123 Paralegals jobs in Singapore

• Relevant working experience in a Law Firm is preferred
• Excellent verbal and written communication skills
• High degree of attention to detail
• Keen ability to work effectively in a fast-paced environment and to manage conflicting priorities and deadlines
• A team player

1. Compile and screen legal queries by redirecting or taking forward such queries as appropriate
2. Assist with drafting, formatting and assembling of documents
3. Draft correspondence with clients and schedule meetings
4. Manage file opening and closing procedures, including conflict checks
5. Manage matter deadlines, monitor the progress of matters, and generate matter status reports
6. Prepare invoices/bills, payment vouchers, claims, transfer of funds
7. Send chaser and follow up with clients on outstanding invoices/bills
8. Key in time entries into the firm's practice management system
9. Key in team's client contacts into Outlook
10. Prepare Business Development report
11. Book flight/accomodation for partner's business meetings/conferences
12. Conduct searches (e.g. Cause Book and INLIS)
13. Any other ad-hoc duties as and when required

• At least 2 years of working experience as a Legal Secretary, preferably in the Corporate practice
• A diploma in Law & Management or a degree in Law from a recognized institution
• Excellent verbal and written communication skills
• Meticulous and well organized
• Ability to work well in a fast-paced work environment
• Excellent time management
• Proficient in Microsoft Office and Outlook
• Team player

• Formatting of legal documents
• Time entry
• Preparation of invoices and expense reimbursements
• Initiating conflicts checks and new business intake processes
• Arranging meetings and conference calls
• Maintaining the contact database for lawyers
• Maintaining physical and electronic filling systems
• Assisting with the preparation of presentation materials
• Preparing Excel spreadsheets
• Coordinating with office administration staff for delivery and other relevant arrangements
• Providing assistance in internal and external events
• Screening incoming calls
• Archiving inactive files
• Providing coverage when other secretaries are on vacation or in need
• Other duties as assigned

• A minimum of 5 years' experience in a similar role, preferably in an international law firm environment
• Excellent personal communication skills and strong organizational abilities
• High attention to detail, including exceptional proofreading skills
• Ability to perform under pressure, independently and as part of a wider business services team
• Consistent positive attitude with a "can do" mentality
• Proven discretion and trust in dealing with confidential and sensitive information
• Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems

• Assist and work with solicitor(s);
• Full secretarial support in preparation of correspondence and legal documents;
• Other administrative support.

• Good command of written and spoken English;
• Willing to work beyond office hours when required;
• Meticulous, well organized and able to work under time constraints;
• Motivated, pro-active and able to work in a team;
• Good working knowledge of Microsoft Word, Excel and Outlook;
• Minimum working experience of 1 to 2 years is preferred. Prepared to consider suitable candidates with less experience.

Job Description

The role will include, but not limited to, providing full secretarial support to lawyers such as:

• Document Management: organisation of documents, emails, and correspondence.
• Document Processing: simple proofreading, formatting, engrossing letters, creating/editing PDF documents, compiling bundles for litigation, etc.
• File opening and closing procedures, managing schedules, assisting with tele/video conference calls/booking/setup and reservations for appointments.
• Manage calendar and update contact/client lists in the firm CRM system (CoreMatter).
• Assisting with e-litigation (Court filings and calendar) and searches (ACRA etc).
• Prepare bills to clients and input timesheets for fee earners accurately.
• Arrange courier services, commissioning /notarising.
• Prepare bank deposit vouchers, and post disbursement entries.
• Attend to incoming calls, and visitors.
• Assist in greeting card mailing.
• Any other secretarial duties as assigned by the supporting lawyer.

Requirements

• e-Litigation knowledge
• Microsoft Office (Word, Excel, PowerPoint, & Outlook)
• Adobe Professional
• Client/Document Management System preferably CoreMatter
• Client Confidentiality
• Administrative Support & Team Player
• Accountability & Responsibility
• Attention to Details
• Basic tech-savviness
• Common Sense
• Organized & Good Time Management
• Sense of urgency

Minimum Qualification

• Diploma, preferably in Legal Studies and/or Secretarial/Office Skills

Work Hours

• Monday to Friday
• 0900 to 1730 hours

Job Application

• Email your CV to
• Only successful candidates will be notified.

Job Description:

· Managing client's portfolio

· Supporting the Legal team

· Handling Electronic Filing of Court documents independently

· Preparing documents for filing in Court

· Diary management

Requirements:

· Proficient in PC skills, esp in Microsoft Office

· Hardworking and self-motivated

· Possess good interpersonal and communication skills

· Immediate availability will be an added advantage

Interested candidates are encouraged to send an application (with your expected salary) to We regret only shortlisted candidates will be notified.