399 Contract Administration jobs in Singapore

• Manage and oversee the administrative staff, including recruitment, training, and performance management.
• Manage budgets for the administrative functions of the company, including office supplies and equipment.
• Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
• Coordinate and manage office events and meetings.
• Maintain and update company databases and records.
• Implement and maintain health and safety procedures in the office.

Company

Inspiration Design International School

Designation

Administration Assistant

Date Listed

12 Sep 2025

Job Type

Entry Level / Junior Executive

Intern/TS

Job Period

Immediate Start, For At Least 6 Months

Profession

Admin / Secretarial

Industry

Public Service / Education / Publishing

Location Name

60 Albert Street, Singapore

Address

60 Albert St, Singapore

Map

Allowance / Remuneration

$800 - 1,200 monthly

Company Profile

Inspiration Design International School is a leading institution in interior design education in Singapore. We are committed to nurturing creativity, fostering innovation, and equipping students with the skills needed to excel in the design industry.

Job Description

Role Overview

We are seeking a highly organised and detail-oriented Administration Assistant Intern to provide efficient administrative and operational support across the school. This role is integral to the smooth day-to-day functioning of the institution and ensures that staff, faculty, and students receive timely and professional support in all administrative matters.

Key Responsibilities

1. Manage office supplies, equipment, and inventory, including monitoring stock and restocking as needed
2. Assist in scheduling meetings, appointments, and school events, ensuring proper coordination and logistics
3. Handle correspondence and communication, including drafting emails, memos, and other documents
4. Maintain and update filing systems, records, reports, and databases accurately
5. Provide reception duties such as answering phone calls, responding to enquiries, and welcoming visitors
6. Support various departments with administrative and clerical tasks
7. Assist with projects and ad-hoc assignments as required by management
8. Ensure smooth internal and external communication across the school

Requirements

1. Diploma or Bachelor's Degree in Arts, Business Administration, Communications, or equivalent
2. At least 1–2 years of administrative experience, preferably in an educational or service-oriented environment
3. Strong organisational and multitasking skills with the ability to prioritise effectively
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
5. Excellent verbal and written communication skills
6. Customer service experience with a professional, approachable, and service-oriented attitude
7. Meticulous, reliable, and proactive in problem-solving
8. Adaptable to shift hours

Application Instructions

Please apply for this position by submitting your text CV using InternSG.

Kindly note that only shortlisted candidates will be notified.

Apply for this position

Roles and Responsiblities

• Manage day to day operations
• Assist surgoen during surgery
• Manage operating theatre facility
• Assist doctor during non-surgical procedure
• Appointment management, general phone enquiries
• Manage inventory and stock take and vendor relations
• Responsible for staff training
• Responsible for insurance claims
  Any other ad hoc adminstrative duties requirements

Qualification

• Candidate would be expected to possess a Bachelor's Degree in Nursing, Master's degree in Nursing Post Graduate Diploma, Degree in Nursing, Healthcare or related field
• Able to work extended irregular hours
• Possess leadership quality
• Pleasant disposition; able to handle patients confidently
• Candidate with an interest in Plastic, aesthetic and cosmetic surgery or procedures. Interested candidates may write to

Objectives of this role

• Recruit and onboard high-quality personnel that can advance company goals
• Establish conduct and workflow standards across the organization
• Remove productivity roadblocks as they emerge
• Ensure processes and procedures comply with relevant policies and regulations
• Streamline business operations to keep costs
• Drive smooth organizational operations throughout the workday

Responsibilities

• Direct training of personnel in all operations processes
• Plan and streamline all administrative procedures
• Weekly reporting on all functions of the Operations department
• Encourage effective communication across the organization
• Able to handles customers complaints effectively and efficiently

Job Description:

We are seeking a proactive and experienced Administrative Manager to oversee administrative operations within our construction company in Singapore. This role is crucial in ensuring smooth office and project site administration, regulatory compliance (including BCA, MOM, and WSH requirements), and effective coordination among project teams, subcontractors, and stakeholders.

Key Responsibilities:

• Supervise and coordinate administrative staff across office and construction sites

• Manage all project documentation, including permits (e.g. BCA, URA), contracts, insurance, and safety records

• Ensure compliance with Singaporean laws and regulations (MOM, WSHC, CPF, etc.)

• Maintain filing systems for all statutory and project-related documentation

• Prepare and submit documentation for project approvals, inspections, and audits

• Coordinate procurement processes and manage office/site supplies inventory

• Assist with HR administration (e.g., timesheets, work passes, onboarding of foreign workers, insurance, etc.)

• Liaise with government bodies such as MOM, BCA, NEA, and SCDF as required

• Schedule internal and external meetings, inspections, and site visits

• Support project costing, petty cash handling, and invoice processing

• Ensure proper documentation of workplace safety and health requirements (WSH)

• Assist in managing tender submissions and track deadlines

• Monitor and renew licenses, permits, and certificates

Qualifications:

Education:

• Degree or Diploma in Business Administration, Construction Management, or equivalent

• Additional certifications in project administration, WSH, or HR are advantageous

• Familiarity with Singapore's construction regulatory framework (e.g., BCA, MOM) is essential

Experience:

• Minimum 5 years of administrative experience in the construction industry in Singapore

• Experience liaising with government agencies and managing compliance matters

• Prior experience handling foreign worker documentation and permit applications

Skills:

• Strong command of English (spoken and written); other languages (e.g., Mandarin, Tamil, Malay) are a plus

• Proficient in Microsoft Office and construction software (e.g., Procore, AutoCAD, Oracle Primavera)

• Familiarity with WSH documentation, permit applications, and CPF submissions

• Excellent organisational, leadership, and time management skills

• Ability to work under pressure and meet tight deadlines

Looking for your next big leadership move? Our client is seeking a Administration Director to oversee Singapore and regional operations and governance, making an impact across international markets.

