638 Union Administration jobs in Singapore

We are seeking a highly organized and detail-oriented individual to join our team as an Office Administration Professional. This role will provide the successful candidate with the opportunity to develop practical business skills in office administration, documentation, and finance support.

The ideal candidate will be responsible for managing general office administration tasks, including supplies, filing systems, and scheduling support. They will also perform data entry and upkeep of financial and operational records, organize and maintain digital and physical documentation, and assist in preparing basic reports for management.

In addition, the successful candidate will coordinate office activities, meetings, and internal communications, support vendor communications, procurement admin, and payment follow-up. A degree or diploma in Business, Admin, or related field is preferred, but fresh graduates with a strong attention to detail and excellent communication skills are also welcome.

We offer hands-on exposure to office and business operations, mentorship, and growth opportunities across departments. If you have a positive attitude, good organizational skills, and a passion for administrative work, we encourage you to apply for this exciting opportunity.

• Degree or diploma in Business, Admin, or related field
• Strong attention to detail and excellent communication skills
• Fresh graduates welcome; 0-2 years' admin experience an advantage

We offer:

• Hands-on exposure to office and business operations
• Mentorship and growth opportunities across departments

Please highlight your relevant skills and qualifications in your application.

Position Overview:

We are seeking a detail-oriented and proactive Administrative and Travel Coordinator to join our team. This role will be responsible for efficiently managing travel arrangements, providing general office administrative support, and assisting with travel desk operations and events management. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capability to multitask effectively in a fast-paced environment.

Key Responsibilities:

1. Executive Travel & Accommodation Management

• Manage end-to-end travel arrangements including visa applications, passport renewals, flight bookings, hotel reservations, SG arrival cards, airport transfers, and travel allowance claims.
• Coordinate travel and logistics for leaders and their guests, including letters of invitation and employment verification letters.
• Oversee home passage travel for designated leaders and their families as per entitlements.
• Liaise with travel agents and ensure compliance with the company’s travel policy.
• Ensure timely submission and reconciliation of corporate and personal claims.

2. Meeting & Calendar Coordination

• Manage meeting schedules, calendar appointments, and F&B arrangements for internal and external meetings.
• Provide on-the-ground support for meetings and engagements as required.

3. Accommodation Support

• Coordinate accommodation arrangements and related services such as furniture, relocation, cleaner support, and maintenance renewals.
• Provide support for employee relocation as needed.

4. Guest & Visitor Management

• Manage travel logistics and meeting coordination for guests of senior leaders.
• Coordinate issuance of letters of invitation and other documentation for guest visits.

5. Office & Facilities Administration

• Oversee pantry and stationery supplies for all TVSM entities, including fruit orders and printer renewals.
• Maintain gantry pass, season parking, and access card administration for employees.
• Liaise with landlord on facility-related notices and communicate with internal teams accordingly.
• Track and renew office plant and travel insurance contracts.

6. Travel Operations & Policy Compliance

• Maintain and update travel-related databases including hotel listings and insurance traveller lists.
• Coordinate with regional travel desks (India/Dubai) and external travel partners.
• Support travel platform maintenance and travel policy adherence.

7. Claims & Invoice Management

• Process and reconcile invoices across travel, accommodation, pantry, stationery, events, and administrative services.
• Ensure accurate tracking and timely processing of claims for senior leaders and other office functions.

8. Event Management Support

• Support end-to-end event planning including hotel bookings, F&B, gift preparation, material printing, and coordination with vendors.
• Provide logistical assistance during company events and internal meetings.

9. General Administrative Duties

• Maintain updated employee contact lists and workwear inventory.
• Support with office shifting and furniture logistics as needed.
• Provide coverage for other administrative staff during absences.
• Support any other ad-hoc tasks as required by the management team.
• Create EDMs for internal employee engagement initiatives

Requirements:

· Diploma in Business Administration, or related field.

