1,013 Union Administration jobs in Singapore

Job Title: Office Administration Manager

About the Role:

• We are seeking an experienced office administration manager to oversee our daily operations. The successful candidate will be responsible for ensuring seamless workflow, efficient record-keeping, and maintaining high levels of productivity.

Key Responsibilities:

1. Administration & HR Support

• Manage staff attendance, leave records, and overtime claims with precision.

Job Title: Office Administration Support

This is a full-time position that requires strong communication and problem-solving skills. The role involves providing excellent customer service, managing office files, and maintaining accurate records.

The ideal candidate will possess:

• Excellent communication skills in English and Malay
• A Diploma or Degree in Business, Communications, or a related field
• 1-2 years of experience in customer service or call center operations
• Basic Microsoft Office skills and knowledge of CRM systems

Responsibilities include:

• Managing and maintaining office files, records, documents, and inventory
• Preparing and processing invoices, purchase orders, and delivery notes
• Handling customer inquiries, complaints, returns, and exchanges through calls, emails, WhatsApp, and live chat
• Processing customer orders accurately and updating information in the system
• Providing product information on features, pricing, and availability
• Assisting customers with order tracking and delivery issues
• Building and maintaining good relationships with customers by offering effective solutions
• Investigating issues, recommending resolutions, and recording updates in the CRM system
• Collaborating with other teams, sharing feedback, and contributing to process improvements
• Supporting customer-related events, activities, and ad-hoc tasks assigned by management
• Working together with the team to achieve company goals and ensure customer satisfaction

Benefits include:

• Opportunity to work in a dynamic and growing organization
• Chance to develop your skills and career in administration support
• Competitive salary and benefits package

Apply now to take on this exciting opportunity!

The Workflow Coordinator for Office Services plays a vital role in delivering exceptional customer service by coordinating office administration workflow in areas such as Reception, general office services administration, hospitality, copy, mail services, intake and facilities.

Key Responsibilities:

• Providing administrative support to clients with complex jobs
• Building strong customer relationships through outstanding service
• Escalating operational problems to supervisors or managers
• Producing reports on schedule
• Providing job intake services as prescribed by the manager
• Communicating with the manager and client regarding job or deadline issues
• Maintaining efficient workflows and assuring client satisfaction through quality assurance processes
• Monitoring work completion efficiency, accuracy, and timeliness
• Ensuring standard operating procedures are followed at all times

To excel in this role, you will need the following skills and qualifications:

• A high school diploma or equivalent
• At least three years' experience in office services, preferably in a legal, banking, or large corporate environment
• Intermediate computer skills using Microsoft Office
• Familiarity with procedures supporting service lines such as reception, hospitality, mail, and copy services
• Front of house and reception focus
• Excellent communication, problem-solving, and attention to detail skills
• Able to handle sensitive information confidentially

In addition, you should be able to work independently, exercise sound judgment, and apply problem-solving skills in alignment with established standards and procedures.

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
• Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

Responsibilities:

• Provide secretarial and administrative support to the office.
• Manage and maintain executives' calendars, schedules, and appointments.
• Coordinate and arrange travel arrangements and accommodations.
• Prepare and draft correspondence, reports, and presentations.
• Handle and prioritize incoming emails and phone calls.
• Maintain and update office documents, records, and filing systems.
• Assist in organizing and coordinating company events and meetings.
• Manage office supplies and ensure inventory is well-stocked.
• Handle general office administrative tasks, such as photocopying, scanning, and filing.
• Provide support to other departments as needed.

Minimum Requirements:

• Diploma or degree in Business Administration, Secretarial Studies, or related field.
• Minimum 2-3 years of experience as a secretary or office administrator.
• Proficient in using Microsoft Office applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Positive attitude and professional demeanor.
• Ability to handle confidential information with discretion.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

We are seeking a highly organized and detail-oriented Administrative Assistant to oversee office supplies, equipment, and general facility maintenance.

Key Responsibilities:

• Facility Management: Coordinate with vendors, service providers, and building management for office-related matters.
• Event Organization: Assist in planning company events, staff onboarding, and general office activities.
• Documentation: Maintain accurate and organized documentation and filing systems (both physical and digital).
• Support Services: Provide administrative support tasks such as procurement, invoicing, and asset tracking.

The successful candidate will possess excellent interpersonal skills, the ability to work independently, and proficiency in Microsoft Office applications, including PowerPoint, Excel, and Word.

This is an exciting opportunity to contribute to the smooth operation of our office by providing exceptional administrative support services.

We are hiring a full-time, on-site Office Administrator & MS365 Software Engineer. This role combines executive office support with advanced technical expertise in Microsoft 365, Dynamics 365, the Power Platform, and Copilot.

You will manage C-suite schedules, travel, meetings, and office operations while also serving as the in-house specialist for Microsoft tools. This includes maintaining and customising Dynamics 365 CRM, building Power Automate workflows, designing Power BI dashboards, and integrating with Power Apps and Dataverse.

A core responsibility is enabling Copilot across Word, Excel, Outlook, Teams, and Dynamics — from prompt design and AI governance to building Copilot-driven agentic solutions that automate processes and boost productivity.

