600 Scanning Associate jobs in Singapore

We are looking for a driven and detail-oriented Records officer to support a large-scale records digitisation initiative and the implementation of an e-Registry system. This is a unique opportunity to contribute to meaningful digital transformation within the healthcare sector.

You will manage vendors, support system implementation, and lead change management activities as part of a high-impact project.

• Lead daily operations and vendor coordination for digitisation
• Ensure quality control and timely project delivery
• Work closely with internal teams and national stakeholders
• Oversee metadata indexing and file organisation

• Analyse current filing systems and support development of digital file plans
• Gather user requirements and support system design
• Conduct User Acceptance Testing (UAT)
• Monitor project progress and manage risks

• Create training content and deliver staff workshops
• Support internal communication and user onboarding
• Guide staff through the transition to digital systems

• Degree in Information Management, Library Science, Business, or related field
• Minimum 2–3 years' experience in records management, digital transformation, or project coordination
• Strong project management and analytical skills
• Excellent written and verbal communication skills
• Able to work independently and manage stakeholders
• Experience with quality assurance and risk management is a plus

Job Scope:

You will support the Records Management Department in record management functions such as the following:

• e-Registry User Administration
• Liaison with ITD on technical issues regarding e-Registry
• Hardcopy file administration
• File Inventory Management System (FIMS) Administration (File onboarding, RFID tagging, system amendments etc)
• File Appraisal via ARMS
• Digitisation matters
• OneDrive folders administration
• Interagency Collaboration and Agreements (MOU/IA, File transfer, Contemporary collection management)

Job Requirements:

• 1-2 years of relevant working experience
• Proficient in Microsoft Office, esp. in Excel
• Ability to work independently
• Good interpersonal communication skills

Location: Scotts Road

Duration of contract:

2 months

EA License No: 96C4864

Reg. No.: R24121728 EUNICE WOO JING QI

Roles & Responsibilities

We are seeking a skilled and detail-oriented individual to support our records digitisation initiatives and e-Registry implementation project. This role offers an exciting opportunity to contribute to digital transformation in healthcare records management.

• Lead and manage vendor relationships for large-scale records digitisation project
• Oversee daily digitisation operations and team performance
• Develop and implement quality control processes
• Provide strategic recommendations for process improvements
• Collaborate with National Archives of Singapore (NAS) and internal stakeholders
• Coordinate records preparation, including metadata indexing and file organisation
• Analyse current filing systems and develop digital file plans
• Gather user requirements and contribute to system development
• Conduct User Acceptance Testing
• Implement risk management strategies and monitor system development progress
• Design and deliver records management training programmes
• Develop communication materials for staff engagement
• Guide staff through the transition to digital systems

• Degree holder
• Strong project management skills
• Experience in records management or digital transformation projects
• Excellent analytical and problem-solving abilities
• Strong interpersonal and communication skills
• Ability to work independently
• Familiarity with quality control processes and risk management

This is an excellent opportunity to grow your career in digital transformation and records management. If you have the required skills and qualifications, please submit your resume directly to us.

We are looking for a driven and detail-oriented Records officer to support a large-scale records digitisation initiative and the implementation of an e-Registry system . This is a unique opportunity to contribute to meaningful digital transformation within the healthcare sector.

You will manage vendors, support system implementation, and lead change management activities as part of a high-impact project.

• Lead daily operations and vendor coordination for digitisation
• Ensure quality control and timely project delivery
• Work closely with internal teams and national stakeholders
• Oversee metadata indexing and file organisation

• Analyse current filing systems and support development of digital file plans
• Gather user requirements and support system design
• Conduct User Acceptance Testing (UAT)
• Monitor project progress and manage risks

• Create training content and deliver staff workshops
• Support internal communication and user onboarding
• Guide staff through the transition to digital systems

• Degree in Information Management, Library Science, Business, or related field
• Minimum 2–3 years’ experience in records management, digital transformation, or project coordination
• Strong project management and analytical skills
• Excellent written and verbal communication skills
• Able to work independently and manage stakeholders
• Experience with quality assurance and risk management is a plus

Join to apply for the Archivist/Senior Archivist, Records Management role at NLB Singapore

1 day ago Be among the first 25 applicants

Join to apply for the Archivist/Senior Archivist, Records Management role at NLB Singapore

(What the role is)

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

(What the role is)

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
  
  
  

• Develop, review, and improve NAS’ policies, standards and guidelines for records management and preservation for Whole-of-Government, such as the Instruction Manual on Management of Public Records (IM4L).
• Work closely with agencies to undertake joint appraisals of records and facilitate the compliant transfer of and access to archived records.
• Manage enquiries and provide advice to agencies on records management matters
• Involve in the collection management of the government records transferred to NAS to ensure the records are preserved in accordance to established standards and are processed efficiently for preservation and available upon request.
• Work with internal and external stakeholders to plan, establish, and improve on existing recordkeeping/preservation systems, workflows, and documentation.
• Involve in capability-building and advocacy efforts to elevate recordkeeping standards such as developing learning resources and designing government communication materials.
• Supervise and train staff and vendors for projects and manage project deliverables.
• Conduct research on recordkeeping and preservation standards/initiatives and participate in proof-of-concept projects.
  