· Min 3-4 years of proven experience in administrative support roles, preferably with travel coordination

· Strong organizational with the ability to prioritize tasks effectively

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office suite (Word, Excel, Powerpoint)

· Ability to work independently and collaboratively in a team environment

· Flexibility to adapt to changing priorities and deadlines

· Attention to detail and problem- solving abilities

Equal Opportunity Employer:

TVS Motor Company Limited, Singapore Branch is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We are committed to creating an inclusive environment for all employees,

Position Overview:

We are seeking a detail-oriented and proactive Administrative and Travel Coordinator to join our team. This role will be responsible for efficiently managing travel arrangements, providing general office administrative support, and assisting with travel desk operations and events management. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capability to multitask effectively in a fast-paced environment.

Key Responsibilities:

1. Executive Travel & Accommodation Management

• Manage end-to-end travel arrangements including visa applications, passport renewals, flight bookings, hotel reservations, SG arrival cards, airport transfers, and travel allowance claims.
• Coordinate travel and logistics for leaders and their guests, including letters of invitation and employment verification letters.
• Oversee home passage travel for designated leaders and their families as per entitlements.
• Liaise with travel agents and ensure compliance with the company’s travel policy.
• Ensure timely submission and reconciliation of corporate and personal claims.

2. Meeting & Calendar Coordination

• Manage meeting schedules, calendar appointments, and F&B arrangements for internal and external meetings.
• Provide on-the-ground support for meetings and engagements as required.

3. Accommodation Support

• Coordinate accommodation arrangements and related services such as furniture, relocation, cleaner support, and maintenance renewals.
• Provide support for employee relocation as needed.

4. Guest & Visitor Management

• Manage travel logistics and meeting coordination for guests of senior leaders.
• Coordinate issuance of letters of invitation and other documentation for guest visits.

5. Office & Facilities Administration

• Oversee pantry and stationery supplies for all TVSM entities, including fruit orders and printer renewals.
• Maintain gantry pass, season parking, and access card administration for employees.
• Liaise with landlord on facility-related notices and communicate with internal teams accordingly.
• Track and renew office plant and travel insurance contracts.

6. Travel Operations & Policy Compliance

• Maintain and update travel-related databases including hotel listings and insurance traveller lists.
• Coordinate with regional travel desks (India/Dubai) and external travel partners.
• Support travel platform maintenance and travel policy adherence.

7. Claims & Invoice Management

• Process and reconcile invoices across travel, accommodation, pantry, stationery, events, and administrative services.
• Ensure accurate tracking and timely processing of claims for senior leaders and other office functions.

8. Event Management Support

• Support end-to-end event planning including hotel bookings, F&B, gift preparation, material printing, and coordination with vendors.
• Provide logistical assistance during company events and internal meetings.

9. General Administrative Duties

• Maintain updated employee contact lists and workwear inventory.
• Support with office shifting and furniture logistics as needed.
• Provide coverage for other administrative staff during absences.
• Support any other ad-hoc tasks as required by the management team.
• Create EDMs for internal employee engagement initiatives

Requirements:

· Diploma in Business Administration, or related field.

· Min 3-4 years of proven experience in administrative support roles, preferably with travel coordination

· Strong organizational with the ability to prioritize tasks effectively

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office suite (Word, Excel, Powerpoint)

· Ability to work independently and collaboratively in a team environment

· Flexibility to adapt to changing priorities and deadlines

· Attention to detail and problem- solving abilities

Equal Opportunity Employer:

TVS Motor Company Limited, Singapore Branch is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We are committed to creating an inclusive environment for all employees,

The Workflow Coordinator drives seamless customer experiences by expertly coordinating office administration workflows. Key responsibilities include prioritizing tasks, delegating duties, and ensuring timely job completion.

• Streamline workflow processes to meet deadlines.
• Coordinate with teams to optimize job efficiency.
• Develop effective strategies to manage workload and minimize delays.
• Communicate with team members and clients to ensure seamless collaboration.

