2,798 Executive Support jobs in Singapore

Key responsibilities

• Gathering and organizing commercial data from various sources, compiling reports and presentations, maintaining up-to-date client records, and assisting in the analysis of commercial trends and insights.
• You will be responsible for drafting and consolidating contract documentation for execution, performing quality checks on contract terms, and managing disputes related to contract variations when required.
• This role involves close coordination with internal departments to track project progress and ensure timely issuance of work completion certificates for billing purposes.
• You will also manage the invoicing process in line with agreed payment terms, collaborate with the estimation team on cost breakdowns, follow up on outstanding payments, and work with both customers and legal teams on complex payment arrangements.
• Escalation and reporting of issues that could impact project cost or delivery timeline to management is expected.
• Additionally, you will collect and analyze customer feedback, monitor trends, and recommend improvements based on customer satisfaction metrics.
• Other administrative or project-related duties may be assigned as needed.

Join to apply for the Admin & Executive Support role at Logicalis

Join to apply for the Admin & Executive Support role at Logicalis

Why choose Logicalis?

As Architects of Change, Logicalis' focus is to design, support and execute clients' digital transformation by uniting their vision with their technology expertise and industry insights. The company, through its deep understanding of key IT industry drivers such as security, cloud, data management and IoT, can address customer priorities such as revenue growth and business, operational efficiency, innovation, risk and compliance, data governance and sustainability.

Job Description

Why choose Logicalis?

As Architects of Change, Logicalis' focus is to design, support and execute clients' digital transformation by uniting their vision with their technology expertise and industry insights. The company, through its deep understanding of key IT industry drivers such as security, cloud, data management and IoT, can address customer priorities such as revenue growth and business, operational efficiency, innovation, risk and compliance, data governance and sustainability.

We strengthen our purpose: to design, support, and execute our customers' digital transformation by converging their vision with our technological expertise and knowledge of the industry. The brand refresh underpins both the evolution of Logicalis’ positioning as well as our strategic vision for growth.

Responsibilities

Front Desk & Reception

• Greet and assist visitors; ensure check-in protocols are followed.
• Manage incoming deliveries and direct guests appropriately.
• Maintain a professional and presentable reception area.
  
  

• Support day-to-day office activities and upkeep across both sites.
• Manage and replenish pantry supplies, stationery, and equipment.
• Coordinate logistics for meetings, team lunches, and internal activities.
• Liaise with vendors for office services, maintenance, and utilities.
• Oversee basic housekeeping standards and manage visitor pass requests.
  
  

• Assist with planning and logistics for company-wide events (e.g., festive celebrations, D&D, quarterly gatherings).
• Work with internal stakeholders and vendors to ensure smooth execution.
  
  

• Help maintain basic office certifications (e.g., Green Mark, fire safety equipment).
• Take care of fire drills or related procedures if and when required.
• Provide administrative support during audit and tender processes.
  
  

• Prepare onboarding materials for new hires.
• Manage inventory related to office and onboarding needs.
• Maintain and update the internal telephone directory.
  
  

• Act as Executive Assistant to Managing Director – calendar management, travel bookings, and general administrative tasks.
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Business Development and Sales
• Industries IT Services and IT Consulting

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Why choose Logicalis?
As Architects of Change, Logicalis focuses on designing, supporting, and executing clients' digital transformation by combining their vision with our technology expertise and industry insights. Our deep understanding of key IT drivers such as security, cloud, data management, and IoT enables us to address customer priorities like revenue growth, operational efficiency, innovation, risk and compliance, data governance, and sustainability.

Responsibilities include:

• Front Desk & Reception: Greeting visitors, managing check-in protocols, handling deliveries, maintaining a professional reception area.
• Office Operations (Two Locations): Supporting daily office activities, managing supplies, coordinating logistics, liaising with vendors, overseeing housekeeping, managing visitor passes.
• Events & Staff Engagement: Planning and coordinating company events, working with stakeholders and vendors.
• Compliance & Safety Support: Maintaining office certifications, assisting with fire drills, supporting audits and tenders.
• HR & Onboarding: Preparing onboarding materials, managing inventory, updating contact directories.
• Executive & Ad Hoc Support: Acting as Executive Assistant to the Managing Director, managing calendars, travel bookings, and administrative tasks.

Interested applicants should submit their application with expected salary and notice period. Only shortlisted candidates will be notified.

We collect and process personal data in accordance with our Data Protection Notice, which can be viewed here .

Additional Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: Human Resources Services

Job Title: Executive Support Professional

We are seeking a skilled and experienced Executive Support Professional to provide high-level administrative support to our Director. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.

The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively in a dynamic team environment.

• Bachelor's degree or higher in Business Administration or related field
• At least 1 year of experience as an executive assistant or in a similar role
• Proficient in MS Office and comfortable handling confidential information

This is a full-time opportunity with a competitive salary and benefits package. If you are a motivated and organized individual who is looking for a challenging role, please submit your application.

