82 Contracts jobs in Singapore

Job Scope for the Contracts Executive/ Senior Contracts Executive

1. Assist the dept in documentation preparation and coordination relating to Tenders and Contracts in accordance with the organization policies

2. Supporting the team in reviewing & drafting tender & contract documents & reports

3. Preparing ad-hoc & routine approvals, minutes and Letters related to contracts

4. Tabulating, collation and preparing technical data and collating of information

5. Coordinate information from end user dept and reviewing and analysing data.

6. Assisting to vet through submissions for correctness and completeness

7. Reviewing and compiling tender reports and related documentation

8. Identifies risks and liabilities in tenders and contracts

9. Interface of Tender Notices for publication

10. Interface and assist to follow up with Contractors on routine correspondence including pre & post tender submissions and ad-hoc documentation

11. Assist in managing and provide advice in contractual matters

12. Interface with internal and external parties on contract related matters where needed

13. Assisting in database tracking and update.

Requirements:

Bachelor's Degree/Diploma in Building/Construction Management/Quantity Surveying, Science or

Engineering or in any relevant discipline

3 to 5 years related experience in Contract related matters such as Contracts Administration and Quantity surveying in the Property, Construction and Estate industry

Sound knowledge of pre and post tender processes and conditions of contract will be an added advantage

Possess verbal and written communication skills in English, meticulous, diligent and organised, able to work independently and in a team and comfortable in handling voluminous documentation and data

• Manage the financial and contractual of all projects from pre-tender to post-tender including quantities, variations, measurement, tender costing, cost estimates, monthly claims, final accounts etc.
• Liaise with Quantity Surveyors and sub-contractors on issues relating to progress payments, variations, claims and extension of time.
• Primary point to ensure compliance to contractual terms and conditions.
• Handle contract development and ensures contracts are properly documented including setting up of contracts documents and work processes.
• Coordinate with Business Dev. Dept. to review commercial terms and conditions prior to contract execution.
• Attend site visits, negotiations, and project site meetings on ongoing projects.
• Preparation and monitoring of project cash flow, settlement of final accounts with sub-contractors and suppliers.
• Prepare monthly cashflow forecasts for the project along with finance team (for actuals) and execution/sales team (for forecasts).
• Compile, review, and revise documents and coordinate the preparation of those materials in a completed bid document.
• Administration and management of project insurances, including preparation and negotiation of insurance claims.
• Constantly review the bid response process, governance, develop and identifying ways to improve the quality, consistency, and efficiency of the bid response process.
• Resolve problems encountered by Quantity Surveyors and Project team including dealing with clients and sub-contractors on cost and contractual matters.
• Preparation of progress reports, progress charts and interim progress claims.
• Leads the contract lifecycle management (CLM) workflow.
• Maintains confidentiality of all contracts.
• Answers questions signees have about the contracts.
• Keeps track of important contract dates and milestones.
• Creates a database of contract templates, including but not limited to, non-disclosures, non-competes, release forms, partnership agreements, purchase orders, employment contracts, and independent contractor agreements.
• Mitigates common contract management risks, such as financial, legal, and security risks.
• Responds to requests from internal departments and makes sure all contracts are drafted and executed promptly and correctly.
• Develops strong working relationships with colleagues across departments and seniority levels.
• Adheres to all federal, state, and local business laws and regulations and company policies.
• Liaise with sub-contractor/supplier, prepare scope of works for sub-contractor/supplier, review and prepare cost comparison for sub-contract / supplier works, award sub-contract/supplier, prepare LOA / sub-contract document.
• Receive sub-contractor monthly progress claim, check, and approve monthly payments to sub-contractor/supplier, finalise and close project accounts with sub-contractor/supplier upon completion of project.
• Check sub-contractor /supplier variation claims and back charges.
• Any other assignment / jobs as assigned by the Management.

• Degree in Construction Management / Quantity Surveying / Buildings or equivalent.
• Experience in the management and administration of large-scale process related Contracts and shall preferably possess the relevant tertiary qualifications in Quantity Surveying and/or Contract/ Construction Law.
• Deep understanding of contracts, contract governance and contractual terminology
• Managing and lead team members in routine daily tasks for tendering and project claims.
• Capable of professionally managing confidential information.
• Excellent skill in negotiation with external parties in contractual claim issues.

