33 School Administration jobs in Singapore

Responsibilities:
Manage daily student attendance and generate comprehensive attendance reports.
Oversee the procurement and distribution of learning materials for the assigned school, including textbooks, learning aids, workbooks, notebooks, and other resources to support students in achieving their academic goals.
Coordinate the preparation and issuance of assessment reports and course award certificates for students.
Assist the Head of Academic Administration, Subject Head, and Programme Head in monitoring and processing student leave applications.
Administer classroom assignments and related administrative tasks.
Maintain an inventory list of equipment usage and ensure proper management.
Collaborate with the Head of Academic Administration, Subject Head, and Programme Head to oversee school timetables, teacher time sheets, absentee records, academic schedules, examination timetables, and related documentation.
Support the Academic Director in the preparation for Academic Board and Examination Board meetings as needed.
Provide assistance with academic department operations as required.
Perform any other duties as assigned by Management.
Qualifications:
Diploma or higher.
Minimum of 2 years of relevant work experience, preferably in a Private Educational Institution. Familiarity with EduTrust and ERF framework regulations will be an advantage.
Bilingual in English and Chinese, with the ability to communicate effectively with Chinese-speaking students and parents.
Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
Detail-oriented and meticulous.
Capable of working in a fast-paced environment, multi-tasking, and being a team player.
Seniority level:
Associate
Employment type:
Full-time
Job function:
Administrative, Education, and Customer Service
Industries:
Education Administration Programs, Administrative and Support Services, and Office Administration
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Job Purpose:
The Academic Administration Executive supports the smooth functioning of academic operations by administering attendance, learning materials, assessments, timetables, and examination processes, ensuring students and staff have the necessary support to achieve academic goals.
Key Responsibilities:
Administer daily student attendance and generate attendance reports.
Manage learning materials, including textbooks, workbooks, and learning aids.
Prepare and issue assessment reports and course award certificates.
Assist Heads in monitoring and administering student leave applications.
Handle classroom assignments and maintain equipment inventories.
Assist in monitoring academic schedules, teacher timesheets, absenteeism, examination timetables, and related processes.
Support Academic Director in Academic Board and Examination Board preparations.
Provide general administrative support for academic department operations.
Perform other duties as assigned by management.
Qualifications:
Diploma holder with minimum 2 years of relevant working experience.
Experience in Private Educational Institutions under EduTrust and ERF framework is an advantage.
Proficient in MS Office (Word, Excel, PowerPoint) and other software tools.
Effectively bilingual to communicate with parents and students.
Detail-oriented, able to work in a fast-paced environment, and a strong team player.
We regret that only shortlisted candidates will be notified.
Careerstar International Pte Ltd
EA License No: 03C3254
EA Personnel No: R
EA Personnel Name: Chin Lee Wei
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Job Purpose:
The Academic Administration Executive supports the smooth functioning of academic operations by administering attendance, learning materials, assessments, timetables, and examination processes, ensuring students and staff have the necessary support to achieve academic goals.

Key Responsibilities:

• Administer daily student attendance and generate attendance reports.
• Manage learning materials, including textbooks, workbooks, and learning aids.
• Prepare and issue assessment reports and course award certificates.
• Assist Heads in monitoring and administering student leave applications.
• Handle classroom assignments and maintain equipment inventories.
• Assist in monitoring academic schedules, teacher timesheets, absenteeism, examination timetables, and related processes.
• Support Academic Director in Academic Board and Examination Board preparations.
• Provide general administrative support for academic department operations.
• Perform other duties as assigned by management.

Qualifications:

• Diploma holder with minimum 2 years of relevant working experience.
• Experience in Private Educational Institutions under EduTrust and ERF framework is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint) and other software tools.
• Effectively bilingual to communicate with parents and students.
• Detail-oriented, able to work in a fast-paced environment, and a strong team player.

