34,229 Executive Assistants jobs in Singapore

Duration: 6 months

Hourly Rate: $14.20/hour

Location: Braddell

Working Hours: 42 hours per week

• Monday – Thursday: 8.00am to 5.30pm
• Friday: 8.00am to 5.00pm

Responsibilities:

Morning (8:00am – 12:30pm)

• Provide frontline verification service to foreign workers at the counter.
• Handle backend duties such as extracting workers’ data, preparing e-certificates, and sending them via email.
• Perform general administrative tasks as assigned.

Afternoon (1:30pm – 5:30pm, Mon–Thurs / 1:30pm – 5:00pm, Fri)

• Assist in replying to customer queries via the Customer Feedback Management System (CFMS) on matters related to the Construction Workforce Registration System (CWRS).

Requirements:

• Minimum GCE ‘O’ Level
• Proficient in Microsoft Office Excel and Word.
• Organized, meticulous, with good communication skills and a positive attitude.
• Able to work independently as well as in a team in a fast-paced environment.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at . You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. E • EA License No. 01C4394• Reg No: R (Koh Wei Ling, Gao Weiling)

Job Overview

• The successful candidate will be responsible for handling general secretarial duties, including office administration, and providing administrative support to the team.
• They will update output value based on contractual agreements and sales performance metrics.
• Key responsibilities also include handling calls, emails, and messages when representatives are unavailable, answering customer queries, preparing quotations, and generating reports as needed.
• The role requires calculating workers' wages and performing other assigned tasks.

Requirements

• A degree holder with a relevant working background is considered ideal.
• Bilingual proficiency in English and Mandarin is essential for effective communication with customers.

Administrative Support Professional

We are seeking a detail-oriented and highly organized Administrative Support professional to join our organization. This role will provide administrative support to client-facing specialists, ensuring seamless execution of know-your-client (KYC) and engagement processes.

Main Responsibilities:

• Synergize with Client-Facing Specialists: Collaborate closely with the team to deliver exceptional service to clients.
• Streamline Processes: Assist with billing, credit control, and other administrative tasks to optimize efficiency.
• Proposal Development: Provide support for proposal development, helping to ensure timely and accurate submissions.
• General Administration: Offer general administrative support as needed, ensuring a smooth and productive work environment.

Requirements:

• Attention to Detail: Possess strong attention to detail and organizational skills, with the ability to multitask and prioritize work effectively.
• Communication Skills: Demonstrate excellent writing and communication skills, with proficiency in Microsoft Office applications.
• Interpersonal Skills: Exhibit strong interpersonal skills, able to build effective relationships with colleagues and clients.

Benefits of Working with Us:

As an Administrative Support professional, you will have the opportunity to work in a dynamic and supportive environment that values teamwork and collaboration.

Why You'll Thrive Here:

We offer a range of benefits, including professional development opportunities, flexible working arrangements, and a positive and inclusive work culture.

We are seeking an experienced Office Administrator to join our team. As the first point of contact for visitors and callers, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.

LOCATION:

SINGAPORE

JOB ID:

33

CATEGORIES:

SUPPORT SERVICES

JOB TYPE:

PERMANENT

Responsibilities

You will be a team member supporting the client-facing specialists to:

• Support with our know-your-client (KYC) and engagement processes
• Support with billing and credit control
• Provide proposal support to the team
• Provide other administrative support

Qualifications and requirements

• Strong attention to detail
• Ability to multitask and prioritise work effectively
• Good writing and communication skills
• Competent with the core Microsoft office solutions (e.g. word, excel, outlook etc)
• Strong interpersonal skills

If you are interested in this exciting opportunity, please complete the Job Application Form and indicate 33 in the Job ID field. An email will be sent to you within 10-15 minutes for you to submit your CV/resume.

About us

Grant Thornton is a global professional service network of more than 76,000 people in 150 markets. Our team in Singapore is growing rapidly and we know this success is made possible by our people. That's why we make sure our people have the right tools and environment to thrive. Each individual at Grant Thornton Singapore is empowered to be themselves within an inclusive team. Our supportive structure gives our people the autonomy to shape their careers and drive positive change in the firm. It's an exciting time to join us as we grow with organisations of all sizes and industries in Singapore, across the region and in the world. We are proud to be an equal opportunity firm where we celebrate what makes our employees unique. We are committed to nurturing our inclusive workplace and strongly encourage people from all backgrounds and walks of life to discover more about us.