  
  

• Have at least 5 years of working experience. Having relevant experience in records management or collection management or heritage work will be an advantage.
• Past experience in supervising staff and projects will be an advantage.
• Possess strong communication (spoken and written) and stakeholder engagement skills
• Good team player
• Detail-oriented and meticulous
• Inquisitive mind and like to take on new challenges
• Pro-active, possess good critical-thinking and problem-solving skills, and able to exercise sound independent judgement
• Comfortable with dealing with uncertainty and large volume of data, and working in a fast-paced and dynamic environment
• Possess interest in history or archives or records management
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function General Business
• Industries Libraries

Referrals increase your chances of interviewing at NLB Singapore by 2x

Queenstown, Central Singapore Community Development Council, Singapore 4 months ago

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Archivist/Senior Archivist, Records Management

Join to apply for the Archivist/Senior Archivist, Records Management role at NLB Singapore

Archivist/Senior Archivist, Records Management

1 day ago Be among the first 25 applicants

Join to apply for the Archivist/Senior Archivist, Records Management role at NLB Singapore

(What the role is)
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

(What the role is)
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.
At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
  

• Develop, review, and improve NAS’ policies, standards and guidelines for records management and preservation for Whole-of-Government, such as the Instruction Manual on Management of Public Records (IM4L).
• Work closely with agencies to undertake joint appraisals of records and facilitate the compliant transfer of and access to archived records.
• Manage enquiries and provide advice to agencies on records management matters
• Involve in the collection management of the government records transferred to NAS to ensure the records are preserved in accordance to established standards and are processed efficiently for preservation and available upon request.
• Work with internal and external stakeholders to plan, establish, and improve on existing recordkeeping/preservation systems, workflows, and documentation.
• Involve in capability-building and advocacy efforts to elevate recordkeeping standards such as developing learning resources and designing government communication materials.
• Supervise and train staff and vendors for projects and manage project deliverables.
• Conduct research on recordkeeping and preservation standards/initiatives and participate in proof-of-concept projects.
  

• Have at least 5 years of working experience. Having relevant experience in records management or collection management or heritage work will be an advantage.
• Past experience in supervising staff and projects will be an advantage.
• Possess strong communication (spoken and written) and stakeholder engagement skills
• Good team player
• Detail-oriented and meticulous
• Inquisitive mind and like to take on new challenges
• Pro-active, possess good critical-thinking and problem-solving skills, and able to exercise sound independent judgement
• Comfortable with dealing with uncertainty and large volume of data, and working in a fast-paced and dynamic environment
• Possess interest in history or archives or records management
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business

• Industries

  Libraries

Referrals increase your chances of interviewing at NLB Singapore by 2x

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Queenstown, Central Singapore Community Development Council, Singapore 4 months ago

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Join to apply for the Assistant Manager/Senior Manager (Records Management) role at JTC Corporation

3 days ago Be among the first 25 applicants

Join to apply for the Assistant Manager/Senior Manager (Records Management) role at JTC Corporation

What The Role Is

You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.

What The Role Is

You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.

We know that achieving this vision will require bringing people with diverse backgrounds, expertise and experiences together to build a team capable of uncovering the diverse information needs and behaviours of JTC officers, designing information architecture that meets these needs and planning long term to effectively manage and protect evolving JTC information assets.

What You Will Be Working On

General

• Manage operational processes, track issues and assist in estimating resource needs and schedules
• Plan, manage and deliver projects timely within allocated budget, resources and scope through effective internal and external stakeholders management.
• Develop clear and impactful presentations with well-constructed narratives and visually accessible content that aid readability and purposeful engagement of stakeholders
  
  
  

• Plan, prioritise, coordinate and conduct user requirements analysis, conceptual modelling, and user/usability testing
• Develop and produce design briefs, project briefs and service concepts for new, and upgrading information management systems using participatory and iterative design techniques, including observational studies, customer interviews, customer journey mapping, and other forms of requirements discovery
• Produce user requirements specification, personas, storyboards, scenarios, flowcharts, design prototypes and design specifications
• Lead cross-divisional information management solution development initiatives and planning, specifically to steer the deployment of ICT investments and ops process changes to meet business requirements
• Plan and drive engagement sessions with senior management and business users to co-create solutions and the formulation of new operating models
• Develop and continually refine the design of information/service architecture, user interactions and CIM’s operational frameworks.
  
