666 Vp Of Project Management jobs in Singapore

AVP/VP, Project Management Officer, COO's Office
Join to apply for the
AVP/VP, Project Management Officer, COO's Office
role at
GIC
AVP/VP, Project Management Officer, COO's Office
Join to apply for the
AVP/VP, Project Management Officer, COO's Office
role at
GIC
GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
Chief Operating Officer's (COO) Office
The COO's Office supports our COO to streamline operations and align them with strategic goals. You will work with the COO, Heads of Departments, and stakeholders across GIC to achieve operational excellence.
What impact can you make in this role?
We contribute to GIC’s success by ensuring operational efficiency, performance monitoring, and risk management. The COO's office collaborates with stakeholders across GIC to foster continuous improvement through cross-functional collaboration, quality assurance, and performance evaluation.
What will you do as a Project Management Officer?
The Project Management Officer is responsible for supporting the Project Management Office (PMO) in GIC within the COO’s Office. This role reports to the PMO Lead and will collaborate with project team members to collect, analyse and monitor project data and provide insights that enable senior stakeholders to make important decisions on progressing the portfolio of projects successfully. The role involves the development, implementation, and continuous improvement of project management processes, methodologies, and best practices to ensure consistent delivery of high-quality results across enterprise-wide projects aligned with organizational strategic objectives. The Project Management Officer is also responsible for leading the program management of enterprise-wide strategic initiatives.
Key Responsibilities
Strategic Oversight and Portfolio Management:
Lead the program management of enterprise-wide strategic initiatives that are cross-functional and encompass multiple workstreams
Assist in the development and execution of PMO initiatives and governance frameworks
Support the tracking of the project portfolio, ensuring projects are prioritized and aligned with strategic objectives
Reporting & Documentation:
Assist in the consolidation and analysis of data across multiple sources to ensure accuracy and efficiency
Provide regular portfolio management reporting and status updates to senior management, including metrics that assess program success
Maintain a central repository to store master data, providing a single source of truth for project information
Process Development & Improvement:
Assist in the development, implementation, and maintenance of PMO standards, methodologies, and frameworks
Continuously improve project management processes and tools to enhance efficiency and effectiveness
Monitor project performance and support successful delivery of projects within scope, budget, and timeline
Stakeholder Communication:
Facilitate communication and collaboration among stakeholders, including senior management, business teams, and project managers
Organize and facilitate steering committees (steercos) to communicate program status, risks, and decisions effectively
Work with the communications team to provide guidance and support during rollout phases to ensure smooth adoption of new processes and changes
What makes you a successful candidate?
Education & Experience
Bachelor’s degree in Business Administration, Project Management, or related field
Extensive experience in project management, with a proven track record of supporting or managing complex projects and/ or enterprise PMO functions
At least 5 years of relevant experience in portfolio management/ project delivery, process improvement and governance in a large enterprise
Skills & Competencies
Strong knowledge of project management methodologies, tools, and best practices
Experience in project management/ delivery such as managing timelines, resource planning, process optimisation
Ability to analyse complex data and provide actionable insights to improve project outcomes
Experience in implementing change management strategies and ensuring smooth transitions during rollout
Excellent verbal and written communication skills to facilitate clear and effective communication across different levels of the organisation
Certifications
Project Management Professional (PMP) certification or equivalent is highly desirable
Technical Proficiency
Proficiency in project management software and tools e.g., JIRA
Familiarity with data management and governance principles
Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
GIC is an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Learn More about out COO Office here: Our PRIME Values
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.
Seniority level
Seniority level Mid-Senior level
Employment type
Employment type Full-time
Job function
Job function Administrative
Industries Investment Management and Financial Services
Referrals increase your chances of interviewing at GIC by 2x
Get notified about new Assistant jobs in
Singapore, Singapore .
Virtual Assistant - Singapore / Philippines - Full-Time
Product Support Assistant (Contract and Permanent)
Singapore | Royal Sporting House | Retail Associate and more retail positions!
Assistant Officer, Customer Service (The Seletar Mall)
Warehouse Assistant - Operations, SG Warehouse
Assistant Coordinator - Project Support & Logistics
Executive Assistant, TV Distribution, Asia Pacific
Admin Associate, Office of President (Contract)
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr

AVP/VP, Project Management Officer, COO's Office
Location: Singapore, SG
Job Function: Chief Operating Officer’s Office
Job Type: Permanent
GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
Chief Operating Officer's (COO) Office
The COO's Office supports our COO to streamline operations and align them with strategic goals. You will work with the COO, Heads of Departments, and stakeholders across GIC to achieve operational excellence.
What impact can you make in this role?
We contribute to GIC’s success by ensuring operational efficiency, performance monitoring, and risk management. The COO's office collaborates with stakeholders across GIC to foster continuous improvement through cross-functional collaboration, quality assurance, and performance evaluation.
What will you do as a Project Management Officer?
The Project Management Officer is responsible for supporting the Project Management Office (PMO) in GIC within the COO’s Office. This role reports to the PMO Lead and will collaborate with project team members to collect, analyse and monitor project data and provide insights that enable senior stakeholders to make important decisions on progressing the portfolio of projects successfully. The role involves the development, implementation, and continuous improvement of project management processes, methodologies, and best practices to ensure consistent delivery of high-quality results across enterprise-wide projects aligned with organizational strategic objectives. The Project Management Officer is also responsible for leading the program management of enterprise-wide strategic initiatives.
Key Responsibilities
Strategic Oversight and Portfolio Management:
Lead the program management of enterprise-wide strategic initiatives that are cross-functional and encompass multiple workstreams
Assist in the development and execution of PMO initiatives and governance frameworks
Support the tracking of the project portfolio, ensuring projects are prioritized and aligned with strategic objectives
Reporting & Documentation:
Assist in the consolidation and analysis of data across multiple sources to ensure accuracy and efficiency
Provide regular portfolio management reporting and status updates to senior management, including metrics that assess program success
Maintain a central repository to store master data, providing a single source of truth for project information
Process Development & Improvement:
Assist in the development, implementation, and maintenance of PMO standards, methodologies, and frameworks
Continuously improve project management processes and tools to enhance efficiency and effectiveness
Monitor project performance and support successful delivery of projects within scope, budget, and timeline
Stakeholder Communication:
Facilitate communication and collaboration among stakeholders, including senior management, business teams, and project managers
Organize and facilitate steering committees (steercos) to communicate program status, risks, and decisions effectively
Work with the communications team to provide guidance and support during rollout phases to ensure smooth adoption of new processes and changes
What makes you a successful candidate?
Education & Experience
Bachelor’s degree in Business Administration, Project Management, or related field
Extensive experience in project management, with a proven track record of supporting or managing complex projects and/ or enterprise PMO functions
At least 5 years of relevant experience in portfolio management/ project delivery, process improvement and governance in a large enterprise
Strong knowledge of project management methodologies, tools, and best practices
Experience in project management/ delivery such as managing timelines, resource planning, process optimisation
Ability to analyse complex data and provide actionable insights to improve project outcomes
Experience in implementing change management strategies and ensuring smooth transitions during rollout
Excellent verbal and written communication skills to facilitate clear and effective communication across different levels of the organisation
Certifications
Project Management Professional (PMP) certification or equivalent is highly desirable
Technical Proficiency
Proficiency in project management software and tools e.g., JIRA
Familiarity with data management and governance principles
Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
GIC is an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Learn More about out COO Office here: #J-18808-Ljbffr

Overview

We would like to invite you to join us as an Assistant Vice President in our Business Operations System Promotion Team. Our Business Operations System Promotion is a Section within the Asia- Pacific Corporate Function Coordination Department and is responsible for promoting the new Core Banking System to Singapore and Asia Pacific Branches.

