643 Administrative Executive jobs in Singapore

Job Description

• Attend to walk-in visitors and handle inbound calls/enquiries.
• Track, maintain and manage Fixed Assets Register and Inventory.
• Ensure equipment are well maintained.
• Ensure the filing system is always organized and confidential company documents are properly filed/stored/archived.
• Handle inbound/outbound mails and local/international couriers.
• Manage office and pantry supplies, check stock levels and place orders for depleted items.
• Responsible for office facility maintenance and upkeep to meet health and safety standards.
• Provide support and assistance for the document legalisation process
• Support office operations and perform other ad-hoc administrative duties as required

Job Requirement

• Diploma in Business Studies
• Good MS Office skills
• Good Communication Skills
• Meticulous and Good Organizational Skills
• Good time management
• Team player with a can-do attitude
• Is well-organised, meticulous and able to multi-task

If you're someone who enjoys multi-tasking, takes pride in staying organized, and is not afraid of hands-on tasks, we'd love to hear from you

Shortlisted applicants will be contacted via phone to arrange on-site interviews.

Duties & Responsibilities:

• Manage daily office operations, including organising files, handling correspondence, and scheduling activities.
• Support administrative tasks such as data entry, document preparation, and meeting coordination.
• Schedule meetings, appointments, and travel plans for the management team.
• Draft and prepare reports, presentations, and other required business documents.
• Answer phone calls, greet visitors, and provide general office support.
• Manage office supplies, including monitoring stock and placing orders.
• Provide HR administrative support and perform other ad-hoc tasks as needed.

Qualifications & Skills:

• Minimum 3–5 years of experience in an administrative or office support role.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills with attention to detail.
• Proficient in Microsoft Office and other administrative tools.
• Flexible, proactive, and able to work under pressure while providing quality service.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Job Description

• Responsible for the Onboarding Process for Ingeus Clients which entails working closely with our clients to get them ready for the planned coaching sessions. This also requires you, to work with your Manager and others, to find better creative ways to get your work done more efficiently
• Play a key role in some of the client process administration efforts – work with stakeholders and coaches to facilitate the process
• Provide reception cover including meeting and greeting clients and visitors
• Receive referrals and manage referral allocation and booking
• Undertake general administrative tasks to support the Management Team
• To conduct weekly system audits to drive data accuracy and quality
• To highlight any missing or inaccurate data to management and teams
• Develop and update operational and system standard operating procedures
• Responsible for collecting documents from clients.
• Liaising with clients over email and by phone
• Reviewing compliance of documents
• Uploading and categorising documents using the company system
• To support with ad-hoc systems reporting

Requirements

• Warm engaging personality
• Applicant must be at least a Diploma/ equivalent holder in any discipline
• Excellent Microsoft Office skills, especially Excel
• Strong and demonstrable attention to detail with a methodical approach to task completion
• Experience in data security processes and policies
• Ability to work independently as well in a team
• Strong written and verbal communication skills
• Experience of working in a data entry role
• Able to work under pressure to meet deadlines.

The Office Executive is responsible for ensuring smooth day-to-day operations of the office by managing administrative tasks, coordinating between departments, and supporting staff with essential services. The role requires strong organizational, communication, and multitasking skills.

• Handle general administrative duties such as filing, data entry, correspondence, and document management
• Coordinate meetings, appointments, and travel arrangements for staff
• Maintain office supplies and ensure equipment is in working condition
• Assist with HR functions like onboarding new employees and maintaining attendance records
• Liaise with vendors, service providers, and office building management
• Ensure compliance with company policies and procedures
• Support various departments with operational and clerical tasks
• Monitor office cleanliness, maintenance, and safety protocols

• Proven experience in an administrative or office management role
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software
• Strong verbal and written communication skills, including ability to converse in Mandarin
• Excellent organizational and time management abilities
• Ability to multitask and prioritize workload efficiently

Job Summary

As the Temporary Administrative Executive you will be part of the office support team responsible for daily administrative management of Capella Hotel Group. The core tasks are to provide receptionist duties and administrative support to the Executive Office - cover General Affairs Manager in her absence to ensure seamless office operations.

This position also supports the Vice President of Human Resources in any administrative aspect, as and when required.

The Role

Administrative Duties

• Performs administrative duties such as email correspondence, business letters, and any necessary paperwork.
• Assists in preparing and developing internal communication emails and presentations.
• Sorting and distributing incoming and outgoing mails and courier arrangements.
• Well versed in calendar management, trip planning and scheduling - assist with travel requests and coordination of business trips and meeting arrangements.
• Screening phone calls and forward email inquiries as appropriate.
• Coordinate in-office and off-site meetings, conference call invites.
• Compile monthly expense reports for the President and Vice President of Human Resources in a timely manner.
• Produces documents, reports and presentations using advanced Word, PowerPoint and Excel.
• Documents and communicates requests and any enquiries to appropriate personnel and maintains strict confidentiality.
• Effectively collaborates with people at all levels across functions in a diverse environment.

