65 Ava Executive School Toa Payoh jobs in Singapore

Name of School:CHIJ Secondary (Toa Payoh)

Contract Period: From 01/11/2025 to 31/10/2026.

Working hour:

• Mondays to Fridays: 7:00am to 4:00pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Job Description:

1. Usage Support Services

To provide audio, visual and media services for school-wide events and activities (e.g. Assembly, Mass Celebration, Art Performances, events hosted by school). Media services include create/edit videos based on school’s needs.

To conduct staff (hands-on) on setup of technology in the classroom (AV/IT Equipment, Apple TV) (class technology representatives & Media/Infocomm Club CCA).

To perform AV and media related functions assigned by the school’s Principal, Vice-Principals, AM or HOD/ICT.

To assist in National Exam’s AV/IT setup.

To assist ICT Manager to solve/troubleshoot PLD’s devices’ issues (include DMA matters) for students and staff.

2. Maintenance Services

To perform scheduled maintenance and assess usability of AVA equipment (Audio, Visual, Video and Media) in all classrooms and Specialised Rooms (e.g. AVA, PA in the General Office and Sound Systems in the Assembly Area, Hall, ISH)

To liaise with school personnel (OM/HoD ICT) and see to the services, installation, servicing, assist in procurement and repairs of AV/IT equipment with external vendor,

3. Troubleshooting Services

To provide technical support for staff in the event when equipment do not function properly in the classroom (e.g. Projectors, visualises, Apple TV).

4. Administrative and Housekeeping Services

To facilitate loan of AV equipment to students/staff for official school activities.

To perform documentation in loaning of IT/AV resources and to ensure proper authorization regarding signing in/out of school’s equipment.

To update regularly equipment Loan Book, maintenance / damage reports, machine logs, inventory tagging, categorise equipment functionality.

To conduct routine inspection of fixed AV/IT equipment in the classrooms and special rooms. (egg Visualisers, LCD Projectors etc), routine cleaning of equipment parts and checking on its function.

To assist in the receiving and checking of delivery of equipment from supplier.

Requirements:

- preferably with experience in a Singapore school’s environment will be an advantage

- is able to work well in a team.

- possesses functional verbal and communication skills in English

- possession of relevant experience in logistic maintenance and inventory management will be an advantage

Candidates will be required to attend an interview with the school management to assess suitability for the post.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301

The Services required are set out as follows:

1. Usage Support Services

To provide audio, visual and media services for school-wide events and

activities (e.g. Assembly, Mass Celebration, Art Performances, events

hosted by school). Media services include create/edit videos based on

school’s needs.

To conduct staff (hands-on) on setup of technology in the classroom

(AV/IT Equipment, Apple TV) (class technology representatives &

Media/Infocomm Club CCA).

To perform AV and media related functions assigned by the school’s

Principal, Vice-Principals, AM or HOD/ICT.

To assist in National Exam’s AV/IT setup.

To assist ICT Manager to solve/troubleshoot PLD’s devices’ issues

(include DMA matters) for students and staff.

2. Maintenance Services

To perform scheduled maintenance and assess usability of AVA

equipment (Audio, Visual, Video and Media) in all classrooms and

Specialised Rooms (e.g. AVA, PA in the General Office and Sound

Systems in the Assembly Area, Hall, ISH)

To liaise with school personnel (OM/HoD ICT) and see to the services,

installation, servicing, assist in procurement and repairs of AV/IT

equipment with external vendor,

3. Troubleshooting Services

To provide technical support for staff in the event when equipment do

not function properly in the classroom (e.g. Projectors, visualises, Apple

TV).

4. Administrative and Housekeeping Services

To facilitate loan of AV equipment to students/staff for official school

activities.

To perform documentation in loaning of IT/AV resources and to ensure

proper authorization regarding signing in/out of school’s equipment.

To update regularly equipment Loan Book, maintenance / damage

reports, machine logs, inventory tagging, categorise equipment

functionality.

To conduct routine inspection of fixed AV/IT equipment in the

classrooms and special rooms. (egg Visualisers, LCD Projectors etc),

routine cleaning of equipment parts and checking on its function.

To assist in the receiving and checking of delivery of equipment from

supplier.

