1040 Administrative Assistants jobs in Singapore

Job Description:

We are looking for a dedicated and responsible individual to support the school's Science, Art, and Mathematics departments, as well as assist in maintaining teaching resources and supporting teachers in experiments and activities.

Key Responsibilities:

• Maintain and ensure that materials in the Art Room and equipment in the Science Laboratory are clean and in good working condition.
• Maintain the science hydroponics, Vege pods, and eco-garden areas.
• Support in overseeing Science Trails within the school.
• Assist teachers with Science experiments and preparation of teaching materials.
• Maintain and update the Science Laboratory inventory.
• Maintain the Art Room inventory and Mathematics inventory.
• Laminate and pack teaching resources as required.
• Perform any other duties assigned by the school based on operational needs.

This postion is open to all who are fulfilling aforesaid requirements.

• Manage and respond to enquiries from public members and applicants via phone calls and emails
• Verify submitted documentation and ensure accuracy of information provided in applications
• Process and manage end-to-end administrative workflow of applications
• Perform accurate data entry and maintain updated records within the system
• Ensure confidentiality and compliance with data protection standards
• Provide general administrative and clerical support as required

Requirements:

• Minimum 1 year of administrative experience, preferably in a healthcare or related setting
• Administrative or data entry experience preferred
• Proficient with computer use and comfortable with data entry tasks
• Good communication (written and verbal) and customer service skills
• Meticulous, organized, and detail-oriented
• Ability to work independently and as part of a team

• Singapore established Interior Designer Renovation Company require ADMINISTRATIVE SUPPORT ASSISTANT

• With past experience working in ID firms is an advantage.

• Must be able to communicate with various department including Project Managers, Interior Designers, Accounting, etc. (training will be provided).

• Daily tasks include documents compilation, assisting Project team and other assignments by the Manager.

• Able to manage over-the-phone discussion with respective customers (designers, purchasers, installation team, etc.)

• Must be a team-player and gets along well with other co-workers.

• Salary range: $2500 to $2800.

• Working hours / days: 9.00am-6.00pm, 5.5 working days per week.

• Off days: Sundays & PH.

• Vacancies are open to all interested candidates.

• Pay increment will be based on worker's initiative, attitude and flexibility on workload.

• Full compensation benefits, as recommended by the Singapore Ministry of Manpower (including variable bonuses, medical insurance, annual leave, medical leave & hospitalisation leave) will be provided after completion of 3 months probation period.

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Key Responsibilities

• Liaison for employees from Eastern Asia regarding daily needs

• Explain company policies, announcements, and safety guidelines in the staff's native language to ensure full understanding.

• Facilitate clear communication between international staff and local management/colleagues to facilitate integration

• Welcome new international arrivals and guide them through the company's internal processes and culture.

• Relay accommodation-related feedback or issues from staff to the staff dealing with housing agent

• Provide advice on daily life in Singapore (e.g., transportation, cultural norms, where to find familiar goods).

• Gathering required documents from staff on their personal admin (i.e. applying bank)

• Monitor the overall well-being of international staff

• Organize cultural and team-building activities to promote inclusion and cohesion.

• Gather input from staff about their experience and suggestions for improvement.

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Requirements

Diploma or Degree in relevant field

• Bachelor's degree in Law, Business Administration, Human Resources, or a related field preferred

• 1– 2 years of experience in administration, liaison duties, and employee support

• Experience organizing group activities, managing communications, and providing logistical coordination

• Background in document management, including official writing, editing, and procedural compliance

• Involvement in staff committee work is an advantage

• Exceptional interpersonal skills with the ability to serve as a bridge between staff and management

• Strong organizational and administrative abilities with meticulous attention to detail

• Cultural sensitivity and empathy with a genuine passion for supporting international employees

1) Handle Day to day enquiries (phone/email/fax) and support Management, Production team & Construction Team.

2) Coordinate Between Production team, Construction Team and Office management team.

3) Update the company polices as needed.

4) Book flight tickets and make travel arrangement for workers and staffs.

5) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.

6) Submission of documents, drawings, letter and creating transmittal.

7) Maintain proper organisation & production and Constriction of filing system, storage of documents and information.

8) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.

9) Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to & ;

Job Responsibilities:

• Greet and assist visitors, answer phone calls, and handle inquiries.
• Manage front desk and reception duties.
• Provide general administrative support such as filing, data entry, and document handling.
• Handle mail, courier, and deliveries.
• Support the team with basic HR and admin tasks.

• Overseeing the smooth running of academic operations, including facilities, resources, and administrative processes
• Delegating tasks to administrative staff, providing guidance, and fostering a collaborative environment.
• Assisting with academic support services.
• Serving as a liaison between faculty, administration, and other departments to ensure effective communication and collaboration.
• Ensuring adherence to institutional policies, procedures, and academic regulations.
• Respond and assist with student inquiries, assist with exam logistics, prepare class schedules, and support faculty in the academic delivery process.

Responsibilities can include managing schedules and calendars, handling correspondence and files, coordinating meetings and travel, supporting with finances and procurement, and assisting with special projects, all while maintaining discretion and strong organizational skills.

Key responsibilities

• Office and executive support: Handle general administrative tasks for a company or provide high-level support to C-suite executives.
• Scheduling and coordination: Manage calendars, schedule meetings, and make travel arrangements for executives.
• Information management: Organize and maintain filing systems, manage data, and ensure the flow of necessary information is seamless.
• Communication: Handle correspondence, answer phones, and liaise with internal and external stakeholders.
• Financial support: Process payments, manage expense reports, and assist with financial information systems and procurement.
• Project and event support: Assist with or lead projects, and help with organizing company events.

Essential skills and qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in core Microsoft Office solutions (Word, Excel, Outlook).
• Discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Attention to detail.

Ad-Hoc Responsibilities

• Perform any ad-hoc duties assigned by the management to support overall business operations

Job Opportunity

We are seeking an administrative support coordinator to join our team.

About the Role:

The role of an administrative support coordinator involves providing general administrative support, data analysis using Excel, preparing reports and presentations using PowerPoint for internal meetings, and supporting the team with ad hoc tasks or projects as required.

Key Responsibilities:

• Provide general administrative assistance
• Analyze data using Microsoft Excel
• Develop reports and presentations for internal meetings using PowerPoint
• Support the team with miscellaneous tasks or projects

Requirements:

• A level or Diploma in any field is a minimum requirement
• Proficient in Microsoft Excel (e.g., data cleaning, formulas, pivot tables)
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Ability to work independently and as part of a team

Working Arrangements:

This role is based on working 5 days a week, with hours from 8.45AM – 6PM.

Benefits:

The estimated salary range for this role is SGD: 6000 - 9000.