655 Contract Administration jobs in Singapore

• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations
• Overseeing the administrative department’s budget and resources
• Coordinating communications, workflows and schedules
• Developing and implementing office policies and procedures to improve workflow and compliance
• Supervising the records management processes and procedures
• Delegating administrative tasks to team members
• Managing the facilities and equipment to create a safe environment
• Ensuring compliance with relevant regulations

Job description

1. Handle full set of accounts - AR, AP and General Ledger

2.Ensure sales from outlets and online platforms are captured accurately and tally with banking records

3.Perform bank payment and receipt functions as well as reconciliation

4.Liaise with and prepare documentations required by the banks

5.Prepare GST report and submission.

6.Handle sub-contractor back charge account.

7. Prepare payroll

8.Reply emails and handle courier services.

9.Basic administrative works.

10.Assist with data entry, filing, and other general office duties as required

11.Manage the full procurement cycle, including sourcing, negotiating, ordering, and tracking of materials and supplies

12.Maintain accurate inventory records and ensure timely replenishment of stock

13.Liaise with suppliers to secure competitive pricing and favourable terms

14.Prepare and process purchase orders, invoices, and other administrative documentation

15.Ability to multi task and take on additional tasks/roles.

Collaborate cross-functionally to optimize purchasing and inventory processes

Requirements

1.Minimum Cert in Finance and Accounting or equivalent

2.At least 3 years of handling full set account’s working experience, preferably in construction.

3.Independent , posses drive and initiative and able to work in fast -paced environment

4.Willingness to learn , positive attitude , team player and problem solver

Join us as an Administration Officer. You will provide comprehensive administrative support to our leadership team, ensuring the smooth running of our day-to-day operations.

What you will be doing

1. Report to and work closely with the MD
2. Operate various office-related (e.g., HR/File Management/Billing/CRM/eLitigation) systems
3. Assist in KYC/AML checks
4. Manage monthly billing
5. Liaise with international Osborne Clarke offices, suppliers, banks, and government bodies
6. Assist with preparing presentations, reports, submissions, and other communications
7. Onboard/offboard client and staff
8. Provide customer service support such as answering and directing phone calls
9. Perform general office duties such as filing and photocopying
10. Contribute to projects and complete ad-hoc tasks
11. Renew lawyers' annual practising certificates and insurance
12. Work with bookkeeper to process GST returns, corporate tax returns, annual compliance audits, etc.

What we're looking for

1. Hardworking and resourceful
2. IT Savvy
3. Flexible and adaptable to changing priorities

Join hands to create a bright future for the informatization development in the field of engineering construction.

1. Administration, maintenance, configuration, installation, and support of databases.
2. Maintaining the normal operation of the database.
3. Platforms running including backup and restoration, troubleshooting, SQL performance tuning, monitoring usage, and capacity planning.
4. Participating in technical and administration tasks of database upgrade, database security tools implementations, vulnerability checks, server upgrade, and migration.
5. Develop and input into key database documentation, enable and standardize operation procedures, security guidelines, deployment architecture, component version, and patch management decisions.
6. Provide technical advice to the application team on the use of database technologies.
7. Assist and help as required with the resolution of complex database operational incidents and determine the root cause of the problem.
8. Provide database support in normal/off-hours and on-call attendance.

1. Degree in Computer Science, Information Technology, or Engineering Information.
2. 2 years or above experience in database administration under Linux platform covering performance tuning, troubleshooting, and maintenance.
3. Proficiency in MySQL, PostgreSQL, and MongoDB database administration.
4. Proficient in database architecture design, installation, migration, and upgrade.
5. Solid experience in Windows and Linux platforms.
6. Solid experience with cloud-based database services (AWS RDS).
7. Good command of English and Putonghua.

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field

HIGHLIGHTS:

• Attractive BONUS + Extra Incentives
• One-on-one coaching system
• Career Progression
• Frequent Bonding Events
• Personal Development Training

RESPONSIBILITIES:

• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases

REQUIREMENTS:

• Team Player
• Good Learning Attitude
• Citizen or PR preferred

· Manage development and implementation of business strategy approved by CEO

· Monitoring and reporting of company performance (monthly performance analysis report and financial reports against targets)

· Legal representation of company and maintain regular contact with overseas government including timely reports (tax department and other agencies as required)

· Establish and maintain an effective local and overseas marketing and sales strategy (Direct sales, B2B contracts)

· Represent company in corporate meetings (Both in Singapore, ASEAN countries and in China).

· Acquire new partnerships in the ASEAN and China market.

· Creating, optimizing, and monitoring corporate travel policies.

· Analyzing and preparing reports on travel tours.

· Ensuring operations run smoothly

Job Requirements

· Degree in hospitality and tourism related field

· Personal network of travel partners in ASEAN and China is a must

Swiftcom Technology Pte Ltd is a growing company in the telecommunications industry, providing walkie talkie solutions and in-building coverage systems for a wide range of clients across Singapore. We are looking for a motivated and responsible Admin Executive to support our daily operations and work closely with our team and director.

Job Responsibilities:

• Handle general administrative duties
• Issue quotations and invoices
• Prepare and arrange stocks for next-day delivery
• Attend to customer enquiries and requirements
• Assist the Director with scheduling and operational matters
• Use Microsoft Excel, Word, and PowerPoint for documentation and reports
• Basic design work using Photoshop (e.g., updating brochures, product sheets)
• Ensure smooth coordination between internal teams and customers
• Training will be provided

Requirements:

• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Basic knowledge of Adobe Photoshop
• Able to work independently and take initiative
• Good communication and organizational skills
• No prior experience required – fresh graduates are welcome to apply
• Must be able to work full-time, on-site

What We Offer:

• Stable 5-day work week (Mon–Fri, 9 AM – 6 PM)
• Friendly and supportive work environment
• On-the-job training provided
• Opportunities to learn and grow with the company

Government officials will NEVER ask you to transfer money or disclose bank log-in details over a phone call. Call the 24/7 ScamShield Helpline at 1799 if you are unsure if something is a scam.

Company: ELAN ENGINEERING PTE. LTD.

Reference: MCF-2025-1195265

Location: WEST CONNECT BUILDING, 10 BUROH STREET 627564

Type: Full Time

Level: Senior Management

Experience: 10 years

Department: General Management

Salary: $4,500 to $5,000 Monthly

Applications Posted: 12 Aug 2025

Closing Date: 26 Aug 2025

Additional Info: See how you compare with other applicants. Tell employers what skills you have. The more skills you have, the better your job match.

Recommended Skills:

• Account Management
• Budgets
• Microsoft Office
• Microsoft Excel
• Tax
• Purchasing
• Administration
• Payroll
• Procurement
• Accounting
• Budgeting
• Resource Management
• Human Resources
• Scheduling