• Oversee and guide the team on quantity taking offs, estimation, prepare tender submission, cost planning, sourcing of subcontractors, budgeting and forecasting.
• Lead the team on establishing a list of prequalified bidders for comparison, conduct cost analysis, negotiation and awarding of contracts to subcontractors.
• Administer Indemnity / Warranty and other contractual obligations.
• Review and interpret contract documents with recommendations for contractual dispute.
• Responsible and lead the team on evaluation and preparation of monthly program claim and submit to clients.
• Responsible and lead the team on evaluation and preparation of subcontractors' claims and issuance of payment response within the stipulated timeframe (SOP Acts).
• Liaise with Consultants and Architects for monthly progress claim and finalization of accounts.
• Ensure proper documentation of additional works, alterations or design changes and lead the team in preparing variation orders.
• Advise and administer Extension of Time Claim.
• Implement and review cost control measure to achieve higher profitability.
• Implement a strong Document Management System with proper document control, distribution of drawings, specifications and all other relevant documents.
• Develop and build good professional relationships with suppliers, vendors, subcontractors, clients, consultants and architects.
• Provide guidance and supervision to team members and ensure allocation of work are being assigned equally to team members to complete the task efficiently.

• Minimum a Degree in Mechanical/Electrical or Building Services or equivalent.
• Minimum 10 years related working experiences.
• Experience in Cost Control & Contract administration
• Professional knowledge in Security of Payments Acts and Construction's practices and regulations are required.
• Show independency ability to multi-task, prioritize and organize tasks.
• Proficient in MS Office, good problem analytical and problem-solving skills.
• Possess excellent written, interpersonal, communication and negotiation skills.

• Close communication with PD/PM to reflect PD/PM's intention for the project.
• Establish Contracts management policy/tactics in line with PD/PM's intention.
• Responsible for dealing with authorities, client, consultant management and subcontractors/suppliers.
• Manage Contract & Commercial teams.
• Any ad-hoc tasks assigned by superior.

• Prepare and submit procurement schedule for permanent works in accordance to Master Programme.
• Ensure procurement/award for permanent works is in accordance to approved procurement schedule.

• Ensure that procurement/award is in accordance to Company's IMS policy.
• Interpret contractual clauses and prepare contractual correspondences.
• Review all incoming and outgoing documents for any contractual implications.
• Prepare subcontract documents and purchasing agreements.

• Performs costs estimates.
• Prepare and update cash flow charts.
• Identify variation works.
• Identify contractual and extension of time claims.
• Liaise with consultants QS on progress payments and variation orders.
• Estimate subcontractors' final cost.
• Endorses subcontractors' monthly and final account.
• Estimate Main Contract Final Account.
• Main Contract Final Account Settlement.
• Leads Contract & Commercial Section in monthly routine works such as preparation of subcontract payment certificates, main contract claim etc.

• Responsible for the compliance to safety & occupational health practices to be implemented at Contract and Commercial Sections.

• Advocate honesty and integrity in the Contracts team.

• A Bachelor's Degree in Science, Building or Engineering.
• At least 10 years of experience in the procurement of construction projects and/or building variation works.
• At least 8 years of supervisory experience in managing a team of Quantity Surveyors.
• Experience in the construction industry.

• Have knowledge in Instruction Manuals on Procurement and ICT/SS
• Management.
• Be a Team Player.
• Be Autonomous and Self-driven,GEBIZ Manager ICT procurement

• Basic degree in Infocomm, Business or equivalent.
• Relevant experience, preferably in both procurement and ICT Management.
• Good knowledge of government Infocomm environment, procurement, and contract management practices, preferably with hands-on knowledge of GeBIZ.
• Good negotiation, influencing and stakeholder engagement skills.
• Meticulous and independent, has excellent communication (both written & verbal) and be able to work effectively in a team

• Close communication with PD/PM to reflect PD/PM's intention for the project.
• Establish Contracts management policy/tactics in line with PD/PM's intention.
• Responsible for dealing with authorities, client, consultant management and subcontractors/suppliers.
• Manage Contract & Commercial teams.
• Any ad-hoc tasks assigned by superior.

