415 Scheduling Coordinator jobs in Singapore

Essential Duties & Responsibilities:

Outdoor Broadcasting Truck and Flypack scheduling

• Schedule the Flypacks and Outdoor Broadcasting (OB) efficiently, maximizing utilization. Working closely with sales, engineering, and the delivery teams to balance competing priorities, but all common goals of maximizing profit.
• Understand the functional differences and similarities between the various solutions we have
• Clearly communicate availability to stakeholders, quickly identifying potential conflicts, offering solutions
• Maintain updated schedules so all departments remain aligned

Cross-Departmental Collaboration

• Closely and seamlessly work with the sales department to maximize revenue opportunities and utilization
• Collaborate with the logistics team to ensure clarity on timelines and locations.
• Work closely with in-house engineering to understand any technical limitations and factors to consider
• Support the finance team with forecasts as requested.

Position Requirements:

• Strong organizational skills and the ability to manage multiple projects under tight deadlines.
• Ability to work unsupervised for most day-to-day responsibilities, escalating only when needed
• Minimum of 3 years' experience in a cross-functional environment managing time-critical services dependent on equipment delivery.
• At least 2 years experience in broadcast television and logistics
• A quick learner who is not afraid to ask questions
• Quick adaptability to new processes and software applications.
• Excellent verbal and written communication skills

Ang Hoe Keong | EA Personnel Registration No.: R

RS Recruitment Agency | EA License No. 17C8809

Maintenance Scheduling Coordinator

Planned, Precise, and Proactive—Maintenance That Keeps Operations Moving.

Location: Tuas

Hours: Monday to Friday, 8:00 am – 6:00 pm (1-hour lunch break)

We are seeking a meticulous and service-oriented Maintenance Scheduling Coordinator to support our service operations team. You will play a key role in ensuring preventive maintenance is well-planned, customer requests are handled promptly, and all documentation is accurate and up to date.

Why You'll Love This Role

• You'll be at the centre of our service operations, ensuring machines are maintained on time and customers are well supported.

• You'll work closely with mechanics, customers, and management, gaining exposure across both technical and service functions.

• You'll sharpen your skills in scheduling, documentation, and customer communication.

• You'll join a team that values precision, accountability, and teamwork.

What You'll Do:

Maintenance Scheduling & Coordination

• Arrange monthly servicing of machines.

• Plan and assign daily jobs for mechanics using the Maintenance Checklist Log (MCL) .

• Coordinate with customers to schedule radiator washing, engine oil changes, and other servicing appointments.

Documentation & Data Management

• Issue maintenance checklists and ensure proper documentation.

• Update MCL records in Excel.

• Record new rentals, returns, machine exchanges, and location changes.

• Track and check all vehicle maintenance services.

Customer Service & Communication

• Handle customer requests, inquiries, or complaints via WhatsApp and phone.

• Answer incoming calls and WhatsApp messages promptly and professionally.

• Liaise with customers to confirm appointments and service arrangements.

What We're Looking For:

• Prior experience in maintenance scheduling, service coordination, or related roles preferred.

• Strong organizational and multitasking skills with attention to detail.

• Proficient in Microsoft Excel and comfortable with data entry/documentation.

• Effectively bilingual in English and Chinese (to liaise with customers and mechanics).

• Good communication skills, both written and verbal, with the ability to liaise across teams and with customers.

• Reliable, customer-focused, and able to manage time effectively.

• Positive attitude and willingness to support colleagues in resolving issues.

Reporting Line:

Reports directly to the Director, General Manager and Operations Director, with close collaboration with mechanics and operations staff.

If you're ready to bring precision, reliability, and a service mindset to our maintenance operations, click 'Apply' and tell us why you're the right fit.

The primary responsibility of this role is to support project planners in the preparation, updating, and maintenance of project schedules under close supervision.

• Collaborate with project teams to gather schedule information on design, procurement, construction, and commissioning activities.
• Input schedule data into scheduling software such as Primavera P6 or Microsoft Project.
• Work closely with senior planners or schedulers to monitor project progress and update timelines accordingly.
• Support the generation of weekly and monthly schedule reports and look-ahead plans.
• Maintain accurate and up-to-date schedule documentation and ensure activity coding and Work Breakdown Structure (WBS) are properly applied.
• Track progress of subcontractor activities and coordinate updates to the master schedule.
• Attend internal meetings and provide essential notes for action items and scheduling updates.
• Support analysis of schedule delays and assist in the development of recovery plans.

• Relevant degree/diploma with at least one year of experience in project planning/scheduling support preferably in a data centre or critical environment.
• Proficiency in using scheduling tools such as Primavera P6 or Microsoft Project.
• Knowledge of construction sequences and project lifecycles.
• Certification in workplace safety preferred.
• Excellent interpersonal, communication, and collaborative skills.
• Ability to work independently and resolve challenges in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).

