1,656 Executive Support jobs in Singapore

Responsibilities can include managing schedules and calendars, handling correspondence and files, coordinating meetings and travel, supporting with finances and procurement, and assisting with special projects, all while maintaining discretion and strong organizational skills.

Key responsibilities

• Office and executive support: Handle general administrative tasks for a company or provide high-level support to C-suite executives.
• Scheduling and coordination: Manage calendars, schedule meetings, and make travel arrangements for executives.
• Information management: Organize and maintain filing systems, manage data, and ensure the flow of necessary information is seamless.
• Communication: Handle correspondence, answer phones, and liaise with internal and external stakeholders.
• Financial support: Process payments, manage expense reports, and assist with financial information systems and procurement.
• Project and event support: Assist with or lead projects, and help with organizing company events.

Essential skills and qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in core Microsoft Office solutions (Word, Excel, Outlook).
• Discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Attention to detail.

Ad-Hoc Responsibilities

• Perform any ad-hoc duties assigned by the management to support overall business operations

We are seeking a proactive and detail-oriented Accounting and Administrative Support Executive to join our Singapore office. This role supports finance and administrative functions, including:

· Daily accounting operations (AP/AR, journal entries, bank reconciliations)

· Month-end and year-end closing

· Financial reporting and audit support

· Corporate tax computation assistance

· GST return preparation and submission (Form F5/F7)

· Compliance with IRAS regulations

· Research and prepare documentation for government grants

· Assist / liaise with agencies and track application status

· Use ERP systems for financial data entry and reporting

· Ensure data accuracy and support process optimization

· General office support (filing, data entry, logistics)

· Meeting coordination and office supply management

· Work with overseas teams

· Accounting

· Taxation

· GST Submission

· Grant Application

· Experience with ERP systems preferred

· Cantonese proficiency is an advantage

· Microsoft Office

· Communication & Coordination

Singapore

Full-Time

SGD 3,000 – 4,000 per month (Based on experience and qualifications)

· Diploma in Accounting, Finance, or related field

· At least 2 years of relevant experience

Please submit your resume via MyCareersFuture. Only shortlisted candidates will be contacted.

We are seeking an experienced and skilled Executive Support Specialist to join our team. The ideal candidate will possess strong organizational, communication, and problem-solving skills.

• Providing high-level administrative support to senior executives
• Coordinating meetings, appointments, and travel arrangements
• Preparing presentations, reports, and other documents
• Managing calendars, emails, and phone calls
• Developing and implementing efficient office systems

• Strategic planning and project coordination
• Communication and interpersonal skills
• Problem-solving and conflict resolution
• Organizational and time management skills
• Discretion and confidentiality

• Bachelor's degree in Business Administration or related field
• Minimum 3 years of experience in executive support
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Able to work in a fast-paced environment

This is a unique opportunity for a highly motivated and organized individual to take on a challenging role and make a significant contribution to our team. If you are a results-driven professional with excellent communication and organizational skills, we encourage you to apply.

Job Title: Executive Support Specialist

As an Executive Support Specialist, you will provide high-level administrative support to the Managing Director's family. Your primary focus will be on managing complex travel itineraries, scheduling meetings and events, handling household administrative tasks, and administering expense claims.

Key Responsibilities:

Job Title: Executive Support Professional

• Support the team's productivity by handling daily operations with efficiency and precision.
• Coordinate scheduling, communication, and office organization to maintain a smooth workflow.
• Maintain accurate and confidential records, ensuring seamless business operations.
• Process administrative tasks, including invoicing, reimbursement, and document management.
• Arrange travel and accommodation bookings when required.
• Provide operational support to multiple teams, ensuring effective coordination.
• Collaborate with management to streamline internal processes and improve efficiency.
• Oversee office inventory, supplies, and procurement to ensure optimal business functioning.
• Organize team events and office engagements to foster a positive work environment.

Requirements:

• Minimum Diploma qualification or higher.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to multitask while maintaining attention to detail.

Key Skills:

• Microsoft Office.
• Interpersonal Skills.
• Inventory Management.
• Administration.
• Data Entry.
• Office Administration.
• Accounting.
• Communication Skills.
• Administrative Support.
• Customer Service.
• Scheduling.

Location: Singapore. Country Code: SG.

Estimated Annual Salary Range:  

The role of a Support Executive is to provide top-notch support to customers and management teams, focusing on sales administration, order management, customer inquiries, and correspondence. Additionally, the Support Executive will collaborate with various departments to discuss planning and delivery matters, offer design and administrative assistance in marketing materials, and ensure seamless website integration.

Main Responsibilities:

• Develop and maintain strong relationships with customers
• Perform sales administration tasks efficiently
• Handle customer inquiries professionally
• Liaise with departments for collaborative efforts
• Contribute to successful marketing initiatives

Requirements:

• Diploma in Business Administration or related field
• Excellent communication skills
• Able to work meticulously and adapt quickly
• Proficient in Microsoft Office applications
• Bonus Skills: Adobe Photoshop, Illustrator, and Autocad 2D

This role involves delivering exceptional support services to our organization.

1. Issue invoices using Microsoft Excel and follow up on outstanding payments.
2. Fax and email documents to customers, complete forms, and record incoming cheques/payments.
3. Carry out various administrative duties as required.

Key Requirements:

• Proficiency in Microsoft Office, particularly Excel, Words, and Outlook.
• Minimum Secondary 4 education level and bilingual in English and Mandarin.
• Able to work independently and efficiently.

Essential Skills for Success:

• Bilingual skills with excellent communication abilities.
• Highly organized with a strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Job Title: Executive Support Specialist

• Coordinate and organize business improvement activities and events, focusing on Performance Innovation Management.
• Manage and maintain records of corporate activities, primarily Performance Innovation Management and the company's Management by Objective framework.
• Administer employee surveys such as Great Place to Work and Employee Satisfaction Survey.
• Support Managers in planning and executing company workshops.
• Liaise and coordinate with staff and headquarters on general matters.
• Translate key publications or essential information for the organization.
• Pursue other special assignments, ad-hoc projects, and related tasks as required.
• Contribute to continuous improvement projects and initiatives.
• Perform additional administrative duties as needed.

Requirements:

• Degree equivalent to a Diploma, with at least two years of experience in administration or relevant professional certifications.
• Proficiency in Microsoft Office applications.
• Japanese language proficiency for internal communication (JLPT N2 level).
• Meticulousness and strong interpersonal and communication skills.
• Flexibility, positivity, and a pleasant personality with a sense of responsibility.

About the Role: We are seeking a highly organized and communicative individual to support our team. The ideal candidate will have excellent administrative skills, be proficient in Japanese, and possess a positive attitude.

About Us

Guide Dogs Singapore Ltd is a leading non-profit social service agency that serves the blind and visually impaired community in Singapore.

We are dedicated to enhancing their quality of life and integration into society. Beyond providing highly trained guide dogs, we offer a comprehensive range of rehabilitation services, including training on orientation and mobility skills, daily living skills, and the use of assistive technology.

We are an accredited full member of the International Guide Dog Federation.