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Executive/Senior Executive, Executive Assistant

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Executive/Senior Executive, Executive Assistant

Join to apply for the Executive/Senior Executive, Executive Assistant role at IMDA

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.
Job Responsibilities:
Administrative Support:

• Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
• Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
• Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Support the team in tracking programme activities, budgets and outcomes.
  

• Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
• Prepare materials and manage event follow-up communications.
• Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.
  

• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
  

• Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
• Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills. Good oral and written communication skills.
• Strong sense of teamwork and willingness to learn new things
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Government Administration

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Responsibilities:

· Perform timely and accurate payroll processing, including CPF submissions and statutory payments.

· Prepare payroll reports and cost allocation breakdowns for the Finance Department.

· Manage and submit statutory claims for government-paid leave schemes (childcare, maternity, paternity, NS make-up pay, etc).

· Maintain and update employee records accurately in the HRIS system.

· Support recruitment efforts, including job posting, interview coordination, and onboarding logistics.

· Handle work pass applications, renewals, and cancellations for foreign employees.

· Maintain and monitor employee leave records, and respond to leave-related queries.

· Administer the company's training programs, including course sourcing, registration, and maintaining training records.

· Provide general HR administrative support and assist in the coordination of HR initiatives and projects.

· Perform other HR-related duties as assigned.

Requirements:

· Diploma or Degree in Human Resource Management, Business Administration, or a related field.

· At least 2 years of relevant HR experience, preferably with exposure to payroll and generalist functions.

· Good knowledge of local employment laws, CPF regulations, and statutory leave schemes.

· Proficient in Microsoft Office; experience with HRIS or payroll systems is an advantage.

· Strong attention to detail and ability to handle confidential information with discretion.

· Strong interpersonal skills with the ability to communicate effectively across all levels of the organisation.

· Proactive, well-organized, and able to work independently in a fast-paced environment.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world's leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family

To learn more about the NUS Business School, please visit

We are seeking a meticulous, service-oriented, and forward-thinking individual to join the MSc Programmes Office as an Executive/Senior Executive (Programme Management / Digital Initiatives). The primary focus of this role is to provide end-to-end support in academic programme administration for the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management (SCM) programmes and Graduate Certificates, while also assisting in team-level process improvement through digital tools and data-driven insights.

Programme Administration & Stakeholder Engagement

• Provide overall end-to-end support in the overall programme management for NUS Business School-related aspects of the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management degree programmes.
• Liaise with faculty members, MSc Programme Managers and external partners, and foster good rapport where possible, to ensure smooth operations across academic and administrative processes.
• Maintain good rapport with key stakeholders (i.e. NUS Business School's Department of Analytics and Operations, NUS College of Design and Engineering's Department of Industrial Systems Engineering & Management and NUS School of Continuing and Lifelong Education).
• Coordinate class timetable scheduling, course registration, marks processing, faculty communications and data preparation for student feedback.
• Coordinate with the NUS School of Continuing and Lifelong Education (SCALE) on matters relating to processing of online applications and SSG-funding claims.
• Coordinate with the NUS Business Analytics Centre to support classroom booking and circulation of marks to the Board of Examiners for the MSc in Business Analytics (MSBA) programme.
• Handle Graduate Certificate applicants' queries and feedback with professionalism and empathy.

Operation Efficiency & Data Management

• Support the programme management team in streamlining manual processes and enhancing operational efficiency through digital tools (e.g., SharePoint, Excel automation, dashboards).
• Manage and generate reporting dashboards, maintain accurate data records and perform regular data cleaning, tracking and reporting.
• Assist in identifying, piloting, and implementing digital tools that enhance workflow and user experience.
• Proactively suggest enhancements based on emerging best practices in technology and education operations.

