651 Administrative Staff jobs in Singapore

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

Job Responsibilities and Tasks :

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Co-ordinate with the project management team for new construction.
• Costing and planning the whole project.
• Strong project management & problem-solving skills.
• Demonstrated ability to develop positive relationships and works with staff, colleagues, cross-functional teams, and third parties.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications :

• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate or bachelor's degree preferred

Looking for an Administrative Assistant supports the office ordepartment by performing a variety of administrative tasks, ensuringefficient and smooth operations. This role involves handlingcorrespondence, maintaining files, scheduling appointments, andassisting with daily tasks to keep the office organized.

Key Responsibilities:

• Manage office communications, including emails, phone calls, and mail.

• Maintain and organize files and office documents (physical and digital).

• Schedule meetings and appointments for executives and staff.

• Prepare and edit documents, reports, and presentations.

• Assist in managing office supplies and inventory.

• Coordinate travel arrangements and accommodations for team members.

Handle incoming and outgoing correspondence and act as a point of contact for clients, visitors, and vendors.

• Perform general clerical duties, such as photocopying, faxing, and scanning.

• Provide support to other departments or teams when necessary.

• Organize and maintain office schedules and calendars.

• Perform data entry tasks and assist with databases and spreadsheets.

• Handling a variety of administrative tasks such as filing, data entry, and scheduling appointments
• Providing administrative and clerical support to the team, including managing correspondence and handling inquiries
• Assisting with the preparation of documents, reports, and presentations as needed
• Maintaining and updating office records and databases
• Supporting with event planning and coordination
• Previous experience in an administrative or office support role
• Strong organizational and time management skills with the ability to multi-task and priorities effectively
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
• Attention to detail and a keen eye for accuracy
• Ability to work independently and as part of a team
• At least 3 years of experience

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• complete course mathematics.

Job Description

5.5 days work.

Answering phone calls.

Issue delivery order and e-invoices to customers

Attend to administrative matters- eg. arrange customers job for delivery ,reply email

Proficient in MYOB

Maintain account receivable

• Prepare and issue invoices to customers.

• Record and update Accounts Receivable (AR) transactions

• Assist with AR aging reports and month-end closing activities

• Maintain proper filing of invoices, delivery orders, and related documents.

Perform ad-hoc tasks as required.

To Apply

Email your resume to

Only shortlisted candidates will be contacted.

Important Notes:

1. Prior work experience in Singapore is an advantage.

2. Selected candidate must work and reside in Singapore.

Job Summary:

We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.

Key Responsibilities:

• Assist in coordinating and scheduling production activities.
• Maintain and update production records, reports, and documents.
• Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
• Support the production team with administrative tasks such as data entry, filing, and report generation.
• Communicate with other departments to ensure timely and efficient production.
• Help resolve any production-related issues by providing administrative support.
• Track and report production progress and performance metrics.

Qualifications:

• High school diploma or equivalent; additional administrative or production-related certification is a plus.
• Proven experience in an administrative or production support role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Excel, Word, etc.).
• Excellent communication skills, both written and verbal.
• Ability to work well in a team environment and under pressure.

About the Role

We are looking for a motivated and responsible Administrative Assistant to join our team. You will support daily operations, help coordinate jobs, and ensure smooth communication between the office, field staff, and clients. This role is suitable for someone who is organised, eager to learn, and looking to grow in an operations environment.

Responsibilities

• Maintain and update service records and company systems
• Track job progress and ensure timely completion of tasks
• Prepare service reports, quotations, and basic documentation
• Schedule and coordinate service jobs with field staff
• Communicate with clients, suppliers, and team members to resolve operational matters
• Handle customer enquiries and provide follow-up support
• Strong interest in customer service and relationship-building
• Provide general administrative support to the operations team
• Perform ad-hoc duties as assigned

Requirements

• Minimum GCE 'N' Level or equivalent qualification
• Some admin or operations experience preferred (training will be provided)
• Proficient in Microsoft Office (Word, Excel)
• Good communication and organisational skills
• Able to multi-task in a fast-paced environment
• Positive attitude, responsible, and a team player

Responsibilities:

Asst the operation dept in all aspects eg obtaining and typing of

Completion and submission of invoices and delivery orders.

Assist in hadling other general administrative matters.

Perform any oter duties assigned by operations manager.

Provide back-up assistant in handling incoming calls, recording ad of messages

When necessary

Requirements:

Diploma holder, preferably with 1 years working experience

Good working knowledge of Microsoft office application

Ability to multi-task and work under pressure

Organized conscientious willing to learn new skills

Possess good communication and interpersonal skills

A team player with excellent attitude towards customer service.