• Bachelor's degree in Business Administration or related field.
• Minimum 3 years' experience in office services, preferably in a corporate environment.
• Proven track record of successfully managing complex workflows.
• Strong communication and interpersonal skills.
• Intermediate computer skills, particularly Microsoft Office applications.
• Ability to work effectively in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.

Position Overview:

We are seeking a detail-oriented and proactive Administrative and Travel Coordinator to join our team. This role will be responsible for efficiently managing travel arrangements, providing general office administrative support, and assisting with travel desk operations and events management. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capability to multitask effectively in a fast-paced environment.

Key Responsibilities:

1. Executive Travel & Accommodation Management

• Manage end-to-end travel arrangements including visa applications, passport renewals, flight bookings, hotel reservations, SG arrival cards, airport transfers, and travel allowance claims.
• Coordinate travel and logistics for leaders and their guests, including letters of invitation and employment verification letters.
• Oversee home passage travel for designated leaders and their families as per entitlements.
• Liaise with travel agents and ensure compliance with the company's travel policy.
• Ensure timely submission and reconciliation of corporate and personal claims.

2. Meeting & Calendar Coordination

• Manage meeting schedules, calendar appointments, and F&B arrangements for internal and external meetings.
• Provide on-the-ground support for meetings and engagements as required.

3. Accommodation Support

• Coordinate accommodation arrangements and related services such as furniture, relocation, cleaner support, and maintenance renewals.
• Provide support for employee relocation as needed.

4. Guest & Visitor Management

• Manage travel logistics and meeting coordination for guests of senior leaders.
• Coordinate issuance of letters of invitation and other documentation for guest visits.

5. Office & Facilities Administration

• Oversee pantry and stationery supplies for all TVSM entities, including fruit orders and printer renewals.
• Maintain gantry pass, season parking, and access card administration for employees.
• Liaise with landlord on facility-related notices and communicate with internal teams accordingly.
• Track and renew office plant and travel insurance contracts.

6. Travel Operations & Policy Compliance

• Maintain and update travel-related databases including hotel listings and insurance traveller lists.
• Coordinate with regional travel desks (India/Dubai) and external travel partners.
• Support travel platform maintenance and travel policy adherence.

7. Claims & Invoice Management

• Process and reconcile invoices across travel, accommodation, pantry, stationery, events, and administrative services.
• Ensure accurate tracking and timely processing of claims for senior leaders and other office functions.

8. Event Management Support

• Support end-to-end event planning including hotel bookings, F&B, gift preparation, material printing, and coordination with vendors.
• Provide logistical assistance during company events and internal meetings.

9. General Administrative Duties

• Maintain updated employee contact lists and workwear inventory.
• Support with office shifting and furniture logistics as needed.
• Provide coverage for other administrative staff during absences.
• Support any other ad-hoc tasks as required by the management team.
• Create EDMs for internal employee engagement initiatives

Requirements:

· Diploma in Business Administration, or related field.

· Min 3-4 years of proven experience in administrative support roles, preferably with travel coordination

· Strong organizational with the ability to prioritize tasks effectively

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office suite (Word, Excel, Powerpoint)

· Ability to work independently and collaboratively in a team environment

· Flexibility to adapt to changing priorities and deadlines

· Attention to detail and problem- solving abilities

Equal Opportunity Employer:

TVS Motor Company Limited, Singapore Branch is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We are committed to creating an inclusive environment for all employees,

The Manager, Administrations role is a pivotal position within our organization, overseeing core operational areas and ensuring the smooth functioning of our daily activities.

This position is responsible for office administration, HR and finance operations, membership and event support, as well as secretariat duties.

This role encompasses a variety of administrative tasks, primarily focused on office operations, procurement, and record-keeping. Below are the key responsibilities:

• Office Operations: Ensure seamless day-to-day office activities, maintaining a productive environment.
• Procurement: Source and procure essential goods and services in an efficient manner.
• Record-Keeping: Maintain accurate and up-to-date records, adhering to relevant laws and regulations.

