709 Contract Administration jobs in Singapore

Position Summary:
We are seeking a reliable and organized corporate administration intern to play key role in the hiring and structuring of our organization. This role involves management of human resources, optimization of corporate policies, and regulatory compliance.
Key Responsibilities:
– Coordinate with third parties for legal compliance, incorporation, and visa acquisition.
– Ensure compliance with internal policies and relevant regulatory requirements.
– Organize and manage candidate evaluation and interview process.
– Aid in candidate selection process and cultivation of appropriate workplace culture.
– Manage scheduling, logistics, and coordination of events and meetings.
– Perform general administrative duties and adhoc tasks as required.
Qualifications :
– Currently pursuing degree in business, communications, or related discipline.
– Excellent organizational and administrative skills.
– Strong attention to detail and accuracy.
– Proficiency in Microsoft Office suite.
– Perfect written and verbal English proficiency.
– Additional fluency in Mandarin, Cantonese, and Malay is a significant advantage.
Related
Job Summary Date Posted
March 5, 2025
Location
The Central, 8 Eu Tong Sen St. Singapore
#J-18808-Ljbffr

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• Ability to work shift, weekend and public holiday

• Standby for 24 hours

• Manage and oversee the administrative staff, including recruitment, training, and performance management.
• Manage budgets for the administrative functions of the company, including office supplies and equipment.
• Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
• Coordinate and manage office events and meetings.
• Maintain and update company databases and records.
• Implement and maintain health and safety procedures in the office.

Experience level: 1+ years relevant in Office administration

Job Scope for the role:

1.Office management

2.Document Keeping

3.Communication with vendors and internal employees

4.Finance document preparation

1. Human resources support

Other details:

• Citizen/Visa status : Singaporean /Permanent resident
• Education : GCE 'O' level and above
• Working hours : Monday to Friday 9am - 6pm

Company

Inspiration Design International School

Designation

Administration Assistant

Date Listed

12 Sep 2025

Job Type

Entry Level / Junior Executive

Intern/TS

Job Period

Immediate Start, For At Least 6 Months

Profession

Admin / Secretarial

Industry

Public Service / Education / Publishing

Location Name

60 Albert Street, Singapore

Address

60 Albert St, Singapore

Map

Allowance / Remuneration

$800 - 1,200 monthly

Company Profile

Inspiration Design International School is a leading institution in interior design education in Singapore. We are committed to nurturing creativity, fostering innovation, and equipping students with the skills needed to excel in the design industry.

Job Description

Role Overview

We are seeking a highly organised and detail-oriented Administration Assistant Intern to provide efficient administrative and operational support across the school. This role is integral to the smooth day-to-day functioning of the institution and ensures that staff, faculty, and students receive timely and professional support in all administrative matters.

Key Responsibilities

1. Manage office supplies, equipment, and inventory, including monitoring stock and restocking as needed
2. Assist in scheduling meetings, appointments, and school events, ensuring proper coordination and logistics
3. Handle correspondence and communication, including drafting emails, memos, and other documents
4. Maintain and update filing systems, records, reports, and databases accurately
5. Provide reception duties such as answering phone calls, responding to enquiries, and welcoming visitors
6. Support various departments with administrative and clerical tasks
7. Assist with projects and ad-hoc assignments as required by management
8. Ensure smooth internal and external communication across the school

Requirements

1. Diploma or Bachelor's Degree in Arts, Business Administration, Communications, or equivalent
2. At least 1–2 years of administrative experience, preferably in an educational or service-oriented environment
3. Strong organisational and multitasking skills with the ability to prioritise effectively
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
5. Excellent verbal and written communication skills
6. Customer service experience with a professional, approachable, and service-oriented attitude
7. Meticulous, reliable, and proactive in problem-solving
8. Adaptable to shift hours

Application Instructions

Please apply for this position by submitting your text CV using InternSG.

Kindly note that only shortlisted candidates will be notified.

