4,429 Senior Admin jobs in Singapore

Working hours: 5.5 day Work Week

Key Responsibilities:

• General Office Support: Answering phone calls, taking messages, and directing inquiries.
  Handling incoming and outgoing mail, emails, and faxes.
  Maintaining and organizing physical and digital files.
  Greeting and assisting visitors.
  Performing basic data entry tasks.
  Preparing documents, reports, and presentations
  
• Other Administrative Duties:
  Assisting with project management tasks.
  
• Maintaining databases and spreadsheets.
  Ensuring the office is clean, organized, and functional.
  May assist with basic bookkeeping tasks.
  
• Specific Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  Strong organizational and time management skills.
  Excellent communication and interpersonal skills.
  Attention to detail and accuracy.
  Ability to work independently and as part of a team.
  Ability to handle confidential information with discretion.
  

We are looking for a proactive and detail-oriented Admin & Executive Assistant to support our management team and oversee the smooth running of day-to-day operations. This role combines general administration, HR administration, and basic accounting/bookkeeping responsibilities.

Administrative Support

• Manage office operations, correspondence, scheduling, and filing.
• Organize meetings, prepare agendas, and take minutes when required.
• Handle procurement of office supplies and vendor coordination.
• Maintain and update company records, policies, and procedures.

HR Administration

• Assist in employee onboarding and offboarding processes.
• Maintain personnel files, leave records, and HR databases.
• Coordinate staff welfare, training schedules, and HR communications.
• Support compliance with employment laws and company HR policies.

Accounting & Bookkeeping

• Perform basic bookkeeping tasks such as invoice processing, expense tracking, and payment preparation.
• Assist in maintaining accurate financial records and supporting documentation.
• Liaise with external accountants and auditors for monthly/annual reporting.
• Track petty cash and reimbursements.

• Diploma or degree in Business Administration, HR, Accounting, or related fields.
• At least 2 years of relevant experience in administration, HR, or basic accounting.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic accounting/HR software.
• Strong organizational and multitasking skills with attention to detail.
• Good communication skills and ability to maintain confidentiality.

• Proactive, reliable, and able to work independently.
• Comfortable juggling multiple responsibilities in a fast-paced environment.
• Positive attitude with a willingness to learn and grow.

Overview
The Senior/Executive Assistant will play a key role in providing comprehensive administrative support by managing critical communication systems, maintaining departmental documentation, coordinating resources, and facilitating smooth operational processes.
Job Description
Manage and coordinate executive schedules, including meetings, appointments, and travel arrangements.
Maintain confidential files and records, ensuring compliance with regulations.
Assist in the planning and execution of special events and projects.
Assist to oversee smooth operations or department/clinic.
Handle incoming calls and inquiries, providing information and support as needed.
Assist in other general office support administrative tasks
Job Requirement
Diploma in any discipline
Candidate with healthcare experience will be advantageous
A good team player, meticulous, service-oriented
Strong written and verbal communication skills
Proficient in Microsoft Office Suite
We regret to inform you that only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.
JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for loss arising from scams.
JOBSTUDIO PTE LTD
EA License No: 10C4754
EA Personnel: Tan Pin Hong
EA Personnel Reg No: R
#J-18808-Ljbffr

Job Descriptions:

• Prepare quotation, job sheet, invoice & checklist for customer
• Answering incoming calls
• Provide administrative support to Project Team
• Handling and manage of email
• To monitor and follow up project-related submission
• To consolidate service reports/checklists and keep proper records
• Ensure proper documents of all records
• Any other ad-hoc duties as assigned by the management

Job Requirements :

• Minimum “O” level or equivalent
• Proficient in Microsoft Office
• Minimum Two years of related working experience

We are a growing transport service company providing airport transfers, charter trips, and corporate transport. We’re looking for a dedicated and organized Admin Executive to help manage daily operations between clients and drivers.

• Coordinate and schedule daily transport jobs with drivers
• Liaise with clients on bookings, changes, or special requests
• Prepare job sheets, invoices, and simple reports
• Track vehicle availability, bookings, and driver assignments
• Assist in dispatch coordination when required
• Handle admin and documentation tasks (e.g., permits, vehicle records, driver info)
• Support management with other ad-hoc duties

• N-Level / O-Level / Diploma or equivalent
• Good communication skills (English required, Mandarin or Malay a bonus)
• Proficient in Microsoft Excel / WhatsApp / Google Sheets
• Able to multitask and handle fast-paced operations
• Experience in transport or logistics admin is an advantage
• Responsible and able to work independently