Job Scope:

• Usage Support Services -- To provide audio, visual and media services for school-wide events and activities
• Maintenance Services -- To perform scheduled maintenance and assess usability of AVA equipment
• Troubleshooting Services -- To provide technical support for staff in the event when equipment do not function properly in the classroom
• Administrative and Housekeeping Services -- To facilitate loan of AV equipment to students/staff for official school activities

Requirements:

- Minimum 1 year of experience working in SCHOOL ICT environment and AVA implementation

- Good track record in AVA support

- Good relevant technical knowledge in AVA, including but not limited to setup of sound system, projectors and others

- Possession of relevant experience in logistic maintenance and inventory management

- Possesses functional verbal and communication skills

- Problem-solving skills

- Possession of relevant experience in logistic maintenance and inventory management will be an advantage

Contract Period: From 1 Nov 2025 to 31 Oct 2026.

Salary: TBA

Location: Toa Payoh

Working Arrangement:

• Mondays to Friday: 7:00am to 4:00pm, inclusive of 1hr lunch break

• Services not required on Saturdays, Sundays and gazetted public holidays

EA License No: 96C4864

Reg. No.: R24121728 EUNICE WOO JING QI

This role involves administrative support to the school administration team.

• Manage printing services and supplies for the school, including processing requests from staff, preparing documents, tabulating and submitting records, and ordering consumables.
• Oversee inventory management and ordering of school supplies and materials.
• Provide general administrative support to the school administration team, including performing ad-hoc tasks as needed.

• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.
• High level of accuracy and attention to detail.
• Strong problem-solving and analytical skills.

Opportunity to work in a dynamic and supportive environment, with opportunities for professional growth and development.

Job Title: School Administration Role

We are seeking a highly motivated and organized individual to join our team as a School Administrator. The ideal candidate will have excellent communication skills, be able to work independently, and possess a strong attention to detail.

The successful candidate will be responsible for managing the day-to-day operations of our school. This includes coordinating with teachers, staff, and parents to ensure smooth operations. You will also be responsible for maintaining accurate records, handling administrative tasks, and providing support to students and staff.

1. Establish and identify new opportunities for growth and development;
2. Provide exceptional customer service to students, parents, and staff;
3. Assist in organizing events and activities to promote student engagement;
4. Maintain accurate records and perform administrative tasks;
5. Support teachers and staff in their daily activities;
6. Perform any other duties as assigned.

• A minimum of 1-2 years of experience in an administrative role;
• Excellent communication and organizational skills;
• Able to work independently and as part of a team;
• A strong attention to detail and ability to maintain accurate records.

This is a fantastic opportunity to join a dynamic team and contribute to the growth and development of our school. We offer a competitive salary and benefits package, including:

• A comprehensive training program;
• Ongoing support and mentorship;
• The opportunity to work with a talented and dedicated team.

Join to apply for the School Administration Manager (Preschool) role at GESS - German European School Singapore

Join to apply for the School Administration Manager (Preschool) role at GESS - German European School Singapore

About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

Job Purpose

The School Administration Manager (Preschool) is primarily responsible for overseeing comprehensive administrative support across the preschool, ensuring efficient operations and enhanced communication between preschool director, academic departments and parents. This role includes strategic leadership of the School Services team (Preschool), management of academic and non-academic events, and coordination of communications. The Manager will also play a key role in supporting parents with non-classroom matters, aiming to improve the overall family experience and ensure effective resolution of inquiries and issues at a managerial level.

This role reports functionally to the Director of Preschool and administratively to the Head of School Services.

Key Accountabilities

Team Leadership

• Leadership and Oversight: Oversee the School Services team, ensuring high standard administrative support are maintained across the school. Directly manage task delegation and project assignments within the team
• Strategic Support: Work closely with Preschool Director and the Head of School Services to develop and implement strategic administrative initiatives and SOPs
• Senior Communication Role: Manage preschool-wide communication efforts to ensure consistency and clarity across all departments and sections in terms of SOP and community-wide messages
• Advanced Complaint Handling: Take a lead role in managing and resolving complex complaints, escalating to Preschool Director or Head of School Services where necessary
• Parent and Community Engagement: Serve as a senior point of contact for parents, enhancing family relationships and satisfaction with school operations
• Performance Management: Evaluate and research new procedures to improve the family experience, coordinating feedback to and from other operational departments
  