• Prepare and submit procurement schedule for permanent works in accordance to Master Programme.
• Ensure procurement/award for permanent works is in accordance to approved procurement schedule.

• Ensure that procurement/award is in accordance to Company's IMS policy.
• Interpret contractual clauses and prepare contractual correspondences.
• Review all incoming and outgoing documents for any contractual implications.
• Prepare subcontract documents and purchasing agreements.

• Performs costs estimates.
• Prepare and update cash flow charts.
• Identify variation works.
• Identify contractual and extension of time claims.
• Liaise with consultants QS on progress payments and variation orders.
• Estimate subcontractors' final cost.
• Endorses subcontractors' monthly and final account.
• Estimate Main Contract Final Account.
• Main Contract Final Account Settlement.
• Leads Contract & Commercial Section in monthly routine works such as preparation of subcontract payment certificates, main contract claim etc.

• Responsible for the compliance to safety & occupational health practices to be implemented at Contract and Commercial Sections.

• Advocate honesty and integrity in the Contracts team.

• A Bachelor's Degree in Building or Engineering.
• At least 5 years of experience in the procurement of construction projects and/or building variation works.
• At least 3 years of supervisory experience in managing a team of Quantity Surveyors.
• Experience in the construction industry.

Job Responsibility:

• Prepare documentation for tender submissions.

• Develop tender strategies and oversee tender estimation responsibilities.

• Coordinate with all parties to provide accurate analysis of participated projects, including collating critical information and preparing final submission documentation.

• Develop and improve departmental workflow and productivity.

• Liaise with main contractors, subcontractors, clients, and suppliers/vendors for project claims and cost issues.

• Develop standards for contracts, including the presentation of budgets, payment terms, etc.

• Review the contractual performance of all parties to ensure compliance with terms and conditions.

• Periodically report work progress to senior management.

• Attend tender briefings and/or site show rounds to gain a better understanding of client requirements and potential competitors.

• Upon award, initiate transition kick-off and ensure proper handover to project team.

• Support the project team throughout the contract term till successful contract close-out, ensuring full compliance with the contract and respective legislation and regulations.

• Discuss, draft, review, negotiate, and subsequently shortlist and award sub-contracts.

• Ensure compliance and flow down of corresponding terms to sub-contractors and/or suppliers.

• Manage contractual risks, disputes resolution, and settlement.

• Monitor contracts and facilitate extension, renewal, and/or close-out as required.
Requirement:

• Diploma or Degree in Construction Management/Building /Quantity Surveying

• Knowledge of tender experience will be considered

• Minimum 5-years of relevant working experience in the Construction industry

• Meticulous and systematic individual with positive working attitude

• Good oral & written communication skills

• Multi-tasking and is able to handle stress

• Attractive Newcomer Bonus
• Career Progression & Development Opportunities
• Opportunity to Work Alongside an Innovative Team
• Comprehensive Leave Packages (e.g: additional leave, birthday leave, eldercare leave, marriage leave & gift, etc.)
• Annual Executive Health Screening

• Lead a team of Quantity Surveyors in managing procurement and contract administration
• Review contract documents and provide cost estimates for tenders
• Prepare and monitor project budgets and cash flow, adjusting projections as needed
• Manage contract progress claims, subcontract payments, and variation claims
• Resolve contract disputes and assess claims for extensions of time and additional costs
• Independently lead and manage large-scale projects
• Maintain records of contract-related correspondence and documentation
• Communicate contract information to stakeholders and ensure timely finalization of contracts
• Develop procurement strategies aligned with project goals and budgets
• Identify cost-saving and efficiency opportunities in procurement processes
• Evaluate and select suppliers based on capabilities and past performance
• Negotiate procurement terms and manage supplier relationships to ensure compliance
• Other ad-hoc tasks as assigned

• Bachelor's Degree in Quantity Surveying / Construction Management / Civil Engineering/ Building or related fields
• Minimum 5 years relevant experience in contract negotiation, administration and/or management
• Excellent communication and negotiation skills, analytical mindset, problem solving abilities, as well as keen interest and motivation in a high growth and entrepreneur environment
• A high level of integrity, dependability with a strong sense of urgency and result oriented