291 Office Management jobs in Singapore

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

The Facility Management Executive will assist the Site Manager in overseeing daily site operations and ensuring that all facilities are well-maintained, safe, and efficient. The role involves supervising maintenance teams, coordinating both hard and soft services, and ensuring smooth operation across office, dormitory, warehouse, and factory facilities.

• Assist the Site Manager in managing the day-to-day operations of the site.
• Lead and supervise a team of handymen and technicians in carrying out daily maintenance tasks.
• Manage both hard and soft services for offices, dormitories, warehouses, and factories.
• Supervise and ensure all maintenance and repair works are carried out effectively, safely, and in compliance with company standards.
• Schedule and plan preventive maintenance programs to minimize equipment downtime and extend asset life.

• Investigate and analyse equipment breakdowns or faults, propose cost-effective rectification solutions, and ensure timely follow-up.
• Maintain proper records of faults, maintenance work, and findings for presentation during monthly management meetings.
• Conduct regular inspections with site-in-charge to ensure property upkeep and prevent disruption to daily operations.

• Verify job completion, support payment claim and billing processes, and ensure documentation accuracy.
• Ensure all statutory licenses, permits, and maintenance certifications are valid and up to date.
• Liaise with vendors, contractors, and building management to coordinate maintenance works and ensure service quality.

• Diploma or Degree in Facilities Management, Building Services, Mechanical/Electrical Engineering, or related field.
• Minimum 2 years of experience in facilities management or building maintenance.
• Hands-on experience in both hard and soft FM services with supervisory responsibility.
• Strong technical knowledge in preventive and corrective maintenance.
• Excellent problem-solving, planning, and coordination skills.
• Good communication and leadership skills to manage on-site teams and contractors.
• Proficient in Microsoft Office and familiar with maintenance management systems.
• Able to work independently and handle multiple site responsibilities.
• Able to manage chinese speaking clients.

Responsibilities

1 Manage All the Contracts

2 Work closely with individual contract PM's and team

3 Guide all the contract team

4 Attend client meeting when necessary

5 Provide technical advice to all stakeholders

6 Effectively execute project management plan and overall in charge for company FM contract

7 Conduct regularFM meeting with PM's Co-ordinators

Skills Requirements

1 Any Engineering degree with Minimum 5 years' experience

2 A team player with good interpersonal and organization skills

3 Strong building and M&E knowledge with hands-on experiences and a good safety mindset

Other information

1 Kaki Bukit

2 Monday to Friday 8 to 6pm, Sat on Standby

3 Please include in your resume: Last drawn salary, Expected salary, Availability/Notice period

Kindly state your expected salary & date of availability when submitting your application.

Kindly note that only shortlisted candidates will be notified.

Job Types: Full-time, Permanent

Pay: $4, $6,000.00 per month

Education:

• Bachelor's or equivalent (Required)

Experience:

• FM: 3 years (Preferred)

License/Certification:

• FM Bachelor degree (Preferred)

Work Location: In person

• Near Novena MRT
• 5 months contract
• Office hours
• $2658 per month

Job Responsibilities:

• Support event setup, including AV and furniture arrangements.
• Conduct daily facility checks; perform basic maintenance (e.g., light bulb replacement).
• Coordinate with vendors for repair and replacement works.
• Manage office inventory, stationery, pantry, and asset tracking.
• Prepare fire safety materials and liaise with fire wardens for briefings.

Requirements:

• Prior relevant working experience in facilities management preferred

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Law XinXuan Stesha - R

ScienTec Consulting Pte Ltd - 11C5781

Responsibilities

• Perform duty and/or shift duty roster to manage data centre (DC) operations, maintenance, troubleshooting, project rollout and facilities related matters. This includes maintain and repair of infrastructure systems and all critical facilities equipment including the monitoring of BMS System
• Perform DC monitoring and maintenance on infrastructure systems, critical facilities and associated equipment.
• Perform preventive and corrective support to scheduled or unscheduled maintenance on DC infrastructure systems, critical facilities equipment and/or services.
• Ensure all subcontractors deliver a quality and competent service and all contractual obligations are met. Supervise the vendors to all scheduled and adhoc activities related to DC facilities.
• Perform DC and critical facilities work on environmental and management programs
• Perform equipment functionality test and data analysis
• Perform assets management duty, including maintaining of inventory, change and control programs and purchase of parts and supplies
• Promptly respond and attend to incident and/or emergency situations
• Provide standby support upon activation for shift duty stand-in and/or other coverage
• Conduct routine, sanity check and ongoing assessment of DC infrastructure systems and critical facilities operations