MIZUHO BANK IS A LEADING GLOBAL BANK WITH ONE OF THE LARGEST CUSTOMER BASES IN JAPAN, AND AN EXTENSIVE INTERNATIONAL NETWORK COVERING FINANCIAL AND BUSINESS CENTERS AROUND THE WORLD.

Your key roles & responsibilities include:

• Lead the Team as Project Manager in the management of Lending related IT Projects
• Develop project plans to align with a project overall direction which may include establishing detailed project schedules, resource allocation, Management reporting etc.
• Monitoring the Project Progress, risk and issues within the assigned Business Area; Assess the appropriate response including the prioritization, action plan and follow up measures as needed to ensure that the Project advances accordingly to plan
• Participate in review of artifacts produced by the Area members, such as test plan documentation, oversee migration and production support handover.
• Leading change management efforts to ensure smooth transition and adoption of new systems and procedures
• Building and maintaining relationships with stakeholders, including executive management, to ensure project alignment with organizational priorities

• At least 5-7 years of experiences as bank staff in Back-Office domain in Lending area
• Prior experiences in the implementation of Package System (ACBS and/or Oracle ELM) will be advantageous
• Experience in handling the full lending operation process, including doc verification, data entry, compliance checks, Lending disbursement, etc.
• A Bachelor's Degree preferably majoring in Science or IT
• Strong analytical, problem- solving and decision making skills
• Sound knowledge in Business Process Management (BPM)
• Excellent interpersonal, communication and negotiation skills
• Ability to adapt to changes
• Project Management Professional (PMP) by PMI, or equivalent Certificates will be advantageous

Purpose: The Lead Program Manager is an experienced professional with a proven track record of successfully planning, executing, and delivering multifaceted programs. This role requires a unique blend of leadership, strategic thinking, and hands-on project management expertise. The Lead Program Manager is responsible for driving cross-functional teams, aligning Program objectives with business goals, and ensuring the efficient utilization of teams and resources to achieve desired outcomes.

• Ensure program quality and deliveries committed to customers are met to ensure customer satisfaction
• Ability to foresee and mitigate risk, proactively identify potential roadblocks and develop mitigation plans.
• Monitor clear to build materials shortages from critical path.
• Allocates program managers and factory resources efficiently to maximize productivity to all Programs' success by identifying potential bottlenecks, prioritizing tasks, and adapting plans as needed to ensure optimal resource utilization.
• Review Programs' Demand and supply changes from customers or build plans on a weekly basis.
• To lead continuous improvement project for process gap that would impact program deliverables in terms of LT and TAT
• Support and participate in company continuous improvement program.

• Degree in Engineering or other relevant qualification.
• Minimum 10 years of experience as a lead program in the manufacturing industry.
• 8D problem-solving technique
• Good problem-solving skills
• Proficient in advanced Microsoft Excel functions
• Good communication skills

-

Key Responsibilities:

• Manage RFQ, NPD, NPI, FA and Product Transfer.
• Prepare requisition for order, review supplier offers, make technical bid evaluation if required.
• Liaise and coordinate with customers and other departments pertaining to project activities and order fulfilment
• Work closely with customers on audit, engineering change order
• Responsible for projects transferred from development to operations, ensuring that documents and procedures are in place to independently handle repeat sales orders.
• Monitor and manage Suppliers' performance to meet delivery, cost and quality targets
• Identify and mitigate program risks and implement risk mitigation plans
• Collaborate with cross-functional team members to meet Key Performance Indicators and Operational deliverables.
• Lead the development of simulation test cases for the verification of process change initiatives.
• Utilize manufacturing and/or business operations experience to quickly frame the operational challenge and visualize a solution
• Support Design, Engineering activities of the day-to-day operations.
• Responsibility & coordination of the complete certification process from application to approval for products
• Creation of technical documentation, e.g. technical drawings (2D drawings and 3D models)
• Knowledge of the supplier landscape and the materials (knowledge of who can manufacture which product)
• Ensuring product compliance, enforce quality assurance protocols and standards