  
  

• Provide comprehensive administrative support to academic departments, including managing calendars, scheduling meetings, and preparing documentation
• Assist with the preparation and dissemination of internal and external communications, such as newsletters and school-wide announcements
• Support the organization and execution of Parent Teacher Conferences, departmental meetings, and other academic events
• Handle minute-taking during meetings and ensure accurate documentation of discussions and decisions
• Manage the preparation of presentations, translations, and proofreading of academic documents
• Facilitate the booking of business trips for Preschool Director and ensure all travel arrangements are in order
• Supporting Budgeting, including data entry and recording of Preschool budget to assist the Director
  
  
  

• Act as a point of contact for parents, addressing inquiries related to non-classroom matters such as school portals, invoices, and ID cards
• Educate and assist parents with understanding school procedures and accessing relevant information
• Manage and escalate complaints as necessary, ensuring resolution and customer satisfaction
• Update and maintain the Parent Portal with accurate and current information
• Process and manage student attendance records, early dismissals, late arrivals, and leave requests
• Issue student and parent ID cards and manage the lost and found items
• Organising/Supporting events-including ordering food or resources and responsible for event requests
  
  
  

• Facilitate effective communication between the school and parents, ensuring timely and accurate dissemination of information
• Support the coordination and organization of school events, trips, and enrichment activities
• Collaborate with other departments to ensure smooth operational processes and adherence to school policies
• Liaising with other departments to ensure smooth operations in the Preschools including CCA, canteen, buses, facilities
• Ordering and maintaining supplies stationary, kitchen supplies and supporting the Director with the overseas order
  
  
  

• Examples include but are not limited to:
• Manage re-enrolment processes, including student contracts, withdrawals, and extensions
• Assist with grade transitions
• Oversee the preparation of material lists
• All other responsibilities and tasks as deemed appropriate by the line manager and functional line manager
  
  
  

• Diploma/bachelor's degree in business administration or business management
• 5+ years proven experience working in an office environment Management experience preferred
• Previous experience of working in a customer service role
• Cultural understanding and previous experience of working at an international organisation with stakeholders of different nationalities and cultural backgrounds
• Experience working in a school environment is an advantage
  
  
  

• Excellent communication and inter-personal skills
• Calm and composed demeanour
• Problem-solving and multi-tasking skills
• Customer complaint handling and resolution skills
• Confident Microsoft Office and CRM database system skills
• Ability to quickly acquire knowledge and understand school operations, standards and work processes
• Professional fluency in written and spoken English. Fluency in a second or third language would be an advantage to communicate with parents and students.
  
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Education Administration Programs

Referrals increase your chances of interviewing at GESS - German European School Singapore by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the School Administration Manager (Preschool) role at GESS - German European School Singapore

23 hours ago Be among the first 25 applicants

Join to apply for the School Administration Manager (Preschool) role at GESS - German European School Singapore

About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

Job Purpose

The School Administration Manager (Preschool) is primarily responsible for overseeing comprehensive administrative support across the preschool, ensuring efficient operations and enhanced communication between preschool director, academic departments and parents. This role includes strategic leadership of the School Services team (Preschool), management of academic and non-academic events, and coordination of communications. The Manager will also play a key role in supporting parents with non-classroom matters, aiming to improve the overall family experience and ensure effective resolution of inquiries and issues at a managerial level.

This role reports functionally to the Director of Preschool and administratively to the Head of School Services.

Key Accountabilities

Team Leadership

• Leadership and Oversight: Oversee the School Services team, ensuring high standard administrative support are maintained across the school. Directly manage task delegation and project assignments within the team
• Strategic Support: Work closely with Preschool Director and the Head of School Services to develop and implement strategic administrative initiatives and SOPs
• Senior Communication Role: Manage preschool-wide communication efforts to ensure consistency and clarity across all departments and sections in terms of SOP and community-wide messages
• Advanced Complaint Handling: Take a lead role in managing and resolving complex complaints, escalating to Preschool Director or Head of School Services where necessary
• Parent and Community Engagement: Serve as a senior point of contact for parents, enhancing family relationships and satisfaction with school operations
• Performance Management: Evaluate and research new procedures to improve the family experience, coordinating feedback to and from other operational departments
  