General Office Administration

• Lead day-to-day HQ and global office operations, including leasing, procurement, and facilities management.
• Oversee renovations, lease negotiations, and serve as the key liaison with building management.
• Manage corporate events and after-office functions to ensure smooth execution.
• Build scalable admin frameworks to support projects from launch through long-term operations.

Global Coordination

• Be the main link between Singapore HQ and global offices, ensuring smooth coordination across international teams.
• Manage bilingual documentation (English and Mandarin) and cross-border workflows for finance, legal and compliance matters
• Anticipate regional nuances, align schedules, and resolve bottlenecks for timely decision-making.
• Foster strong internal and external relationships, ensuring corporate processes meet governance standards globally.

Executive Affairs and Events

• Plan and execute high-level engagements such as board meetings, AGMs, townhalls, and investor visits.
• Oversea the planning of ministerial visits, stakeholder discussions, and milestone events, ensuring flawless execution and memorable experiences for senior stakeholders
• Handle executive travel planning, media appearances, and public relations initiatives.
• Manage event logistics, vendors, budgets, and risk to deliver polished, reputation-enhancing outcomes.

Corporate Governance  and Entity Management

• Oversee the setup and governance of corporate entities and subsidiaries across multiple jurisdictions.
• Partner with external advisors to ensure timely filings, regulatory submissions, and compliance.
• Maintain accurate governance records, board resolutions, and statutory registers.
• Provide strategic advice on entity structuring, regulatory timelines, and governance best practices.

IT and Digital Infrastructure

• Partner with IT vendors to manage systems, access, and troubleshooting, while driving secure, scalable digital solutions that boost efficiency, collaboration, and automation across global teams.
• Oversee IT systems and office technology, ensuring security, compliance, and efficiency.
• Safeguard data and reinforce cybersecurity protocols across global operations.
• Act as the lead coordinator in IT incidents, managing vendors and remediation processes.

• Bachelor's degree in Business Administration or related field.
• At least 10 years of relevant experience, including 5+ years in a senior administrative leadership role.
• Demonstrated experience on incorporation and entity management across multiple countries.
• Familiarity with SPV structures and project-based corporate governance (is an advantage)
• Excellent communication, planning, and coordination skills, particularly across multi-cultural, cross-border teams.
• Proficient in English and Mandarin is a must to have.
• Highly organized, diplomatic, and resourceful with the ability to navigate complex stakeholder environments.
• Only Singaporean / Singapore PR may apply due to project needs.

• Work location: Along Robinson Road | 5 days' work week
• Annual renumeration package more than SGD 120k
• Strong proficiency in both English and Mandarin is essential, as the role requires handling Mandarin documents and engaging effectively with Chinese-speaking stakeholders

JOB DESCRIPTION / REQUIRMENT

• Managing and oversee daily operations and ensure compliance to operations standards and procedures
• Specially Expeerinced in Indian, Bangladesh and Sri Lankan Food
• Willin to work on Public and Special holidays.
• Willing to work overtime when requirmed with nigh shifts on special days.
• Managing restaurant financial objectives by forecasting requirements, scheduling expenditures through best monitoring methods via tracking, monitoring and analyzing Sales, Labour & Food cost variances
• Plan weekly schedule planning and daily team floor plan
• Hires, trains and provide on-going communication to staff and deliver first-class service to customers
• Propose staff changes in assigned areas, including hiring, promotion, demotion and vacation leave
• Maintain safety requirements in the restaurant
• Handles customers' feedback promptly
• To comply ad-hoc with all the admin and paperwork requirements
• Assist and support any other relevant business duties and responsibilities as and when assigned by the Management.
• Making sure employees that report to you meet performance expectations.
• Giving instructions or orders to subordinate employees.
• Ensuring that the work environment is safe, secure and healthy.
• Meeting deadlines.
• Approving work hours.
• Ensure great customer service at all levels.
• Helping the team understand performance targets and goals
• Training or ensuring that workers are properly trained for their specific roles
• Scheduling work hours and shifts
• Coordinating job rotation and cross-training
• Assisting in resolving emergencies, such as a quality or customer problem that might be escalated to the team supervisor for handling
• Creating new food menus for all 3 countries.
• Creating costing for food menus.

• Bachelor degree in business administration or its equavalent.
• Minimum 10 years of experience in office adminstration management or other related tasks.
• Good command in Japanese language for communication with Japan Head Office.
• Able to prepare monthly management report in Japanese for submission to Japan Head Office.
• Familiar with human resources, accounting and taxation management.
• Responsible to lead the team members in office daily operations and coordinations.
• Applicants are required to submit the detailed CV and state the current and expected salary.

Key Responsibilities

• Operational Management: Overseeing daily office procedures, ensuring a smooth workflow, and streamlining processes to improve efficiency.
• Facilities Management: Managing office supplies, equipment, maintenance, and ensuring the office space is secure and well-maintained.
• Administrative Support: Handling correspondence, calls, and emails, managing filing systems, and assisting with data entry and reports.
• Event & Meeting Coordination: Organizing and scheduling meetings, appointments, and company events, both in-house and off-site.
• Staff Supervision: Supervising and training administrative staff, monitoring their performance, and assigning tasks.
• Financial Management: Managing office budgets, processing invoices and purchase orders, and tracking office expenses.
• Health & Safety Compliance: Ensuring that all health and safety policies are up-to-date and strictly followed by staff.
• HR & Recruitment Support: Assisting with new employee onboarding, maintaining personnel records, and coordinating interviews.
• Vendor Management: Liaising with external vendors for services like catering, cleaning, and IT.
• Communication: Acting as a central point for internal communications, ensuring team alignment, and supporting leadership as needed