3,251 Administrative Staff jobs in Singapore

Job Responsibilities and Tasks :

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Co-ordinate with the project management team for new construction.
• Costing and planning the whole project.
• Strong project management & problem-solving skills.
• Demonstrated ability to develop positive relationships and works with staff, colleagues, cross-functional teams, and third parties.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications :

• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate or bachelor's degree preferred

• Assist operation and commercial department in administrative matters
• Assist liaise with shipping procurement and documents.
• Assist with loading report compilation, compliance records, and ad-hoc tasks as assigned by management
• Assist the commercial manager in contractual matters.
• Other related duties as required.

Looking for an Administrative Assistant supports the office ordepartment by performing a variety of administrative tasks, ensuringefficient and smooth operations. This role involves handlingcorrespondence, maintaining files, scheduling appointments, andassisting with daily tasks to keep the office organized.

Key Responsibilities:

• Manage office communications, including emails, phone calls, and mail.

• Maintain and organize files and office documents (physical and digital).

• Schedule meetings and appointments for executives and staff.

• Prepare and edit documents, reports, and presentations.

• Assist in managing office supplies and inventory.

• Coordinate travel arrangements and accommodations for team members.

Handle incoming and outgoing correspondence and act as a point of contact for clients, visitors, and vendors.

• Perform general clerical duties, such as photocopying, faxing, and scanning.

• Provide support to other departments or teams when necessary.

• Organize and maintain office schedules and calendars.

• Perform data entry tasks and assist with databases and spreadsheets.

Job Requirements:

· Minimum ITE or above

· Proficiency with MS Office software and IT skills

· Knowledge of administrative record keeping

· Ability to work independently and manage multiple tasks simultaneously

· Bi-lingual language proficiency will be an advantage – preferably English and Mandarin

· Fluent written and verbal communication skills

Job Responsibilities:

· Support general office administrative work

· Provide support to sales and marketing team in order enquiries, processing and documentations

· Handle incoming phone calls and enquiries

· Liase with various departments on documentations

· Maintaining and updating sales and customer records

· Generate and compile monthly sales reports

· Communicate customer feedback and complaints to relevant internal departments

Position 1 - Admin Assistant

Job Descriptions

· Serve as the main point of contact between the Executive Director (ED) and both internal and external stakeholders, fostering effective communication and collaboration.

· Oversee all internal and external communications, ensuring timely responses and accurate documentation.

· Maintain organized and up-to-date filing systems, ensuring records are easily accessible and well-managed.

· Monitor deadlines, track progress, and oversee deliverables for key projects led by the ED, ensuring timely follow-up with stakeholders.

· Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items to ensure completion.

· Provide support for ad-hoc projects and administrative tasks as required, supporting the ED in daily operations.

Job Requirements

· Diploma or Degree in Business Administration or a related field.

· Proficiency in Microsoft Office Suite and project management tools.

· Strong problem-solving skills and a high sense of accountability.

· Excellent written and verbal communication skills.

· Strong organizational and time-management abilities with keen attention to detail.

· Demonstrated ability to handle confidential information with discretion.

Position 2 – Social Work Assistant

Job Descriptions

• Assist with case management after cases are screened by Medical Social Workers.
• Be updated with financial assistance schemes available and provide advice to resident and their families on eligible resources to tap on.
• Assist in follow-up and liaisons with community services in the discharge care plan of residents, if any.
• Provide administrative support by keeping records, filing and updating progress reports, etc.
• Prepare necessary documentation for Audits

Job Requirements

• Diploma in Social Work / WSQ Diploma in Social Services.
• Preferably 1 year of relevant healthcare industry experience
• Proficient in MS Office.
• Good communication and written skills.

Work Location – 20 Woodlands Street 82, Singapore Our Company phone number start with "3".

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

ADMINISTRATIVE

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Key Responsibilities:

• Organizing and maintaining project files, schedules, and documentation
• Assisting with the preparation of reports, presentations, and other project documentation
• Coordinating meetings, taking minutes, and following up on action items
• Providing general administrative support to the project management team
• Liaising with internal and external stakeholders to gather information and resolve issues
• Monitoring and maintaining project budgets and expenses
• Supporting the implementation of project management processes and procedures.
• Manage front-desk reception operations, including calls, email, mail and visitor handling.
• Maintain accurate records and filing systems for easy retrieval of information.
• Perform other administrative tasks as required to support office operations and receptionist duties.

Requirements:

• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders
• Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint.
• Any Degree in Business Administration or a related field.
• Minimum 3 years of experience in an administrative role; front-desk or customer service experience is a plus.
• Ability to multitask, adapt to changing priorities and work efficiently under pressure.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion.