Document Controller and Filing Clerk
Posted 1 day ago
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Job Requirements
Job Description
Perform technical and contractual documentation services, providing support to the P-83 Petrobras management and project team, paying attention to the potential interfaces between P-83 Project and their respective demands.
- Execute documentation controls through various computational tools.
- Coordinate the organization meetings and standardization of control systems, registration and archiving of technical and contractual documentation involved in P-83 Project.
- Promote the organization and standardization of control systems, registration and archiving of technical and contractual documentation, in accordance with the guidelines indicated in PETROBRAS procedures and using Electronic Documentation Management software indicated by PETROBRAS (Integra).
- Control records of PETROBRAS' contractual relationships with SEA, such as numbered emails, meeting minutes, letters, and reports.
- Control the issuance and expedite the workflow of technical documents and TQFs (Technical Query Form) issued by SEA, its subcontractors, and suppliers.
- To act in contact with international suppliers.
- Use a microcomputer performing computer operations (text editors, spreadsheets, and planning software).
Subcontracts Department
- Perform tasks of similar complexity when assigned.
- Organize and act in a systematic, continuous, and standardized way in the management of contractual documentation throughout the term of the Contract, paying attention to the potential interfaces between P-83 Project and their respective demands.
- The contractual documentation comprises all documents, evidence, reports of various types, measurement bulletins, reimbursement notes, meeting minutes, emails, letters, notifications, among others generated during the term of the P-83 contract.
- Perform written, verbal, and electronic communication (e-mails) with PETROBRAS, SEA and its subcontractors and suppliers.
Work Experience
Required Skills and Experience
High school graduate or technician level.
- At least five (5) years of working experience in technical documentation in projects in the oil and gas industry.
- Experience with traditional documentation control software and platforms.
- Requisite knowledge in Office 365 Package and Electronic Documentation Management Software (EDMS).
- High proficiency in English language.
Administrative Assistant - Filing and Data Management
Posted today
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Job Description:
As an administrative professional, you will be responsible for creating and maintaining filing systems to ensure organized and secure storage of documents.
You will also respond to telephone and email inquiries in a timely and professional manner, utilizing word processing software to create spreadsheets and perform data entry tasks.
Additionally, you will prepare invoices and quotations, maintaining accuracy and attention to detail, and send outgoing faxes, mails, and courier packages as required.
Other administrative duties may include performing data entry tasks, preparing documents for meetings and presentations, and providing general administrative support to the team.
Manager/ Senior Manager, Corporate Filing
Posted today
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Accounting and Corporate Regulatory Authority
Contract
Closing on 15 Sep 2025
What you will be working on
• Provide guidance to public on compliance requirements to facilitate timely and accurate corporate and financial disclosures.
• Track and monitor cases for compliance, with the use of digital technologies and data analytics
• Monitor frontline service levels, review customer feedback, brainstorm and implement ideas to improve service experiences.
• Conduct compliance checks on entities, recommend appropriate enforcement actions and work with Prosecution Department to prepare court documents.
• Handle representations (appeals), processing applications for extension of time to hold Annual General Meeting (AGM) and file Annual Returns and processing Change of Financial Year End applications. Ensure that these cases are appropriately addressed in a timely manner within the service standards.
• Engage with stakeholders to improve compliance and efficacy of ACRA's enforcement regime.
• Assist in the review and implementation of process and system changes, including carrying out User Acceptance Test, to streamline and enhance the department's operations.
What we are looking for
• Professional qualification in any discipline
• Minimum 3 to 4 years' working experience, preferably in the areas of compliance and enforcement
• Strong interpersonal, written and verbal communication skills
• Self-driven, adaptable and a good team player with a growth mindset
• Advanced skills in Excel are preferred
About Accounting and Corporate Regulatory Authority
At ACRA, we make Singapore a trusted and best place for business. Our people are proactive self-starters, empowered to create value and grow their careers in an environment that fosters trust and respect. Join us to make a difference We now have the following exciting career opportunity available. You may also visit our career page at to find out more about other career opportunities.
About your application process
This job is closing on 15 Sep 2025.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Accounting and Corporate Regulatory Authority or the wider Public Service.
Manager/ Snr Manager, Corporate Filing
Posted today
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Job Description
Accounting and Corporate Regulatory Authority
Contract
Closing on 15 Sep 2025
What you will be working on
• Develop and execute proactive enforcement strategies and initiatives to enhance compliance.
• Leverage data analytics and statistics to identify, track and monitor cases for compliance.
• Handle enquiries, feedback and appeals arising from enforcement actions within service standards.
• Perform outbound calls to office holders who have not fulfilled their filing obligations and provide guidance on compliance requirements to ensure timely and accurate corporate and financial disclosures.
• Conduct compliance checks on entities, recommend appropriate enforcement actions and work with Prosecution Department to prepare court documents.
• Conduct regular process and system reviews to improve work processes and enhance customer experience.
What we are looking for
• Professional qualification in any discipline
• Minimum 3 to 4 years working experience, preferably in the areas of compliance and enforcement
• Strong interpersonal, written and verbal communication skills
• Self-driven, adaptable and a good team player with a growth mindset
• Advanced skills in Excel are preferred
About Accounting and Corporate Regulatory Authority
At ACRA, we make Singapore a trusted and best place for business. Our people are proactive self-starters, empowered to create value and grow their careers in an environment that fosters trust and respect. Join us to make a difference We now have the following exciting career opportunity available. You may also visit our career page at to find out more about other career opportunities.
About your application process
This job is closing on 15 Sep 2025.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Accounting and Corporate Regulatory Authority or the wider Public Service.
