2,563 Administrative Staff jobs in Singapore

• Open new legal files; organize, label, and maintain both physical and digital filing systems
• Maintain accurate records of document versions and track submission logs
• Assist in the preparation and timely filing of legal forms, correspondence, and records
• Coordinate communication with clients and other agencies as needed
• Perform general administrative and clerical tasks as assigned

• Strong practical judgment and able to work independently
• Excellent organizational skills and keen attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage confidential information with professionalism and discretion
• Strong time management and communication skills

• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and communication skills.
• Strong attention to detail.

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

Maintaining filing system and ensuring the security and confidentiality of files and information.

- Preparing out-going mail at the end of each working day.

- Perform data-entry, documentation, printing and filling duties.

- Ensuring cheque book /bank account/quick book is updated and reconciled as needed.

- Providing reception duties by receiving all in-coming telephone calls and directing call appropriately, and being aware of all employee whereabouts and requested information when an employee(s) is not available.

- Distributing incoming mail, opening, date-stamping, and directing appropriately.

- Prepare and verify accounts receivables and accounts payable records.

- Provide full admin support to the team and department.

- Assist on any ad-hoc tasks as required by the dept.

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and communication skills.
• Strong attention to detail.

We are seeking a reliable and detail-oriented Legal Administrator to support our legal and administrative operations. The ideal candidate is highly organized, proactive, and able to manage confidential information with professionalism and discretion. This role plays a key part in ensuring the efficient handling of legal documents and the smooth operation of day-to-day administrative processes.

• Open new legal files; organize, label, and maintain both physical and digital filing systems
• Maintain accurate records of document versions and track submission logs
• Assist in the preparation and timely filing of legal forms, correspondence, and records
• Coordinate communication with clients and other agencies as needed
• Perform general administrative and clerical tasks as assigned

• Strong practical judgment and able to work independently
• Excellent organizational skills and keen attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage confidential information with professionalism and discretion
• Strong time management and communication skills

Maintaining filing system and ensuring the security and confidentiality of files and information.

- Preparing out-going mail at the end of each working day.

- Perform data-entry, documentation, printing and filling duties.

- Ensuring cheque book /bank account/quick book is updated and reconciled as needed.

- Providing reception duties by receiving all in-coming telephone calls and directing call appropriately, and being aware of all employee whereabouts and requested information when an employee(s) is not available.

- Distributing incoming mail, opening, date-stamping, and directing appropriately.

- Prepare and verify accounts receivables and accounts payable records.

- Provide full admin support to the team and department.

- Assist on any ad-hoc tasks as required by the dept