17021 Executive Assistants jobs in Singapore

Duration: 6 months

Hourly Rate: $14.20/hour

Location: Braddell

Working Hours: 42 hours per week

• Monday – Thursday: 8.00am to 5.30pm
• Friday: 8.00am to 5.00pm

Responsibilities:

Morning (8:00am – 12:30pm)

• Provide frontline verification service to foreign workers at the counter.
• Handle backend duties such as extracting workers’ data, preparing e-certificates, and sending them via email.
• Perform general administrative tasks as assigned.

Afternoon (1:30pm – 5:30pm, Mon–Thurs / 1:30pm – 5:00pm, Fri)

• Assist in replying to customer queries via the Customer Feedback Management System (CFMS) on matters related to the Construction Workforce Registration System (CWRS).

Requirements:

• Minimum GCE ‘O’ Level
• Proficient in Microsoft Office Excel and Word.
• Organized, meticulous, with good communication skills and a positive attitude.
• Able to work independently as well as in a team in a fast-paced environment.

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PERSOLKELLY Singapore Pte Ltd • RCB No. E • EA License No. 01C4394• Reg No: R (Koh Wei Ling, Gao Weiling)

Job Overview

• The successful candidate will be responsible for handling general secretarial duties, including office administration, and providing administrative support to the team.
• They will update output value based on contractual agreements and sales performance metrics.
• Key responsibilities also include handling calls, emails, and messages when representatives are unavailable, answering customer queries, preparing quotations, and generating reports as needed.
• The role requires calculating workers' wages and performing other assigned tasks.

Requirements

• A degree holder with a relevant working background is considered ideal.
• Bilingual proficiency in English and Mandarin is essential for effective communication with customers.

Administrative Support Professional

We are seeking a detail-oriented and highly organized Administrative Support professional to join our organization. This role will provide administrative support to client-facing specialists, ensuring seamless execution of know-your-client (KYC) and engagement processes.

Main Responsibilities:

• Synergize with Client-Facing Specialists: Collaborate closely with the team to deliver exceptional service to clients.
• Streamline Processes: Assist with billing, credit control, and other administrative tasks to optimize efficiency.
• Proposal Development: Provide support for proposal development, helping to ensure timely and accurate submissions.
• General Administration: Offer general administrative support as needed, ensuring a smooth and productive work environment.

Requirements:

• Attention to Detail: Possess strong attention to detail and organizational skills, with the ability to multitask and prioritize work effectively.
• Communication Skills: Demonstrate excellent writing and communication skills, with proficiency in Microsoft Office applications.
• Interpersonal Skills: Exhibit strong interpersonal skills, able to build effective relationships with colleagues and clients.

Benefits of Working with Us:

As an Administrative Support professional, you will have the opportunity to work in a dynamic and supportive environment that values teamwork and collaboration.

Why You'll Thrive Here:

We offer a range of benefits, including professional development opportunities, flexible working arrangements, and a positive and inclusive work culture.

We are seeking an experienced Office Administrator to join our team. As the first point of contact for visitors and callers, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.

LOCATION:

SINGAPORE

JOB ID:

33

CATEGORIES:

SUPPORT SERVICES

JOB TYPE:

PERMANENT

Responsibilities

You will be a team member supporting the client-facing specialists to:

• Support with our know-your-client (KYC) and engagement processes
• Support with billing and credit control
• Provide proposal support to the team
• Provide other administrative support

Qualifications and requirements

• Strong attention to detail
• Ability to multitask and prioritise work effectively
• Good writing and communication skills
• Competent with the core Microsoft office solutions (e.g. word, excel, outlook etc)
• Strong interpersonal skills

If you are interested in this exciting opportunity, please complete the Job Application Form and indicate 33 in the Job ID field. An email will be sent to you within 10-15 minutes for you to submit your CV/resume.

About us

Grant Thornton is a global professional service network of more than 76,000 people in 150 markets. Our team in Singapore is growing rapidly and we know this success is made possible by our people. That's why we make sure our people have the right tools and environment to thrive. Each individual at Grant Thornton Singapore is empowered to be themselves within an inclusive team. Our supportive structure gives our people the autonomy to shape their careers and drive positive change in the firm. It's an exciting time to join us as we grow with organisations of all sizes and industries in Singapore, across the region and in the world. We are proud to be an equal opportunity firm where we celebrate what makes our employees unique. We are committed to nurturing our inclusive workplace and strongly encourage people from all backgrounds and walks of life to discover more about us.

• Support with our know-your-client (KYC) and engagement processes
• Support with billing and credit control
• Provide proposal support to the team
• Provide other administrative support

• Strong attention to detail
• Ability to multitask and prioritise work effectively
• Good writing and communication skills
• Competent with the core Microsoft office solutions (e.g. word, excel, outlook etc)
• Strong interpersonal skills

Job Responsibilities:

• Administrative duties include handling payroll for workers, work pass/passport renewal, updating employee records and data management.
• Manage ISO documentation and training records.

Candidate should have ability to multitask and be proficient in Microsoft Office, data management, ISO, and office administration skills.

Industry: Banking / Financial Services

Work Location: Raffles Place

Job Level: Junior Executive / Executive

About the Role:

We are hiring on behalf of our banking client to support their General Administration Department. As a Facilities Coordinator, you will play a key role in managing soft services and day-to-day facilities operations, ensuring a clean, safe, and efficient working environment for all staff. This position is ideal for someone who is organised, proactive, and keen to build a career in facilities management within a professional corporate setting.

Key Responsibilities:

• Coordinate and oversee repair and maintenance works performed by technicians, vendors, and contractors.
• Manage office maintenance schedules, vendor appointments, and follow-up on progress.
• Conduct regular site inspections and ensure facilities and equipment are well maintained.
• Support renovation projects, including coordination with contractors and ensuring timely completion.
• Plan and propose enhancements to office layouts, systems, and safety equipment.
• Manage preventive maintenance schedules and ensure timely renewal of building permits.
• Organise and maintain all facilities-related documentation and reports.
• Respond promptly to emergencies and escalate issues where necessary.
• Process invoices related to facilities works and services.
• Undertake additional duties as assigned by the Head of Department.

Requirements:

• Minimum high school diploma or equivalent; a diploma in facilities management or related field is a plus.
• 1–2 years of relevant experience in facilities or building management preferred.
• Fresh graduates with strong interest in facilities coordination are welcome to apply.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office applications.
• Able to work independently and manage multiple tasks in a fast-paced environment.
• Good problem-solving skills and a hands-on approach.

Why Join Us:

• Gain exposure in a reputable bank's administrative division
• Develop hands-on experience in facilities management
• Work in a dynamic and supportive environment

Apply now to take the next step in your facilities management career.

Our organization seeks a seasoned Administrative Professional to assume key responsibilities within the Human Resources department. In this capacity, the successful candidate will play a pivotal role in ensuring seamless end-to-end hiring processes, including posting job vacancies, arranging interviews, and facilitating employee onboarding.