Other responsibilities:

• Covering buddy for other partner programmes, including MSc in Venture Creation, MSc in Environmental Management, MSc in Digital Financial Technology and the Graduate Certificates programmes run by the MSc Programmes Office.
• Support MSc Programmes Office's events such as orientations and graduation activities.
• Support in new initiatives when required (e.g. participating in Innovation Taskforce)
• Other duties assigned by the Head of MSc Programmes Office, Head of Programme Management and Team Lead of the MSc Partner Programmes Team.

• A good Bachelor's Degree with at least 2-3 years of relevant experience in programme administration or academic support.
• Strong organisational and coordination skills with attention to detail, accuracy and follow-through.
• Strong stakeholder management and interpersonal skills; with the ability to communicate effectively (both written and spoken) with diverse stakeholders
• Ability to handle multiple tasks and timelines in a dynamic work environment
• Comfortable using digital platforms such as Microsoft Excel (including formulas and macros), SharePoints, Teams and data dashboard.
• A proactive mindset in identifying areas for workflow optimisation and supporting digital initiatives within the team.
• Experience or interest in basic automation, digitalisation or data reporting (e.g. using tools like Power Automate, Power BI etc) is desirable.
• Track record in digital transformation or workflow automation projects is a plus.
• Familiarity with survey tools, data visualisation, and basic scripting and automation tools is a plus

(Appointment job grade will commensurate with the selected candidate's experience)

Employer: Grace Orchard School

Job Description

The job holder ensures the smooth day-to-day operations of the school functions in areas of student and staff services, stakeholder management and general administration, in accordance with the school policies and procedures.

Responsibilities

• Administer Special Education (SPED) school Financial Assistance Scheme (FAS), Enabling Transport Subsidy (ETS) applications in accordance with the established eligibility criteria, including weekly updates to school management in case management meetings. Working in collaboration with Social Work Team Lead to make recommendations and maintain up-to-date tracking records of ongoing applications and appeals for effective follow up and monitoring.
• Work with the School Management in maintaining positive relationships with the schools' stakeholders, such as students, parents, teachers, vendors, the broader community and external agencies in alignment to school values.
• Manage the access, filing and archival of school documents in compliance with PDPA.
• Responsible for procurement matters and processes as well as the management of school contracts, as applicable.
• Perform general clerical duties and other duties, as required
• Assist the Manager in the review and streamlining of processes for efficient and effective running of the General Office functions.
• Oversee the access and utilization of admin resources for school use e.g., printing and stationery.
• Oversee the coordination and administration of student and personnel matters.
• Support the implementation of security and safety procedures and measures in the school as part of the school admin team.

Requirement

• Diploma in any discipline or equivalent
• Good office administrative knowledge
• Proficient in MS Office
• Pleasant personality, customer-oriented and resourceful
• Meticulous with details and good communication skills
• Positive attitude and ability to work effectively both independently and as part of a team

Responsibilities

• Keep abreast of all relevant laws, regulations and corporate governance requirements including data privacy, Charities Act etc.
• Develop, review, and update compliance policies and procedures. Ensure policies align with the relevant laws and regulations.
• Ensure timely submissions to the relevant authorities.
• Support the Board, Executive Committee, and Audit and Risk Management Committee meetings.
• Support maintenance of the enterprise risk management framework including working with key risk owners and stakeholders to identify new risks and develop/review risk mitigation plans.
• Support management reporting to key stakeholders including the board.
• Manage the scientific publications database and coordinate with key stakeholders on performance monitoring and to prepare presentations and reports to key stakeholders.
• Any other duties assigned by the Reporting Officer.

Requirements

• Bachelor's degree in law, business, finance, or a related field.
• Minimum 5 years of relevant experience in compliance.
• Strong project management and organizational skills.
• Strong analytical skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Good communication and interpersonal skills.
• Experience with a non-profit organisation or research institution preferred.

Salary and benefits are commensurable to educational qualifications and working experience of the candidates. Benefits include annual leave, medical and flexi-benefits, etc.

