9,156 Team Coordinator jobs in Singapore

Administrative Coordinator (Regional)

Downtown Tanjong Pagar, Central Region

Full Time | 5-Day Work Week

Why Join Us

• 13th Month Salary (AWS) + Discretionary Bonus
• Birthday Leave + 15 Days Annual Leave
• Medical Insurance + Dental Reimbursement
• Central location, 5-min walk from Tanjong Pagar MRT
• Exposure to HQ-level operations and regional coordination

About the Role

This role offers wide exposure but limited direct supervision. Candidates must be highly self-driven, willing to figure things out, and comfortable working with ambiguity in a fast-paced environment.

Key Responsibilities

Office & Administration Support

• Manage office pantry and stationery supply, liaise with vendors for replenishment
• Assist with workspace maintenance, and seasonal decoration
• Manage guest arrangements including meeting room setup and refreshment service
• Handle inbound calls, courier deliveries, mail, and meeting logistics
• Support access control and visitor registration systems

HR & Events Coordination

• Schedule interviews and help with onboarding logistics (laptops, welcome kits, etc.)
• Maintain leave tracking, HR records, and basic payroll support documentation
• Coordinate staff activities, internal events, and training sessions
• Provide administrative assistance to internal HR projects and communication with HQ

Regional & Cross-Border Liaison

• Support HQ-led initiatives and documentation follow-ups across overseas offices
• Liaise with overseas colleagues and external vendors in both English and Mandarin
• Assist in project scheduling, updates, and follow-up tracking for regional admin tasks
• Ensure clear documentation and update of shared records and drives

Requirements:

• Candidates with 1–2 years of admin, HR, or coordination experience preferred
• Fresh graduates with strong self-learning ability and prior internship exposure may be considered
• Excellent communication skills in both English and Mandarin (spoken and written), to liaise with overseas Mandarin-speaking colleagues and local/international vendors.
• Comfortable navigating ambiguity and last-minute changes in a regional business environment

Job Description:

• Manage daily office operations, including answering phones, and handling correspondence.
• Maintain accurate records, files, and databases related to engineering projects.
• Coordinate with suppliers and vendors for ordering tools, components, supplies and materials.
• Support engineer with document control and reporting.
• Ensure compliance with company policies, workplace health and safety regulations and quality control standards.
• Communicate with clients and suppliers regarding orders, deliveries and documentation.

Requirements:

• 1-2 years of experience in an administrative role, preferably in an engineering or construction settings. On-the-job training will be provided.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills with attention to detail and high level of accuracy.
• Ability to work independently in a fast paced environment.

Job Type: Full-time

Pay: $1, $2,800.00 per month

Work Location: In person

At IPA Advisory, we help individuals and families over a span of 40+ years in planning their wealth, protection, and legacy with clarity and confidence. Our mission is to empower people to make better financial decisions for their future, and we do it with heart.

While our advisors focus on guiding clients, we rely on a strong support person (which is you) to keep everything running smoothly behind the scenes. That's where you come in. As our Administrative Coordinator, you'll ensure candidates/clients feel welcomed, interviews (online and physical) are scheduled smoothly, and our office runs like clockwork.

This isn't a sales role, there's no pressure to sell or pitch. Instead, you'll also gain insight into the world of financial advisory, wealth planning, and legacy building, knowledge that's beneficial for your own life too.

• Interview Scheduling: Call and coordinate with candidates, set appointments, and send reminders.
• Office Coordination: Prepare interview rooms and ensure the office environment is ready for daily activities.
• Administrative Tasks: Handle records, data entry, filing, and general paperwork with accuracy.
• Team Support: Assist with internal scheduling, events, and other ad-hoc administrative duties as needed.

• Singapore Citizen or Permanent Resident only.
• GCE 'O' Level, Diploma, or equivalent.
• Prior admin experience is an advantage, but not a must.
• Comfortable making phone calls and following up with people.
• Organized, detail-oriented, and dependable.
• Familiar with Microsoft Office and basic digital tools.

• Steady working hours: Monday to Friday, 9 AM – 6 PM.
• Your role is purely administrative and coordination-focused (no selling).
• Opportunities for side projects within teams that can earn you a Performance Bonus of up to $500.
• Access to monthly financial insights from Manulife Financial Advisers and our advisors.
• Exposure to financial and protection planning knowledge that you can benefit from personally.
• New office location at Keppel South Central, near Tanjong Pagar MRT.
• Enjoy a Full Attendance Bonus for showing up and keeping things on track every month.

