3,255 Administrative Executive jobs in Singapore

The Methodist School of Music (MSM) is an agency of The Methodist Church in Singapore (MCS). Its Worship and Music (WM) arm seeks to enhance the quality of worship by nurturing and equipping the body of Christ in the areas of Worship and Music. At the same time, as a private school registered with the Ministry of Education, the school offers various music instrumental and dance classes through its Community Music (CM) arm.

We have a vacancy for Administrative Executive.

Responsibilities and Duties

• General administration and centre management:
• Update and maintain student database for quarterly and ad hoc invoicing.
• Develop, formalise, and implement company procedures and processes, in-house business forms, and document templates.
• Manage the communication platform. Ensure good student management including correspond to webmail and manage all general email enquiries.
• Attend to internal and external customer service related queries, such includes walk-in, email and/or telephone enquiries. This includes fee collection, sale of books, etc.
• Convert walk-in and call enquiries for school courses to actual sign up of the courses.
• Arrange, manage and update full-time and adjunct teachers' lesson schedules. Liaise with students, parents and teachers to handle their requests, complaints, grievances, transfer, etc.
• Provide support to Faculty and adjunct teachers in respect of logistics arrangement such as scheduling, checking studio availability and other administrative matters.
• Liaise and manage correspondence with donors, institutions, churches pertaining to their enquiries.

• Perform procurement on the following:

  • Office supplies and equipment according to Finance SOP; maintain stock and perform inventory check.
  • Books. To replenish and maintain an inventory list.
  • Manage services and repair where necessary.

• General financial administration:

• Perform quarterly and ad hoc invoicing to students, institutions and churches.
• Prepare purchase requisitions (PRs) for approval.

• Prepare financial reports as and when required.

• Support MSM events in registration and logistics:

• Liaise and coordinate with different stakeholders on their requirements.

• Provide logistics support to ensure the smooth operation of events.

• Manage office and studio facilities:

• Perform inventory and assets tracking periodically.
• Coordinate with suppliers and contractors on event requirement and office supplies.
• Manage studio reservation.

• Maintain school website.

• Manage arrangement of Associated Board of the Royal Schools of Music (ABRSM) examinations

• Support MSM students and teachers to arrange for accompaniment when required.
• Arrange for pre-examination screening.
• Liaise with ABRSM representative office on examination arrangement.
• Provide data on student enrolment, as required for Management Committee meetings.

Job Requirements

• Minimum Diploma or Degree in Business Administration from an established institution or university with at least 5 years of relevant working experience.
• Strong spoken and written communication skills are required to collaborate with internal and external stakeholders.
• Able to communicate effectively with teachers, students, parents, donors and/or supporters, volunteers, vendors and suppliers.
• Excellent interpersonal and organizational skills.
• Have good project management and problem-solving skills to analyse issues and recommend solutions.
• Able to work well independently and under tight timelines.
• Proficient in MS Office Application (Word, Excel, Powerpoint, Publisher), School Management System (AIMs), Adobe (Illustrator, Photoshop, InDesign), Google Forms.

To apply for the above vacancy, please email us a copy of your resume to

Please indicate the following information in your resume:

• Current & expected salary
• Reason(s) for leaving
• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.

• Handle incoming phone calls and inquiries.
• Perform accurate data entry and maintain records.
• Carry out general administrative duties including photocopying, scanning, filing, and faxing.
• Manage and organise documents and correspondences.

• At least GCE 'O' Level or higher qualification.
• Preferably with experience in a preschool setting.
• Well-organised and able to work independently.
• Proficient in Microsoft Office applications.
• Strong interpersonal and communication skills.

Location: Kim Yam Road

Salary: Basic up to $2,500 + Variable Bonus

Working Hours: Monday – Friday, 9:00am – 6:00pm

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice ). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret to inform you that only shortlisted applicants would be notified.

Dynamic Human Capital Pte Ltd | EA License No.: 12C6253

Han Tze Jian | EA Personnel No.: R

Job Description:

• Support daily front desk operations, ensuring the reception area and meeting rooms are clean, organized, and welcoming. Coordinate visitor management, including car park ticket records and hospitality with the Tea Lady.
• Manage office equipment, pantry supplies, stationery, flower arrangements, corporate gifts, and oversee recycling initiatives. Ensure timely servicing and replenishment of all office resources.
• Oversee mail distribution, maintain postage/franking records, arrange courier services, and handle internal announcements and email communications.
• Manage calendars, book conference rooms, operate audiovisual equipment, and organize meetings, logistics, corporate events, festive gifts, and luncheons.
• Provide administrative support to senior management (including Chairman, CEO, COO), assist with insurance claims, and offer backup support to other departments as needed.
• Manage the front desk to ensure a professional first impression, attend to visitors, handle inquiries, direct calls and emails, and maintain the meeting room booking schedule.
• Prepare and support meeting rooms, including setup of projectors, liaising with technical support, and ensuring rooms are clean and ready before and after use; assist with other tasks as needed.

