2,956 Senior Administrative Assistant jobs in Singapore

Job Summary:

• We are seeking a highly skilled and organized Administrative Support Professional to join our team. The successful candidate will provide top-notch administrative support to ensure the smooth operation of our organization.

Key Responsibilities:

• Provide administrative assistance, including scheduling appointments, managing calendars, and preparing reports.
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• Process invoice payments and manage financial transactions with attention to detail and accuracy.
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• Coordinate meetings, travel arrangements, and events with ease and efficiency.
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• Develop and maintain effective communication channels with various departments to facilitate seamless information flow.
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• Perform other duties as assigned by management.
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Requirements:

• A minimum of 2 years' experience in a similar role.
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• Excellent proficiency in Microsoft Office tools, including Excel.
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• Superior communication and interpersonal skills.
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• Able to work independently with minimal supervision.
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• Team player with a positive attitude and strong work ethic.
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Benefits:

• Ongoing training and development opportunities.
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• A supportive and dynamic work environment.
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• Competitive salary and benefits package.
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• Opportunities for career growth and advancement.
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About Us:

We are a forward-thinking organization dedicated to delivering exceptional results through teamwork and collaboration. Our company values innovation, integrity, and customer satisfaction above all else.

Job Summary:

We are seeking an experienced and organized Administrative Professional to provide comprehensive administrative support to our organization. The ideal candidate will have a proven track record of handling multiple tasks, managing calendars, coordinating meetings, preparing reports and presentations, and maintaining accurate filing systems.

• Manage calendars, schedule meetings, and coordinate appointments.

• Prepare, edit, and format correspondence, reports, and presentations.

• Maintain accurate filing systems (physical and digital).

• Handle phone calls, emails, and inquiries in a professional manner.

• Support office operations including ordering supplies and coordinating vendors.

• Assist with travel arrangements, reimbursements, and expense tracking.

• Provide general administrative support to various departments as needed.

Requirements:

• Diploma or equivalent; additional certification in Office Administration is a plus.

• Proven experience as an administrative assistant or in a similar role.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) or Google Workspace.

• Strong organizational skills with the ability to multitask and prioritize.

• Excellent verbal and written communication skills.

• High level of attention to detail and confidentiality.

What We Offer:

• A supportive and collaborative work environment.

• Opportunities for professional growth and career development.

• Competitive salary and benefits package.

Job Title: Recruitment Support Intern

This is an excellent opportunity for a motivated and organized individual to join our team as a Recruitment Support Intern. In this role, you will be responsible for supporting our recruitment projects by conducting research, extracting candidate profiles, and managing databases.

You will have the chance to gain hands-on experience in the executive search process, develop your skills in recruitment research and coordination, and learn from experienced consultants.

• Conduct research and extract candidate profiles from LinkedIn and internal platforms.
• Assist in candidate outreach and manage follow-ups.
• Format CVs and maintain candidate databases.
• Support with scheduling, admin tasks, and team coordination.

• Strong attention to detail and data accuracy.
• Familiarity with Excel and basic administrative tools.
• Clear written communication and strong organisational skills.
• Able to commit for a minimum of 3 months.

• Gain hands-on exposure to the executive search process.
• Develop foundational skills in recruitment research and coordination.
• Learn directly from experienced consultants.
• Friendly, professional, and collaborative work environment.

Interested? Send your CV or drop a message to explore this opportunity further.

Job Title: Administrative Support Assistant

The Role:

• Provide administrative support to the sales team.
• Offer exceptional customer service and coordination assistance to customers.
• Handle phone calls, respond to customer inquiries, and resolve issues efficiently.
• Carry out tasks related to customer support, delivery coordination, invoicing, and other office duties.
• Contribute to general administrative tasks and participate in special projects as needed.

• Minimum 2 years of relevant work experience.
• Excellent interpersonal and communication skills.
• A positive attitude, strong initiative, and excellent teamwork abilities.
• Bilingual proficiency in English and Mandarin.
• Proficiency in Microsoft Office applications.

