What Jobs are available for School Administrator in Singapore?

We are seeking a skilled and organized individual to manage the daily operations of our organization.

The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask. Responsibilities include:

• Answering all incoming telephone calls and enquiries and handling all correspondence.
• Enrolling new students and arranging teacher schedules.
• Assisting in all matters at the centre.
• Maintaining the centre's common areas in a neat, clean and orderly manner.
• Maintaining petty cash, keeping a proper record which is to be submitted on a regular basis.
• Collecting fees and issuing receipts.
• Receiving applications for fees.

The successful candidate will possess excellent communication skills, a strong work ethic, and the ability to multitask.

A competitive salary package with opportunities for professional growth and development.

Please submit your application, including your resume and cover letter, to us.

Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, and identity and criminal record checks.

The Role

We are hiring a School Administrator to coordinate internal operations in the school daily, from administrative support and admissions to parent communications.

The Context

Astor opened in August of 2019 to provide quality, affordable education to international students. Astor provides a focused and creative learning environment that specifically grows student understanding in Mathematics, Literacy, Humanities and Science whilst embracing art, music, dance and drama as an important tool in which to explore thinking and learning.

RESPONSIBILITIES

Administration

· Manage school supplies; inventory, research, ordering, invoicing, deliveries etc.

· Coordinate student transport arrangements (daily and field trips).

· Liaise with external providers for arranging Enrichment Classes

· Keeping a tidy reception area for welcoming guests.

· Assist with student's break time, lunchtime and pick up.

· Ad hoc duties as and when assigned by the Principal.

Admissions

· Manage and oversee the entire admissions process from initial inquiry to enrolment.

· Respond to inquiries from prospective students and families via phone, email, and in-person.

· Conduct campus tours and provide detailed information about the school.

· Assist in open house events.

· Coordinate student assessment with prospective students and families.

· Ensure that all required documentation is submitted and complete.

· Maintain accurate records of all admissions activities and update the admissions database regularly.

· Work with the Director to develop and implement student recruitment strategies.

· Attend school fairs, open houses, and other events to promote the school and attract prospective students.

· Assist in marketing strategy and implementation

· Provide regular reports on admissions statistics and trends to the School Principal and School Director.

Parent Liaison

· Handle all communication and enquiries from current parents

· Build and maintain positive relationships with students, families, and external stakeholders.

Other

· Other responsibilities may include website and social media management; student invoicing and contract management; artwork design and events preparation management.

Job Skills, qualifications and visas

• English Speaker

• Knowledge of and experience in Google Suites,Xero, Excel and Word

• Highly organised with good interpersonal skills

• Must have the right to work in Singapore without further permission from the Ministry of Manpower

Working Hours: Monday to Friday 7:30am to 4pm

Please email your cover letter and CV to David Holloway (General manager) at .

*Please note that only shortlisted applicants will be contacted .

This role is responsible for providing administrative support to the school administration team. The ideal candidate will have excellent communication skills, be able to work independently and as part of a team, and have a strong attention to detail.

Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, and identity and criminal record checks.

The Role

We are hiring a School Administrator to coordinate internal operations in the school daily, from administrative support and admissions to parent communications.

The Context

Astor opened in August of 2019 to provide quality, affordable education to international students. Astor provides a focused and creative learning environment that specifically grows student understanding in Mathematics, Literacy, Humanities and Science whilst embracing art, music, dance and drama as an important tool in which to explore thinking and learning.

RESPONSIBILITIES

Administration

· Manage school supplies; inventory, research, ordering, invoicing, deliveries etc.

· Coordinate student transport arrangements (daily and field trips).

· Liaise with external providers for arranging Enrichment Classes

· Keeping a tidy reception area for welcoming guests.

· Assist with student’s break time, lunchtime and pick up.

· Ad hoc duties as and when assigned by the Principal.

Admissions

· Manage and oversee the entire admissions process from initial inquiry to enrolment.

· Respond to inquiries from prospective students and families via phone, email, and in-person.

· Conduct campus tours and provide detailed information about the school.

· Assist in open house events.

· Coordinate student assessment with prospective students and families.

· Ensure that all required documentation is submitted and complete.

· Maintain accurate records of all admissions activities and update the admissions database regularly.

· Work with the Director to develop and implement student recruitment strategies.

· Attend school fairs, open houses, and other events to promote the school and attract prospective students.

· Assist in marketing strategy and implementation

· Provide regular reports on admissions statistics and trends to the School Principal and School Director.

Parent Liaison

· Handle all communication and enquiries from current parents

· Build and maintain positive relationships with students, families, and external stakeholders.

Other

· Other responsibilities may include website and social media management; student invoicing and contract management; artwork design and events preparation management.

Job Skills, qualifications and visas

• English Speaker

• Knowledge of and experience in Google Suites,Xero, Excel and Word

• Highly organised with good interpersonal skills

• Must have the right to work in Singapore without further permission from the Ministry of Manpower

Working Hours: Monday to Friday 7:30am to 4pm

Please email your cover letter and CV to David Holloway (General manager) at .

*Please note that only shortlisted applicants will be contacted .

Job Description:

The Centre Admin Executive plays a vital role in the day-to-day operations of our Music School.

• Answers all incoming telephone calls and enquiries, handling correspondence professionally.
• Enrols new students and arranges teacher schedules efficiently.
• Assists the Centre Manager in all matters, providing administrative support.

• Excellent communication skills to handle customer enquiries.
• Able to multitask and prioritise tasks effectively.
• Proficient in record keeping and administration.

• A competitive salary package.
• Ongoing training and development opportunities.
• A dynamic and supportive work environment.

This is an excellent opportunity for individuals who are looking for a challenging and rewarding role. If you have the necessary skills and experience, please submit your application.