Apply for this position

Roles and Responsiblities

• Manage day to day operations
• Assist surgoen during surgery
• Manage operating theatre facility
• Assist doctor during non-surgical procedure
• Appointment management, general phone enquiries
• Manage inventory and stock take and vendor relations
• Responsible for staff training
• Responsible for insurance claims
  Any other ad hoc adminstrative duties requirements

Qualification

• Candidate would be expected to possess a Bachelor's Degree in Nursing, Master's degree in Nursing Post Graduate Diploma, Degree in Nursing, Healthcare or related field
• Able to work extended irregular hours
• Possess leadership quality
• Pleasant disposition; able to handle patients confidently
• Candidate with an interest in Plastic, aesthetic and cosmetic surgery or procedures. Interested candidates may write to

Job Description:

• Manage administrative tasks related to representatives, including transfer administration and representative code management.
• Assist in organizing and supporting company events.
• Conduct fit and proper due diligence assessments for candidates.
• Perform periodic assessments of existing representatives to ensure compliance.
• Perform any other general administrative and clerical duties as assigned.
• Undertake ad-hoc projects and activities as assigned
• Excellent interpersonal and communication skills
• Proficient in Microsoft Excel and Word
• Resourceful, with strong teamwork and collaboration skills
• Meticulous with excellent attention to detail
• Able to multitask, work well under pressure, and stay agile in a fast-paced environment

Job Types: Full-time, Fresh graduate

Pay: Up to $3,000.00 per month

Benefits:

• Additional leave
• Professional development
• Work from home

Education:

• GCE 'O' Level or GCE 'N' Level (Preferred)

Work Location: In person

Objectives of this role

• Recruit and onboard high-quality personnel that can advance company goals
• Establish conduct and workflow standards across the organization
• Remove productivity roadblocks as they emerge
• Ensure processes and procedures comply with relevant policies and regulations
• Streamline business operations to keep costs
• Drive smooth organizational operations throughout the workday

Responsibilities

• Direct training of personnel in all operations processes
• Plan and streamline all administrative procedures
• Weekly reporting on all functions of the Operations department
• Encourage effective communication across the organization
• Able to handles customers complaints effectively and efficiently

Job Description:

We are seeking a proactive and experienced Administrative Manager to oversee administrative operations within our construction company in Singapore. This role is crucial in ensuring smooth office and project site administration, regulatory compliance (including BCA, MOM, and WSH requirements), and effective coordination among project teams, subcontractors, and stakeholders.

Key Responsibilities:

• Supervise and coordinate administrative staff across office and construction sites

• Manage all project documentation, including permits (e.g. BCA, URA), contracts, insurance, and safety records

• Ensure compliance with Singaporean laws and regulations (MOM, WSHC, CPF, etc.)

• Maintain filing systems for all statutory and project-related documentation

• Prepare and submit documentation for project approvals, inspections, and audits

• Coordinate procurement processes and manage office/site supplies inventory

• Assist with HR administration (e.g., timesheets, work passes, onboarding of foreign workers, insurance, etc.)

• Liaise with government bodies such as MOM, BCA, NEA, and SCDF as required

• Schedule internal and external meetings, inspections, and site visits

• Support project costing, petty cash handling, and invoice processing

• Ensure proper documentation of workplace safety and health requirements (WSH)

• Assist in managing tender submissions and track deadlines

• Monitor and renew licenses, permits, and certificates

Qualifications:

Education:

• Degree or Diploma in Business Administration, Construction Management, or equivalent

• Additional certifications in project administration, WSH, or HR are advantageous

• Familiarity with Singapore's construction regulatory framework (e.g., BCA, MOM) is essential

Experience:

• Minimum 5 years of administrative experience in the construction industry in Singapore

• Experience liaising with government agencies and managing compliance matters

• Prior experience handling foreign worker documentation and permit applications

Skills:

• Strong command of English (spoken and written); other languages (e.g., Mandarin, Tamil, Malay) are a plus

• Proficient in Microsoft Office and construction software (e.g., Procore, AutoCAD, Oracle Primavera)

• Familiarity with WSH documentation, permit applications, and CPF submissions

• Excellent organisational, leadership, and time management skills

• Ability to work under pressure and meet tight deadlines