1. Click the 'Apply' button below
2. Email your resume and cover letter to

The role of Administrative Executive is critical in ensuring the smooth operation of our Administration and Sales Division.

This administrative professional will provide comprehensive support to the team by managing incoming correspondence, maintaining accurate records, coordinating travel arrangements, and updating internal databases.

• Prior relevant experience in a similar administrative capacity
• Proficiency in Microsoft Office applications
• Bilingual proficiency in English and Mandarin

This is a long-term position within a dynamic industry.

Key Responsibilities:

• Manage telephone calls and respond to inquiries

• Organize filing systems and maintain accurate records

• Coordinate travel arrangements and itinerary planning

• Maintain office supplies and provisions

• Update internal databases and records

Benefits:

This administrative role offers a unique opportunity for personal and professional growth.

Job Title: Executive Support Specialist

We are seeking a highly skilled and organized individual to join our team as an Executive Support Specialist. As the right-hand person to our CEO, you will be responsible for providing exceptional administrative support to ensure seamless day-to-day operations.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Screen emails, calls, and messages, responding promptly and professionally on behalf of the CEO when necessary.
• Prepare comprehensive reports, presentations, and briefing documents for high-level meetings.
• Provide essential materials and information for the CEO's meetings and presentations, ensuring timely delivery.
• Offer high-level administrative support, including calendar management, meeting coordination, and correspondence handling.
• Prepare and organize reports, presentations, and other documentation as required, maintaining accuracy and attention to detail.
• Maintain confidential filing systems, ensuring data accuracy and security at all times.
• Attend critical meetings, take detailed minutes, and distribute them to relevant parties in a timely manner.
• Coordinate with internal departments and external stakeholders on behalf of the CEO, fostering strong relationships and communication.
• Manage expense claims, budgeting, and procurement of office supplies, ensuring efficient financial management.
• Assist with contract administration, liaising with lawyers for contract-related affairs.
• Monitor company license renewals to ensure compliance and timely submissions.
• Contribute to the planning and execution of key company projects and initiatives, offering administrative support as needed.
• Organize and attend meetings, taking minutes and following up on action items.
• Liaise with clients, vendors, and government agencies as required, providing excellent customer service.
• Arrange travel, including flight bookings, accommodations, and itineraries, with a focus on efficiency and cost-effectiveness.
• Coordinate logistics for corporate events (e.g., conferences, business trips), ensuring smooth execution.
• Assist with personal errands, schedules, and administrative tasks for the CEO, demonstrating flexibility and adaptability.

• Possess a Diploma in Business Administration or Corporate Administration, with a strong understanding of administrative principles.
• Have 1-2 years of relevant experience, preferably in an executive support role, with a proven track record of delivering high-quality results.

This is an exceptional opportunity for a highly organized and skilled individual to join our team as an Executive Support Specialist. If you are a motivated and results-driven professional with a passion for administrative work, we encourage you to apply.

We are seeking a skilled Corporate Secretary to join our team in {location} . The successful candidate will be responsible for managing secretarial duties across offshore regions, overseeing statutory filings, maintaining records and preparing relevant documents for board meetings.

This is a unique opportunity to utilize your organizational skills and attention to detail in a dynamic and fast-paced environment.

• Degree or equivalent ICSA qualification
• Minimum of 4 years of relevant experience, especially with offshore entities

The ideal candidate will have excellent communication skills, both written and verbal, and be able to work effectively in a team.

Please contact us at +65 8784 1396 if you would like to discuss this opportunity further.

The role of an Administrative and Accounting Assistant involves providing administrative support to the project team while performing basic accounting tasks. The ideal candidate will have at least 2 years of relevant experience in a similar field, with knowledge of basic accounting procedures and software.

Responsibilities include maintaining proper filing and documentation, preparing company letters and memos, and assisting with payroll calculations and leave management. Additionally, the candidate will perform basic accounting tasks such as AP/AR, invoicing, and bank reconciliation.

The successful candidate will be bilingual in English and Mandarin, proficient in Microsoft Office (Excel, Word), and possess strong communication and interpersonal skills. They will also be able to work independently and handle multiple tasks effectively.

• At least 2 years of relevant experience in a similar field
• Knowledge of basic accounting procedures and software
• Bilingual in English and Mandarin
• Proficient in Microsoft Office (Excel, Word)
• Strong communication and interpersonal skills

Job Title: Executive Support Specialist

Description:

As an Executive Support Specialist, you will be responsible for providing administrative support to our senior leadership team. Your duties will include ordering and inventory management, customer communication, and returns processing.

Requirements:

To be successful in this role, you should have a solid understanding of order processing and inventory management principles. You should also be proficient in data entry and have excellent communication skills.

Qualifications:

The ideal candidate will possess the following qualifications:

• GCE N Level
• Proficiency in PC literacy

Benefits:

This role offers a competitive salary of $80 per day, making it an attractive opportunity for those looking to gain valuable experience in administration.

Contact:

For more information, please contact Grace at 87952790 via WhatsApp.