• Provide administrative support to the C-suite: calendar management, travel arrangements, and meeting coordination.
• Prepare reports, presentations, and documentation for leadership and stakeholders. Coordinate communication and follow-up on behalf of executives with internal teams and external partners.
• Support day-to-day office operations to ensure smooth functioning.
• Maintain accurate records, files, and documentation with confidentiality.
• Create, develop, and manage the company CRM using Microsoft Dynamics 365.
• Design, build, and maintain workflows using the Microsoft Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents).
• Customise CRM dashboards, reports, and automation processes aligned with business needs. Ensure accuracy and integrity of partner, investor, and customer data within the CRM.
• Provide training and support to team members on CRM and Microsoft productivity tools.
• Design, test, and deploy Copilot agents within Microsoft 365 and Dynamics to address business workflows as directed by leadership.
• Provide structured feedback on the technical success of MS365, Dynamics, and Power Platform deployments, including adoption rates, performance, and user experience.
• Monitor and maintain system integrity by ensuring data accuracy, security, and compliance across all Microsoft business applications.
• Develop documentation and SOPs for MS365, Dynamics 365, and Power.
• Platform processes to support consistency and knowledge transfer.

• 1–2 years of relevant experience in an administrative role (experience with C-suite support is a plus).
• High level of proficiency with Microsoft Office Suite (Word, Excel, etc).
• Strong organisational and problem-solving skills in a fast-paced, startup-style environment.
• Excellent attention to detail with a focus on data accuracy and integrity.
• Ability to work independently as well as collaboratively.
• Strong communication and interpersonal skills.
• Proactive, flexible, and eager to learn.
• AI & Productivity Tools: Expertise in Microsoft Copilot for enhancing productivity across Word, Excel, Outlook, and Teams, including prompt design and AI governance.
• Automation & Integration: Proficient in Power Automate for building workflows, integrating APIs, and optimising business processes with RPA.
• Business Applications: Skilled in Dynamics 365 architecture, customisation and integration with Power Platform tools like Power Apps, Power BI, and Dataverse.

• Diploma or Bachelor's degree.
• Microsoft Certifications are advantageous but not mandatory.

Email application (CV and Cover Letter) to:

At MyMedVault, you will be part of a mission-driven healthcare startup that is reshaping how people manage and control their health data. This role provides a unique opportunity to work closely with the leadership team, gain broad exposure to startup operations, and develop your career in a fast-growing company. You will have the chance to take ownership of projects, learn new tools and systems, and contribute to building innovative solutions that make a real impact on people's lives.

As a highly skilled HR and Administrative professional, you will be responsible for handling all incoming calls, transferring them to relevant departments, taking down messages, and ensuring timely follow-up. Your exceptional administrative support skills will be utilized in tasks such as typing, printing, filing, mailing, and courier services.

You will also be responsible for renewing and following up on insurance policies, infrastructure permits, and certifications. Additionally, you will liaise with vendors to maintain equipment, machinery, devices, and assets, raise purchase orders in the SAP system, and assist with staff attendance and HR purchases.

A key aspect of this role is maintaining accurate records and ensuring compliance with HR and ISO guidelines. You will also assist with recruitment processes, including application form preparation and related matters. Furthermore, you will provide administrative support for company functions, employee welfare, events, and any ISO and GMP-related activities.

Other responsibilities include preparing necessary documentation for new employees, packing items for courier services, arranging training and courses for employees, and scheduling annual check-ups for employment matters. Lastly, you will perform other tasks and duties assigned by management and the HR department.

• Minimum Diploma certificate in Human Resource or Business Management
• Minimum 5 years' experience in relevant functions
• Experience with Infotech systems is an advantage
• Ability to maintain confidential information
• Strong communication and interpersonal skills
• Able to multitask, work independently, and be meticulous in assigned tasks

• AWS & Variable Bonus
• Medical and dental benefits
• Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)
• Working days: 5 days work week
• Working hours: Monday to Friday 8am to 5pm

This is a permanent position with Visi Intergroup Pte. Ltd. If you are a detail-oriented individual with excellent administrative skills, we encourage you to apply for this exciting opportunity.

Job Summary:
We are seeking a highly organized and detail-oriented Project Manager Specialist to support departmental cost management, data analysis, and day-to-day operational activities. The ideal candidate will possess good analytical skills, excellent communication abilities, and a proactive mindset to ensure seamless team operations. This role requires collaboration across multiple levels of the organization to drive efficiency and support project success.
Key Responsibilities:
1. Cost Management & Data Analysis:
- Monitor and analyze departmental costs, identifying trends and opportunities for optimization.
- Prepare regular financial and operational reports to support decision-making.
- Maintain accurate records and ensure compliance with budgetary guidelines.
2. Operational Support:
- Provide ad-hoc support to the team based on business needs, ensuring smooth daily operations.
- Assist in project coordination, including timeline tracking, documentation, and stakeholder updates.
3. Reporting & Documentation:
- Develop and maintain dashboards, presentations, and reports using tools like Excel, Tableau, or other data visualization platforms.
- Prepare materials (e.g., reports, emails, presentations) as needed.
Qualifications & Requirements:
- Communication & Coordination:
- Excellent interpersonal skills with the ability to communicate effectively across all organizational levels.
- Proven experience in cross-functional collaboration and stakeholder management.
- Execution & Accountability:
- High level of responsibility and ability to deliver tasks efficiently under deadlines.
- Proactive problem-solving skills and a results-driven mindset.
- Technical Skills:
- Proficiency in Microsoft Office (Excel, PowerPoint, Word); advanced Excel skills (e.g., pivot tables, formulas) is a plus.
- Familiarity with data analysis tools (e.g., Tableau, Power BI) and programming (e.g., Python, SQL) is a plus.
- Experience with database management and automation tools is advantageous. #J-18808-Ljbffr