Executive Secretary - Office Management

Singapore, Singapore Hilton

Posted 4 days ago

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Job Description

Are you a highly organized professional who thrives on keeping operations smooth and efficient behind the scenes?
As an Executive Secretary - Office Management, you will play a key role in supporting our Singapore Area Office (SAO) and the South East Asia (SEA) Regional Office. Reporting to the Personal Assistant to the President - Asia Pacific / Office Manager, you will be the primary contact for office coordination, vendor management, and team support.
This is a fully office-based role, ideal for someone who enjoys being at the centre of activity and excels in a hands-on, fast-paced environment.
**HOW YOU WILL MAKE AN IMPACT**
Your role is important, and below are some of the fundamental job duties, including but not limited to:
Office Operations & Coordination:
+ Liaise with building management on office and facility matters
+ Maintain fixed and hot desk allocation using the CollectiveView and Robin systems
+ Support weekly and monthly office attendance reporting
+ Coordinate the running of "The Social" with vendors like Conrad Singapore Marina Bay and King's Cart
+ Ensure office cleanliness and readiness with the reception team
+ Manage vendor relationships for contracts, maintenance, and supplies
+ Ensure the reception team maintains stationery and grocery stock levels, purchase orders, and invoices verification
+ Ensure the reception team completes the onboarding/offboarding of new joiners/leavers
Administrative Support:
+ Ensure the reception team accurately updates the General Manager's database and the Regional Offices' contact lists
+ Maintain General Managers' email distribution lists in the Global Address Book
+ Ensure bookable offices are accurately booked/utilized
+ Provide receptionist coverage when needed
+ Assist with ad-hoc tasks assigned by the Office Manager
Relationship Management:
+ Foster strong working relationships with internal teams and external vendors
+ Be a reliable point of contact for office-related queries and coordination
**WHY YOU'LL BE A GREAT FIT**
You have these minimum qualifications:
+ Minimum 10 years of experience in office management or secretarial roles, preferably in an MNC environment
+ Strong attention to detail and disciplined execution
+ Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
+ Excellent communication skills - both written and verbal
+ A proactive, positive attitude and a collaborative spirit
**WHAT IT IS LIKE WORKING FOR HILTON**
Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World's Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton!
**Job:** _Administrative_
**Title:** _Executive Secretary - Office Management_
**Location:** _null_
**Requisition ID:** _APA014R8_
**EOE/AA/Disabled/Veterans**
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Senior Executive – Project Office Management

Singapore, Singapore $60000 - $80000 Y Wow Staffing

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Job Description

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

Key Responsibilities:
Administrative & Operational Support
  • Coordinate staff onboarding and offboarding processes, including systems access and logistics.
  • Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
  • Assist in preparing reports, maintaining internal records, and executing administrative processes.
Mail & Logistics Management
  • Oversee daily mail distribution, courier scheduling, and related communication.
  • Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).
Asset & Facilities Oversight
  • Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
  • Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.
Event & Engagement Support
  • Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
  • Provide hands-on logistical assistance before, during, and after events.
Who You Are:
  • Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
  • Experienced with office administrative processes and procurement coordination.
  • Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
  • A strong communicator who works well with various stakeholders and teams.
  • Self-motivated, dependable, and able to thrive in a dynamic work environment.
What We Value:

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

  • Valuing our clients
  • Growing our people
  • Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

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Office Management Specialist - Construction Industry

Singapore, Singapore beBeeAdministration

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Job Description

Job Description:

We are seeking a highly skilled and experienced Office Management Specialist to join our team. As a key member of our staff, you will be responsible for providing administrative and office support to our management and finance department.

Main Responsibilities:

• Manage all office-related matters, including applications for work permits, social security registration, and other HR functions.
• Communicate with banks and financial institutions for company trade and financing facilities.
• Process applications for trade financing and ensure timely payments from clients.
• Work closely with the finance department to maintain accurate accounts and ensure compliance with regulatory requirements.

Requirements:

To be successful in this role, you will need:
• A minimum of 5 years of experience in administrative and office management related works in the construction industry.
• Excellent communication skills and the ability to work effectively with colleagues and external partners.
• Strong database administration skills and proficiency in real estate financing procedures.