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R

EA Personnel Name: Chin Lee Wei

Singapore Polytechnic

Fixed Terms

Closing in 5 day(s)

What the role is

Most Positive Workplace Collaboration Award – Singapore International Chamber of Commerce (SICC) Awards 2025

Ranked #19 for The Straits Times Singapore's Best Employers 2024 & 2025

Are you passionate about sharing your industry expertise and inspiring the next generation of professionals? Do you bring hands-on experience in digital business and marketing, with a strong grasp of data-driven strategies and content creation?

We're looking for an engaging and forward-thinking Lecturer to join our team at the School of Business. In this role, you'll draw on your industry knowledge to deliver impactful learning experiences across both Pre-Employment Training (PET) and Continuing Education and Training (CET) programmes. Beyond teaching, you'll be involved in industry projects, student mentorship, and initiatives that shape the future of business education.

Why Join the School of Business?

At SP's School of Business, we empower individuals to Act, Reflect, and Transform. This philosophy guides how we teach, learn, and grow - both for our students and our staff. You'll join a collaborative, learner-centred environment that values innovation, lifelong learning, and real-world relevance.

SP was recently named one of Singapore's Best Employers 2025 and is the top-ranked education institution on the list. We offer a vibrant professional community, meaningful industry collaborations, and a strong culture of wellness and work-life integration.

What you will be working on

Key Responsibilities:

• Deliver engaging lessons, design learning materials and promotional materials for both PET and CET students.
• Develop and review curriculum content to enhance learning outcomes, career readiness, and industry relevance.
• Collaborate with internal teams and external partners on industry-based consultancy projects.
• Lead and mentor students in competitions, industry collaborations, internships, and overseas or community engagement programmes.
• Manage teaching-related administration, including preparation of materials and assessment coordination.
• Provide holistic support and pastoral care to students.

What we are looking for

Requirements:

• Minimum 4 years of relevant work experience in digital marketing, with a proven track record in developing and optimising integrated digital and social media campaigns.
• Strong knowledge and hands-on experience in areas such as:
• Digital marketing analytics
• SEO and SEM
• Social media and social commerce
• Live streaming and content creation
• Proficiency in digital tools such as:
• Google Analytics or similar analytics platforms
• Content creation tools (e.g. Adobe Photoshop, Canva)
• Other technology tools
• Experience in sectors such as e-commerce/retail, hospitality, service, or digital consultancy is a plus.
• A strong passion for student development and mentoring.
• Excellent communication skills and a collaborative mindset.
• Technologically savvy, with strong proficiency in tools such as Microsoft Excel

Successful candidate will be offered a 2-year contract in the first instance.

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

About Singapore Polytechnic

As Singapore's first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.

About your application process

This job is closing in 5 day(s).

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Singapore Polytechnic or the wider Public Service.