Requirement:

• At least 3 years of working experience in a similar capacity
• Minimum GCE "O" level and above

Additional Information:

• Located in Bouna Vista
• Up $3500

We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R

This is in partnership with the Employment and Employability Institute Pte Ltd ("e2i").

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltd's PDPA and e2i's PDPA.

The Administrative Executive oversees both financial and administrative operations, managing tasks like accounting, bookkeeping, financial reporting, and general office administration, ensuring compliance and efficient operations.

• Manage daily office administrative tasks such as filing, data entry, and documentation.
• Consolidate invoices and assist with payment processing.
• Support in preparing claims
• Maintain and update staff attendance records.
• Handle general customer service enquiries through phone and email.
• Coordinate internal and external communications as needed.

We are looking for a dynamic and adaptive individual to provide administrative support to the company ranging from the below but not limited to it:

1. Support management with all admin duties

2. Provide admin support for projects

3. Goods import and export documentations

4. Good receiving and keep track of receivable and duly disbursement of items to respective individual

5. Keep track of timelines for various project works

6. Provide coverage for some forms of HR admin duties

7.Sourcing / Purchasing of items as per needed by projects

1. Secretariat/HR duties to the directors

9 Marketing / Sales duties if deemed to be suitable

We are looking for a person who can work in a fast pace environment and the experience will be enriching with a good career progression. Fresh graduate will be considered with the right attitude and passion in wanting to serve.

Key Responsibilities:

• Greet and attend to phone calls, visitors, and vendors
• Manage school opening/closing and visitor procedures
• Schedule and coordinate appointments
• Manage student and teacher attendance records
• Handle student dismissal, late-coming, and discipline-related administration
• Contact parents/guardians for student matters
• Maintain reception and classroom supplies
• Manage office inventory including stationery and student snacks
• Provide logistical support to school operations
• Liaise with vendors and support general office matters
• Support tasks assigned by management
• Participate in process improvements and staff training

Job Requirement(s)

• Diploma or higher qualification
• Minimum 3 years of administrative experience
• Proficient in Google Sheets, Docs, Slides, and Drive
• Strong organizational and communication skills

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON or email the updated resume

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Kuan Mei Yang

Registration Number: R

EA License No: 06C2859 (MCI Career Services Pte Ltd)

Location: Central

Working Hours:Mon- Fri: 9am - 6.00pm

Salary: Up to $4,500 per month

Job Description:

• Administrative support for team members of the function leads which includes managing schedules, travel, and activities, meeting and event planning, presentations, and other projects.
• Assisting the team with booking of air tickets and overseas lodging, prepare PowerPoint presentation for overseas speeches, and other presentations.
• Support in administrative support for billing and vendor payment processing
• Coordinate logistics and materials for internal and external meetings, e.g. scheduling conference rooms, meeting materials, travel arrangements, set-up equipment, food, etc.
• Responsible for expense reporting input and tracking of receipts for monthly payment.
• Minutes of meeting
• Assist with reminders, set-up meeting room and VC facility for monthly board meeting

Requirements:

• Diploma in Business would be preferred.
• Minimum 5 - 8 years' experience in supporting senior executives (Director level and above) in a similar capacity
• Proficient in Microsoft Words, Excel and PowerPoint
• Independent, enthusiastic, good initiative
• Meticulous and organized.
• Singaporeans only.

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Admin Executive ( 5 days per week )

Responsibilities:

General Administration:

• Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.

Invoice Management:

• Review and verify the accuracy of invoices and payment requests.
• Coordinate with the finance department to ensure timely processing of invoices.
• Maintain records of all financial transactions and documentation.

Purchasing:

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.
• Establish and maintain relationships with vendors and suppliers.
• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.
• Track asset usage and ensure proper maintenance and care.

Information Dissemination:

• Act as a point of contact for internal communication, distributing information to staff as needed.
• Prepare and distribute company-wide announcements, memos, and reports.
  Assist in onboarding new employees by providing necessary information and resources.

Requirements:

• Higher Nitec or Diploma/ Degree in any discipline
• Knowledge of Excel and other data management software
• Technical background and/or Services background to support the customer requirement
• Team player and able to multi-task efficiently
• Self-starter and result-oriented with strong analytical skills
• Innovative and proactive.

This position reports to the operations director and will be tasked with fulfilment.

The executive will be required to ensure paper work are in place for smooth and seamless fulfilment.

The executive will also be trained in coordinating logistics with the logistics team.

As part of the role, the executive also helps in stock taking.