We are seeking a skilled and patient professional to handle enrolments, collect school fees, and provide exceptional customer service. This role requires the ability to work on weekdays, evenings, weekends, and public holidays.

• Enrol students in our programs
• Collect school fees from parents/guardians

• A minimum of O level or ITE qualification
• Excellent customer service skills, with a patient and caring attitude
• Ability to work varied shifts, including evenings, weekends, and public holidays

School Administrator Position

As a dedicated professional, you will provide administrative support for academic transcripts and certificates, ensuring accuracy and promptness in this critical function.

• Key responsibilities include:


• Maintaining student records accurately and promptly, with a focus on data integrity and compliance.


• Providing administrative support for academic programs, including data entry, record-keeping, and communication with students and staff.


• Developing and maintaining systems and processes to ensure efficient and effective administrative operations.

This role requires strong organizational, interpersonal, and communication skills, as well as the ability to work effectively in a team environment. The ideal candidate will possess excellent problem-solving skills, attention to detail, and the ability to maintain confidentiality.

This is an exciting opportunity for a motivated and organized individual to join our team as a School Administrator. You will have the chance to make a real difference in the lives of students and contribute to the success of our organization.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a results-driven professional looking for a new challenge, we encourage you to apply.

We are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team. The successful candidate will be responsible for providing administrative support to our school's administration office, science department, and canteen.

Responsibilities:

• Maintain daily records of students who are late for school, and update key personnel promptly.
• Provide support in various administrative tasks, including data entry, filing, and record-keeping.
• Assist with the preparation of resources and apparatus for science lessons, tests, experiments, and projects.
• Support the School Canteen administration, including regular checks on food prices, menus, cleanliness of dining area, condition of canteen facilities, etc.
• Perform other administrative duties as required by the school.

To be successful in this role, you will need:

• At least 2 years' work experience in both administrative position and Admin Assistant/customer service position.
• Some experience working in a school would be advantageous.

The benefits of this role include:

• A competitive salary range of $1,800 to $2,100.
• A stable and supportive work environment.

XCL World Academy welcomes applications from dedicated, caring, enthusiastic, and highly qualified professionals who are excited by the prospect of working within a dynamic international community.

We are looking for an extremely dedicated team of teachers and administrative staff who are highly motivated and engaged in supporting the development of our students. Our staff is committed to our mission, which is to provide outstanding learning opportunities through an environment of mutual respect, transparency and engagement.

Teaching at XCL World Academy

A career with XCL World Academy offers all the opportunities associated with a dynamic, forward-thinking organisation, including international prospects, professional development, career progression and the chance to work with some of the foremost educational professionals from around the world.

XCL World Academy is a part of XCL Education's network of award-winning international schools serving thousands of students across South East Asia.

We are a truly international school with a cohort representing over 60 nationalities. We provide an outstanding international education consisting of four International Baccalaureate (IB) programmes united by the IB's philosophy and approaches to teaching and learning. We are looking for committed, passionate and highly-qualified IB practitioners with an energising attitude, focused on delivering an engaging learning experience for all our students.

New Opportunities

View what roles XCL World Academy are recruiting for and where your next career move could be. Please note that incomplete applications will not be reviewed. Due to the high volume of applications that we are receiving, only the shortlisted candidates will be contacted.

We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, and background checks done in countries candidates have resided in.

Important note: XCL World Academy does not require candidates to make any form of payment during the recruitment process. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of XCL World Academy, please email us at

Educational Administration Officer

XCL World Academy is seeking to recruit an Educational Administration Officer. The successful incumbent will be responsible for supporting the Secondary Years leadership team with the management of the daily operations of the secondary school. It is expected that the Educational Administration Officer will have a good understanding of school management information systems in addition to strong communication and interpersonal skills - will be required to interface with school staff, students, and parents/guardians.

• Coordinate and manage daily cover/supply arrangement for the Secondary Years - in conjunction with the Dean of Student Life.
• Manage and coordinate the deployment of cover/supply teachers.
• Student Attendance/Arrival tracking - Inclusive of contacting parents whose ward has not arrived at school and communication regarding their absence has not been received.
• Tracking of teachers who have not recorded student attendance.
• Attendance Tracking - To ensure students are meeting attendance requirements as set by the authorities (ICA).
• With support from the IB Coordinators and Dean of Student Life, lead exam timetabling and invigilation schedules (Semester Examinations, Mocks, MYP and DP Examinations, CAT4, PASS, MAP, PIVOT).
• Ensure set-up and smooth running of the internal examinations process including the coordination of the deployment of invigilators.
• Understand and operate the areas of the schools integrated management system (PowerSchool, and any related software programmes, that support the organisation of the curriculum; assessment and reporting to parents (Managebac, OpenApply).
• Make changes to the Secondary Years timetable, staffing and rooming in PowerSchool throughout the academic year (Where required).
• Ensure that school management information systems are set up accurately in preparation for reporting periods.
• To assist in the SY office in the absence of the Executive Assistant.
• Fulfil other relevant divisional duties as directed by the SY Principal.

• A Diploma/ Degree in Business Administration or in other related fields.
• Minimum 2 years' experience in a school, preferably in an international school setting (Secondary Years).
• Previous experience in an administrative or similar role.
• Able to manage and handle systems comfortably.
• Excellent English Language communication skills (Verbal & Written).
• Team player, ability to work with tight deadlines and solution focused.
• Flexible, adaptable and quick learner.

Interested applicants are welcome to send in your resume to by 25 September 2025.

Important note: The School's HR team will connect directly with successful candidates and XCL World Academy does not require candidates to make any form of payment during the recruitment process.

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.