The Production Scheduling Coordinator is responsible for ensuring the smooth operation of production schedules. This involves planning and coordinating with various teams to meet sales delivery dates, as well as managing material purchases and inventory levels.

• Develop and implement production schedules that align with business goals
• Collaborate with cross-functional teams to ensure timely delivery of products
• Manage material purchases and inventory levels to minimize waste and optimize resource allocation
• Analyze production data to identify areas for improvement and develop strategies for process optimization

• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced environment and prioritize multiple tasks
• Knowledge of production scheduling software and systems

This role offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

We are a dynamic and innovative company dedicated to delivering high-quality products to our customers. We value our employees and offer a supportive and inclusive work environment.

Job Title: Order Scheduling Specialist

As a global leader in the industry, we provide exceptional opportunities for growth and development.

Key Responsibilities:

• Review and fulfill open and past due orders for instruments, spares, and consumables.
• Schedule orders based on inventory availability and prioritize them to meet demand.
• Collaborate with global planners or buyers to expedite part shortages and ensure order completeness.
• Coordinate part shipment and consolidation, ensuring the most suitable shipping dates.
• Serve as the main point of contact for communication with the sales and customer fulfillment group.
• Resolve any issues with internal parties to ensure shipments meet customer expectations.
• Provide support in investigating customer complaints and identifying root causes.
• Process Oligo/MTO product, print pick tickets, pack orders, and ship products to APAC customers.
• Maintain a well-organized filing system for all order-related and shipping status documentation.
• Provide support to group supervisors in data collection (if required) for analysis work.
• Ensure department systems and procedures adhere to applicable standards.

Required Skills and Qualifications:

• Strong organizational and logical skills
• Ability to adapt quickly to changing policies and procedures
• Effective teamwork and communication skills
• Problem-solving abilities related to sales, planning, and transportation of goods, both locally and internationally
• Digital literacy, including Microsoft Office and other relevant software
• Excellent spreadsheet skills, specifically in Excel
• Interpersonal, communication, and documentation skills

Minimum Requirements/Qualifications:

• Degree in Business/Logistics
• At least 2 years of experience in Supply Chain management or equivalent combination of education and experience

Benefits:

• Exceptional opportunities for growth and development
• Global recognition and exposure
• Competitive salary and benefits package

As a key member of our manufacturing team, you will play a pivotal role in developing and managing production schedules to meet demand forecasts and optimize resource utilization. Your collaboration with cross-functional teams, including project leaders, planners, and production supervisors, will be essential in prioritizing work to ensure timely delivery.

You will be responsible for overseeing material planning, including the procurement of materials and updates to Bill of Materials (BOM) or implementing design changes. You will also confirm orders based on material availability and production capacity, while coordinating with purchasing teams to plan and manage material deliveries, thereby preventing excess inventory buildup.

Key aspects of this role include monitoring material availability to ensure seamless production continuity, ensuring timely closure of production orders to facilitate invoicing, and maintaining compliance with relevant business standards.

Responsibilities:

• Develop and manage production schedules based on demand forecasts and resource allocation.
• Collaborate with project leaders, planners, and production supervisors to prioritize work in line with delivery timelines.
• Handle material planning, including procurement, BOM updates, and design change implementation.
• Confirm orders based on material availability and production capacity.
• Coordinate with purchasing teams to plan and manage material deliveries.
• Monitor material availability to prevent stockouts and ensure uninterrupted production.
• Ensure timely closure of production orders to facilitate invoicing.
• Maintain compliance with business standards, such as RBA guidelines.

Essential Duties & Responsibilities
Outdoor Broadcasting Truck and Flypack scheduling
Schedule the Flypacks and Outdoor Broadcasting (OB) efficiently, maximizing utilization. Working closely with sales, engineering, and the delivery teams to balance competing priorities, but all common goals of maximizing profit.
Understand the functional differences and similarities between the various solutions we have
Clearly communicate availability to stakeholders, quickly identifying potential conflicts, offering solutions
Maintain updated schedules so all departments remain aligned
Cross-Departmental Collaboration
Closely and seamlessly work with the sales department to maximize revenue opportunities and utilization
Collaborate with the logistics team to ensure clarity on timelines and locations.
Work closely with in-house engineering to understand any technical limitations and factors to consider
Support the finance team with forecasts as requested.
Position Requirements
Strong organizational skills and the ability to manage multiple projects under tight deadlines.
Ability to work unsupervised for most day-to-day responsibilities, escalating only when needed
Minimum of 3 years’ experience in a cross-functional environment managing time-critical services dependent on equipment delivery.
At least 2 years experience in broadcast television and logistics
A quick learner who is not afraid to ask questions
Quick adaptability to new processes and software applications.
Excellent verbal and written communication skills
#J-18808-Ljbffr

Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

___

ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

___

ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.