned operation activities to maintain accuracy, completeness and on time delivery.
• Determine priorities and work assignments to meet shipping schedule.
• Follow up on internal and external customer's request promptly.
• Work in fast paced environment with minimal supervision.
• Bilingual is preferred as need to deal with China vendor / customer.

Order Processing : Manage and process export orders from receipt to delivery, ensuring accuracy and timely execution.

Documentation : Prepare and verify all necessary export documentation, including invoices, packing lists, certificates of origin, and shipping instructions.

Compliance: Ensure compliance with international trade regulations and customs requirements.

Coordination : Coordinate with freight forwarders, shipping lines, and customs brokers to arrange shipments and resolve any logistical issues.

Customer Service : Provide excellent customer service by addressing inquiries, resolving issues, and keeping clients informed about shipment status.

Inventory Management: Monitor inventory levels to ensure availability of products for export and coordinate with the warehouse team for order fulfillment.

Reporting : Generate and maintain reports on export activities, including shipment tracking, delivery performance, and cost analysis.

Communication : Liaise with internal departments (sales, production, finance) to ensure smooth export operations and address any concerns.

Problem-Solving : Identify and resolve any issues related to export processes, including delays, discrepancies, and compliance matters.

Continuous Improvement : Suggest and implement process improvements to enhance efficiency and reduce costs in export operations.

Job Requirements :

Experience : At least 2 years of experience in export coordination or a related field.

Knowledge : Familiarity with international trade regulations, customs procedures, and export documentation.

Skills : Strong organizational and multitasking abilities, with attention to detail.

Communication : Excellent verbal and written communication skills.

Problem-Solving : Ability to troubleshoot and resolve issues effectively.

Software Proficiency : Experience with export management software and ERP systems (e.g., SAP).

Tee Yih Jia Food Manufacturing Pte Ltd is the leading frozen foods manufacturer in Singapore, exporting more than 90% of our renowned Spring Home products to countries such as Europe, North America, South Africa, Middle East and Asia Pacific.Tee Yih Jia has world-class manufacturing facilities in Singapore, Malaysia, China and the United States, which hold international certifications of quality controls and hygiene such asHACCPandBRC.