1306 Administration jobs in Bedok

Our client is leading player in construction industry. Due to business needs, they are now recruiting a administrator to be part of their Team. They are located in the East Area - easily accessible.

Duties:

• Greet and welcome visitors, ensuring a professional and friendly first impression.
• Assist in scheduling and coordinating appointments and meetings.
• Conduct showroom tours for customers, introducing products and services clearly and confidently.
• Provide product information and answer customer queries during showroom visits.
• Maintain the reception area and showroom in a neat and presentable condition at all times.
• Assist with administrative duties such as data entry, filing, and handling correspondence.
• Coordinate with sales and marketing teams to support customer visits and events.
• Ensure smooth visitor registration and security procedures.

Requirements:

• At least 1 year of receptionist and administrative experience
• Able to work on weekends or PH
• Good communication skills

We regret that only shortlisted candidate will be notified.

Email Address:

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R Loh Pooi Keng)

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
  Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

• Handle full set of accounts and monthly/yearly financial statements.
• Issue monthly invoices.
• Process payments to suppliers.
• Maintain proper records of all admin/accounting transactions.
• Assist and support the office administration functions.

• Diploma/degree in a relevant discipline.
• At least 1 year experience in a similar role.
• Good writing and communication skills.
• Good organizational and interpersonal skills.
• Able to work independently and work under tight deadlines.
• Good problem-solving skills.
• Pro-active, positive attitude, good team player.
• Flexible and adaptable in various working styles.

• Work location: Shenton Way, Singapore.
• Working hours: Monday to Friday 9am - 6pm.
• Monthly fixed allowance SGD 100.
• Transport allowance reimbursement.
• Performance bonus.
• Annual leave starting with 14 days.
• Medical and insurance benefits.

As an Office Administration Manager, you will play a pivotal role in ensuring the smooth operation of our office. Your primary responsibility will be to oversee the administration tasks, including deployment management , training records maintenance , and regulatory compliance .

• Deployment Management: Ensure that all foreign workers' deployments are up-to-date, covering recruitment and renewal of work passes.
• Training Records Maintenance: Maintain accurate training records for all employees.
• Regulatory Compliance: Arrange regulatory training like Safety Orientation Courses and skill assessments.

• Excellent communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in office administration or a related field.

• A competitive salary package.
• A dynamic and supportive work environment.
• Ongoing training and professional development opportunities.

• A challenging and rewarding role with opportunities for growth and advancement.
• A collaborative and inclusive team environment.
• The opportunity to make a meaningful contribution to our organization's success.

Job Title: Clerical Support Specialist

We are seeking a detail-oriented and organized Clerical Support Specialist to work in a dynamic environment. The ideal candidate will have good manners, strong communication skills, and the ability to work on weekends.

Key Responsibilities:

• Provide administrative support to our team
• Maintain accurate records and files
• Develop and implement effective filing systems
• Assist with special projects as needed

Requirements:

• Bachelor's degree in Business Administration or related field
• Minimum 2 years of experience in a clerical role
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team

Benefits:

• Competitive salary and bonus package
• Ongoing training and development opportunities
• A supportive and collaborative work environment
• The opportunity to work with a diverse range of clients

Contact Information:

• Phone:

We are seeking a highly organized and efficient Clerical Support Professional to join our team. This individual will be responsible for providing administrative support, managing correspondence, and maintaining accurate records.

• Key Responsibilities:
• Managing correspondence: Responding to emails, phone calls, and letters in a timely and professional manner.
• Maintaining accurate records: Organizing and updating files, documents, and databases as needed.
• Scheduling and calendar management: Coordinating appointments, meetings, and events with internal and external stakeholders.
• Providing administrative support: Handling tasks such as photocopying, faxing, printing, and scanning documents.
• Data entry and database management: Entering and maintaining data in various systems and databases.
• Financial administration: Handling invoices, processing payments, and managing petty cash.
• Maintaining office supplies: Ordering supplies, tracking inventory, and ensuring the office is well-stocked.
• Reception duties: Greeting visitors, answering questions, and directing them to the appropriate person or department.

To be successful in this role, you will need:

• Able to work independently with minimal supervision.
• Familiarity with Microsoft Office and Outlook.
• The ability to speak both English and Chinese (to liaise with Chinese clients).

We welcome fresh graduates to apply!

Job Title: Cleaning Operations Coordinator

This is an exciting opportunity to join our team as a Cleaning Operations Coordinator. In this role, you will play a vital part in ensuring the smooth operation of cleaning services at various sites.

• Communicate the company's mission, vision, and core values to site staff, promoting a positive work environment and fostering a culture of excellence.
• Prepare and submit operational and HR documentation for compliance with guidelines and deadlines, ensuring accuracy and timeliness.
• Forecast, plan, and deploy manpower duties and schedules to meet contractual requirements, optimizing resource allocation and productivity.
• Conduct on-the-job training (OJT) to operations staff based on established training blueprints, developing their skills and expertise for operational excellence.
• Address client feedback and complaints, taking proactive measures to prevent recurrence and maintain high levels of customer satisfaction.
• Monitor and track cleaning material stock and equipment to minimize wastage, ensuring efficient inventory management practices.
• Maintain records of client meetings, toolbox meetings, and workplace safety documents, facilitating accurate reporting and decision-making.

• Effective communication and interpersonal skills to build strong relationships with colleagues, clients, and stakeholders.
• Organizational and time management skills to prioritize tasks, meet deadlines, and optimize productivity.
• Ability to analyze data, identify trends, and make informed decisions to drive business growth and improvement.
• Technical skills in Microsoft Office, particularly Excel, to create reports, budgets, and other business-critical documents.
• Familiarity with contractual requirements and regulatory compliance to ensure seamless service delivery.
• Excellent customer service skills to provide exceptional support and exceed client expectations.
• Ability to work independently, with minimal supervision, and as part of a collaborative team.

• A competitive salary and benefits package that reflects your value to the organization.
• Opportunities for professional growth and development through training and career advancement.
• A dynamic and supportive work environment that fosters collaboration, innovation, and continuous improvement.
• A comprehensive benefits package, including health insurance, retirement plans, and paid time off.