1796 Administrative Executive jobs in Singapore

The Administrative Executive oversees both financial and administrative operations, managing tasks like accounting, bookkeeping, financial reporting, and general office administration, ensuring compliance and efficient operations.

• Manage daily office administrative tasks such as filing, data entry, and documentation.
• Consolidate invoices and assist with payment processing.
• Support in preparing claims
• Maintain and update staff attendance records.
• Handle general customer service enquiries through phone and email.
• Coordinate internal and external communications as needed.

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Admin Executive ( 5 days per week )

Responsibilities:

General Administration:

• Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.

Invoice Management:

• Review and verify the accuracy of invoices and payment requests.
• Coordinate with the finance department to ensure timely processing of invoices.
• Maintain records of all financial transactions and documentation.

Purchasing:

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.
• Establish and maintain relationships with vendors and suppliers.
• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.
• Track asset usage and ensure proper maintenance and care.

Information Dissemination:

• Act as a point of contact for internal communication, distributing information to staff as needed.
• Prepare and distribute company-wide announcements, memos, and reports.
  Assist in onboarding new employees by providing necessary information and resources.

Requirements:

• Higher Nitec or Diploma/ Degree in any discipline
• Knowledge of Excel and other data management software
• Technical background and/or Services background to support the customer requirement
• Team player and able to multi-task efficiently
• Self-starter and result-oriented with strong analytical skills
• Innovative and proactive.

This position reports to the operations director and will be tasked with fulfilment.

The executive will be required to ensure paper work are in place for smooth and seamless fulfilment.

The executive will also be trained in coordinating logistics with the logistics team.

As part of the role, the executive also helps in stock taking.

We are seeking a proactive and detail-oriented Administrative Executive to efficiently manage our day-to-day administrative tasks and maintain smooth office operations. The ideal candidate will support internal functions, oversee documentation, scheduling, and provide general administrative assistance across various departments.

Record Keeping & Finance Support

• Prepare and manage expense reports, invoices, and payment records.
• Support documentation processes for accounting and audit requirements.

Office Administration

• Monitor and maintain office supplies, including inventory tracking and procurement.
• Ensure office cleanliness and upkeep, coordinating with external cleaning services as necessary.
• Maintain organized physical and digital filing systems.

Scheduling & Travel Coordination

• Coordinate and schedule meetings, appointments, and internal team activities.
• Manage travel arrangements, including flight bookings, accommodations, and itineraries.
• Process and manage travel and expense claims.

Cross-Team Administrative Support

• Provide administrative assistance to various departments (such as HR, Sales, and Operations).
• Support the coordination of company events, onboarding processes, and training sessions.
• Handle day-to-day tasks to ensure seamless business operations.

• Minimum of 3 years' experience in administrative or office support roles.
• Strong organizational skills with excellent attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in Google Workspace and familiarity with Xero.
• Ability to independently manage multiple tasks and prioritize workload effectively.

• Meal allowance
• Medical Insurance
• Singapore Citizens or PRs only

Job Summary:

Perform a variety of administrative and clerical tasks. Duties include providing support to colleagues, assisting in daily office needs and managing our company's general administrative activities.

Job Description:

• Perform data entry;

• Scanning, printing, filling and photocopying of documents,

• Updating the tracking of Material request, PO issued and receive of goods.

• Sorting of documents, issuance of tax invoices, jobsheets, quotations, DO and PO.

• Screening phone calls and routing callers to the appropriate party.

• Planning of work schedules manual and via system.

• Provide administrative support to the department

• Handle project claims and monitor project progress.

• Other ad-hoc duties as assigned by managers.

Requirements:

• English telecommunication skill is required.

• Candidate must be able to multi-task.

• Proficient in Microsoft Office.

• 2 years of administrative experience preferred

• Fresh graduates may also apply as training will be provided

Administrative work in an ophthalmology clinic.

