Office Management Position

Singapore, Singapore beBeeOfficeManagement

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Job Description

Job Title: Office Manager

We are seeking an experienced and organized Office Manager to join our team. As the first point of contact, you will be responsible for managing daily office operations, ensuring a smooth and efficient workflow.

  • Key Responsibilities:
  • Manage office supplies inventory and order when necessary
  • Organize and coordinate office activities
  • Assist in scheduling meetings, preparing agendas, and taking minutes
  • Handle incoming calls, emails, and correspondence professionally
  • Maintain filing systems and ensure accurate record-keeping (physical and digital)
  • Liaise with vendors, service providers, and building management
  • Support HR-related activities such as onboarding, staff attendance, and leave tracking
  • Assist in preparing reports, presentations, and internal communications
  • Manage petty cash, invoices, and simple bookkeeping tasks as needed
  • Ensure compliance with company policies and support internal audits
  • Coordinate travel arrangements and accommodation for staff or guests
Qualifications & Skills:
  • Diploma or Degree in Business Administration or related field
  • Proven experience in office administration or similar roles
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • High level of attention to detail and accuracy
  • Ability to multitask and work independently with minimal supervision
  • Professional attitude and strong interpersonal skills

This is an excellent opportunity for an ambitious and detail-oriented individual to take on new challenges and contribute to a dynamic team.

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Office Management Specialist

Singapore, Singapore beBeeAdministration

Posted 1 day ago

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Job Description

Key Responsibilities:

  • Process daily e-commerce orders to meet customer expectations.
  • Maintain optimal stock levels for efficient demand fulfillment.
  • Arrange for large-scale international shipments.
  • Manage basic accounting functions and prepare accurate invoices.
  • Handle bank payments efficiently.
  • Oversee monthly salary disbursements and CPF contributions.
  • Efficiently procure and manage company supplies.

To succeed in this role, a diploma or degree in administration or business is required. A minimum of 5 years of relevant work experience is also necessary.

This position requires strong organizational skills, attention to detail, and effective communication abilities. The ideal candidate will be able to work independently and as part of a team to achieve desired outcomes.

This advertiser has chosen not to accept applicants from your region.

Office Management Professional

Singapore, Singapore beBeeAdministrative

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Job Description

Job Title: Office Management Professional

Our organization is seeking an exceptional Office Management Professional to oversee the day-to-day operations of our office.

Key Responsibilities:

  • Manage Office Operations : Ensure seamless administrative support at project sites.
  • Update Records and Leave Management : Maintain accurate records of workers' site activities and leave entitlements.
  • Logistics and Dormitory Oversight : Coordinate logistics and ensure a safe, comfortable environment for workers in the dormitory lounge.
  • Safety Enrollment and Time Card Processing : Coordinate workers' course safety enrollment and process time cards for payroll purposes.
  • Fixed Assets Maintenance and Supplies Ordering : Maintain fixed assets records on-site and order office supplies and stationery as needed.
  • Ad-Hoc Tasks and Support : Provide general administrative support as required.

Requirements:

  • A degree in Business Studies, Administration, or Management is essential.
  • Proficiency in English and Mandarin is necessary for effective communication.
  • No less than 3 years of experience in a related field is preferred.
  • Strong office administration skills are vital for success.

Experience with Microsoft Excel, Construction, Payroll, and Team Work would be an asset to the successful candidate.

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Senior Executive – Project Office Management

Singapore, Singapore $60000 - $80000 Y Wow Staffing

Posted 1 day ago

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Job Description

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

Key Responsibilities:
Administrative & Operational Support
  • Coordinate staff onboarding and offboarding processes, including systems access and logistics.
  • Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
  • Assist in preparing reports, maintaining internal records, and executing administrative processes.
Mail & Logistics Management
  • Oversee daily mail distribution, courier scheduling, and related communication.
  • Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).
Asset & Facilities Oversight
  • Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
  • Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.
Event & Engagement Support
  • Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
  • Provide hands-on logistical assistance before, during, and after events.
Who You Are:
  • Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
  • Experienced with office administrative processes and procurement coordination.
  • Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
  • A strong communicator who works well with various stakeholders and teams.
  • Self-motivated, dependable, and able to thrive in a dynamic work environment.
What We Value:

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

  • Valuing our clients
  • Growing our people
  • Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

This advertiser has chosen not to accept applicants from your region.

Senior Executive – Project Office Management

Singapore, Singapore WOW STAFFING

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Job Description

Roles & Responsibilities

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

Key Responsibilities:
Administrative & Operational Support
  • Coordinate staff onboarding and offboarding processes, including systems access and logistics.
  • Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
  • Assist in preparing reports, maintaining internal records, and executing administrative processes.
Mail & Logistics Management
  • Oversee daily mail distribution, courier scheduling, and related communication.
  • Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).
Asset & Facilities Oversight
  • Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
  • Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.
Event & Engagement Support
  • Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
  • Provide hands-on logistical assistance before, during, and after events.
Who You Are:
  • Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
  • Experienced with office administrative processes and procurement coordination.
  • Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
  • A strong communicator who works well with various stakeholders and teams.
  • Self-motivated, dependable, and able to thrive in a dynamic work environment.
What We Value:

At the core of our culture are our AEIOU values:

Adventure, Excellence, Integrity, Ownership, and Unity.