Position Overview:
We are seeking a detail-oriented and proactive Administrative and Travel Coordinator to join our team. This role will be responsible for efficiently managing travel arrangements, providing general office administrative support, and assisting with travel desk operations and events management. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capability to multitask effectively in a fast-paced environment.
Key Responsibilities:
1. Executive Travel & Accommodation Management
Manage end-to-end travel arrangements including visa applications, passport renewals, flight bookings, hotel reservations, SG arrival cards, airport transfers, and travel allowance claims.
Coordinate travel and logistics for leaders and their guests, including letters of invitation and employment verification letters.
Oversee home passage travel for designated leaders and their families as per entitlements.
Liaise with travel agents and ensure compliance with the company’s travel policy.
Ensure timely submission and reconciliation of corporate and personal claims.
2. Meeting & Calendar Coordination
Manage meeting schedules, calendar appointments, and F&B arrangements for internal and external meetings.
Provide on-the-ground support for meetings and engagements as required.
3. Accommodation Support
Coordinate accommodation arrangements and related services such as furniture, relocation, cleaner support, and maintenance renewals.
Provide support for employee relocation as needed.
4. Guest & Visitor Management
Manage travel logistics and meeting coordination for guests of senior leaders.
Coordinate issuance of letters of invitation and other documentation for guest visits.
5. Office & Facilities Administration
Oversee pantry and stationery supplies for all TVSM entities, including fruit orders and printer renewals.
Maintain gantry pass, season parking, and access card administration for employees.
Liaise with landlord on facility-related notices and communicate with internal teams accordingly.
Track and renew office plant and travel insurance contracts.
6. Travel Operations & Policy Compliance
Maintain and update travel-related databases including hotel listings and insurance traveller lists.
Coordinate with regional travel desks (India/Dubai) and external travel partners.
Support travel platform maintenance and travel policy adherence.
7. Claims & Invoice Management
Process and reconcile invoices across travel, accommodation, pantry, stationery, events, and administrative services.
Ensure accurate tracking and timely processing of claims for senior leaders and other office functions.
8. Event Management Support
Support end-to-end event planning including hotel bookings, F&B, gift preparation, material printing, and coordination with vendors.
Provide logistical assistance during company events and internal meetings.
9. General Administrative Duties
Maintain updated employee contact lists and workwear inventory.
Support with office shifting and furniture logistics as needed.
Provide coverage for other administrative staff during absences.
Support any other ad-hoc tasks as required by the management team.
Create EDMs for internal employee engagement initiatives
Requirements:
· Diploma in Business Administration, or related field.
· Min 3-4 years of proven experience in administrative support roles, preferably with travel coordination
· Strong organizational with the ability to prioritize tasks effectively
· Excellent communication and interpersonal skills.
· Proficiency in Microsoft Office suite (Word, Excel, Powerpoint)
· Ability to work independently and collaboratively in a team environment
· Flexibility to adapt to changing priorities and deadlines
· Attention to detail and problem- solving abilities
Equal Opportunity Employer:
TVS Motor Company Limited, Singapore Branch is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We are committed to creating an inclusive environment for all employees,
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Responsibilities:
Provide secretarial and administrative support to the office.
Manage and maintain executives' calendars, schedules, and appointments.
Coordinate and arrange travel arrangements and accommodations.
Prepare and draft correspondence, reports, and presentations.
Handle and prioritize incoming emails and phone calls.
Maintain and update office documents, records, and filing systems.
Assist in organizing and coordinating company events and meetings.
Manage office supplies and ensure inventory is well-stocked.
Handle general office administrative tasks, such as photocopying, scanning, and filing.
Provide support to other departments as needed.
Minimum Requirements:
Diploma or degree in Business Administration, Secretarial Studies, or related field.
Minimum 2-3 years of experience as a secretary or office administrator.
Proficient in using Microsoft Office applications.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Attention to detail and ability to multitask.
Ability to work independently and as part of a team.
Positive attitude and professional demeanor.
Ability to handle confidential information with discretion.
Interested candidates who wish to apply for the advertised position, please click
'APPLY'
to send in your resume.
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