Senior Executive, Student Services Centre and Admissions (Office of Academic Administration & Services) (NIE)
Be among the first 25 applicants
About The National Institute Of Education (nie)
The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being
An Institute of Distinction: Leading the Future of Education
and our mission to
Inspire Learning, Transform Teaching and Advance Research . Read more about NIE here.
Overview
NIE invites suitable applications for the position of Senior Executive, Student Services Centre in the Office of Academic Administration & Services. The Student Services Centre (SSC) delivers high‐quality, integrated services that support students from admission through graduation and beyond. We are looking for a motivated and service‐oriented individual to join our SSC. The successful candidate will play a key role in supporting students and alumni by delivering efficient, accurate and high‐quality services.
Responsibilities
You will oversee a comprehensive suite of student‐facing services, ensuring seamless operations, high service standards, and a consistently positive experience for students, alumni, and faculty.
You will lead process improvements, champion service innovations, and guide the team to deliver accurate, timely, and student‐centric solutions across admissions, scholarships, financial assistance, insurance schemes, and other key service areas.
Attend to a wide range of student and alumni enquiries via counter, email and phone, providing timely and accurate assistance.
Deliver quality frontline services such as fee collection, issuance of status letters, and replacement of certificates and transcripts.
Process payments received via bank transfer and at the SSC counter, and update records in the SAP system.
Maintain and update SSC‐related information in the NIE Student Portal.
Support student admissions and matriculation exercises, including student pass processing, student concession card applications and document verification.
Administer Medical, Group Personal Accident (GPA), and Group Hospital & Surgical (GHS) insurance schemes — including claims handling, budgeting and invoice processing.
Assist in administering student scholarships and financial assistance schemes — from application calls, checking for completeness of documents and eligibility checks to processing and award.
Support the SSC Manager in preparing the SSC annual budget.
Assist the Budget Manager with departmental budgeting matters.
Participate in ad hoc projects and initiatives.
Undertake any other duties as assigned.
Requirements
A Polytechnic Diploma.
At least 2 – 3 years of relevant experience in providing a broad range of student services within a university or similar educational environment.
Service‐oriented, with a strong passion for delivering excellent customer experiences to students and alumni.
Excellent interpersonal and communication skills, with the ability to build and maintain positive working relationships.
Strong organisational skills with the ability to multi‐task, prioritise effectively, meet deadlines, and produce accurate, high‐quality and detail‐oriented work.
Possess strong analytical and problem‐solving abilities, with sound judgement and the ability to make timely decisions.
Proficient in Microsoft Office applications.
Experience with process automation or Robotic Process Automation (RPA) tools will be an advantage.
Demonstrates professionalism, discretion, and adherence to institutional policies and confidentiality requirements.
This role requires overtime support once a week. We are seeking a candidate who is flexible and can adapt to varying schedules as needed.
Closing Date
31 October 2025. We regret that only shortlisted candidates will be notified.
Other Information
NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of seats.
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ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore , is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research . Read more about NIE here .

Overview

NIE invites suitable applications for the position of Senior Executive, Student Services Centre in the Office of Academic Administration & Services.

The Student Services Centre (SSC) delivers high-quality, integrated services that support students from admission through graduation and beyond. We are looking for a motivated and service-oriented individual to join our SSC. The successful candidate will play a key role in supporting students and alumni by delivering efficient, accurate and high-quality services.

Responsibilities

You will oversee a comprehensive suite of student-facing services, ensuring seamless operations, high service standards, and a consistently positive experience for students, alumni, and faculty. You will lead process improvements, champion service innovations, and guide the team to deliver accurate, timely, and student-centric solutions across admissions, scholarships, financial assistance, insurance schemes, and other key service areas.

• Attend to a wide range of student and alumni enquiries via counter, email and phone, providing timely and accurate assistance.
• Deliver quality frontline services such as fee collection, issuance of status letters, and replacement of certificates and transcripts.
• Process payments received via bank transfer and at the SSC counter, and update records in the SAP system.
• Maintain and update SSC-related information in the NIE Student Portal.
• Support student admissions and matriculation exercises, including student pass processing, student concession card applications and document verification.
• Administer Medical, Group Personal Accident (GPA), and Group Hospital & Surgical (GHS) insurance schemes — including claims handling, budgeting and invoice processing.
• Assist in administering student scholarships and financial assistance schemes — from application calls, checking for completeness of documents and eligibility checks to processing and award.
• Support the SSC Manager in preparing the SSC annual budget.
• Assist the Budget Manager with departmental budgeting matters.
• Participate in ad hoc projects and initiatives
• Undertake any other duties as assigned.

Requirements

• A Polytechnic Diploma.
• At least 2 – 3 years of relevant experience in providing a broad range of student services within a university or similar educational environment.
• Service-oriented, with a strong passion for delivering excellent customer experiences to students and alumni.
• Excellent interpersonal and communication skills, with the ability to build and maintain positive working relationships.
• Strong organisational skills with the ability to multi-task, prioritise effectively, meet deadlines, and produce accurate, high-quality and detail-oriented work.
• Possess strong analytical and problem-solving abilities, with sound judgement and the ability to make timely decisions.
• Proficient in Microsoft Office applications
• Experience with process automation or Robotic Process Automation (RPA) tools will be an advantage.
• Demonstrates professionalism, discretion, and adherence to institutional policies and confidentiality requirements.
• This role requires overtime support once a week. We are seeking a candidate who is flexible and can adapt to varying schedules as needed.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of seats.

