3,648 Senior Administrative Assistant jobs in Singapore

Administrative Support Position

This is a fantastic opportunity for an individual to support our Import/Export department on administrative tasks. In addition, the successful candidate may also be required to assist the Account department with administrative duties. We offer career growth opportunities and provide training to enhance your skills.

Key Skills Required:

• Microsoft Office
• Microsoft Excel
• Interpersonal Skills
• Inventory Management
• Purchasing
• Administration
• Data Entry
• Office Administration
• Team Player
• Customer Service

Benefits:

• Career growth opportunities
• Training and development programs

We are seeking a highly organized and skilled Secretary to support our HR team in day-to-day operations.

• Serve as primary point of contact for HR
• Handle correspondence, phone calls, and calendar management
• Assist with meeting preparation and follow-up action items
• Manage IT and Fixed Asset tracking and audit matters
• Support on-boarding and off-boarding of HR staff
• Provide secretariat services for meetings

To be successful in this role, you will require a strong educational background in Secretarial or Business Administration, coupled with at least 3 years of relevant experience in secretarial and calendaring functions.

This is a fantastic opportunity to join our dynamic team and contribute your skills and expertise to help drive our organization forward.

• Singapore established Interior Designer Renovation Company require ADMINISTRATIVE SUPPORT ASSISTANT

• With past experience working in ID firms is an advantage.

• Must be able to communicate with various department including Project Managers, Interior Designers, Accounting, etc. (training will be provided).

• Daily tasks include documents compilation, assisting Project team and other assignments by the Manager.

• Able to manage over-the-phone discussion with respective customers (designers, purchasers, installation team, etc.)

• Must be a team-player and gets along well with other co-workers.

• Salary range: $2500 to $2800.

• Working hours / days: 9.00am-6.00pm, 5.5 working days per week.

• Off days: Sundays & PH.

• Vacancies are open to all interested candidates.

• Pay increment will be based on worker's initiative, attitude and flexibility on workload.

• Full compensation benefits, as recommended by the Singapore Ministry of Manpower (including variable bonuses, medical insurance, annual leave, medical leave & hospitalisation leave) will be provided after completion of 3 months probation period.

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Whatsapp text ONLY

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Job Description & Requirements

• Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
• Prepare quotation in the accounting system.
• Update selected clients on monthly maintenance schedule
• Communication with the Technical team for job execution after quotation signed
• Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
• Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
• Update various reports for Sales Manager
• Prepare Permit to work for selected sites
• Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
• Assist sales manager in preparation of presentation slides
• Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
• Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
• Maintain and renew essential training courses for technical team
• Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
• Coordinate with office cleaning, and periodic aircon maintenance.
• Assist to collate and calculation of Overtime time forms for technician
• Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
• Support Accounts department on billing and credit control
• Manage scanning of service reports and service orders to the share drive
• Upkeep service order records and document filing

• Other tasks assigned by supervisor/Management

• Requirement:

• Qualification: Minimum Diploma in Business studies or equivalent
• Minimum 2 years of relevant experiences
• Proficient in Microsoft office i.e. Power point, Excel, words
• Possess a keen to learn attitude and is a team player
• The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
• Possess the ability to communicate (Read/write) in mandarin & English

2. SKILLS

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Interpersonal Skills

Administration

Data Entry

Office Administration

Administrative Support

Team Player

Microsoft Word

Benefits: 5 days week (Monday to Friday, 9am to 6pm), allowance provided

Key Responsibilities

• Liaison for employees from Eastern Asia regarding daily needs

• Explain company policies, announcements, and safety guidelines in the staff's native language to ensure full understanding.

• Facilitate clear communication between international staff and local management/colleagues to facilitate integration

• Welcome new international arrivals and guide them through the company's internal processes and culture.

• Relay accommodation-related feedback or issues from staff to the staff dealing with housing agent

• Provide advice on daily life in Singapore (e.g., transportation, cultural norms, where to find familiar goods).

• Gathering required documents from staff on their personal admin (i.e. applying bank)

• Monitor the overall well-being of international staff

• Organize cultural and team-building activities to promote inclusion and cohesion.

