685 Sports Facility Admin jobs in Singapore

A Famous Tech MNC

The Opportunity

• Adecco is partnering our client, a famous tech MNC
• We are looking for a Receptionist & Facility Coordinator (6 months)
• Candidates who are immediately available/ able to start work within short notice will be preferred

The Talent

• Previous experience in facilities management, office administration, or a related field is typically required.
• Experience in customer service or employee engagement roles can be beneficial.
• Excellent interpersonal skills to build relationships and foster a positive workplace culture.
• Familiarity with communication tools and equipment like, Zoom, slack and Google Workspace.
• Certifications in facilities management or workplace safety can be advantageous.

Job Description

• Support daily workplace operations to maintain a clean, safe, and welcoming environment
• Coordinate facility maintenance and repairs with service providers and update stakeholders
• Manage mailroom operations including handling, distribution, and tracking of employee packages
• Act as the main contact for workplace-related employee inquiries
• Support and propose employee engagement activities to foster a positive work culture
• Provide in-person assistance to partners and customers, coordinating with Customer Support to resolve issues
• Manage office supplies and inventory to ensure availability and upkeep
• Assist with space planning, including meeting room bookings and relocations
• Handle locker allocation, monitoring, and maintenance
• Serve as liaison between employees and management on workplace matters
• Share regular updates and reports on workplace conditions and employee feedback

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package
• Send your resume to
• All shortlisted candidates will be contacted

Liu XinYang

EA Licence Number: 91C2918

Personnel Registration Number: R

We are seeking a skilled Facility Operations Coordinator to join our team.

This is an exciting opportunity for a detail-oriented and organized individual to coordinate the daily operations of our facility. The successful candidate will be responsible for ensuring that all tasks are completed efficiently and effectively, while maintaining a high level of customer satisfaction.

• Coordinate Daily Tasks: Schedule and oversee the completion of daily tasks, including cleaning, maintenance, and repairs.
• Manage Cleaners: Supervise and train cleaners to ensure they have the necessary tools and equipment to complete their tasks.
• Monitor Progress: Regularly inspect the work being done to ensure it meets quality standards.
• Problem-Solving: Identify and resolve any issues or conflicts that may arise during daily operations.

To be successful in this role, you will need:

• Attention to Detail: You must be able to accurately schedule and coordinate daily tasks.
• Organizational Skills: You will need to be able to prioritize tasks and manage your time effectively.
• Communication Skills: You will be working with a team and must be able to communicate effectively with staff and management.
• Problem-Solving Skills: You must be able to think critically and resolve problems quickly.

We offer a competitive salary and benefits package, including:

• Salary: A generous salary based on experience.
• Benefits: Comprehensive health insurance, paid time off, and other perks.

Attend to requests and feedback about office facility usage and issues
Identify and monitor defects in office facilities and deficiencies in services
Coordinate with internal and external resources to carry out repair, maintenance or improvement works
Assist in procurement and administrative duties
Requirements
Degree or diploma in engineering, facility management or related fields
Prior experience in office management, property management or related industries
Strong organizational and communication skills
#J-18808-Ljbffr

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• complete course mathematics.

Job Responsibilities:

• Manage the reception counter, receive visitors, incoming phone calls, screen and redirect calls to the relevant personnel.
• Manage the meeting rooms enquiries / bookings.
• Processing of Admin purchase requisition, issuance of Purchase Order and ensure payment to vendors in a timely manner.
• Assist in the preparation courier documents, handling and dealing with local and overseas courier services
• Liaising with office related purchases vendors.
• Maintains office general items inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Responsible for employee name cards and company materials printing requisitions.
• Distribution and maintain the inventory of employee' pass holders and lanyards.
• Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.
• Coordinates company car parking matters.
• Maintain filing systems, both physical and digital.
• Track and manage data, records and reports.
• Ad-hoc tasks as assigned by Manager.

Requirements:

• A Diploma, Higher Nitec or Nitec qualification in a relevant field of study.
• Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook) and internet applications.
• Candidate with customer service or hospitality experience are welcome to apply.
• Willingness to perform reception duties
• Excellent verbal and written communication skills in English and Chinese to liaise with HQ in Canada and Taiwan.
• Professional, friendly, and approachable personality.

This role will be located in
Singapore
,
working on-site
at our office located at
Expo (DT35/CG1)
fully sheltered from the MRT.

Job Description

5.5 days work.

Answering phone calls.

Issue delivery order and e-invoices to customers

Attend to administrative matters- eg. arrange customers job for delivery ,reply email

Proficient in MYOB

Maintain account receivable

• Prepare and issue invoices to customers.

• Record and update Accounts Receivable (AR) transactions

• Assist with AR aging reports and month-end closing activities

• Maintain proper filing of invoices, delivery orders, and related documents.

Perform ad-hoc tasks as required.

To Apply

Email your resume to

Only shortlisted candidates will be contacted.

Important Notes:

1. Prior work experience in Singapore is an advantage.

2. Selected candidate must work and reside in Singapore.

Job Summary:

We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.

Key Responsibilities:

• Assist in coordinating and scheduling production activities.
• Maintain and update production records, reports, and documents.
• Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
• Support the production team with administrative tasks such as data entry, filing, and report generation.
• Communicate with other departments to ensure timely and efficient production.
• Help resolve any production-related issues by providing administrative support.
• Track and report production progress and performance metrics.

Qualifications:

• High school diploma or equivalent; additional administrative or production-related certification is a plus.
• Proven experience in an administrative or production support role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Excel, Word, etc.).
• Excellent communication skills, both written and verbal.
• Ability to work well in a team environment and under pressure.

About the Role

We are looking for a motivated and responsible Administrative Assistant to join our team. You will support daily operations, help coordinate jobs, and ensure smooth communication between the office, field staff, and clients. This role is suitable for someone who is organised, eager to learn, and looking to grow in an operations environment.

Responsibilities

• Maintain and update service records and company systems
• Track job progress and ensure timely completion of tasks
• Prepare service reports, quotations, and basic documentation
• Schedule and coordinate service jobs with field staff
• Communicate with clients, suppliers, and team members to resolve operational matters
• Handle customer enquiries and provide follow-up support
• Strong interest in customer service and relationship-building
• Provide general administrative support to the operations team
• Perform ad-hoc duties as assigned

Requirements

• Minimum GCE 'N' Level or equivalent qualification
• Some admin or operations experience preferred (training will be provided)
• Proficient in Microsoft Office (Word, Excel)
• Good communication and organisational skills
• Able to multi-task in a fast-paced environment
• Positive attitude, responsible, and a team player