Key areas of work:

Main administration duties include:

a) Perform front counter duties including patient registration, dispensing, booking of operating theatres, handling of enquiries through phone calls, whatsapp or email, and appointment fixing

b) Handling payments, including insurance claims providing, and providing financial counselling

c) Maintain accurate records and uphold professional standards in delivering safe and competent patient care

d) Inventory management

e) Ad-hoc duties as and when assigned by the Clinic Manager or Doctor

JOB DESCRIPTION

• Provides administrative support for operation department mainly being responsible for coordinating logistics, data entry of orders into system
• Performs general clerical duties to include but not limited to coordinating support for the Operation team
• Coordinate and maintain documentation
• Support the processing of invoices and expenses
• Liaise with overseas suppliers and stakeholders

Essential skills/Competencies:

• Experience or ability to interact with senior stakeholders
• Comfortable with processing expenses and dealing with external vendors
• Good PC skills including Word, PowerPoint and Excel
• Proactive style and ability to work independently and as a team player
• Ability to multi-task
• Accuracy and attention to details
• Good communication skills
• Diploma qualifications and above

Housing and Development Board

Permanent/Contract

Closing in 1 day(s)

What the role is

Administrative Executive

What you will be working on

Your responsibility is to deliver quality services to applicants and residents of HDB flats. You will advise and interact with applicants/residents and relevant parties on matters relating to HDB Flat Eligibility letter, HDB's sale of flats, resale of flats and/or HDB housing loan. You will also be tasked to perform works related to these job areas, such as the preparation and verification of documents, processing of applications, provision of accounting and budgetary support and/or collection of payments, as well as works related to the implementation and enhancement of IT solutions, such as preparing user requirements and conducting acceptance testing.
During your employment, you will need to perform different job duties where manpower is needed.

What we are looking for

• Have a passion for customer service.

• Have effective communication and interpersonal skills.

• Have critical thinking, excellent organisational and project management skills and resilient to pressure.

• Be meticulous, independent, numerate, and proficient in using Microsoft software.
Successful candidates will be offered a 1+1 year contract.
All applicants will be notified on whether they are shortlisted for the position within 4 weeks of the closing date of this job posting.

About Housing and Development Board

We are Singapore's public housing authority and a statutory board under the Ministry of National Development. We take pride in creating homes and towns that form a quality living environment for the young and old. Throughout the years, our continuous innovation and upgrading programmes have ensured that the heartland remain our cherished home.
Join us in making a difference to the heartlands and communities that matter to us. Take on the challenge of shaping the nation's skyline and landscape. With the wide range of opportunities available in HDB, you play an integral part in redefining the future of public housing and improving the lives of Singaporeans.

About your application process

This job is closing in 1 day(s).

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Housing and Development Board or the wider Public Service.

Housing and Development Board

Permanent/Contract

Closing in 1 day(s)

What the role is

As a Customer Service Executive in the Home Ownership Eligibility Department of HDB, you will be part of the team that guides flat buyers and sellers in their respective home ownership journeys by meeting their information needs and addressing their queries with empathy.

What you will be working on

• Provide advice on the policies and processes for the purchase of new flats, sale/ purchase of resale flats and application for HDB housing loan via call, email or text messaging

• Promote and guide the public on the use of HDB's digital platforms and e-Services

• Deliver positive service experience, address queries effectively and accurately as well as escalate requests for prompt resolution if needed

• Document enquiries succinctly for reporting and analysis

• Work as a team to ensure key performance indicators and service standards are met

• Engage actively in initiatives for process improvements

• Any other duties assigned

What we are looking for

• Possess good interpersonal, verbal and written communication skills

• Have a customer-centric mindset, with a positive attitude

• Be meticulous and able to work independently

• Be resourceful, and able to manage the needs of diverse customer profiles
* Experience in customer service or call centre will have an added advantage
Successful candidates will be offered a 1+1 year contract.
All applicants will be notified on whether they are shortlisted for the position within 4 weeks of the closing date of this job posting.

About Housing and Development Board

We are Singapore's public housing authority and a statutory board under the Ministry of National Development. We take pride in creating homes and towns that form a quality living environment for the young and old. Throughout the years, our continuous innovation and upgrading programmes have ensured that the heartland remain our cherished home.
Join us in making a difference to the heartlands and communities that matter to us. Take on the challenge of shaping the nation's skyline and landscape. With the wide range of opportunities available in HDB, you play an integral part in redefining the future of public housing and improving the lives of Singaporeans.

About your application process

This job is closing in 1 day(s).

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Housing and Development Board or the wider Public Service.