554 Office Coordinator jobs in Singapore

Job Title: Office Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support, managing office operations, and ensuring the smooth day-to-day functioning of the office.

Key Responsibilities:

• Front Office/Receptionist Duties, Mail and Courier Arrangements
• Attending to guests and visitors & calls to Company's main line
• Office Administration, Facility Management, Stationery & Pantry Management
• Generate Office Attendance Report
• Process Invoices approval
• Assist in Company's event whenever necessary
• Any other duties as assigned.

Requirements:

• Proficient in Microsoft Office Suite
• Able to work independently
• Highly organised and detail-oriented
• Good written and verbal communication skills
• Pleasing personality with good interpersonal skills
• Preferably with 2-3 years relevant working experience.

The Office Coordinator is responsible for managing the daily operations of our office. This includes maintaining guest areas, managing bookings, and performing various administrative tasks.

• Manage bookings and reconcile office supplies including stationery, copier paper, beverages, and other essentials.
• Maintain guidelines for guest areas; source necessary materials and supplies.
• Negotiate corporate hotel rates; assist with business travel, visa applications, and travel insurance declarations.
• Perform any assigned office administration duties as directed by management.

Key Responsibilities:

- Develop and maintain effective systems for inventory management, data entry, and procurement.

- Provide exceptional customer service to clients and colleagues.

Requirements:

- Excellent interpersonal skills and ability to work in a team environment.

- Proficiency in Microsoft Office and experience in inventory management, data entry, and procurement.

What We Offer:

- A dynamic and supportive work environment.

- Opportunities for growth and professional development.

- Competitive compensation package.

How to Apply:

For immediate consideration, please submit your application and resume.

The Office Coordinator will be responsible for coordinating with the warehouse team to retrieve and return items. This includes identifying missing or incorrect bibliographic data, assigning material type, and entering data into a Microsoft Excel template.

• Coordinate with warehouse team on item retrieval and return
• Identify missing or incorrect bibliographic data (e.g., volume numbers, publication years, language)
• Assign material type (e.g., book, serial) to items
• Enter bibliographic data into Microsoft Excel template

• Minimum qualification of A or Diploma required
• Prior experience in library operations is advantageous
• Bilingual proficiency (written and spoken) in at least two languages
• Proficiency in MS Office applications

This role offers a unique opportunity to develop skills in library operations, data entry, and teamwork. If you are detail-oriented, organized, and proficient in MS Office, we encourage you to apply.

The primary objective of this role is to provide administrative support by managing calendars, scheduling appointments and meetings, coordinating events, preparing agendas, and ensuring seamless communication with internal and external stakeholders.

Key Responsibilities:

• Ensure accurate and timely management of calendars, schedules, and itineraries for team members.
• Coordinate travel arrangements, including flights, hotels, and transportation as needed.
• Prepare routine correspondence, reports, and other documents in a professional and efficient manner.
• Develop and maintain effective filing systems, both physical and digital, to ensure easy access to important documents.
• Provide exceptional customer service by responding promptly to queries, resolving issues, and escalating concerns when necessary.

Requirements and Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree in business administration or related field preferred.
• Minimum 1-2 years of experience in an administrative role, preferably in a fast-paced environment.
• Excellent communication, organizational, and time management skills.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to work independently and as part of a team.

Business operations are a complex and multifaceted aspect of an organization.

One key role in this process is the office coordinator, responsible for ensuring that all administrative tasks are carried out efficiently and effectively.

This includes managing office activities, supervising support staff, and maintaining accurate records.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience with office management software.

Familiarity with basic accounting principles and technical skills in Microsoft Office are also essential for success in this position.

A high school diploma and qualifications in secretarial studies are preferred but not required.

The successful candidate will have the ability to work independently, as part of a team, and be able to prioritize tasks effectively.

In addition to these responsibilities, the office coordinator may also be responsible for supporting budgeting procedures, reconciling invoices and receipts, and distributing information to relevant parties within the organization.

They must be proactive and take initiative to improve processes and workflows, with a focus on continuous improvement and professional development.

This role is responsible for the day-to-day administration of organisational funds, ensuring proper governance and operational efficiency through financial management, budget tracking, and administrative support.

1. Maintain a document repository and coordinate impact reports.
2. Support in grant administration including tracking of fund disbursements, monitoring fund utilisation.
3. Manage enquiries through an official mailbox.
4. Assist the team in other administrative functions, where necessary.

• Familiarity with project and stakeholder management.
• Attention to detail and numeracy skills.
• Self-motivated, proactive, and accountable.
• Able to work independently under tight deadlines.
• Proficiency in Microsoft Office Applications.

Job Summary:

This role involves providing administrative support to various departments. The ideal candidate will be responsible for maintaining and updating servicing records, verifying the accuracy of service reports and inventory records, preparing sales invoices for rental machines, and performing general office coordination and documentation.

Key Responsibilities:

• Maintain and update servicing records for machinery
• Verify accuracy of service reports and inventory records
• Prepare sales invoices for rental machines
• Provide administrative support across departments
• Assist in general office coordination and documentation

Requirements:

• Excellent communication skills
• Able to work independently

Skills:

• Sales
• Microsoft Office
• Microsoft Excel
• Administrative Work
• Inventory
• Invoicing
• Administration
• Data Entry
• MS Word
• Administrative Support
• Customer Service
• Able To Work Independently

Benefits:

• Annual Bonus
• 5-Day Work Week
• Medical Leave
• Hospitalisation Leave
• Compassionate Leave
• Medical Allowance
• Dental Allowance

Job Title: Office Coordinator

This role is responsible for providing exceptional customer experiences across the organization. The Office Coordinator will work closely with the administrative team to ensure accuracy in items, quantities, and amounts.

The ideal candidate will be highly organized, detail-oriented, and proficient in Microsoft Office suite. They will also possess excellent interpersonal skills and be able to work independently and as part of a team.

• Highly organized and detail-focused
• Able to work independently and collaboratively
• Proficient in Microsoft Office suite
• Excellent communication and interpersonal skills

As an Office Coordinator, you will have the opportunity to take on additional administrative or accounts-related tasks when assigned. You will also receive training and development opportunities to enhance your skills and knowledge.

Only shortlisted candidates will be contacted. All applications will be handled confidentially.

Job Summary

• We are seeking a highly organized and detail-oriented individual to fill the role of Office Coordinator.

Key Responsibilities:

1. Support Administrative Functions

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2. Data Management

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3. Filing and Document Verification

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4. Communication and Teamwork

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5. Additional Responsibilities

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About Us

By applying for this role, you acknowledge that only shortlisted candidates will be contacted. All applications are handled confidentially.

Required Skills and Qualifications

• Outlook
• Microsoft Office
• Microsoft Excel
• Customer Experience
• Office Admin
• Interpersonal Skills
• Administration
• Data Entry
• General Admin Work
• Office Administration
• Admin Support
• Team Player

Benefits

This is an excellent opportunity to work in a dynamic environment and develop your skills further.

Contact Information

Please note that we regret that only applicants who meet our requirements will be contacted.