170 Office Coordinator jobs in Singapore

About the Role:

We are seeking an organized and detail-oriented individual to join our team as an office coordinator. In this role, you will be responsible for maintaining the daily operations of our office, ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities:

• Maintain a clean and organized workspace, including the pantry and inventory of IT equipment
• Conduct interviews and assessments of applicants, and assist with the hiring process
• Purchase office supplies and stationery, and liaise with suppliers to ensure timely delivery
• Assist in organizing events for staff, and maintain a positive and welcoming work environment

Requirements:

• A 'can-do' work attitude and a willingness to learn
• Excellent communication and interpersonal skills, with the ability to work effectively with a team
• Organized and detail-oriented, with the ability to prioritize tasks and meet deadlines
• Fresh graduates welcome to apply

Benefits:

We offer a competitive salary and benefits package, including opportunities for growth and development within the company.

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As a key member of our team, you will be responsible for various general clerical duties, including:

• Filing, data entry, and customer documentation management.
• Managing customer visits, arranging lunch, and issuing visit badges.
• Maintaining the cleanliness of on-site customer rooms during lapcoat changes.
• Ordering, maintaining, recording, and tracking customer gifts, drinks, and snacks.
• Managing inventory of departmental usage items, such as ESD shoes and stationery.
• Supporting program or ad-hoc activities, including contacting customers for PO, invoice, and RMA arrangements.
• Coordinating shipment arrangements for customer accounts.
• Preparing program reports for management, clients, or others in daily, weekly, monthly frequencies.
• Contributing to workplace safety and health improvement by adhering to company policies and procedures.

1. Carry out general clerical duties, including filing, data entry, and customer documentation management.
2. Manage customer visits, arrange lunch, and issue visit badges.
3. Maintain on-site customer room cleanliness during lapcoat changes.
4. Order, maintain, record, and track customer gifts, drinks, and snacks.
5. Manage inventory of departmental usage items, such as ESD shoes and stationery.
6. Support program or ad-hoc activities, including contacting customers for PO, invoice, and RMA arrangements.
7. Coordinate shipment arrangements for customer accounts.
8. Prepare program reports for management, clients, or others in daily, weekly, monthly frequencies.
9. Contribute to workplace safety and health improvement by adhering to company policies and procedures.

• Excellent communication and organizational skills.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office Suite, particularly Word and Excel.
• Basic knowledge of customer relationship management (CRM) software.

• A competitive salary and benefits package.
• Ongoing training and professional development opportunities.
• A collaborative and dynamic work environment.

Please submit your resume and a cover letter outlining your experience and qualifications for this role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

• Provide general administrative support on a daily basis
• Draft and manage quotations based on sales requirements
• Prepare necessary documents and follow up with clients as needed
• Prepare invoices and delivery orders
• Coordinate daily deliveries and route planning, as well as liaise with other departments, clients, and vendors to ensure smooth delivery
• Maintain accurate records and data files

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong communication skills, both written and verbal
• Good command of English, written and spoken
• 1-2 years of relevant office administrative experience preferred, but fresh graduates welcome to apply

• Attractive remuneration and benefits package
• Innovative working culture
• Work-life balance with a 5-day work week

Job Title: Office Coordinator

This role involves a combination of administrative support and printing operations in an educational setting. As the successful candidate, you will be responsible for various tasks including reception duties, handling phone calls, and performing administrative support such as data entry and statistics collation.

• Assist with manning the General Office counter and handling walk-in requests from students, staff, and stakeholders.
• Attend to unwell or injured students in the sick bay.
• Record attendance of late coming students.
• Collate hardcopy Financial Assistance Application forms during holidays.
• Provide administrative support such as data entry and statistics collation when required.
• Support school activities and events as needed.
• Process printing requests from staff, monitor consumables, and replenish printing machines.
• Update job status and tabulate printing carried out on a monthly basis.

• Able to speak and read simple English and operate a photocopying machine.
• Minimum high school certificate.
• 2 years working experience in receptionist work or in an educational environment.
• Physically fit, meticulous, independent, efficient, and proactive.
• Good interpersonal skills and team player.
• Basic PC skills (using email and updating Excel spreadsheets).