Skills & Qualification:

• Degree/Diploma/Higher Nitec in Electronics/Mechanical/Mechatronics Engineering
• Minimum 1 - 2 years of relevant experience in a manufacturing industry, preferably in contract manufacturing
• Must able to analyse technical drawing/specification
• Experience in SAP system is a plus
• Strong communication and program management skills
• Addresses present issues immediately and independently
• Possess self-confident and willing to share opinions and expertise in discussions
• Able to communicate to all levels in the organization
• Provide support to colleagues in the department and work as a team to achieve departmental goals & targets
• Fresh graduates are welcome

COMPANY DESCRIPTION

Founded in 2011 , Empact is a social enterprise with a social mission to build the capacity of social organisations in Singapore and the region. As a capacity builder to non-profits and social enterprises, we serve as an intermediary to our corporate partners where we match and manage their resources, expertises and skilled volunteers with the real needs in the social sector.

Much of the matching, in most cases require us to design and develop customised activities or programmes for a meaningful exchange or partnership between corporates and social organisations. This is to ensure a win-win for both parties towards a sustainable and effective social impact.

In the bigger scheme of our social mission, we bridge the capacity gap in the social sector with other stakeholders such as government agencies, grantmakers and volunteers to provide social organisations access to affordable (or pro bono) and professional services that are critical to their daily operations.

Over the past years, we have impacted more than 700 social organisations and channeled 8,000 volunteers to contribute to the growth of the social sector. In 2019, we were selected as a finalist for the Social Enterprise of Year by of the President Challenge. This is the highest accolade for social enterprises in Singapore. We were privileged to be the 2022 President's Volunteerism & Philanthropy Awards (PVPA) City of Good Winner, the 2023 President's Challenge Social Enterprise Champion of the Year, and conferred as a Company of Good (3 Hearts) 2025.

RESPONSIBILITIES

We are looking for a hands-on and meticulous individual who is passionate in inspiring and supporting corporations in their volunteering journey. He/she will be responsible for collecting, coordinating and analysing data to synthesise key insights, culminating in the production of comprehensive reports.

This job is for you if you are:

• Passionate about active engagement in supporting the non-profit sector and social enterprises

• Able to strive well in an action-oriented and agile environment

• Comfortable working both independently and in coordination with cross-functional teams

• Able to work on multiple projects and prioritize effectively

• Motivated to exercise and stretch your different skill sets and gain professional development

• Enthusiastic and committed in providing excellent service to clients and stakeholders

• Committed to knowledge sharing and can work with volunteers and other interns

QUALIFICATIONS

• Possess relevant experiences in any of the following:

• project management

• program coordination

• event management

• employee/community engagement

• Basic knowledge of, or some experience in marketing or communications

• Basic knowledge of, or some experience in data analysis

• Strong interpersonal skills, and verbal and written communication skills

• Have some familiarity of the community and social service sector

• Proficiency in using Google Drive Documents and Excel

OTHER INFORMATION

What We Offer

• Platform to gain exposure
• Opportunity for impactful contribution
• Opportunity for Learning
• Commitment to coaching culture

The internship position is available from January 2026. Preference is 6 months full time, minimum period 3 months.

Please note that your application will be sent to and reviewed by the direct employer - Empact

Today, Lonza is a global leader in life sciences operating across five continents. While we work in science, there's no magic formula to how we do it.

Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that's the kind of work we want to be part of.

As a Program Manager at Lonza, you will play a pivotal role at the intersection of Lonza, our customers, and their Patients. You will be responsible for leading complex programs, ensuring they are delivered on time, within scope, and to the highest quality standards. Acting as the Customer's advocate on-site, you will drive collaboration across cross-functional teams and foster long-term partnerships built on trust, transparency, and delivery excellence.