If you're someone who takes pride in keeping things organized and enjoys being the go-to person who keeps everything on track, we'd love to meet you. Apply now with your updated resume and contact details. Only shortlisted candidates will be notified.

Requirements:

• Candidate must possess at least Secondary School/"O" Level certification in any field.
• At least 2 Year(s) of working experience in administrative coordination works, preferably in construction industry.
• Experience in term contract maintenance/facility management administrative work is preferred.
• Required Skill(s): Good organization, interpersonal & communication skills. Able to work independently in a fast paced environment.

Job Scope:

• To provide administrative and customer services, able to handle documentation and filing.
• Coordinate with the client and relevant stakeholders on work-related matters.
• Coordinate and communicate among internal team.
• Preparation of quotation, purchase order and invoicing.
• Handle scheduling of works.
• To assist the team with all maintenance requests, regular reporting and monitoring of work progress.

Job Description:

• Manage local and overseas mail logistics, including preparing and dispatching mail to vessels, handling calls, mail distribution, and offsite document archiving.
• Perform general administrative duties such as printing, scanning, copying, maintaining office supplies, updating contact directories, and verifying invoices and phone bill expenses.
• Provide weekly travel plan updates, manage hotel bookings for staff and vessel masters, circulate public holiday notifications, and assist with staff pass applications and access control.
• Support HR with onboarding, training records, course enrollment, and employee registration. Coordinate medical check-up authorizations and liaise with vendors on insurance claims.
• Compile and report quarterly paper usage and staff statistics, manage marketing e-shop stock and gift distribution, and perform ad-hoc tasks as assigned by management.

Requirement:

• Possess secretarial education with 2 years working experience

Additional Information:

• Located near promenade MRT Station
• Up to $3000
• 8 Month Contract (Convertible to Perm)

We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.

We're looking for a highly organized and detail-oriented Administrator Coordinator to support our dynamic automotive sales team. If you thrive in coordination roles and enjoy ensuring smooth day-to-day operations, this role is for you

Benefits: AWS + Variable Bonus + Up to 21 days of annual leave

What You'll Be Doing

Vendor Coordination & Order Management

• Raise and manage purchase orders (POs) for vehicle accessories, cosmetic enhancements, and servicing needs.

• Liaise with vendors to confirm pricing, timelines, and order specifications.

• Ensure accurate data entry and record-keeping in our operating system.

Billing & Documentation

• Collaborate with internal teams to track and confirm all vehicle enhancement requests.

• Ensure timely delivery and proper billing of all goods and services.

What We're Looking For

• Experience in procurement, order admin, or automotive operations is preferred.

• Proficient in Microsoft Office; ERP or PO system experience is a plus.

• Strong attention to detail, particularly in pricing and invoicing

• Excellent organizational and time management skills.

• Clear communicator who can coordinate effectively across departments and vendors.

If you're someone who keeps things running behind the scenes and enjoys working in a fast-paced environment, we'd love to meet you

Jobscope:

• Coordinating orders, tracking and distribution of office and operational supplies.
• Preparing of Shipping Document.
• Handle order processing – prepare Purchase Orders, Delivery Orders (DOs) and Invoices.
• Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.
• Liaise with customers and assist in sales-related matters
• Coordinate closely with internal teams, including the technician team
• Support daily task with sales team
• Manage administrative duties such as filing, emailing, and document organization
  Perform ad-hoc tasks as assigned by management

Requirements

• At least 2-3 years of experience in a similar administrative or coordination role. Fresh Graduates are welcomed.
• Good command of both written and spoken English and Chinese
• Excellent communication and interpersonal skills, to interact effectively with a diverse range of stakeholders.
• Strong problem-solving skills, with proactive and solutions-oriented approach.
• Ability to work independently in fast-pace environment
• Able to multitask, prioritize and manage time efficiently

Our organization is seeking a diligent and organized individual to assume the role of Administrative Coordinator . As an integral member of our team, you will be responsible for managing daily administrative tasks with precision and efficiency.

• Key Responsibilities:
• Incoming and outgoing correspondence including mail, letters, and bills.
• Maintenance of office supplies, stationery, and pantry essentials.
• Registration of staff and worker records.
• Update of employee information.
• Dormitory management for workers.
• Master list creation for drawings, documents, and correspondences.
• Preparation of transmittal and document submission.
• Filing system organization and storage of documents.
• Electronic filing and archive management.

Requirements:

• Site-based location.
• Proficient in Microsoft Office with attention to detail.
• Minimum 1-2 years relevant working experience.
• Airport environment preferred.