  
  

• Provide comprehensive administrative support to academic departments, including managing calendars, scheduling meetings, and preparing documentation
• Assist with the preparation and dissemination of internal and external communications, such as newsletters and school-wide announcements
• Support the organization and execution of Parent Teacher Conferences, departmental meetings, and other academic events
• Handle minute-taking during meetings and ensure accurate documentation of discussions and decisions
• Manage the preparation of presentations, translations, and proofreading of academic documents
• Facilitate the booking of business trips for Preschool Director and ensure all travel arrangements are in order
• Supporting Budgeting, including data entry and recording of Preschool budget to assist the Director
  
  
  

• Act as a point of contact for parents, addressing inquiries related to non-classroom matters such as school portals, invoices, and ID cards
• Educate and assist parents with understanding school procedures and accessing relevant information
• Manage and escalate complaints as necessary, ensuring resolution and customer satisfaction
• Update and maintain the Parent Portal with accurate and current information
• Process and manage student attendance records, early dismissals, late arrivals, and leave requests
• Issue student and parent ID cards and manage the lost and found items
• Organising/Supporting events-including ordering food or resources and responsible for event requests
  
  
  

• Facilitate effective communication between the school and parents, ensuring timely and accurate dissemination of information
• Support the coordination and organization of school events, trips, and enrichment activities
• Collaborate with other departments to ensure smooth operational processes and adherence to school policies
• Liaising with other departments to ensure smooth operations in the Preschools including CCA, canteen, buses, facilities
• Ordering and maintaining supplies stationary, kitchen supplies and supporting the Director with the overseas order
  
  
  

• Examples include but are not limited to:
• Manage re-enrolment processes, including student contracts, withdrawals, and extensions
• Assist with grade transitions
• Oversee the preparation of material lists
• All other responsibilities and tasks as deemed appropriate by the line manager and functional line manager
  
  
  

• Diploma/bachelor's degree in business administration or business management
• 5+ years proven experience working in an office environment Management experience preferred
• Previous experience of working in a customer service role
• Cultural understanding and previous experience of working at an international organisation with stakeholders of different nationalities and cultural backgrounds
• Experience working in a school environment is an advantage
  
  
  

• Excellent communication and inter-personal skills
• Calm and composed demeanour
• Problem-solving and multi-tasking skills
• Customer complaint handling and resolution skills
• Confident Microsoft Office and CRM database system skills
• Ability to quickly acquire knowledge and understand school operations, standards and work processes
• Professional fluency in written and spoken English. Fluency in a second or third language would be an advantage to communicate with parents and students.
  
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Education Administration Programs

Referrals increase your chances of interviewing at GESS - German European School Singapore by 2x

Get notified about new Administrative Manager jobs in Singapore .

Changi, East Region, Singapore 15 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

Job Purpose

The School Administration Manager (Preschool) is primarily responsible for overseeing comprehensive administrative support across the preschool, ensuring efficient operations and enhanced communication between preschool director, academic departments and parents. This role includes strategic leadership of the School Services team (Preschool), management of academic and non-academic events, and coordination of communications. The Manager will also play a key role in supporting parents with non-classroom matters, aiming to improve the overall family experience and ensure effective resolution of inquiries and issues at a managerial level.

This role reports functionally to the Director of Preschool and administratively to the Head of School Services.

Key Accountabilities

• Leadership and Oversight: Oversee the School Services team, ensuring high standard administrative support are maintained across the school. Directly manage task delegation and project assignments within the team.
• Strategic Support: Work closely with Preschool Director and the Head of School Services to develop and implement strategic administrative initiatives and SOPs.
• Senior Communication Role: Manage preschool-wide communication efforts to ensure consistency and clarity across all departments and sections in terms of SOP and community-wide messages.
• Advanced Complaint Handling: Take a lead role in managing and resolving complex complaints, escalating to Preschool Director or Head of School Services where necessary.
• Parent and Community Engagement: Serve as a senior point of contact for parents, enhancing family relationships and satisfaction with school operations.
• Performance Management: Evaluate and research new procedures to improve the family experience, coordinating feedback to and from other operational departments.

