118 Office Coordinator jobs in Singapore

Job Title: Office Coordinator

Job Description:

• We are seeking a highly organized and detail-oriented individual to join our team as an Office Coordinator. As the first point of contact for visitors, you will be responsible for maintaining a positive and professional image of our organization.
• Your primary duties will include greeting and welcoming guests, directing them to the appropriate person or office, and answering, screening, and forwarding incoming phone calls.
• You will also be responsible for ensuring that the reception area is tidy and presentable at all times, with all necessary stationery and materials readily available.
• In addition, you will provide basic and accurate information in-person and via phone/email, receive, sort, and distribute daily mail/deliveries, maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges), order front office supplies, and keep an inventory of stock.
• You will also update calendars and schedule meetings, keep updated records of office medical expenses and costs, and perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional customer service to our clients and visitors.

Requirements:

• Minimum GC O Level or equivalent qualification
• Pleasant disposition with good interpersonal skills
• Service-oriented and able to multi-task
• Bilingual in both common languages
• Computer literacy in Microsoft Word and Excel

What We Offer:

• A competitive salary and benefits package
• The opportunity to work in a dynamic and fast-paced environment
• The chance to develop your skills and advance your career

The role of an Administrative Assistant is a vital one, ensuring the seamless day-to-day operation of our organization.

This individual will be responsible for generating quotations, sales orders and purchase orders, as well as managing inventory and coordinating deliveries.

• Generate quotations and sales orders
• Process purchase orders, delivery orders and invoices
• Manage inventory and conduct goods receipt
• Coordinate delivery schedules and arrangements
• Provide general sales support
• Offer basic accounting assistance
• Procure office equipment and stationery
• Perform ad-hoc assignments as needed

• Diploma or Bachelor Degree in any related field
• Excellent interpersonal and communication skills
• Strong problem-solving abilities
• Aptitude in creating attractive presentations
• Thorough understanding of marketing and negotiating techniques
• Proficient in Microsoft applications, particularly Excel, Word, Outlook and PowerPoint
• Ability to communicate professionally in English; additional languages such as Bahasa Malaysia, Mandarin or others are an asset

We value individuals who can effectively manage multiple tasks, think critically and provide excellent customer service. If you possess these qualities and are passionate about delivering exceptional results, we encourage you to apply.

Administrative professionals play a vital role in ensuring the smooth operation of businesses across various sectors.

We are seeking an organized and detail-oriented individual to join our team as an Administrative Executive. The successful candidate will be responsible for providing administrative support to our management and operations teams, maintaining accurate filing systems, monitoring inventory, and coordinating with vendors.

• Provide general administrative support to the management and operations teams
• Maintain accurate filing systems, documents, and internal records
• Monitor and manage studio/office inventory and supplies
• Coordinate with vendors and service providers for deliveries and repairs
• Assist in basic data entry, invoice tracking, and petty cash handling
• Ensure a clean, organized, and efficient work environment
• Support logistical needs for studio activities or external events

• Diploma in Business Administration, Office Management, or a related field
• Minimum 1 year of relevant experience in administrative or office support roles
• Proficient in Microsoft Office applications, especially Word and Excel
• Strong organizational and time management skills
• Good communication and interpersonal abilities
• Ability to handle confidential information with integrity
• Proactive, resourceful, and able to work independently with minimal supervision

This is an excellent opportunity for individuals who are passionate about administration and are looking to grow their careers in a dynamic environment.

Job Title: Office Coordinator

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. In this role, you will be responsible for managing the facilities hotline and administrative email, ensuring all inquiries and requests are promptly directed to the appropriate departments or personnel.

• Manage the reception desk, handling incoming calls, emails, and visitor queries in a professional and courteous manner.

• Coordinate with various departments to ensure seamless communication and efficient workflow.

• Assist in the review and coordination of documentation related to contracts management, payment claims, and project review processes.

• Register, track, and update dockets, ensuring accurate data compilation for monthly operational reports.

• Maintain accurate records of expenditures and inventory and assist in monitoring budget usage.

• Ensure proper filing, organization, and retrieval of physical and digital documents in compliance with company policies.

• Prepare and consolidate monthly reports, including data on carpark collection and other operational metrics.

• Coordinate and follow up on invitation to quote processes with contractors and vendors.

• Bachelor's degree in Business Administration or a related field.

• Minimum 2 years of experience in administration or a related field.

• Proficiency in Microsoft Office Suite.

• Strong communication and interpersonal skills.

• Able to work in a fast-paced environment and prioritize tasks effectively.

1. Conduct regular site visits and inspections of premises and equipment.
2. Monitor performance of outsourced services including cleaning, security, and facilities management.
3. Maintain inventory of supplies and coordinate procurement as required.
4. E nsure compliance with relevant health, safety, and building regulations.
5. Support emergency response readiness, fire drills, and annual shutdown procedures.
6. Organize and store information in paper and digital formats.
7. Deal with queries, meeting room reservations, and other administrative tasks.
8. Liaise with internal teams and vendors on office-related matters.
9. Coordinate event setup, teardown, and prepare logistics for events.
10. Administer and maintain fixed assets and warehouse storage records.
11. Ensure effective management of facilities resources.

