269 Contract Administration jobs in Singapore

Job responsibilities:

• Overall project planning, schedule and executing the delivery of projects within time, budget and Client's expectations.

• Monitoring progress and identifying critical activities to expedite smooth progress of works on site to meet targets.

• Coordinate internal resources and third parties/vendors e.g. Consultants and Sub- Contractors/Suppliers for the flawless execution of all projects.

• Ensure that all projects are delivered on-time, within scope and within budget.

• Ensure that work are executed in accordance with approved plans/drawings, contract specifications and regulatory requirements.

• Ensure resource availability and allocation.

• Develop detailed project plan to monitor and track progress.

• Manage changes to projects' scope, schedule and costs using appropriate verification techniques.

• Perform risk management to minimize project risks.

• Measure project performance using appropriate tools and techniques.

• Create and maintain comprehensive project documentation.

• Responsible for the overall project management, planning & control, and execution, including project budget evaluation and profitability.

entify and comply with all applicable statutory/regulatory requirements related to the project.

Lead a team of professional and technical staff in planning and execution of day-to-day operations to achieve all key project target.

Respond swiftly to work delays, emergencies, and other problems.

• Report and escalate to Management as needed.

• Any other duties that may be assigned.

Requirements:

• Proven at least 3 years of working experience in project management in the public and private residential, government and commercial building projects.

• Solid technical knowledge related to structural, architectural (finishing) or M&E works.

• Solid organizational skills including attention to detail and multi-tasking skills.

• Excellent written and verbal communication skills.

• Excellent team player with ability to meet tight deadlines.

Handle general office administration work.

Attend incoming calls, booking flight & hotel, filing and etc

Handle simple accounting work, such as to settle expenses, make payment,

Assist a Trader, to input trading result, calculate profit & loss, making reports, monitor the market and etc

Manage the payment of expencess

Input detas by using Excel

Possess a degree

Fresh graduates are available

More than 3 years working experience in administrative job and role in a back office

Advantage if you have an experience in simple accounting

Proficient in Excel (Microsoft)

Good communication skill with people

Full time / Permanent position

Monday to Friday, 9:15am to 6:30pm

VB: Depends on the perfprmance

Office location: City

Salary range: S$3,500 to S$4,500

For interested parties:

Please send your resume with your in MS WORDS FORMAT by email to -

Please indicate your Current Salary (Last Drawn Salary), Expected Salary and your Notice Period in your resume.

We regret to inform you that the only short listed candidates will be notified.

Thank you

Consultant's name: Nahoko Sunaga

EA Reg. No.: R

Name: Fellow-s creative Staff Singapore Pte Ltd

EA. License No.: 13C6828

Job Description;

Office Administration, document verification, maintaining staff records, stores administration, supporting accounting staff for preparation and verifying the records & documents, arranging office & admin meetings with staff & workers.,

Able to handle finance-related assistance works.

We are a trading company dealing with building materials like timber, steel ,plywood, mdf boards , cement , cement boards etc.

Looking for individuals who prefer to work in a small office setting more like a family oriented office. Need to be proficient in using computer and softwares like words, excel . Need to have basic accounting knowledge to prepare costing sheets . Preferred to have experience doing trade documents like bill of lading, packing list ,invoice , bank drafts, handling of letter of credit etc.

Should be willing to work with positive attitude to learn and adapt . Must be a team player .

Reporting to the Human Resource Director, the Administration Executive will join the Kreston Helmi Talib's Corporate Services team who work to support the delivery of Accounting and Finance projects to a client portfolio of a broad range of industries based across the US, EMEA and Asia. His/ Her main job responsibilities are focused in ensuring the smooth operation of our office, managing administrative tasks, and supporting our HR operations.

Administration

• Execute general office management which includes the following but not limited to:
• Handling / answering phone calls in a professional manner and routing calls to corresponding department. Coordinating pick-up and delivery of international and domestic mails, courier items/packages. In-charge of ordering, receiving, stocking, and distributing pantry and stationery supplies. Assist in maintaining office supplies inventory and ensuring office equipment is in good working condition. Maintain cleanliness and orderliness of common areas including the conference rooms and pantry. Set-up and coordinate reservation of conference and meeting rooms.
• Collaborate with various departments to facilitate smooth interdepartmental communication and coordination.
• Assist office management budgeting process and the day-to-day financial operations including payment processing to vendors, suppliers, and government agencies online or physical payment to bank branch etc.S
• Support the HR, IT, and Marketing team in various operational tasks such as managing office events, employee engagement activities and programs.