Requirements

• Degree or Diploma in Electrical/Mechanical/Building Services Engineering or equivalent
• At least 3 years experience in facilities operations experience in DC or 24/7 critical environment management.
• Detailed understanding and experience of the electrical and mechanical systems used in a DC and commercial environment.
• Experience in vendor management, ability to manage and progress monitoring to ensure objectives are achieve for outsourced support and projects.

Roles & Responsibilities:

• Provide 24x7 onsite support activities for data centre operations and critical facilities.
• Perform constant BMS Monitoring for all Data Centre Facilities infrastructure to ensure Data Centre and other systems including PA system, fire safety, plumbing is in normal function (e.g. UPS, power, temperature control, humidity, water detection sensor, etc.).
• Provide Level 1 escalation point for all onsite operational incidents. Conduct hands-on troubleshooting and ad-hoc repairs of not limited to mechanical and electrical (M&E) equipment.
• Manage user requests, incidents, changes, problems, and provisioning through the web portal ticketing system.
• Ensure effective implementation of data centre safety, security, and customer support policies and procedures. Oversee security operations, including managing resources, enforcing house rules, and ensuring compliance with safety procedures.
• Plan and support all preventive and reactive maintenance activities with minimal disruption to data centre services.
• Prepare. update and maintain all DC related documentation (such as MOP, SOP and EOP), including reports generation where needed.

Requirements:

• Minimum 1-year experience in facilities management or a similar role.
• ITE/Higher Nitec/Diploma in Mechanical Engineering, Electrical Engineering, Building Management System and Facilities Management.
• Strong experience and knowledge of data center infrastructure, including UPS, cooling tower, pump and chiller systems.
• Experience with Building Management System, mechanical (ACMV), electrical maintenance, troubleshooting, and repair work.
• Knowledge of industry standards.
• Good MS office skills and interpersonal skills.
• Comfortable with 12 hours rotating shift from 7am - 7pm or 7pm - 7am and able to work on weekends and public holidays.

Rewards:

• Basic Salary + Shift Allowance + Overtime
• AWS + Performance Bonus
• Flexi Benefits
• Comprehensive Insurance Package

Institute of Technical Education

Fixed Terms

Closing on 22 Sep 2025

What the role is

As a Lecturer, your contributions go beyond teaching and facilitating learning. You will play a critical role in recognising and nurturing your students' potential and their lifelong learning needs.

What you will be working on

In addition to your teaching duties, you will carry out industry or consultancy projects to help you remain relevant in your profession and to evolving changes in industry, and maintain strong linkages with industry and schools. You will also have the opportunity to have industry attachments or experience on a regular basis to update your skills, knowledge and practices of your profession.

What we are looking for

You should have at least three years of relevant experience in Facility Management.

You should have good knowledge in the maintenance of key facilities, especially Intelligent Building Management System, Air-Conditioning & Mechanical Ventilation (ACMV) System or Fire Protection System in large industrial/commercial building, hospital, data centre or critical facilities.

Experience in Building Information Modelling (BIM), Building IoT and Data Analytic, and/or Smart FM will be an added advantage.

Those with good and relevant experience can look forward to Senior Lecturer or equivalent positions, with career development opportunities to leadership positions in the Colleges or Headquarters.

About Institute of Technical Education

The Institute of Technical Education is a globally-recognised world-class institution for excellence in technical education. Here, you make an extraordinary difference because ours is a unique Hands-on, Minds-on, Hearts-on College Education. Our awards include the prestigious Singapore Quality Award with Special Commendation and the inaugural Harvard-IBM Innovations Award in Transforming Government, affirmations of transformational leadership and passionate staff who bring us closer to becoming a Global Leader for Innovations in Technical Education.