LOCATION:
SINGAPORE
JOB ID:
33
CATEGORIES:
SUPPORT SERVICES
JOB TYPE:
PERMANENT

Responsibilities

You will be a team member supporting the client-facing specialists to:

• Support with our know-your-client (KYC) and engagement processes
• Support with billing and credit control
• Provide proposal support to the team
• Provide other administrative support

Qualifications and requirements

• Strong attention to detail
• Ability to multitask and prioritise work effectively
• Good writing and communication skills
• Competent with the core Microsoft office solutions (e.g. word, excel, outlook etc)
• Strong interpersonal skills

If you are interested in this exciting opportunity, please complete the Job Application Form and indicate 33 in the Job ID field. An email will be sent to you within 10-15 minutes for you to submit your CV/resume.

About us

Grant Thornton is a global professional service network of more than 76,000 people in 150 markets. Our team in Singapore is growing rapidly and we know this success is made possible by our people. That's why we make sure our people have the right tools and environment to thrive. Each individual at Grant Thornton Singapore is empowered to be themselves within an inclusive team. Our supportive structure gives our people the autonomy to shape their careers and drive positive change in the firm. It's an exciting time to join us as we grow with organisations of all sizes and industries in Singapore, across the region and in the world. We are proud to be an equal opportunity firm where we celebrate what makes our employees unique. We are committed to nurturing our inclusive workplace and strongly encourage people from all backgrounds and walks of life to discover more about us.

• Support with our know-your-client (KYC) and engagement processes
• Support with billing and credit control
• Provide proposal support to the team
• Provide other administrative support

• Strong attention to detail
• Ability to multitask and prioritise work effectively
• Good writing and communication skills
• Competent with the core Microsoft office solutions (e.g. word, excel, outlook etc)
• Strong interpersonal skills

This incumbent is part of Nanyang Business School Corporate Services - Academic Support Unit that is dedicated to assisting faculty with research and teaching-related administrative tasks. The team aims to excel operationally by establishing a service centre focused on customer satisfaction and faculty support. This role will function as the primary contact for faculty regarding all administrative aspects of research and teaching activities.

Job Responsibilities

Academic Matters

• Work closely with program offices and faculty on teaching schedules.
• Assist in the dissemination of course materials and information on the learning management systems/platforms.
• Preparation of course packs.
• Scheduling of student consultations.
• Support activities related to assessments (e.g., quizzes) and examination invigilation.
• Support in the submission of course outlines to NTU's central platform.

Division Administration

• Provide assistance to Head of Division (e.g., scheduling of meetings, calendaring, etc.)
• Support PDPA and accreditation activities
• Assist with purchases in accordance with NTU procurement policies and guidelines.
• Assist in budget planning for faculty-related expenses.
• Proper filing and accounting of revenue and expenditure for periodic financial reporting.
• Assist in the organisation of events such as seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution.
• Provide support to divisions' research centres.

Faculty Matters

• Manage the logistics of visits by potential candidates for faculty recruitment.
• Support activities related to faculty reappointments, promotion and tenure.
• Provide support to faculty during faculty performance review exercise.

School/University Administration

• Establish SOPs for each area of work and review processes for efficacy.

• Set up and manage logistics for meetings with internal and external stakeholders.

• Prepare and coordinate logistical support for meetings.

• Preparation and editing of presentation slides.
• Arrange, prepare agenda and refreshments, and write minutes of meetings (as required).
• Website maintenance
• Data governance and submissions
• Accreditation submissions

Job Requirements

• Minimally a Diploma in Business Administration, or related field. Degree in Business Administration, or related field, is preferred.
• Minimum 5 years of working experience in an administrative role.
• Relevant working experience in education sector will be advantageous.
• Strong proficiency in MS Office suite, and online productivity tools.
• Articulate with excellent verbal and written communication skills.
• Able to work individually and collaborate with others as a team
• Strong planning, organisational and problem-solving skills
• Independent and possess strong multi-tasking abilities
• Meticulous and attentive to details

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

• Administrative duties include handling payroll for workers, work pass/passport renewal, updating employee records and data management.
• Manage ISO documentation and training records.

Candidate should have ability to multitask and be proficient in Microsoft Office, data management, ISO, and office administration skills.