Receptionist Duties

• Performs receptionist duties – greet visitors with a positive and helpful attitude.
• Keeping reception and front entrance neat and tidy at all times.
• Maintaining safety and hygiene standards of the reception area.
• Answering phones in a professional manner, and routing calls as necessary.
• Managing meeting room availability.
• Prepare and ensure meeting rooms are neat and clean at all times.
• Replenishment of office supplies and consumables. Manage stock control within budgeted cost.
  Overseeing office services i.e., housekeeping and landscape service providers.

Talent Profile

Qualification

• Diploma holder preferably in Business Administration or equivalent

Work Experience

• Minimum 2 year work experience in similar capacity.
• Must be a highly motivated individual with ability to multi-task effectively, well organized and flexible in a change and eye-for-detail
• Ability to work well under pressure with minimal supervision
• A good team player with approachable character, positive attitude and strong ownership

Technical Skills

• Excellent written and verbal competency of the English language
• Good time management skills
• Excellent interpersonal, good telephone etiquette and customer service
• Organised and resourceful
• Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook

Kindly note that only shortlisted candidates will be contacted.

SunGreenH2 is an award-winning Singapore HQ'ed venture-backed start-up company developing proprietary electrolyzers to unlock affordable green hydrogen globally. We have a vision for zero carbon, low-cost, green hydrogen available globally at scale.

To achieve our vision, we are expanding our lean yet fast-growing team with a Administrative Executive to join our team in Singapore. Your responsibilities will include supporting the CEO and Business Operations Manager.

Responsible For

• General administrative, accounts and HR support on a flexible basis for the Singapore parent company

• Limited administrative, accounts and HR support on a flexible basis for the overseas subsidiaries

• Arrange, coordinate, and manage team calendars and prioritize schedules to support the business

• Procurement of general purchases, support corporate and staff meetings and events, maintenance of office supplies and equipment, organize any essential services as required to support the team effectively

• Organize team travel arrangements, travel itineraries and expense claims as required

• Assist in coordinating communication between the global team members, take notes at important meetings

• Organise data and documentation as required to support teams in Singapore and China

• Support general accounting and HR duties as required including assisting with drafting documents from templates, checking documentation and limited data-entry

• Facilitate synergy within the team and support high-level project/people management duties as required

• Engage and support any other initiatives as demand arises

• Work towards your own personal long-term goals

Your Profile

• Minimum 5 years of experience as an Administrative Assistant/Executive or equivalent. Experience of working in a start-up is a preferred

• Pro-active, self-starter, initiative-taker

• Meticulous, organized team player able to deal with and effectively juggle daily deadlines while balancing weekly and monthly priorities in terms of deliverables

• Unshakable integrity

• Excellent communication skills in English

• Strong command of Microsoft Office suite (Excel, Word, PowerPoint) & GSuite softwares

• Comfortable in a fast-paced environment and to work under pressure to meet tight deadlines

• High sense of confidentiality and discretion, awareness of data privacy management

• Passion for sustainability and cleantech (previous experience in this field is nice-to-have but not a must)

Benefits:

• Competitive salary relative to experience

• Work location on site at Ayer Rajah Crescent

• Develop and implement strategic plans and work orders
• Drive the company's development efforts and increasing revenue
• Set the company goals and objectives
• Analyze and make decisions on key investments
• Representing the company in meetings and events
• Ensure the operations are running smoothly.
• Planning the duties of the work schedule.

Your Core Duties:

• Handle funding applications (e.g., SDF) and claims for clients and trainees, including proper follow-up on cases and ensuring disbursements are received in the bank.
• Resolve discrepancies related to funding changes or refunds to SSG.
• Ensure timely disbursement of government grants (SFC & SDF) and liaise with SSG officers on grant-related matters.
• Verify and record daily payments (cash, cheques, NETS, GIRO, funding disbursements, etc.) in the system.
• Provide administrative and customer support, including payment collection, managing enquiries on outstanding accounts, and processing supplier/vendor or GIRO forms.
• Verify receivables and resolve account discrepancies by coordinating with customers and/or internal departments such as Sales and Training Admin.
• Review receipt books to ensure completeness, accuracy, and accountability.
• Adhere strictly to established finance processes and policies.
• Perform other ad-hoc duties as assigned.

Requirement:

• Possess at least a GCE 'O' or 'N' level or diploma in business administration/diploma in accounting

• Meticulous, systematic and organised.

• Able to work independently without much supervision.

• Good verbal and written communication skills

• Possess strong work ethics and keep information confidential

• Proficient in MS Word, Excel and Outlook etc.

• Training will be provided.

Manage the office, manage sales, drive purchases, and work with workplace drop-off workers. Manage the team and schedule client work to improve business growth. Day by day, our team takes on jobs, leads the team, and settles work. Attend meetings, communicate with clients, prepare quotations, invoices, and collect payments. Keep records and GST submission, and work as a team leader.