Join our globally recognized Program Management team at our Tuas site in Singapore and gain exposure to cutting-edge projects that make a direct impact on patients' lives.

What you'll get

• An agile career and dynamic working culture.
• An inclusive and ethical workplace.
• Compensation programs that recognize high performance.
• Daily company bus from the MRT location near your home to and from the Tuas site.
• Fully paid medical insurance, with the option to enroll family members at partially subsidized premiums.
• Access to Lonza's full global benefits portfolio:

What you'll do

• Serve as the primary interface between Customers and Lonza, ensuring program execution and delivery meet expectations for quality, cost, and timelines.
• Build strong, collaborative relationships with Customers, understanding their needs and representing their interests on-site.
• Apply PM Standard Work processes to effectively manage projects and ensure "one face to the Customer."
• Lead and motivate cross-functional teams to achieve program objectives with the highest level of operational excellence.
• Ensure Customer satisfaction throughout the lifecycle of the program, working closely with Account Management and Sales.
• Ensure adherence to Global Program and Project Management CoE (PPM CoE) standards, maintaining data integrity and excellence in Planview.

What we're looking for

• Bachelor's / Master's degree in Life Sciences, Business, Engineering, or a related field
• Proven experience in program or project management, ideally in a pharmaceutical, biotech, or life sciences environment.
• Strong leadership skills with the ability to influence and motivate cross-functional teams.
• Excellent communication, stakeholder management, and Customer relationship skills.
• Familiarity with project management tools and methodologies (Planview experience is an advantage).

Every day, Lonza's products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

COMPANY DESCRIPTION

Founded in 2011, Empact is a social enterprise with a social mission to build the capacity of social organisations in Singapore and the region. As a capacity builder to non-profits and social enterprises, we serve as an intermediary to our corporate partners where we match and manage their resources, expertises and skilled volunteers with the real needs in the social sector.

Much of the matching, in most cases require us to design and develop customised activities or programmes for a meaningful exchange or partnership between corporates and social organisations. This is to ensure a win-win for both parties towards a sustainable and effective social impact.

In the bigger scheme of our social mission, we bridge the capacity gap in the social sector with other stakeholders such as government agencies, grantmakers and volunteers to provide social organisations access to affordable (or pro bono) and professional services that are critical to their daily operations.

Over the past years, we have impacted more than 700 social organisations and channeled 8,000 volunteers to contribute to the growth of the social sector. In 2019, we were selected as a finalist for the Social Enterprise of Year by of the President Challenge. This is the highest accolade for social enterprises in Singapore. We were privileged to be the 2022 President's Volunteerism & Philanthropy Awards (PVPA) City of Good Winner, the 2023 President's Challenge Social Enterprise Champion of the Year, and conferred as a Company of Good (3 Hearts) 2025.

DESIGNATION : Program Management Intern

RESPONSIBILITIES

We are looking for a hands-on and meticulous individual who is passionate in inspiring and supporting corporations in their volunteering journey. He/she will be responsible for collecting, coordinating and analysing data to synthesise key insights, culminating in the production of comprehensive reports.

This job is for you if you are:

• Passionate about active engagement in supporting the non-profit sector and social enterprises

• Able to strive well in an action-oriented and agile environment

• Comfortable working both independently and in coordination with cross-functional teams

• Able to work on multiple projects and prioritize effectively

• Motivated to exercise and stretch your different skill sets and gain professional development

• Enthusiastic and committed in providing excellent service to clients and stakeholders

• Committed to knowledge sharing and can work with volunteers and other interns

QUALIFICATIONS

• Possess relevant experiences in any of the following:

• project management

• program coordination

• event management

• employee/community engagement

• Basic knowledge of, or some experience in marketing or communications

• Basic knowledge of, or some experience in data analysis

• Strong interpersonal skills, and verbal and written communication skills

• Have some familiarity of the community and social service sector

• Proficiency in using Google Drive Documents and Excel

OTHER INFORMATION

What We Offer

• Platform to gain exposure
• Opportunity for impactful contribution
• Opportunity for Learning
• Commitment to coaching culture

The internship position is available from January 2026. Preference is 6 months full time, minimum period 3 months.

