2,861 Administrative Staff jobs in Singapore

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

We are seeking a reliable and detail-oriented Legal Administrator to support our legal and administrative operations. The ideal candidate is highly organized, proactive, and able to manage confidential information with professionalism and discretion. This role plays a key part in ensuring the efficient handling of legal documents and the smooth operation of day-to-day administrative processes.

• Open new legal files; organize, label, and maintain both physical and digital filing systems
• Maintain accurate records of document versions and track submission logs
• Assist in the preparation and timely filing of legal forms, correspondence, and records
• Coordinate communication with clients and other agencies as needed
• Perform general administrative and clerical tasks as assigned

• Strong practical judgment and able to work independently
• Excellent organizational skills and keen attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage confidential information with professionalism and discretion
• Strong time management and communication skills

ADMINISTRATIVE

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Key Responsibilities:

• Organizing and maintaining project files, schedules, and documentation
• Assisting with the preparation of reports, presentations, and other project documentation
• Coordinating meetings, taking minutes, and following up on action items
• Providing general administrative support to the project management team
• Liaising with internal and external stakeholders to gather information and resolve issues
• Monitoring and maintaining project budgets and expenses
• Supporting the implementation of project management processes and procedures.
• Manage front-desk reception operations, including calls, email, mail and visitor handling.
• Maintain accurate records and filing systems for easy retrieval of information.
• Perform other administrative tasks as required to support office operations and receptionist duties.

Requirements:

• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders
• Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint.
• Any Degree in Business Administration or a related field.
• Minimum 3 years of experience in an administrative role; front-desk or customer service experience is a plus.
• Ability to multitask, adapt to changing priorities and work efficiently under pressure.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion.

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

Key Responsibilities:

• Organizing and maintaining project files, schedules, and documentation
• Assisting with the preparation of reports, presentations, and other project documentation
• Coordinating meetings, taking minutes, and following up on action items
• Providing general administrative support to the project management team
• Liaising with internal and external stakeholders to gather information and resolve issues
• Monitoring and maintaining project budgets and expenses
• Supporting the implementation of project management processes and procedures.
• Manage front-desk reception operations, including calls, email, mail and visitor handling.
• Maintain accurate records and filing systems for easy retrieval of information.
• Perform other administrative tasks as required to support office operations and receptionist duties.

Requirements:

• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders
• Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint.
• Any Degree in Business Administration or a related field.
• Minimum 3 years of experience in an administrative role; front-desk or customer service experience is a plus.
• Ability to multitask, adapt to changing priorities and work efficiently under pressure.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion.

• Assist operation and commercial department in administrative matters
• Assist liaise with shipping procurement and documents.
• Assist with loading report compilation, compliance records, and ad-hoc tasks as assigned by management
• Assist the commercial manager in contractual matters.
• Other related duties as required.

Join to apply for the Office Administrator role at Knight Frank .

At Knight Frank, we work responsibly in partnership to enhance people’s lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world’s leading independent real estate consultancies. After 128 years we are located in over 50 Territories, 740+ Offices, 27,000+ People, with 1 Global Network. The heart of all we do is our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and providing personalised, clear and considered advice across all areas of property. We are dedicated to meeting and exceeding client property goals. Our People are passionate about and committed to making our business inclusive and diverse. We empower everyone to have autonomy in their role and encourage them to use their voice to shape the future of real estate, the built environment and the communities we serve. Our teams provide excellent and dedicated client service where opinions are respected and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and Creating Our Future, together.

We are looking for a proactive and well organized Office Administrator to manage the day to day administrative and facilities support functions of our office. This role plays a critical part in ensuring a professional, efficient and well maintained workplace environment through effective coordination with service providers and internal teams.

• Oversee daily office operations, ensuring a clean, organized and efficient work environment.


• Manage front desk duties including guest reception, call handling and mail or courier dispatch and receipt.


• Maintain and replenish office and pantry supplies, ensuring inventory levels are well monitored and stocked.


• Administer space and locker allocation to support effective workplace utilization.


• Coordinate and supervise service providers for facilities related matters, including general maintenance, landscaping and housekeeping.


• Provide general administrative support across departments and handle ad hoc tasks as assigned to ensure seamless office operations.

• At least 2 years of experience in office administration or facilities coordination.


• Strong organizational and multitasking abilities with keen attention to detail.


• Good communication and interpersonal skills to liaise effectively with vendors and internal teams.


• Able to work independently with minimal supervision and take initiative in resolving issues.


• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Lots of opportunities for growth and career development.


• A supportive, collaborative team that values what you bring to the table.


• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Competitive salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.

• Entry level

• Full-time

• Administrative

Get notified about new Office Administrator jobs in Singapore .

1. General Office Admin

• Maintain office equipment (e.g. printers, air-con)
• Manage office supplies, name cards, uniforms, stamps
• Organize and file documents
• Support general admin duties

2. Foreign Worker & HR Support
Work Passes: Apply/renew/cancel WP, SP, EP; update details in OFWAS
MOM Submissions: Book appointments, handle iSubmit for pass issues, documents
Levy & Records: CPF Levy Waivers, maintain training & MC records, SG Arrival Cards, update P-files

3. Training & Dormitory

• Register workers for safety & trade courses (CSOC, CoreTrade, etc.)
• Ensure compliance with training requirements
• Arrange home leave: tickets, health checks
• Manage dorms: bookings, contracts, OFWAS records

4. Payroll & Insurance

• Calculate salaries & issue payslips
• Handle salary letters, employment confirmations
• Process injury claims, manage medical & work insurance
• Manage security bonds and company insurance

5. Vehicle Management

• Arrange parking, maintain vehicle records
• Track deadlines: road tax, insurance, COE, VPC, deregistration (OneMotoring)