226 Legal Assistant jobs in Singapore

Department Legal

LevelEntry Level

LocationSingapore

The Legal, Compliance and Finance teams play a key role in ensuring Shopee complies with applicable regulations and is primed for success with the right checks and balances while safeguarding the interests of our buyers and sellers in an inclusive and sustainable digital ecosystem. Browse our Legal, Compliance and Finance team openings to see how you can make an impact with us.

Job Description:

• Draft and prepare standard corporate documents (e.g., board resolutions, shareholder resolutions, annual general meetings, minutes of meetings).
• Assist in the formation and maintenance of legal entities and subsidiaries.
• Coordinate and arrange execution of corporate documents.
• Monitor and maintain calendar of regulatory and statutory filing deadlines (e.g., annual returns, annual general meetings).
• Maintain statutory records, registers, and minute books.
• Assist in the execution of contracts, including tracking signatures and filing fully executed agreements.
• Collaborate with other departments and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• A minimum of 2-3 years of corporate secretarial experience
• Highly ethical, discreet and able to maintain confidentiality
• Meticulous, organized and committed to delivering high-quality work
• Able to manage a large amount of paperwork, multitask and work in a dynamic and fast-paced environment
• Proficient in MS Office applications
• Excellent communication and interpersonal skills

Job Title: Legal Assistant

Job Description:

• Support legal professionals by conducting research, drafting and preparing court documents.
• Assist with electronic litigation functions, including filing and monitoring court cases, as well as maintaining and updating calendars for lawyers.
• Contribute to case-related tasks, such as taking meeting minutes, assisting in witness interviews, and attending site inspections.

Requirements:

• Hold a diploma in law (minimum requirement) or a law degree.
• Minimum 1 year of experience required; 2-3 years of experience preferred.
• Proficiency in spoken and written English is essential.
• Strong skills in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Able to work effectively under pressure.

• Provide administrative and legal support to lawyers
• Prepare, file, and manage legal documents and correspondence
• Handle client communications and maintain case files
• Conduct basic legal research when required
• Coordinate hearings, meetings, and schedules
• Perform general office duties and assist with billing and file management

• Prior experience in a legal or administrative role preferred
• Good written and spoken English
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to work independently and manage multiple tasks
• Familiarity with Singapore legal procedures is an advantage

Legal Assistant / Executive

We are a well-established boutique law firm in Singapore, seeking a dedicated and resourceful Legal Assistant / Executive to join our growing team. This role is ideal for individuals who are detail-oriented, proactive, and looking to contribute meaningfully in a close-knit legal environment.

• Provide administrative and legal support to lawyers
• Prepare, file, and manage legal documents and correspondence
• Handle client communications and maintain case files
• Conduct basic legal research when required
• Coordinate hearings, meetings, and schedules
• Perform general office duties and assist with billing and file management

• Prior experience in a legal or administrative role preferred
• Good written and spoken English
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to work independently and manage multiple tasks
• Familiarity with Singapore legal procedures is an advantage

Flexible arrangements

Part-Time / Full-Time

Only Singapore Citizens or Permanent Residents may apply.

(We regret that only shortlisted candidates will be contacted.)

Please send your CV and a brief cover letter to , stating your availability and expected salary.

• Provide administrative and legal support to lawyers
• Prepare, file, and manage legal documents and correspondence
• Handle client communications and maintain case files
• Conduct basic legal research when required
• Coordinate hearings, meetings, and schedules
• Perform general office duties and assist with billing and file management

• Prior experience in a legal or administrative role preferred
• Good written and spoken English
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to work independently and manage multiple tasks
• Familiarity with Singapore legal procedures is an advantage

Introduction
We are seeking a highly organized and efficient Legal Assistant to join our dynamic legal team. The ideal candidate will be an excellent communicator and project manager, with previous exposure to legal terminology and company secretarial work, and possess a minimum of three years of relevant experience in a legal setting. This role requires a professional who can facilitate the smooth operation of our legal office by providing comprehensive administrative support to our attorneys and company secretaries.
Key Responsibilities
Documentation and Database Management: Manage and organize case files, documents, and schedules of relevant legal counsels and team members to ensure timely responses and compliance with legal timelines.
Company Secretarial Work: Support the Company Secretary in statutory filings and document preparation, involving entities in Singapore and other jurisdiction.
Facilitate Internal and External Communication: Facilitate effective communication between legal team and external agencies, and between internal stakeholders, to ensure information is conveyed clearly and professionally. Support in process improvement to increase work efficiency of the team.
Research Support: Perform general market research as directed and compile data for business and legal references.
Project Management and Personal Assistance for Chief Legal Officer: Organize all project workstreams involving the Chief Legal Officer, facilitate progress and reminder for actions according to priorities and timelines. Support Chief Legal Officer in daily matters and scheduling where relevant.
Qualifications
Bachelor’s degree in legal studies, business administration, corporate governance, or equivalent. Relevant legal or paralegal certificate, or related field accreditations are plus points.
Minimum of three years of experience as a legal assistant or in a similar role within a legal environment. Must have company secretarial work exposure previously.
Exceptional organizational skills and attention to detail. Demonstrated ability to work independently as well as part of a team. Ability to work under pressure and meet tight deadlines.
Excellent verbal and written communication skills in both English and Chinese languages, able to facilitate work across multi-cultural and regional settings.
Why Join Us
Our firm offers a competitive salary, comprehensive benefits package, and a supportive work environment committed to professional growth and development. Join us to advance your career in a respected legal practice that values collaboration and excellence.
Application Process
Interested candidates should submit a resume outlining their qualifications and experiences related to the requirements and responsibilities of the role.
We look forward to receiving your application and exploring how your expertise and ambitions align with the goals of our legal team.
#J-18808-Ljbffr

Overview
What We Do.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH is the Asia Pacific’s leading intellectual property services group, comprising a network of member firms working in eight IP jurisdictions and servicing more than 25 countries. The group includes leading IP firms AJ Park, Griffith Hack, Pizzeys and Spruson & Ferguson and Smart & Biggar. IPH employs across Australia, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, Thailand, and Canada.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity
We are currently looking for
Legal Assistants
to join our national teams. In this role you will be part of our administrative team providing operational support to our patent or trademark agents and lawyers.
Responsibilities
Prepare and file patent or trademark correspondence and related documents with the Canadian Intellectual Property Office (CIPO)
Analyze documents received from the patent offices and write associated client reports
Track and ensure compliance with statutory and internal deadlines
Perform general administrative duties including creation of outgoing correspondence, time entry, preparation of invoices/billings and record management (in a paperless environment)
Prepare correspondence to clients, foreign associates, CIPO, and other parties as required
Other duties may be assigned or amended as required
Qualifications, competencies and experience
Legal or General Administrative Assistant Diploma
1-3 years’ experience as an assistant in a legal or professional services environment, previous experience with IP would be considered an asset
Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff
Excellent attention to detail, highly organized and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
#LI-HYBRID
Benefits
A comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness;
A flexible benefits program;
Personal days to help balance personal and professional commitments;
Employee referral program.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
#J-18808-Ljbffr

Job Summary

The Legal Assistant Manager is responsible to provide support on all Legal and Corporate Secretariat matters in relation to the businesses of the Company, including but not limited to: Provide legal advisories to Business Units on all business transactions the Company undertakes, managing legal risks and corporate governance, drafting legal agreements / contracts, handling ACRA filings, managing board meetings, maintaining statutory records, drafting resolutions and undertake special projects.

• Draft, review, advise and negotiate on all business contracts, MOUs, NDAs, Service Agreements, and other legal documents.
• Advise on corporate laws, labour laws, intellectual properties, and industry specific regulations in ensuring legally compliance with all regulations.
• Work and liaise with external counsels in handling litigations, arbitrations, and disputes.
• Identify and mitigate potential legal risks and provide workable solutions.
• Develop and implement legal policies and frameworks.
• Maintaining legal database and records.
• Work with Business Units on Special Projects from time to time.

• Ensure compliance with all regulations, including but not limited to the Companies Act, ACRA regulations, MAS guidelines.
• Advise and keep the Board updated on all legal and regulatory obligations.
• Organize Board meetings, Annual General Meetings, and committee meetings.
• Draft agenda, minutes, resolutions, and notices.
• Prepare and ensure timely submission of annual returns, resolutions, and all regulatory filings with ACRA.
• Handle company incorporation, director appointments, share transfers, restructuring and other corporate matters.
• Maintain and update statutory registers, records, and Memorandum & Articles of Association
• Other ad-hoc duties assigned from time to time.

• Qualified Company Secretary (SAICSA/ICSA Certification preferred).
• Law Degree (LLB) from a recognized university/institution preferred.

• Minimum of 4 to 6 years of experience in corporate secretarial and legal functions.
• Experience in a listed company, financial institution or MNC preferred.

• Strong knowledge of Singapore corporate laws, ACRA regulations, SGX rules, MAS compliance and contract law.
• Excellent drafting, negotiation, communication and interpersonal skills.
• Strong can-do attitude, analytical and problem-solving abilities.
• High degree of initiative with good commercial sense.
• Able to work independently and able to multi-task and to prioritize work in dealing with a range of legal issues

Legal Assistant / Executive

We are a well-established boutique law firm in Singapore, seeking a dedicated and resourceful Legal Assistant / Executive to join our growing team. This role is ideal for individuals who are detail-oriented, proactive, and looking to contribute meaningfully in a close-knit legal environment.

• Provide administrative and legal support to lawyers
• Prepare, file, and manage legal documents and correspondence
• Handle client communications and maintain case files
• Conduct basic legal research when required
• Coordinate hearings, meetings, and schedules
• Perform general office duties and assist with billing and file management

• Prior experience in a legal or administrative role preferred
• Good written and spoken English
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to work independently and manage multiple tasks
• Familiarity with Singapore legal procedures is an advantage

Flexible arrangements

Part-Time / Full-Time

Only Singapore Citizens or Permanent Residents may apply.
(We regret that only shortlisted candidates will be contacted.)

Please send your CV and a brief cover letter to , stating your availability and expected salary.