Benefits:

This role offers a competitive remuneration package, including an annual salary and performance bonuses. The designated work location is Bukit Batok.

About the Role:

This is a fantastic opportunity for a motivated and organized individual to take on a challenging role and make a significant contribution to our team's success.
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Office Facilities Management Officer

Singapore, Singapore SCIENTEC CONSULTING PTE. LTD.

Posted today

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Job Description

Roles & Responsibilities
  • Near Novena MRT
  • 5 months contract
  • Office hours
  • $2658 per month

Job Responsibilities:

  • Support event setup, including AV and furniture arrangements.
  • Conduct daily facility checks; perform basic maintenance (e.g., light bulb replacement).
  • Coordinate with vendors for repair and replacement works.
  • Manage office inventory, stationery, pantry, and asset tracking.
  • Prepare fire safety materials and liaise with fire wardens for briefings.

Requirements:

  • Prior relevant working experience in facilities management preferred

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Law XinXuan Stesha - R

ScienTec Consulting Pte Ltd - 11C5781

Tell employers what skills you have

Fire Safety
Preventive Maintenance
People Management and Development
Asset Tracking
Workplace Safety
Inventory
Property
Electrical
Air Quality
Power Plants
AV
Furniture
Administrative Support
Consulting
Sourcing
Facilities Management
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Administrative Support

Singapore, Singapore $30000 - $40000 Y Pan-Asia Resources Pte Ltd

Posted today

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Job Description:

We are looking for a dedicated and responsible individual to support the school's Science, Art, and Mathematics departments, as well as assist in maintaining teaching resources and supporting teachers in experiments and activities.

Key Responsibilities:

  • Maintain and ensure that materials in the Art Room and equipment in the Science Laboratory are clean and in good working condition.
  • Maintain the science hydroponics, Vege pods, and eco-garden areas.
  • Support in overseeing Science Trails within the school.
  • Assist teachers with Science experiments and preparation of teaching materials.
  • Maintain and update the Science Laboratory inventory.
  • Maintain the Art Room inventory and Mathematics inventory.
  • Laminate and pack teaching resources as required.
  • Perform any other duties assigned by the school based on operational needs.

This postion is open to all who are fulfilling aforesaid requirements.

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Administrative Support

Singapore, Singapore MINMED GROUP PTE. LTD.

Posted today

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Job Description

Roles & Responsibilities
  • Manage and respond to enquiries from public members and applicants via phone calls and emails
  • Verify submitted documentation and ensure accuracy of information provided in applications
  • Process and manage end-to-end administrative workflow of applications
  • Perform accurate data entry and maintain updated records within the system
  • Ensure confidentiality and compliance with data protection standards
  • Provide general administrative and clerical support as required

Requirements:

  • Minimum 1 year of administrative experience, preferably in a healthcare or related setting
  • Administrative or data entry experience preferred
  • Proficient with computer use and comfortable with data entry tasks
  • Good communication (written and verbal) and customer service skills
  • Meticulous, organized, and detail-oriented
  • Ability to work independently and as part of a team
Tell employers what skills you have

Customer Service Skills
Outlook
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Written English
Archiving
Ability To Work Independently
Healthcare
Administration
Data Entry
Accurate Data Entry
Administrative Support
Team Player
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Project Management Office

Singapore, Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD

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Roles & Responsibilities

Job Description

1. Communication & Collaboration

  • Maintain clear and open communication channels between project teams, stakeholders, and senior management to ensure alignment and transparency.

2. Project Management Methodologies

  • Develop, implement, and continuously improve project management processes to enhance efficiency and effectiveness across all project phases.

3. Project Documentation

  • Ensure accurate and comprehensive documentation of project plans, progress, decisions, and outcomes for future reference and organizational learning.

4. Risk Management

  • Proactively identify, assess, and mitigate potential risks and issues throughout the project lifecycle to minimize impact on project delivery.

5. Stakeholder Management

  • Act as a liaison between project teams and senior leadership.
  • Facilitate project review meetings, steering committees, and key decision-making forums.
  • Support the execution of communication plans and change management initiatives to ensure stakeholder engagement and successful adoption.