Administrative Support Assistant, 6-9 Months

This role is to provide administrative and secretarial support to the Chief Human Resource Officer with the following responsibilities.

1. Coordinate meetings and appointments for CHRO.
2. Arrange/collate documents for CHRO signature and ensure documents are distributed after signature.
3. Draft simple letters for CHRO's signature.
4. Represent department in disseminating information.
5. Provide Administrative/Secretarial support to CHRO and coordinate with members of the department.
6. Manage stock and order of stationery, collaterals and consumables for department use

1. Minimum GCE 'O' Level and/or Private Secretarial Certificate.
2. At least 2 years of experience.
3. Proficiency in Microsoft Office.

• Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
• Prepare quotation in the accounting system.
• Update selected clients on monthly maintenance schedule
• Communication with the Technical team for job execution after quotation signed
• Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
• Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
• Update various reports for Sales Manager
• Prepare Permit to work for selected sites
• Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
• Assist sales manager in preparation of presentation slides
• Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
• Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
• Maintain and renew essential training courses for technical team
• Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
• Coordinate with office cleaning, and periodic aircon maintenance.
• Assist to collate and calculation of Overtime time forms for technician
• Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
• Support Accounts department on billing and credit control
• Manage scanning of service reports and service orders to the share drive
• Upkeep service order records and document filing
• Other tasks assigned by supervisor/Management

• Qualification: Minimum Diploma in Business studies or equivalent
• Minimum 2 years of relevant experiences
• Proficient in Microsoft office i.e. Power point, Excel, words
• Possess a keen to learn attitude and is a team player
• The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
• Possess the ability to communicate (Read/write) in mandarin & English

• Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
• Prepare quotation in the accounting system.
• Update selected clients on monthly maintenance schedule
• Communication with the Technical team for job execution after quotation signed
• Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
• Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
• Update various reports for Sales Manager
• Prepare Permit to work for selected sites
• Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
• Assist sales manager in preparation of presentation slides
• Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
• Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
• Maintain and renew essential training courses for technical team
• Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
• Coordinate with office cleaning, and periodic aircon maintenance.
• Assist to collate and calculation of Overtime time forms for technician
• Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
• Support Accounts department on billing and credit control
• Manage scanning of service reports and service orders to the share drive
• Upkeep service order records and document filing
• Other tasks assigned by supervisor/Management

• Qualification: Minimum Diploma in Business studies or equivalent
• Minimum 2 years of relevant experiences
• Proficient in Microsoft office i.e. Power point, Excel, words
• Possess a keen to learn attitude and is a team player
• The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
• Possess the ability to communicate (Read/write) in mandarin & English

We are seeking a highly skilled and organized individual to fill the role of Part Time Admin Coordinator. The ideal candidate will have excellent communication skills, be able to work independently, and possess strong time management abilities.

The Admin Coordinator is a key member of the operational team responsible for managing and operating the centre on a day-to-day basis. Key responsibilities include student registration, administration, safety, and maintaining general upkeep of the tuition centre.

• Manage student registrations and maintain accurate records
• Perform administrative tasks as required
• Ensure the safety and well-being of students
• Maintain the overall appearance and cleanliness of the centre

To be successful in this role, you will need to possess the following skills and qualifications:

• Excellent communication and interpersonal skills
• Ability to work independently with minimal supervision
• Strong organizational and time management skills
• Able to maintain confidentiality and handle sensitive information
• Possess basic computer skills and familiarity with software applications

This is an excellent opportunity to join our team and contribute to the success of our centre. As a valued member of our staff, you can expect:

• A competitive salary and benefits package
• Ongoing training and professional development opportunities
• A supportive and collaborative work environment

We are a leading provider of education services, dedicated to delivering high-quality programs and activities to our students. Our team is passionate about making a positive impact in the community, and we are committed to excellence in all that we do.