Company

Horizon Labs

Designation

Program Management Intern

Date Listed

17 Jun 2025

Job Type

Entry Level / Junior Executive

Intern/TS

Job Period

From Jul 2025, For At Least 3 Months

Profession

Risk / Product / Project Management

Industry

Artificial Intelligence / Smart Automation

Location Name

Singapore

Work from Home

Allowance / Remuneration

$400 monthly

Company Profile

Horizon Labs started with a dream to build the modern version of Thomas Edison's Lab for the new AI world, where ideas can be rapidly tested under one roof and scaled for growth. We look for problems in the world that have AI solutions guided by the belief that AI is not just a tool but a paradigm shift, democratizing technology and providing startups with unprecedented opportunities for growth and success. Our unique model involves incubating the idea, assembling the team, launching the startup, and supporting growth throughout the lifecycle. We aim to cultivate enduring relationships within our network and team of entrepreneurs, fostering a community of like-minded individuals who share our passion for pushing the boundaries of what's possible.

This is an unpaid internship with a stipend.

Job Description

Job Title: Program Management Intern

Location: Remote

Type: Freelance/Contract-Based

Hours: Full-time

Stipend: $200/month

Why This Role Is Different

Unlike our Entrepreneur in Residence (EIR) and Chief of Staff (COS) interns, the Program Management Intern will be hands-on, enabling our program lead to execute and build Horizon Labs from the ground up. This role is about operational excellence—owning the legwork, supporting the people and process domains, and ensuring our ambitious plans don't get bogged down in the trenches. If you love building order out of chaos, thrive on documentation, and want to see how great companies are built from the inside, we want to hear from you.

What You'll Do

• Support the Program Lead in managing and improving operational processes for People (HR/onboarding, documentation, compliance) and Process (workflow optimization, meeting management, record keeping).
• Take ownership of recurring legwork: scheduling, agenda prep, meeting notes, sprint and roadmap documentation, and communications for internal rituals (standups, retros, planning, onboarding)
• Help maintain and iterate on our admin guides, SOPs, and knowledge bases, ensuring all documentation is up-to-date and accessible
• Assist with onboarding new team members, preparing kits, checklists, and scheduling orientation activities.
• Track and organize operational backlogs (admin tasks, compliance items, tool access, expenses, billing, entity setup) so program leads have real-time visibility and can focus on strategy.
• Coordinate tooling access, documentation transfer, and support internal team and external partner communications.
• Contribute to process improvement projects, from documenting workflows to supporting the rollout of new automations and AI-native processes.
• Be a point of contact for people and process troubleshooting, helping the team unblock issues and maintain operational momentum.

Who We're Looking For

• Highly organized, detail-oriented, and proactive—you love checklists, documentation, and making sure nothing falls through the cracks.
• Comfortable working independently and as part of a small, fast-moving team.
• Excellent communicator, both written and verbal, with a knack for making complex processes clear and actionable.
• Process-driven and eager to learn how startups build scalable systems from scratch.
• Bonus: Interest in AI, startups, HR, operations, or process design.

What You'll Gain

• Direct exposure to startup operations, people management, and process design.
• Mentorship from experienced founders and program leads.
• The chance to make a visible impact on how Horizon Labs operates and grows.
• Experience with real-world tools (Notion, Slack, Google Suite, Asana, etc.) and agile methodologies.
• A front-row seat to the building of new ventures in the AI era.

Application Instructions

How to Apply

If you're ready to roll up your sleeves and help build the launchpad for the startups of tomorrow, apply here now:

Apply for this position