• Provide comprehensive administrative support to academic departments, including managing calendars, scheduling meetings, and preparing documentation.
• Assist with the preparation and dissemination of internal and external communications, such as newsletters and school-wide announcements.
• Support the organization and execution of Parent Teacher Conferences, departmental meetings, and other academic events.
• Handle minute-taking during meetings and ensure accurate documentation of discussions and decisions.
• Manage the preparation of presentations, translations, and proofreading of academic documents.
• Facilitate the booking of business trips for Preschool Director and ensure all travel arrangements are in order.
• Supporting Budgeting, including data entry and recording of Preschool budget to assist the Director.

• Act as a point of contact for parents, addressing inquiries related to non-classroom matters such as school portals, invoices, and ID cards.
• Educate and assist parents with understanding school procedures and accessing relevant information.
• Manage and escalate complaints as necessary, ensuring resolution and customer satisfaction.
• Update and maintain the Parent Portal with accurate and current information.
• Process and manage student attendance records, early dismissals, late arrivals, and leave requests.
• Issue student and parent ID cards and manage the lost and found items.
• Organising/Supporting events-including ordering food or resources and responsible for event requests.

• Facilitate effective communication between the school and parents, ensuring timely and accurate dissemination of information.
• Support the coordination and organization of school events, trips, and enrichment activities.
• Collaborate with other departments to ensure smooth operational processes and adherence to school policies.
• Liaising with other departments to ensure smooth operations in the Preschools including CCA, canteen, buses, facilities.
• Ordering and maintaining supplies stationary, kitchen supplies and supporting the Director with the overseas order.

• Examples include but are not limited to:
• Manage re-enrolment processes, including student contracts, withdrawals, and extensions.
• Assist with grade transitions.
• Oversee the preparation of material lists.
• All other responsibilities and tasks as deemed appropriate by the line manager and functional line manager.

• Diploma/bachelor's degree in business administration or business management.
• 5+ years proven experience working in an office environment Management experience preferred.
• Previous experience of working in a customer service role.
• Cultural understanding and previous experience of working at an international organisation with stakeholders of different nationalities and cultural backgrounds.
• Experience working in a school environment is an advantage.

• Excellent communication and inter-personal skills
• Calm and composed demeanour
• Problem-solving and multi-tasking skills
• Customer complaint handling and resolution skills
• Confident Microsoft Office and CRM database system skills
• Ability to quickly acquire knowledge and understand school operations, standards and work processes
• Professional fluency in written and spoken English. Fluency in a second or third language would be an advantage to communicate with parents and students.

Fair Recruitment and Safeguarding: We are committed to fair recruitment practices and safeguarding the welfare of all students. We ensure that our hiring processes are free from discrimination and bias on the basis of age, nationality, gender, sexual orientation, marital status, pregnancy status, caregiving responsibilities, race, religion, language or disability. As part of our commitment to safeguarding, we conduct thorough background checks on all candidates which include criminal background checks in all countries lived and worked in for the last ten years, as well as reference checks. Any offer is subject to the satisfactory completion of such checks. Our school prioritises the safety and well-being of our students, and we expect all staff members to uphold these values.

The Services required are set out as follows:

Reception

1. Managing front desk duties such as handling telephone calls and

walk-in enquiries from students and visitors;

2. Providing necessary assistance and advice to students who need

special attention;

3. Receiving of deliveries and courier services and distribution to the

relevant parties;

4. Render first level assistance to unwell students and follow up with

both teacher-in-charge and parents till the students are back to

class/home;

5. Attending and providing first aids to injured students and follow up

with the completion of injury reports;

6. Assist student in times of need, eg lost & found items, change of

uniform, locating teacher/classroom/parent.

General Admin

1. Liaising with relevant parties on school maintenance and

improvement works to be carried out to the school buildings;

2. Recording of incoming and outgoing mails & faxes;

3. Prepare dispatch pouch to MOE HQ for courier pick-up and sorting of

contents of dispatch pouch from MOE HQ and direct

correspondences to the respective staff for their follow up action;

4. Assisting in simple data entry and filing of documents;

5. Assisting in simple co-ordination work such as collection of forms

from the different levels;

6. Maintaining the cleanliness & tidiness of the reception area and the

General Office on daily basis; and

7. Undertaking ad-hoc duties assigned by the immediate superior and

school leaders.