2,521 Senior Administrative Assistant jobs in Singapore

At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

This role is based in Rayong,Thailand.

JOB SUMMARY

We are seeking a detail-oriented and proactive Administrative Staff member to support daily office operations. The ideal candidate will handle administrative tasks efficiently, maintain organized records, and assist in coordinating internal and external request.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform general clerical duties including data entry, filing, photocopying, and scanning.
• Manage incoming and outgoing correspondence (emails, letters, packages).
• Organize, file, and maintain physical and digital records, reports, and presentations
• Assist with financial tasks, including expense tracking and processing incoming commercial and tax invoices for payment processing.
• Scan, file and store physical official documents in an organized and secure manner.
• Arrange administrative and logistical support for meetings, customer visits and other events.
• Coordinate travel, accommodation for program staff.
• Handle stationery and office supply inventory and distribution.
• Oversee maintenance of office premises and common services.
• Maintain close communication with planners and suppliers to understand shipment requirements, timelines, and special instructions.
• Liaise with external vendors and service providers.
• Manage customer portal for shipment arrangement, including any changes to schedules, products and packing configurations
• Ensure all necessary documentation (such as bills of lading, commercial invoices and packing lists) and labels is prepared and available for shipment processes.
• Arrange shipments (domestic trucking, courier, air and ocean freight) by liaising with freight forwarder
• Schedule pick-ups and deliveries, ensuring adherence to shipment timelines and customer requirements.
• POD management for all inbound and outbound shipments, ensuring the logistics records are correctly maintained.
• Coordinates with Suppliers and Internal stakeholders to expedite the delivery of urgent shipment and to solve the abnormal issues.
• Provide general administrative support and perform miscellaneous tasks as needed.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Bachelor's degree required and three years related experience; or equivalent combination of education and experience.
• Fluency in both spoken and written Thai and English is a must.
• Good communication and interpersonal skills, including the ability to interact with people at various levels.
• Excellent organizational and time management skills
• Proactive initiative, good judgment, and problem-solving abilities.
• Flexibility and the ability to adapt to changing priorities and work under pressure.
• Proficiency in use of personal computers, Microsoft Office products (Excel, Word and PowerPoint) and e-mail skills required.
  Basic knowledge of accounting principles is a plus.

BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver's license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.

Summary:

The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare purchase order, reports, memos, letters, and other documents, facilitate internal process.
• File and retrieve corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills:

• Ideally minimum 7 years of EA experience required.
• Highly matured and professional, seasoned EA experience with solid stakeholder management.
• Complex calendar and travel management for 2 people (sponsor and potentially another supporting manager)
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confident.
• Event planning and expense management for the team
• Able to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Key Requirements:

• Efficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reporting
• Reliability - consistency in service delivery
• Adaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges.

We regret to inform that only shortlisted candidates will be notified

Job Reference: R Chloe Zheng Qimei

Allegis Group Singapore Pte Ltd, Company Reg No. N, EA License No. 10C4544

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• complete course mathematics.

Job Responsibilities:

• Manage the reception counter, receive visitors, incoming phone calls, screen and redirect calls to the relevant personnel.
• Manage the meeting rooms enquiries / bookings.
• Processing of Admin purchase requisition, issuance of Purchase Order and ensure payment to vendors in a timely manner.
• Assist in the preparation courier documents, handling and dealing with local and overseas courier services
• Liaising with office related purchases vendors.
• Maintains office general items inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Responsible for employee name cards and company materials printing requisitions.
• Distribution and maintain the inventory of employee' pass holders and lanyards.
• Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.
• Coordinates company car parking matters.
• Maintain filing systems, both physical and digital.
• Track and manage data, records and reports.
• Ad-hoc tasks as assigned by Manager.

Requirements:

• A Diploma, Higher Nitec or Nitec qualification in a relevant field of study.
• Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook) and internet applications.
• Candidate with customer service or hospitality experience are welcome to apply.
• Willingness to perform reception duties
• Excellent verbal and written communication skills in English and Chinese to liaise with HQ in Canada and Taiwan.
• Professional, friendly, and approachable personality.

This role will be located in
Singapore
,
working on-site
at our office located at
Expo (DT35/CG1)
fully sheltered from the MRT.

Job Description

5.5 days work.

Answering phone calls.

Issue delivery order and e-invoices to customers

Attend to administrative matters- eg. arrange customers job for delivery ,reply email

Proficient in MYOB

Maintain account receivable

• Prepare and issue invoices to customers.

• Record and update Accounts Receivable (AR) transactions

• Assist with AR aging reports and month-end closing activities

• Maintain proper filing of invoices, delivery orders, and related documents.

Perform ad-hoc tasks as required.

To Apply

Email your resume to

Only shortlisted candidates will be contacted.

Important Notes:

1. Prior work experience in Singapore is an advantage.

2. Selected candidate must work and reside in Singapore.

Job Summary:

We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.

Key Responsibilities:

• Assist in coordinating and scheduling production activities.
• Maintain and update production records, reports, and documents.
• Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
• Support the production team with administrative tasks such as data entry, filing, and report generation.
• Communicate with other departments to ensure timely and efficient production.
• Help resolve any production-related issues by providing administrative support.
• Track and report production progress and performance metrics.

Qualifications:

• High school diploma or equivalent; additional administrative or production-related certification is a plus.
• Proven experience in an administrative or production support role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Excel, Word, etc.).
• Excellent communication skills, both written and verbal.
• Ability to work well in a team environment and under pressure.

About the Role

We are looking for a motivated and responsible Administrative Assistant to join our team. You will support daily operations, help coordinate jobs, and ensure smooth communication between the office, field staff, and clients. This role is suitable for someone who is organised, eager to learn, and looking to grow in an operations environment.

Responsibilities

• Maintain and update service records and company systems
• Track job progress and ensure timely completion of tasks
• Prepare service reports, quotations, and basic documentation
• Schedule and coordinate service jobs with field staff
• Communicate with clients, suppliers, and team members to resolve operational matters
• Handle customer enquiries and provide follow-up support
• Strong interest in customer service and relationship-building
• Provide general administrative support to the operations team
• Perform ad-hoc duties as assigned

Requirements

• Minimum GCE 'N' Level or equivalent qualification
• Some admin or operations experience preferred (training will be provided)
• Proficient in Microsoft Office (Word, Excel)
• Good communication and organisational skills
• Able to multi-task in a fast-paced environment
• Positive attitude, responsible, and a team player

Responsibilities:

Asst the operation dept in all aspects eg obtaining and typing of

Completion and submission of invoices and delivery orders.

Assist in hadling other general administrative matters.

Perform any oter duties assigned by operations manager.

Provide back-up assistant in handling incoming calls, recording ad of messages

When necessary

Requirements:

Diploma holder, preferably with 1 years working experience

Good working knowledge of Microsoft office application

Ability to multi-task and work under pressure

Organized conscientious willing to learn new skills

Possess good communication and interpersonal skills

A team player with excellent attitude towards customer service.

To type invoices , filing and admin works

Job Types: Full-time, Permanent

Pay: $1, $3,451.35 per month

Work Location: In person