1,978 Administrative Executive jobs in Singapore

Responsibilities can include managing schedules and calendars, handling correspondence and files, coordinating meetings and travel, supporting with finances and procurement, and assisting with special projects, all while maintaining discretion and strong organizational skills.

Key responsibilities

• Office and executive support: Handle general administrative tasks for a company or provide high-level support to C-suite executives.
• Scheduling and coordination: Manage calendars, schedule meetings, and make travel arrangements for executives.
• Information management: Organize and maintain filing systems, manage data, and ensure the flow of necessary information is seamless.
• Communication: Handle correspondence, answer phones, and liaise with internal and external stakeholders.
• Financial support: Process payments, manage expense reports, and assist with financial information systems and procurement.
• Project and event support: Assist with or lead projects, and help with organizing company events.

Essential skills and qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in core Microsoft Office solutions (Word, Excel, Outlook).
• Discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Attention to detail.

Ad-Hoc Responsibilities

• Perform any ad-hoc duties assigned by the management to support overall business operations

Responsibilities can include managing schedules and calendars, handling correspondence and files, coordinating meetings and travel, supporting with finances and procurement, and assisting with special projects, all while maintaining discretion and strong organizational skills.

Key responsibilities

• Office and executive support: Handle general administrative tasks for a company or provide high-level support to C-suite executives.
• Scheduling and coordination: Manage calendars, schedule meetings, and make travel arrangements for executives.
• Information management: Organize and maintain filing systems, manage data, and ensure the flow of necessary information is seamless.
• Communication: Handle correspondence, answer phones, and liaise with internal and external stakeholders.
• Financial support: Process payments, manage expense reports, and assist with financial information systems and procurement.
• Project and event support: Assist with or lead projects, and help with organizing company events.

Essential skills and qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in core Microsoft Office solutions (Word, Excel, Outlook).
• Discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Attention to detail.

Ad-Hoc Responsibilities

• Perform any ad-hoc duties assigned by the management to support overall business operations

Responsibilities

. Provides daily support to site manager and team.

. Responsible for handling all general office admin & clerical support, data entry, document scanning

· Proper filing of hardcopy documents for records and easy retrieval

· Good communication skills in liaising with inter departments

· Ability to multi-task and meet tight deadlines with high level of accuracy

· Able to work independently but also collaboratively with cross functional teams

. Assist new staff to register facial data in biometry attendance system

. Prepare staff attendance report to the management when required

Requirements

· At least 2 years of experience in construction site office admin support.

· Knowledge in Microsoft Office applications

Job Description

• Attend to walk-in visitors and handle inbound calls/enquiries.
• Track, maintain and manage Fixed Assets Register and Inventory.
• Ensure equipment are well maintained.
• Ensure the filing system is always organized and confidential company documents are properly filed/stored/archived.
• Handle inbound/outbound mails and local/international couriers.
• Manage office and pantry supplies, check stock levels and place orders for depleted items.
• Responsible for office facility maintenance and upkeep to meet health and safety standards.
• Provide support and assistance for the document legalisation process
• Support office operations and perform other ad-hoc administrative duties as required

Job Requirement

• Diploma in Business Studies
• Good MS Office skills
• Good Communication Skills
• Meticulous and Good Organizational Skills
• Good time management
• Team player with a can-do attitude
• Is well-organised, meticulous and able to multi-task

If you're someone who enjoys multi-tasking, takes pride in staying organized, and is not afraid of hands-on tasks, we'd love to hear from you

Shortlisted applicants will be contacted via phone to arrange on-site interviews.

Job Summary:

Take full responsible for order processing, coordinate with HQ and provide assistance to sales department and execute customer's orders to final delivery.

• Key Responsibilities:

• Manage sales order processing, from entry to fulfilment, including invoices and delivery orders.

• Coordinate with production, procurement, and warehouse to meet delivery timelines.
• Arrange and pack shipments, ensuring documentation and transport readiness.
• Handle Letter of Credit (LC) orders, including liaison with customers and timely submission of documents.
• Track open orders and follow up on backorders or delays proactively.
• Maintain accurate order records and updates in the ERP system (e.g. SAP).
• Liaise with finance on invoice accuracy and support reconciliation as needed.
• Generate and manage the Weekly Open Sales Order Report and support reporting needs.
• Experience in warehouse/inventory management is an advantage.