Interested individuals may apply by sending their curriculum vitae to

For more info, please refer to our website:

(Please note that only shortlisted candidates will be notified)

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

We are seeking a highly organised and proactive individual to support the planning, coordination, and execution of events and project-related activities at HIPER. The Senior Executive will provide comprehensive administrative and logistical support for key initiatives and events. This position reports directly to the HIPER Director and secondarily to the HIPER Centre Manager, and works closely with internal teams and external partners to ensure seamless delivery of HIPER's projects and engagements.

Duties & Responsibilities

•Provide secretariat support including scheduling meetings, booking rooms, andtaking minutes or notes.

•Facilitate payment processing and ensure timely submission of all relateddocumentation.

•Support the promotion of HIPER events by developing and distributing electronicdirect mailers (EDMs).

•Assist with research dissemination efforts, including the production of quarterlynewsletters, annual reports, and research-related posters.

•Coordinate logistical and administrative tasks related to academic visitors

•Support procurement activities such as vendor sourcing, quotation requests, andcoordination with suppliers for event-related needs (e.g., catering, venues).

•Degree/Diploma in any discipline with at least 2 years of relevant workexperience.

•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

•Organised, timely, and detailed oriented with excellent communication andinterpersonal skills.

•Meticulous, well-organised and have good time management to be able tomanage and prioritise across different functions and stakeholders

•Ability to work independently and collaboratively in a team environment.

•Prior experience in supporting evets or administrative functions is preferred

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

I. Administrative Support and Operations Management on Faculty Staff Lifecycle Management under the full-time, part-time, visiting and adjunct appointment scheme

- Support full-time, part-time, visiting, and adjunct appointments and reappointments, including compiling application materials and coordinating with OHR.

- Coordinate logistics for campus visits (e.g. flights, accommodation, per diem processing), in collaboration with the Search Committee, Head of Department and Admin Lead.

- Gather reference and external review letters for appointments, promotions, and tenure cases.

- Monitor teaching workload and provide administrative support for full-time, part-time, and visiting staff before, during, and after each semester.

- Track and verify monthly teaching hours for part-time staff.

- Ensure timely and accurate responses to queries through established Service Level Agreements.

- Prepare ad-hoc reports as requested by HOD, Deputy Heads, or Admin Lead.

II. Alumni Engagement and Relations

- Plan and execute alumni events such as reunions, lectures, and networking sessions in coordination with Deputy Head (External Relations).

- Serve as the main point of contact for alumni inquiries and maintain an up-to-date alumni database.

- Support meetings and initiatives involving alumni and external stakeholders.

- Monitor on budgets and activities related to alumni relations and development.

III. Award Planning Support

- Assist with the coordination of student and faculty awards, scholarships, and prizes.

- Maintain basic records of award categories, deadlines, and recipients.

- Help prepare nomination materials and track submission timelines.

- Support communication with faculty, students, and relevant departments.

- Provide logistical help for award presentations or announcements.

• Degree holder in any discipline.

• 2-4 years of relevant administrative experience, preferably in an academic or public sector environment.

• Experience in people coordination, event planning, or faculty/staff appointment processes is an advantage.

• Strong organizational, communication, and interpersonal skills.

• People-oriented, proactive, and solutions-driven with a can-do attitude.

• Able to work both independently and collaboratively with internal and external stakeholders.

• Comfortable working in a dynamic, fast-paced environment with the ability to manage multiple tasks and deadlines effectively

We are seeking a dynamic and resourceful individual who is passionate about administration in dealing with people from all walks of life in supporting all programmes of the Department. These duties are spread across the entire academic year in support of the Department. If you thrive in a collaborative environment and possess the necessary qualifications and experience, we encourage you to apply for this exciting opportunity. Join us in shaping the future of education and research at the National University of Singapore.