• Gather input from staff about their experience and suggestions for improvement.

• ___

Requirements

Diploma or Degree in relevant field

• Bachelor's degree in Law, Business Administration, Human Resources, or a related field preferred

• 1– 2 years of experience in administration, liaison duties, and employee support

• Experience organizing group activities, managing communications, and providing logistical coordination

• Background in document management, including official writing, editing, and procedural compliance

• Involvement in staff committee work is an advantage

• Exceptional interpersonal skills with the ability to serve as a bridge between staff and management

• Strong organizational and administrative abilities with meticulous attention to detail

• Cultural sensitivity and empathy with a genuine passion for supporting international employees

Job Description:

• Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
• Prepare quotation in the accounting system.
• Update selected clients on monthly maintenance schedule
• Communication with the Technical team for job execution after quotation signed
• Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
• Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
• Update various reports for Sales Manager
• Prepare Permit to work for selected sites
• Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
• Assist sales manager in preparation of presentation slides
• Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
• Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
• Maintain and renew essential training courses for technical team
• Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
• Coordinate with office cleaning, and periodic aircon maintenance.
• Assist to collate and calculation of Overtime time forms for technician
• Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
• Support Accounts department on billing and credit control
• Manage scanning of service reports and service orders to the share drive
• Upkeep service order records and document filing
• Other tasks assigned by supervisor/Management

Requirement:

• Qualification: Minimum Diploma in Business studies or equivalent
• Minimum 2 years of relevant experiences
• Proficient in Microsoft office i.e. Power point, Excel, words
• Possess a keen to learn attitude and is a team player
• The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
• Possess the ability to communicate (Read/write) in mandarin & English

2. SKILLS

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Interpersonal Skills

Administration

Data Entry

Office Administration

Administrative Support

Team Player

Microsoft Word

Roles & Responsibilities:

• Preparing expense reports.
• Developing and managing spreadsheets.
• Scheduling appointments, meetings, and events for business employees and visitors.
• Managing front-end communication with visitors and clients.
• Organising internal business operations and office management systems.
• Handling office equipment and managing office supplies.
• Supervising other clerical staff members.

Requirement:

• Minimum Degree/ Diploma in any discipline

• Minimum 1 Year Experience in administrative roles

• Exceptional leadership and time, task, and resource management skills.

• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

• Proficiency with computers, especially MS Office, Power point others.

We are seeking a highly organized and reliable individual to assist with various administrative tasks, including updating and maintaining documentation of transactions and records. The ideal candidate will have strong multitasking and prioritization skills, as well as proficiency in MS office.

The role involves fulfilling orders, handling inquiries, preparing quotations, and maintaining good customer relationships through emails and chats. Additionally, the candidate will ensure stock accuracy by maintaining an Excel stocklist and oversee monthly stock takes.

Requirements include no work experience required, good written and spoken communication skills, organized, independent, reliable, resourceful, willing to learn, and a good team player. Strong multitasking and prioritisation skills with the willingness to adapt to change are also essential.

• Monday to Friday: 10 am to 6 pm
• Lunch provided
• Located within walking distance from Dover MRT station

This is an excellent opportunity for individuals looking to restart their career or gain new experiences. We value diversity and welcome candidates from all backgrounds.

We are seeking a highly organized and detail-oriented individual to join our team as an Academic Support Specialist.

The successful candidate will be responsible for providing administrative support to students, staff, and faculty members. This includes maintaining accurate student enrolment records, processing enrolment variation requests, and monitoring student progress. The role also involves assisting in the planning and publication of academic timetables, managing student class registrations and enrolments, and supporting course delivery and quality management initiatives.

• Bachelor's degree in Business Administration or a relevant field
• Proficiency in Microsoft Office and experience in student information systems or customer relationship management tools
• Excellent communication and organisational skills

This is an excellent opportunity to work in a dynamic and supportive environment. The successful candidate will receive on-the-job training and have the opportunity to develop their skills and knowledge.

If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.