Qualifications:

O level, GCE "A" Level/Polytechnic Diploma in Business Administration, Supply Chain or related field.

Experience and Skills:

• Experience in administration/supply chain/ Logistics (at least 2 years).
• Good interpersonal plus communication skills and computer literate, eg: MS Word, MS Excel
• Experience with using SAP have an added advantage
• Proactive, results-oriented, and able to work independently
• Preferably able to commence work immediately

An Amazing Career Opportunity for a Administrative Executive

Location: Singapore

Job ID: 41136

Who are we?

HID powers the trusted identities of the world's people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: and

Secure Issuance (SI):

Secure Issuance, part of HID Global, offers the world's broadest and most sophisticated portfolio of card printers, laser engravers, encoders and software. For more than 25 years, organizations across a variety of industries — from enterprise corporations and government agencies to financial institutions and universities — have relied on HID Global Secure Issuance for the custom personalization and issuance of secure identity credentials and financial cards. With a history of pioneering patented technologies and expertise, business integrity and long-standing customer confidence, HID Global is a global leader in secure card issuance innovation.

Summary

We are seeking a detail-oriented, well-organized and proactive individual to support our operations team and oversee daily operations, managing resources and ensuring a smooth workflow.

Besides taking initiative in work and embrace new challenges, you enjoy being part of an international team and possess good communication and interpersonal skills.

As our Administrative Executive, you'll support HID's success by:

• Support for Teams

• Assist HR, Finance, and other departments with administrative tasks and coordination.

• Office Procurement

• Manage office supplies and vendor relationships.

• Order processing, Shipping and Inventory

• Enter incoming orders into the ERP system and issue order confirmations, delivery notes and invoices to customers.

• Coordinate shipments, including scheduling deliveries and tracking orders.
• Liaison with third party forwarding and shipping agents.
• Shipment organisation and paperwork + sending tracking numbers to customers.
• Coordinate courier services, delivery of mail to post office and collection of mail.

• Record incoming shipments and update inventory.

• RMA & Credit Notes

• Reception and recording of incoming shipments for repair and/or warranty purposes.

• Correspond with Sales Administration and Channel Marketing Departments in Singapore for the necessary paper works and credit notes

Your Experience and Background include:

• Fresh graduates from Polytechnics or with High School diploma with confidence in their own attributes may apply although a bachelor's degree in business administration or a related field will be preferred.
• Relevant work experience will be a plus.
• Experience in the use of Microsoft Office and ERP systems (e.g. M3) will be highly valued.
• Communication: Excellent verbal and written communication skills.
• Organization: Strong organizational and time management skills.
• Problem-Solving: Ability to identify and resolve administrative issues efficiently.

Language Skills

• Good written and spoken communication skills.
• Fluency in English & Mandarin (other languages will be valued).

Computer Skills

• Proficient in MS Office applications, such as Teams, Word, Excel, PowerPoint, etc.
• Familiar with operating systems, such as Windows, etc.

Work Requirements

• Compliance to all relevant HID Global policies and procedures related to Quality, Security, Safety, Business Continuity, and Environmental systems.
• Travel and fieldwork, including international travel may be required. Therefore, employee must possess or be able to acquire a valid passport.
• Must be legally eligible to work in the country in which you are hired.

What we can offer you:

• Competitive salary and rewards package.

• Competitive benefits and annual leave offering, allowing for work-life balance.

• A vibrant, welcoming & inclusive culture.

• Extensive career development opportunities and resources to maximize your potential.
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds.

Why apply?

• Empowerment: You'll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don't need to check all the boxes. If you have most of the skills and experience, we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-

We make it easier for people to get where they want to go

On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.

When you join our HID team, you'll also be part of the ASSA ABLOY Group, the global leader in access solutions. You'll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Own end-to-end office administration and operations: facilities liaison, travel/meetings, documentation/compliance, basic IT/access coordination, vendor & invoicing flows, events & internal comms; provide direct support to senior management.

Key Responsibilities

1) Office & Facilities

• Manage tenancy agreements (execution, renewals, issues) and liaise with landlord/building management.