We are committed to delivering impact through:

  • Valuing our clients
  • Growing our people
  • Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

Tell employers what skills you have

Preventive Maintenance
Microsoft Office
Microsoft Excel
Assessing
Inventory
Taskoriented
Office Management
Logistics Management
Procurement
PowerPoint
PMO
Tender Submissions
Scheduling
Commissioning
This advertiser has chosen not to accept applicants from your region.

Office Facilities Management Officer

Singapore, Singapore SCIENTEC CONSULTING PTE. LTD.

Posted 1 day ago

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Job Description

Roles & Responsibilities
  • Near Novena MRT
  • 5 months contract
  • Office hours
  • $2658 per month

Job Responsibilities:

  • Support event setup, including AV and furniture arrangements.
  • Conduct daily facility checks; perform basic maintenance (e.g., light bulb replacement).
  • Coordinate with vendors for repair and replacement works.
  • Manage office inventory, stationery, pantry, and asset tracking.
  • Prepare fire safety materials and liaise with fire wardens for briefings.

Requirements:

  • Prior relevant working experience in facilities management preferred

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Law XinXuan Stesha - R

ScienTec Consulting Pte Ltd - 11C5781

Tell employers what skills you have

Fire Safety
Preventive Maintenance
People Management and Development
Asset Tracking
Workplace Safety
Inventory
Property
Electrical
Air Quality
Power Plants
AV
Furniture
Administrative Support
Consulting
Sourcing
Facilities Management
This advertiser has chosen not to accept applicants from your region.

Administrative Support

Singapore, Singapore $35000 - $45000 Y OMS OILFIELD SERVICES PTE. LTD.

Posted 1 day ago

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Job Description

Part-Time Administrative support in the area of Group Quality, covering the following:

  • Uploading of revised procedures into ERP and updating master lists.
  • Following up/ Support on the uploading of audit results/reports into ERP
  • Follow up periodically on aging incidents in ERP and with other locations
  • Review and update the existing procedure on validity dates and interlinks.
  • Periodic checking validity of localized procedures
  • Periodic Checking validity of external standards and the latest revisions.
  • Assist in data consolidation for regular group KPI and monthly data.
This advertiser has chosen not to accept applicants from your region.
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Administrative Support

Singapore, Singapore $30000 - $40000 Y Pan-Asia Resources Pte Ltd

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Job Description:

We are looking for a dedicated and responsible individual to support the school's Science, Art, and Mathematics departments, as well as assist in maintaining teaching resources and supporting teachers in experiments and activities.

Key Responsibilities:

  • Maintain and ensure that materials in the Art Room and equipment in the Science Laboratory are clean and in good working condition.
  • Maintain the science hydroponics, Vege pods, and eco-garden areas.
  • Support in overseeing Science Trails within the school.
  • Assist teachers with Science experiments and preparation of teaching materials.
  • Maintain and update the Science Laboratory inventory.
  • Maintain the Art Room inventory and Mathematics inventory.
  • Laminate and pack teaching resources as required.
  • Perform any other duties assigned by the school based on operational needs.

This postion is open to all who are fulfilling aforesaid requirements.

This advertiser has chosen not to accept applicants from your region.

Administrative Support

Singapore, Singapore $30000 - $40000 Y Sephora Singapore Pte Ltd

Posted 1 day ago

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Job Description

Sephora, a division of LVMH - Moët Hennessy Louis Vuitton, is a global luxury leader and high growth innovative Omni-beauty retailer, constantly pushing the boundaries to beautify people's lives and creating the world's most loved beauty community. Today, we run Omni channel retail businesses across 9 markets in SEA, with 11 stores situated in Singapore.

Support in all admin requests for the store

  • Be courteous to the client on the phone and in the store
  • Make sure customers know you are there if they have questions
  • Offer customers shopping baskets
  • Give customers an overview of the store
  • Perform any other duties as assigned to support store operations and team success

Follow up with customer service and audit matters

  • Know all the products and beauty trends
  • Ask customers questions to know what the customer wants or what excites them
  • Propose products based on what customers want / need
  • Understand customers' objections/concerns about specific products
  • Walk them to the cashier

Store maintenance

  • Know exchange and payment policies
  • Know how to manage and report customers complaints
  • Participate in all marketing events for your store
  • Unique offers for your stores' customers

Daily/weekly and monthly reports:

  • Know pricing and discount offers
  • Know your store's targets every day you work
  • Review customer transformation's rate and average purchase amount to develop plans to achieve the set targets

Requirements

  • Candidate must possess at least Primary/Secondary School/"O" Level in Others or equivalent
  • At least 1 Year(s) of working experience in the related field is required for this position
  • Preferably Non-Executive specialized in Sales - Retail/General or equivalent
This advertiser has chosen not to accept applicants from your region.

Administrative Support

Singapore, Singapore beBeeAdministrative

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Job Title:

We are seeking a diligent and organized Administrative Support to join our team. The ideal candidate will be responsible for providing administrative support to the Production Department.

This advertiser has chosen not to accept applicants from your region.
 

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