• Basic Salary + AWS + VB
• Location: Alp Avenue
• Multinational Organization

Job Requirements:

• Support regional operations for client in Electronics & Electrical industry
• Point of contact for client's Regional Operation team based in Singapore
• Co-ordinate with Internal country account management teams in South Asia & Oceania, East Asia and Japan on day-to-day regional operations matters and service performances
• Daily & monthly reporting on visibility + Performance KPI reports. Need to support on weekends during last week of the month for month end visibility + revenue maximization for client
• Build good relationships and foster strong rapport with client & Internal stakeholders
• Claims administrative role in coordinating & handling both internal + external claims related to client
• Assist department in generating reports, claims, insurance, etc. to meet business requirements of client
• Support regional opportunities to expand business share of client

Requirements:

• Possess minimum diploma in Logistics/ Supply Chain or equivalent discipline with at least 3 years related working experience
• Experience in Warehousing & Distribution (Forwarding / Contract / Logistics) background will be an added advantage)

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Job purpose

The Purchaser supports the Technical Department by handling day-to-day procurement operations in alignment with the company's policies and procedures. The role is responsible for sourcing, processing, and coordinating orders for vessel spares, services, and supplies while ensuring timely delivery, cost-effectiveness, and full compliance with the Company's Management System. This position acts as a liaison between technical superintendents, suppliers, and internal departments.

Main tasks and responsibilities

Procurement Execution

• Process purchase requisitions into purchase orders accurately and promptly.
• Maintain and update the computerized purchasing system to reflect the most current status of orders.
• Ensure proper vendor selection based on cost, lead time, quality, and contract terms.

Documentation and Compliance

• Maintain the Technical Department's purchasing filing system, both electronic and physical.
• Ensure all procurement activities adhere to the Technical Department Manual and Safety Management System.
• Contribute to the continual improvement and standardization of procurement procedures.

Communication and Coordination

• Immediately escalate any procurement-related issues, such as delays or price discrepancies, to the relevant Technical Superintendent.
• Liaise with vendors and forwarders to track and expedite deliveries.
• Coordinate with finance for invoice verifications and payment issues.

Inventory and Order Management

• Monitor delivery timelines and ensure that deliveries are matched to vessel schedules.
• Follow up on backorders and ensure closures are recorded in the system.
• Maintain vendor performance data for future evaluation.

Continuous Improvement

• Provide feedback to improve procurement cycle time, cost effectiveness, and supplier quality.
• Participate in internal audits and implement corrective actions related to procurement gaps.

Key Performance Indicators (KPIs)

· PO Turnaround Time: ≤ 48 hours from PR receipt to PO issuance. Weightage: 20%

· On-Time Delivery Rate: ≥ 95% orders delivered within requested timelines. Weightage: 20%

· Cost Saving Initiatives: ≥ 5% cost benefit achieved through alternate sourcing. Weightage: 10%

· Vendor Communication Accuracy: ≤ 2% error in delivery or item specification due to communication. Weightage: 10%

· Document Compliance Score: 100% accurate recordkeeping and audit-readiness. Weightage: 15%

Education and Experience requirements

• Bachelor's degree in Logistics, Business, Supply Chain, or Marine Engineering

• 2–4 years of purchasing or logistics experience, preferably in marine, technical procurement, or supply chain roles.

• Familiarity with shipboard systems and parts, including deck, engine, electrical, safety, and consumables.

• Knowledge of sourcing from global suppliers, preferably with exposure to marine logistics and import/export processes.

• Experience with ERP-based procurement platforms.

• Strong documentation and coordination capabilities.

• Marine Procurement Expertise: Deep understanding of ship spare parts, stores, and technical service sourcing.

Language requirements

English – Fluent (required)

Competencies and skills

· Marine Parts and Service Knowledge: Understands basic vessel systems and procurement needs (e.g., engine spares, electricals).

· ERP Procurement Management: Skilled in entering, tracking, and updating orders through procurement software.

· Vendor Management: Engages vendors for quotes, delivery timelines, and quality standards.

· Procurement Documentation: Maintains complete, accurate procurement records for audit and compliance.

· Problem Solving: Proactively resolves delays, quality issues, and backorders with suppliers.

· Compliance and Policy Adherence: Fully aware of and works within the framework of the procurement manual.