Requirements

  • Bachelor's degree in Project Management, Engineering, Business, or a related field
  • PMP or equivalent project management certification (preferred)
  • 5–10 years of experience in project or program management
  • Proven experience managing infrastructure, construction, or technology projects
  • Exposure to multiple industries is an advantage
  • Proficient in budgeting, scheduling, and resource planning tools
  • Strong leadership, analytical, and communication skills
  • High attention to detail and organizational accuracy
  • Strong governance mindset with a focus on compliance and process
  • Demonstrates resilience, integrity, and accountability

Yee Jie Ling Jaslin (R )

Business Edge Personnel Services (96C4864)

Tell employers what skills you have

Leadership
Team Handling
Construction
Change Management
Financial Management
Contract Management
Transparency
Risk Management
Stakeholder Engagement
Program Management
PMO
Vendor Management
Project Management
Attention to Detail
Accountability
Budgeting
Resource Management
Scheduling
Stakeholder Management
Project Delivery
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Project Management Office

Singapore, Singapore ITCAN PTE. LIMITED

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Roles & Responsibilities

Summary:

Lead the development and implementation of IT service governance and compliance frameworks. Ensure operational stability, regulatory compliance (ISO 27001, ISO 9001, ITIL), and drive continuous improvement in service delivery.

Key Responsibilities:

  • Develop and maintain IT governance and compliance frameworks.
  • Ensure adherence to international and local standards.
  • Oversee audits, risk management, and remediation plans.
  • Define and enforce policies and controls for IT service delivery.
  • Engage stakeholders (clients, regulators, internal teams) for transparency and accountability.
  • Promote a culture of compliance and operational excellence.
  • Monitor and report on governance metrics.

Leadership & Collaboration:

  • Guide project management teams in governance and reporting.
  • Build partnerships with business leaders and vendors.
  • Provide governance insights and compliance updates to senior management.
  • Stay updated on regulatory and industry best practices.

Qualifications:

  • Bachelor's in IT or related field; advanced certifications (PMP, PRINCE2, COBIT, ITIL, ISO Lead Auditor) preferred.
  • 10+ years in IT service delivery/governance, 5+ years in leadership.
  • Experience in public sector/government compliance.
  • Knowledge of cloud, network, Linux, Wintel, VMware environments.

Key Competencies:

  • Strong leadership and stakeholder management.
  • Decisive, analytical, and problem-solving skills.
  • Excellent communication and team motivation.
Tell employers what skills you have

COBIT
Remediation
Operational Excellence
IT Governance
PRINCE2
VMware
Risk Management
ISO 27001
Auditor
PMO
Project Management
ISO 9001
ITIL
Stakeholder Management
Team Motivation
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Reception & Administrative Support

Singapore, Singapore $30000 - $45000 Y HUPSTEEL PTE. LTD.

Posted today

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Job Responsibilities:

  • Greet and assist visitors, answer phone calls, and handle inquiries.
  • Manage front desk and reception duties.
  • Provide general administrative support such as filing, data entry, and document handling.
  • Handle mail, courier, and deliveries.
  • Support the team with basic HR and admin tasks.
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administrative support assistant

Singapore, Singapore $30000 - $33600 Y ASCEND SG BIZ SOLUTIONS

Posted today

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Job Description

  • Singapore established Interior Designer Renovation Company require ADMINISTRATIVE SUPPORT ASSISTANT

  • With past experience working in ID firms is an advantage.

  • Must be able to communicate with various department including Project Managers, Interior Designers, Accounting, etc. (training will be provided).

  • Daily tasks include documents compilation, assisting Project team and other assignments by the Manager.

  • Able to manage over-the-phone discussion with respective customers (designers, purchasers, installation team, etc.)

  • Must be a team-player and gets along well with other co-workers.

  • Salary range: $2500 to $2800.

  • Working hours / days: 9.00am-6.00pm, 5.5 working days per week.

  • Off days: Sundays & PH.

  • Vacancies are open to all interested candidates.

  • Pay increment will be based on worker's initiative, attitude and flexibility on workload.

  • Full compensation benefits, as recommended by the Singapore Ministry of Manpower (including variable bonuses, medical insurance, annual leave, medical leave & hospitalisation leave) will be provided after completion of 3 months probation period.

-

Whatsapp text ONLY

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