• Oversee subcontractors (cleaning, air-con, pest control, maintenance) and coordinate service schedules; monitor quality and compliance.

2) Executive & Admin Support

• Provide admin support to management: calendar, meeting logistics (rooms/VC/material packs), visitor hosting, mainline calls.

• Process expense claims for top management accurately and on time; handle confidential documents with discretion.

• Assign and coordinate a pool of Executive Assistants supporting senior leaders (where applicable).

3) Travel & Itineraries

• Arrange flights/hotels/ground transport for employees and executives balancing cost, preferences and timelines.

• Prepare itineraries and travel documents; handle changes and escalations.

4) Documentation & Compliance

• Maintain accurate, up-to-date records and filing systems (physical/digital) aligned with company policies.

• Track and execute renewals/submissions for insurance policies, company licences and other statutory requirements.

• Support documentation and version control for corporate communications activities.

5) IT-Related Admin & Access

• Liaise with IT/internal teams and external providers for equipment issuance/returns, basic ticket coordination, and access permissions setup/revocation.

• Maintain simple logs/checklists for onboarding/offboarding and asset/access status.

6) Vendors & Invoicing

• Coordinate external vendors and service providers; monitor service quality and costs.

• Collect and submit vendor invoices; support PO/AP workflows with Finance; maintain a basic vendor database.

7) Events & Internal Communications

• Plan and deliver company events/launches/meetings/team-building (RSVPs, venue/catering, vendors, budget management).

• Draft/send mass internal announcements when needed; support basic multimedia/logistics.

8) Ad-hoc & Bilingual Support

• Office readiness (moved here): Maintain reception standards and office upkeep; update seating plans; set up desks/equipment for new hires; coordinate minor renovation/relocation/refurbishment and space planning.

• CN-EN translation: Accurate, confidential translation of emails, drafts, key contract points, and meeting materials; produce bilingual minutes and action trackers.

• Professional liaison: Assist management in interfacing with legal, auditors/accountants, sponsors/banks/insurers, landlords/prop-mgmt, and authorities (e.g., ACRA/IRAS/SGX/MAS); prepare briefs and ensure follow-through.

• Other ad-hoc duties: vendor/service call coordination, guest reception, event support, urgent research and info synthesis.

Requirements

Must-Haves

• Bilingual (Mandarin & English)—clear business writing and translation.

• 3+ years in admin/office management/executive support (senior candidates may be considered for Admin Lead).

• Strong organisation and multitasking with keen attention to detail; able to prioritise and meet deadlines in a fast-paced environment.

• Proficiency with office productivity and collaboration tools (MS 365/VC tools); willingness to learn new systems and multimedia platforms.

• Excellent communication and interpersonal skills; service-oriented; strict confidentiality and PDPA awareness.

Nice-to-Haves

• Experience in events, vendor management, tenancy/facilities liaison, or basic IT/access coordination.

• Exposure to corporate-comms logistics/basic multimedia; experience coordinating EA teams.

Attributes

• Proactive ownership, strong execution, composure under pressure; continuous improvement and results-driven mindset.

Duties & Responsibilities:

• Manage daily office operations, including organising files, handling correspondence, and scheduling activities.
• Support administrative tasks such as data entry, document preparation, and meeting coordination.
• Schedule meetings, appointments, and travel plans for the management team.
• Draft and prepare reports, presentations, and other required business documents.
• Answer phone calls, greet visitors, and provide general office support.
• Manage office supplies, including monitoring stock and placing orders.
• Provide HR administrative support and perform other ad-hoc tasks as needed.

Qualifications & Skills:

• Minimum 3–5 years of experience in an administrative or office support role.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills with attention to detail.
• Proficient in Microsoft Office and other administrative tools.
• Flexible, proactive, and able to work under pressure while providing quality service.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Provide efficient and effective administrative support to the sales director.

Prepare and submit claims.

Buy and serve food when necessary.

Other ad-hoc duties when required.

Bi-weekly Travel when necessary.

Requirements:

Possess a least a Polytechnic Diploma in any discipline.

1-2 years related experience.

A team player who demonstrates good interpersonal skills.

Mature disposition with ability to communicate effectively at all levels.

Organised, meticulous and responsible.

Display a high level of initiative with ability to work independently