Send your resume / short introduction via WhatsApp to or email

Benefits
Professional Development Opportunities
Overall Package Includes AWS + Bonus + Medical Benefits (Self & Dependent) + Annual Leave
Location Near To Mrt!
Monday to Friday Office Hours Only!
Responsibilities
Manage calendars, coordinate meetings, and organize travel arrangements for the Corporate Services team.
Draft reports and presentations, maintain filing systems, and serve as the main point of contact for inquiries and follow-ups.
Assist with planning corporate events and fundraising initiatives, manage office supplies, and coordinate vendor relationships.
Assist with onboarding new hires and handle project logistics to ensure smooth departmental operations.
Job Requirement
Diploma/Degree in Business Administration or equivalent
Candidate with healthcare experience will be advantageous
A good team player, meticulous, service-oriented
Strong written and verbal communication skills
Proficient in Microsoft Office Suite
Interested applicants, kindly furnish your detailed resume in MS Words format and click the " Apply Now " button to sign on with us!
We regret to inform only shortlisted candidates will be notified. Applicants who do not possess the necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities
“Jobstudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties, please be aware of scams impersonating Jobstudio and our employees, you may call our office directly at for verification. We will not be liable for loss arising from scams.”
JOBSTUDIO PTE LTD
EA License No: 10C4754
EA Personnel: Chew Hui Sin
EA Personnel Reg No: R
#J-18808-Ljbffr

Responsibilities
Provides administrative support to the sales department;
Performs all general administrative tasks;
Assist in the customer and patient acquisition and retention strategy together with our marketing team.
Provide customer services and manage new and existing corporate accounts.
Participate in organising external projects such as onsite health screening, vaccination exercises etc. Support any ad hoc assignments and projects per assigned
Requirements
Min “O” Level, Professional Certificate / NiTEC or Diploma (or equivalent) in business, sales or marketing (or relevant field). Fresh graduates are welcomed
Good interpersonal, collaboration and teamwork skills and experience
Good verbal and written communication skills
Good listening skills and ability to connect with customers
Additional Information
Working hours: Mondays to Fridays, 8:45am to 6pm; alternate Saturdays, 8:45am to 1pm
Interested applicant, please click on "Apply Now" tab for submission of your job application.
We regret to inform that only shortlisted candidates would be notified.
#J-18808-Ljbffr

Job Responsibilities:
Serve as a point of contact for customers, handling inquiries, resolving issues, and addressing concerns professionally.
Respond to customer emails, calls, and messages, ensuring that all issues are resolved or escalated appropriately.
Ensure accurate data entries are made into the customer and warehouse management systems, keeping records up to date.
Generate basic reports on inventory, orders, and billing as required, and ensure they are completed on time.
Communicate with warehouse and logistics teams to ensure orders are fulfilled and shipped correctly.
Ensure all documentation, paperwork, and filing related to customer orders, billing, and inventory are accurate and completed on time.
Generate and review billing invoices and assist with inventory reports.
Any other duties as assigned by superior.
Job Requirements:
Minimally Nitec/ Higher Nitec in Business Admin/ Logistics & Supply Chain/ other relevant fields
Possess good interpersonal, communication skills
**Company transport is provided to and from Joo Koon MRT station
#J-18808-Ljbffr

Responsibilities:

• Monitoring vehicle related matters but not limited to road tax, Vehicle Parking Certificate (VPC), inspection and maintenance
• Raise Purchase Requisition and Purchase order
• Assist Timekeeper with CDMS
• Follow up on the requisition of vehicle’s equipment, spare part and consumable items
• Processing purchase order for equipment, spare part and consumable items including but not limit to issue Purchase Requisition, Purchase order and etc
• Liaise with suppliers on the delivery of equipment, spare part and consumable items
• Monitoring the project sites’ entry requirements and ensure the deployed employees comply the requirements.
• Provide administrative support to Operations Manager
• Administrative works including billing
• Prepare quotation
• Any ad hoc duties assigned by superior

Requirements:

• Minimum Nitec / Higher Nitec
• Fresh graduates and mid-career candidates are also welcome to apply
• Computer literate, working knowledge of MS Office
• Bilingual and possess good communication and writing skills
• Comfortable to liaise and communicate with Tamil speaking associates
• An independent, meticulous individual with good interpersonal skill
• Able to start work immediately or short notice period

Other Information:

• 5 day work week, Mondays to Fridays (8.00am - 5.30pm)
• Transport provided to and fro Jurong East

Interested applicants please submit your updated resume with your current/ last drawn salary package, expected salary and earliest availability by click “APPLY NOW”

We regret that only shortlisted candidates will be notified.

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment purposes in accordance with the Personal Data Protection Act (PDPA).