Job Description:

• Plan and manage the operations of both new and existing degree programmes
• Coordinate class timetables and schedules; support the booking of facilities as required
• Assist in student enrolment and module registration
• Assist in compiling students results and preparing related reports and presentations
• Organize and manage assessments and events, including briefings, meetings, talks, workshops and dialogue sessions
• Administer procurement processes within cluster
• Work closely with internal and external counterparts, including collaborators, overseas universities and polytechnics
• Record and maintain meeting notes or minutes
• Handle student-related matters such a processing claims and withdrawals
• Support the preparation process for programme accreditation
• Carry out additional programme support tasks as assigned by Cluster Director, Director of Programmes or Programme Leaders

Requirements:

• At least 2 years of relevant experience

How to Apply:

Interested applicants, please email your resume to

Kindly note that only shortlisted candidates will be contacted.

Zoey Chng Chu Xin

CEI No: R

Recruit Express Pte Ltd

EA Licence No: 99C4599

Location: Bukit Timah Area
Salary: Up to $4,000/month
Department: Administration

• Provide high-level administrative support to the Principal and senior leadership.
• Manage calendars, meetings, correspondence, and travel arrangements.
• Support academic scheduling, events (e.g., exams, PTMs), and reporting.
• Maintain academic and administrative records.
• Liaise with academic departments and support day-to-day operations.
• Ensure smooth onboarding and assist with school communications and publications.
• Handle confidential information with professionalism and discretion.

• Min Bachelor’s degree in Business, Education, or related field.
• Min. 3–5 years’ experience as an Executive Assistant or in academic administration.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and Google Workspace.
• Strong multitasking, time management, and organisational skills.
• Able to work effectively in a multicultural environment.

If interested, please email me at or telegram @kellynlytan

Kellyn Fullviana

(CEI.No: R l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599

Job Description

Assistant Manager/Senior Assistant Manager, Academic Programmes Administration (ICT)

Posting Start Date: 25/07/2025

Schemes of Service: Corporate

Division: Academic Programmes Administration

Employment Type: Fixed Term

The Assistant Manager/Senior Assistant Manager will be part of the Infocomm Technology (ICT) team within the Academic Programmes Administration Division. He/She will provide administrative support in the areas listed below.

Key Responsibilities:

• Plan and manage the operations of programmes and modules
• Plan, manage and monitor budgets, expenditure and assets
• Administer and coordinate timetabling / scheduling of classes, as well as assist in booking of facilities
• Assist in collation and submission of results, and preparation of reports and presentations
• Administer procurement processes
• Organise and manage assessments and events such as briefings, meetings, talks, workshops and dialogue sessions
• Assist in recruitment processes and publicity support, inclusive of content and materials collation
• Provide administrative and secretariat support for meetings including minutes-writing
• Provide guidance and support to students on admission applications, matriculation, module registration, exemptions, examinations, withdrawals, leave of absence, financial assistance, and other administrative procedures.
• Work closely with counterparts across programmes and divisions
• Support accreditation matters for related programmes
• Handle general feedback from students and public
• Research and analyse for various programme performance indicators to support the roll-out and operational effectiveness of programmes
• Review and improve work processes
  Other programme support assignments as required by Cluster, Programme or Head of Division

Requirements:

• A degree from a recognized Institute of Higher Learning, or extensive skills or experience in lieu of a degree.
• Preferably with experience in a similar position/educational environment, with exposure to systems and operational work
• Meticulous and analytical in information gathering and resource support
• Proficient in Microsoft Office (Excel, Powerpoint, Word).
• Good written and communication skills.
• A highly motivated individual and a good team player.
• Adaptive, with good monitoring skills and able to perform independently in a fast-paced and dynamic environment.
• Familiarity with automation tools, Systems Thinking and Lean Transformation models would be an advantage.