Human Resource Operations

• Serve as the main point of contact for all employees.
• Participate in the recruitment and selection process by reviewing resumes and applications, conducting initial phone interviews, administration of online assessments, scheduling job interviews, assisting in the interview process to the selected candidates.
• Assist with new employee orientation and coordinate with HR Director in setting up a designated log-in, workstation, email address, and other software related access.
• Ensure employee records such as timesheets, work from home, and paid leave (i.e., annual, sick, birthday etc) are updated in system.
• Maintain and regularly update master databases (personnel files, HR Cursor database, etc.) of each employee.
• Assist in the preparation of payroll calculation, performing payroll reconciliation, preparing payroll accounting, and reports, etc.
• Prepare and process statutory contributions payments and other payroll matters related matters.
• Update and maintain proper filing of employee documentation, e.g., employees' staff list, medical insurance policies.
• Assist with other administration related duties assigned from time to time.

Desired Skills and Qualifications:

• University or Diploma Graduate.
• 1-3 years of experience in Human Resources, Administration and or Operations in Accounting or Professional Services Industry.
• Proficient with MS Office Suite (MS Word, MS Excel and MS PowerPoint are essential).
• Ability to multi-task.
• Resilient and able to adapt well in a highly fast-paced and dynamic environment.
• Strong numerical ability and critical thinking skills.
• Strong interpersonal and people skills.
• Proactive and resourceful, able to resolve arising issues with a calm approach
• Organised, accurate, thorough, and able to monitor work for quality.
• Responsible, accountable, and discreet with sensitive/confidential information.
• Fluent in written and spoken English.

Thank you for expressing your interest to join our firm, we regret that only shortlisted candidates will be shortlisted for an interview.

• Provide administrative support
• General emails and reports when necessary
• Serve as primiary contact point between site and town office
• Document controller and perform administrative filing, sorting, printing, circulation, handle incoming telephone calls
• Understand simple accounting
• Familiar with payroll software
• Comfortable using Microsoft 365 (Office suite) for daily tasks

• Min. GCE "O" level
• Min. 2 years' relevent working experience in construction environment
• Proficient in Microsoft Office
• Computer literate

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• Ability to work shift, weekend and public holiday

• Standby for 24 hours

Job Description:

• HR Administration:
  
  Conduct orientation and training for new staff members and interns.

Update and maintain personnel materials.

Ensure timely and compliant benefit changes with the health plan administrator.
- Office Operations and Maintenance:

Oversee office logistics, upkeep, and leasehold improvements.

Coordinate with building management for office-related matters.

Manage office orders and maintain filing systems.
- Accounts Payable & Financial Administration:

Process all accounts payable, including invoices and vendor inquiries.

Monitor cash balances and manage positive pay uploads.

Prepare bills, invoices, and process bank deposits.
- Database Management & Coordination:

Maintain and update the company's contact database.

Assist with database-related activities.
- Budgeting & Financial Management:

Establish and manage departmental budgets, ensuring cost control.

Oversee financial operations and reporting.
- General Administration & Office Coordination:

Coordinate office operations to ensure smooth functioning.

Maintain attendance, punctuality, and compliance with office policies.
- Availability and Flexibility:

Available 24/7 for unforeseen situations or emergencies.

Work over weekends/public holidays or after office hours when necessary.

• Minimum Degree holder with1 years of experience in administrative management or office operations.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills in English.
• Creative, proactive, and hands-on.

Ability to take initiative and think analytically.

Strong team-oriented mindset with a results-driven approach.
- Strong ability to multi-task, prioritize, and meet deadlines.
- Ability to adapt to a fast-paced and dynamic environment.

Detail-oriented and highly organized.

The Administration Manager oversees and coordinates the company's administrative functions, ensuring smooth operations, compliance with policies, and efficient support for all departments. This role involves managing office resources, supervising administrative staff, and improving processes to enhance organizational effectiveness.

• Oversee daily administrative operations, including office management and support services.
• Supervise and guide the administrative team to ensure tasks are completed accurately and on time.
• Develop and implement policies, procedures, and systems to improve efficiency.
• Manage office budgets, expenses, and procurement of supplies.
• Coordinate with internal departments to support HR, finance, and operational activities.
• Ensure compliance with company policies, regulations, and health & safety requirements.
• Maintain accurate records, reports, and filing systems.
• Liaise with external vendors, service providers, and government agencies as required.
• Support senior management with reports, schedules, and meeting coordination.