E-Filing and Case Management Specialist
Posted today
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Legal Processing Officer/ Legal Document Assistant/ E-Filing and Case Management Specialist
Job Description:
The primary objective of this role is to process legal documents and manage electronic submissions in accordance with established procedures.
Candidates without prior experience are welcome to apply, as training will be provided.
Good command of written and spoken English is essential for effective communication with clients and stakeholders.
A good work attitude, initiative, and excellent interpersonal skills are necessary to maintain a positive working relationship with colleagues and clients.
Proficiency in MS Office applications, including Word, Excel, and Outlook, is required.
Appreciation of the legal system and professional responsibilities is also expected.
• Strong analytical skills
• Excellent litigation knowledge
• Proficient in Microsoft Office
• Good communication and interpersonal skills
• Ability to work independently and as part of a team
• Familiarity with civil procedures and the Rules of Court
• Experience in eLitigation an advantage
Benefits:
• 5 days work week
• Opportunity to work with a dynamic team
• Professional development and training opportunities
Others:
• Candidates must be willing to undergo background checks
• Ability to adapt to changing priorities and deadlines
• Willingness to learn and take on new challenges
• Strong organizational and time management skills
Legal Processing Officer/ Legal Document Assistant/ E-Filing and Case Management Assistant
Posted today
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Job Description
Candidates without prior experience are welcome to apply.
Good command of written and spoken English.
Good work attitude with initiative and good interpersonal skills.
Proficient with MS Office applications.
Appreciate legal system and professional responsibilities.
5 days work week.
Legal Processing Officer/ Legal Document Assistant/ E-Filing and Case Management Assistant
Posted today
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Job Description
Processing of legal documents and manage the electronic submission. Preferably with experience in eLitigation and familiar with civil procedures and the Rules of Court
Candidates without prior experience are welcome to apply.
Good command of written and spoken English.
Good work attitude with initiative and good interpersonal skills.
Proficient with MS Office applications.
Appreciate legal system and professional responsibilities.
5 days work week.
Tell employers what skills you haveOutlook
Defence
Microsoft Office
Legal Documents
Analytical Skills
Litigation
Interpersonal Skills
Legal Research
Alterations
Administration
MS Office
Procurement Management
Procurement
Project Management
Corporate Finance
Able To Work Independently
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Office Assistant
Posted 1 day ago
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We're seeking a detail-oriented and proactive individual to join our team as an Office Assistant.
Responsibilities include:
- Preparing and processing invoices accurately
- Managing office orders and supplies
- Supporting day-to-day administrative tasks
- Coordinating with internal teams and vendors
Job Requirement:
Time management and ability on work prioritization
Good coordination with teams
Attentive to details/good documentation follow-up
Multi-task ability
General admin experience advantage
3 days work weeks
Work hours 9am to 6pm
Office located next to Woodlands MRT (Causeway Point) 3-minutes walk
***Interested Applicants - Click APPLY NOW or Email your CV with the following details stated.
- Expected Salary
- Earliest Date/Month Available
Email us:
We regret only shortlisted applicants will be notified.
Office Assistant
Posted 1 day ago
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Position Overview:
We are looking for a motivated and detail-oriented Office Assistant to support our HR, Accounts, and Logistics departments . This role involves handling data entry, maintaining accurate records, assisting with documentation, and performing ad-hoc administrative tasks to ensure smooth day-to-day operations.
Key Responsibilities
HR Support
- Assist with data entry and updating employee records.
- Process Work Permit / S Pass applications, renewals, or cancellations.
- Support HR with documentation, filing, and preparation of reports.
- Maintain confidentiality of employee information.
Accounts Support
- Perform data entry for Accounts Payable (AP) and Accounts Receivable (AR) vouchers.
- Assist in updating and maintaining the company cashbook.
- Organize and maintain proper filing of financial records.
Logistics Support
- Assist with coordination of deliveries, shipments, and related documentation.
- Maintain and update logistics records when required.
General Administrative Support
- Handle scanning, filing, photocopying, and document organization.
- Monitor and manage office supplies to support daily operations.
- Perform other ad-hoc administrative duties as assigned.
Qualifications and Skills:
- Minimum 1 year of experience.
- Proficient in MS Office.
- Strong communication
- Organized, precise, and able to manage multiple tasks.
Office Assistant
Posted today
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Location: Singapore (Full-time, on-site)
Salary: SGD 2,400 - SGD 3,000/month (Negotiable for qualified candidates)
Job Scope
We are looking for a responsible and detail-oriented Office Assistant to support daily office administration, order processing, and inventory management. This role ensures smooth operations within the office and supports the team in maintaining efficient back-end processes.
Key Responsibilities:
- Perform general office administrative tasks such as filing, data entry, document handling, and scheduling
- Assist in processing sales and purchase orders, including issuing invoices and delivery notes
- Manage and update inventory records; monitor stock levels and coordinate replenishment
- Liaise with logistics providers and vendors to ensure timely deliveries and order fulfillment
- Support the finance team in basic documentation and expense tracking
- Maintain office supplies and ensure the workplace is organized and tidy
- Handle incoming calls, emails, and other communications professionally
- Provide ad-hoc support to other departments as needed
- Diploma or Nitec in Business Administration, Office Management, Logistics, or a related field
- At least 1 year of relevant experience in office support, admin, or order processing preferred
- Basic knowledge of inventory systems and Microsoft Office (Excel, Word, Outlook)
- Good organizational and time management skills
- Able to work independently and handle multiple tasks efficiently
- Strong sense of responsibility, accuracy, and attention to detail
- Positive working attitude and willing to learn