• Fresh University/Diploma graduates are welcome to apply.
• Degree holder with at least 3-4 years of experience in General Administration or Facilities Management or Building Services or estate operations.
• Understanding of building systems, maintenance protocols, and safety standards (e.g. Fire Safety Act).
• Valid Class 3 driving license is mandatory.
• Ability to multitask and work under pressure in a fast-paced environment.
• Good communication, project management, and interpersonal skills are essential.
• Proficient in MS Office applications.

We are seeking a proactive and responsible professional to assume the role of Office Coordinator.

The ideal candidate will be able to efficiently manage phone and email correspondence, process sales orders, and contribute to daily operations in a professional manner.

• Handle incoming phone calls and email inquiries with professionalism.
• Process sales orders and support daily office functions.
• Coordinate with the warehouse on inventory verification and goods receipt.
• Maintain accurate filing and documentation records.
• Assist with general administrative tasks and data entry.
• Provide support for other ad-hoc duties as assigned.

• Positive attitude and willingness to learn and develop skills.
• Detail-oriented with strong organizational abilities.
• Able to multitask and work independently.
• Prior experience in administrative support, inventory management, or warehouse operations is beneficial.

• Ambitious and results-driven individual.
• Excellent communication and interpersonal skills.
• Able to adapt to changing priorities and deadlines.

Job Overview:

The Administrative Receptionist will be responsible for handling telephone calls and walk-in enquiries from students and visitors, as well as providing assistance to students who need special attention.
• He/She will also receive and distribute courier packages and mail, offer first-level care to unwell students and follow up with teachers/parents, administer basic first aid and complete injury reports when needed.
• In addition, the candidate will assist students with lost & found items, uniform issues, and locating teachers or classrooms.
• Liaising with vendors and maintenance personnel for school facility works, recording incoming and outgoing mail and faxes, preparing dispatch pouches to HQ and sorting incoming pouches are also part of the job duties.
• The successful candidate will perform basic data entry and file management, collect and distribute forms or communications across school levels, and maintain cleanliness and organization of the reception and general office areas.

Responsibilities:

Handling telephone calls and walk-in enquiries from students and visitors
• Providing assistance to students who need special attention
• Receiving and distributing courier packages and mail
• Offering first-level care to unwell students and following up with teachers/parents
• Administering basic first aid and completing injury reports when needed
• Assisting students with lost & found items, uniform issues, and locating teachers or classrooms
• Liaising with vendors and maintenance personnel for school facility works
• Recording incoming and outgoing mail and faxes
• Preparing dispatch pouches to HQ and sorting incoming pouches
• Performing basic data entry and file management
• Collecting and distributing forms or communications across school levels
• Maintaining cleanliness and organization of the reception and general office areas

Requirements:

Strong communication and interpersonal skills
• Ability to work in a fast-paced environment
• Basic first aid skills
• Knowledge of school policies and procedures

Working Conditions:

Work in a dynamic and supportive team environment
• Collaborate with colleagues to achieve common goals
• Opportunities for professional development and growth

Benefits:

A competitive salary package
• A comprehensive benefits program
• Opportunities for career advancement

As a key member of our team, you will play a vital role in supporting the Managing Director with their busy schedule. Your exceptional organizational and time management skills will ensure seamless coordination of meetings, appointments, and tasks.

This is an excellent opportunity to develop your administrative expertise while working in a dynamic and supportive environment. You will be responsible for handling emails, calls, and reports efficiently, as well as performing data entry, filing, and document management duties.

In addition to these core responsibilities, you will also assist with project coordination, scheduling, and basic bookkeeping tasks. If you are a highly organized and detail-oriented individual with excellent communication skills, we would love to hear from you.

We are seeking a highly skilled and organized individual to fill the role of Office Coordinator. The successful candidate will be responsible for providing administrative support to our team, ensuring that all tasks are completed efficiently and effectively.

• Provide exceptional customer service to residents, responding to inquiries and resolving issues in a timely manner.
• Assist in accounts payable and receivable, as well as preparation of financial statements.
• Coordinate events and social functions, ensuring that all details are meticulously planned and executed.
• Perform general clerical duties, including typing, filing, scanning, and sorting documents.
• Update records and assist the Condo Manager in managing arrears and taking necessary legal action.

• A strong team player with excellent interpersonal skills.
• Meticulous attention to detail and ability to multitask.
• Good service attitude and ability to handle complaints professionally.
• Ability to work beyond regular hours when necessary, with off-in-lieu provided.
• Familiarity with condo management software is an advantage.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Singaporean citizen or PR status required.

Monday to Friday: 9:00am - 5:30pm

Saturday: 9:00am - 12:00pm

One hour lunch break per day.

Team size: 3 staff on-site.