About your application process

This job is closing on 22 Sep 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Institute of Technical Education or the wider Public Service.

Institute of Technical Education

Fixed Terms

Closing on 22 Sep 2025

What the role is

As a Lecturer, your contributions go beyond teaching and facilitating learning. You will play a critical role in recognising and nurturing your students' potential and their lifelong learning needs.

What you will be working on

In addition to teaching, you will:

• Develop and deliver high-quality lectures, seminars, and practical sessions in the field of facility management and built environment.
• Mentor and guide students in their academic and professional development, including participation in competitions, projects, and industry placements.
• Design and oversee industry-relevant projects and consultancy work, providing students with hands-on experience and exposure to real-world challenges.
• Collaborate with industry partners to ensure curriculum relevance and facilitate opportunities for student internships and placements.
• Stay updated with the latest industry trends, technologies, and best practices, and incorporate them into teaching and curriculum development.
• Participate in academic administration, including curriculum design, assessment development, and student advisement.
• Contribute to the department's outreach activities, including recruitment events, industry forums, and professional development workshops.

What we are looking for

We are seeking dynamic and experienced individual to join our team as a Lecturer in Facility Management and Engineering/Built Environment.

Candidates should have:

• Training in Engineering, Built Environment and/or Facilities Management.
• Holding relevant certifications such as Certified Facilities Management Expert (CFME), Workplace Safety and Health Officer (WSHO), Senior Fire Safety Manager (FSM), and/or Building Information Modelling (BIM) credentials will be highly regarded.
• Demonstrated substantial hands-on experience in facility management with a strong industry track record.
• Excellent interpersonal and communication abilities, with a passion for teaching and mentoring. Capable of inspiring and engaging students from diverse backgrounds.
• Proven ability to work effectively in multidisciplinary teams, and to build strong partnerships with industry stakeholders, academic peers, and the broader community.
• A proactive approach to continuous professional development, with a keen interest in staying current with evolving industry trends, technologies, and best practices.

Career Development Opportunities:

Applicants with good and relevant experience can look forward to progression to Senior Lecturer or equivalent positions, with opportunities for career development and advancement. Regular industry attachments or experiences will be provided to update skills, knowledge, and practices, ensuring continued professional growth and excellence in the field.

If you are passionate about education, industry engagement, and shaping the future of facility management and the built environment, we encourage you to and be a part of our vibrant academic community.

About Institute of Technical Education

The Institute of Technical Education is a globally-recognised world-class institution for excellence in technical education. Here, you make an extraordinary difference because ours is a unique Hands-on, Minds-on, Hearts-on College Education. Our awards include the prestigious Singapore Quality Award with Special Commendation and the inaugural Harvard-IBM Innovations Award in Transforming Government, affirmations of transformational leadership and passionate staff who bring us closer to becoming a Global Leader for Innovations in Technical Education.

About your application process

This job is closing on 22 Sep 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Institute of Technical Education or the wider Public Service.

Roles & Responsibilities

Key Responsibilities

• Oversee day-to-day office administration to ensure smooth and efficient operations.
• Manage HR functions, including payroll, leave management, and attendance records.
• Lead end-to-end recruitment processes: job postings, candidate screening, interview coordination, and onboarding.
• Maintain accurate employee records in line with local regulations and company policies.
• Organise employee engagement initiatives, training programmes, and performance review cycles.
• Liaise with external vendors, service providers, and government agencies on HR and office-related matters.
• Ensure compliance with Singapore employment laws and HR regulations.
• Oversee procurement of office supplies and facilities while maintaining cost efficiency.
• Manage the CEO's calendar by scheduling meetings, appointments, and conference calls.
• Coordinate and arrange international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for the CEO's business travel.
• Prepare reports, presentations, and meeting materials as required by the CEO.
• Screen and prioritise calls, emails, and correspondence, responding on behalf of the CEO when necessary.

Requirements

• Diploma/Degree in Business Administration, Human Resources, or a related discipline.
• At least 5 years of experience in office management, HR administration, or executive secretarial roles.
• Solid understanding of Singapore employment laws and payroll practices.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiar with HRIS systems.
• Strong organisational skills with the ability to multitask and a keen eye for detail.