  
  

• Manage JTC’s physical and digital record holdings and related information systems in compliance with relevant legislation and government guidelines
• Manage the physical records digitisation operations, supervise and train digitisation team, ensure digitisation service and quality standards are met, coordinate and deliver progress reports
• Develop and administer clear policies, guidelines and resources (e.g. File Classification Plan, Organisational Taxonomy, Records Retention Schedules) to effectively govern the management of holdings and use of related information systems, and support business continuity
• Provide information advisory services to JTC staff at all levels on records, information and knowledge management matters
  
  
  

• Practical work experience and training in Information and/or Records Management, particularly in the lifecycle management of Digital Records/Information preferred
• In-depth knowledge and experience within a relevant service design discipline (i.e. Service Design, Business Design, Information Design, Interaction Design) is a bonus
• Strong project and people management skills. Must be able to function as a project leader as well as an individual contributor
• Competent in defining, planning and managing delivery of information/knowledge management solutions
• Ability to interpret user (internal and external) needs and analyse/ interpret data
• Possess a strong command of the English language and has the capability to synthesize and present information clearly
• Skilled and competent in organising thoughts with speed, communicating with clarity and impact, as well as articulating and presenting ideas clearly and persuasively
• Thrives on being meticulous and a multi-tasker who can adapt and keep to tight timelines and sudden deadlines.

• Seniority level Associate

• Employment type Full-time

• Job function Information Technology
• Industries Government Administration

Referrals increase your chances of interviewing at JTC Corporation by 2x

Get notified about new Senior Assistant jobs in Singapore, Singapore .

Queenstown, Central Singapore Community Development Council, Singapore 1 month ago

Taman Kulai, Johore, Malaysia 1 month ago

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Join to apply for the Assistant Manager/Senior Manager (Records Management) role at JTC Corporation

3 days ago Be among the first 25 applicants

Join to apply for the Assistant Manager/Senior Manager (Records Management) role at JTC Corporation

What The Role Is
You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.

What The Role Is
You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.
We know that achieving this vision will require bringing people with diverse backgrounds, expertise and experiences together to build a team capable of uncovering the diverse information needs and behaviours of JTC officers, designing information architecture that meets these needs and planning long term to effectively manage and protect evolving JTC information assets.
What You Will Be Working On
General

• Manage operational processes, track issues and assist in estimating resource needs and schedules
• Plan, manage and deliver projects timely within allocated budget, resources and scope through effective internal and external stakeholders management.
• Develop clear and impactful presentations with well-constructed narratives and visually accessible content that aid readability and purposeful engagement of stakeholders
  

• Plan, prioritise, coordinate and conduct user requirements analysis, conceptual modelling, and user/usability testing
• Develop and produce design briefs, project briefs and service concepts for new, and upgrading information management systems using participatory and iterative design techniques, including observational studies, customer interviews, customer journey mapping, and other forms of requirements discovery
• Produce user requirements specification, personas, storyboards, scenarios, flowcharts, design prototypes and design specifications
• Lead cross-divisional information management solution development initiatives and planning, specifically to steer the deployment of ICT investments and ops process changes to meet business requirements
• Plan and drive engagement sessions with senior management and business users to co-create solutions and the formulation of new operating models
• Develop and continually refine the design of information/service architecture, user interactions and CIM’s operational frameworks.
  

• Manage JTC’s physical and digital record holdings and related information systems in compliance with relevant legislation and government guidelines
• Manage the physical records digitisation operations, supervise and train digitisation team, ensure digitisation service and quality standards are met, coordinate and deliver progress reports
• Develop and administer clear policies, guidelines and resources (e.g. File Classification Plan, Organisational Taxonomy, Records Retention Schedules) to effectively govern the management of holdings and use of related information systems, and support business continuity
• Provide information advisory services to JTC staff at all levels on records, information and knowledge management matters
  

• Practical work experience and training in Information and/or Records Management, particularly in the lifecycle management of Digital Records/Information preferred
• In-depth knowledge and experience within a relevant service design discipline (i.e. Service Design, Business Design, Information Design, Interaction Design) is a bonus
• Strong project and people management skills. Must be able to function as a project leader as well as an individual contributor
• Competent in defining, planning and managing delivery of information/knowledge management solutions
• Ability to interpret user (internal and external) needs and analyse/ interpret data
• Possess a strong command of the English language and has the capability to synthesize and present information clearly
• Skilled and competent in organising thoughts with speed, communicating with clarity and impact, as well as articulating and presenting ideas clearly and persuasively
• Thrives on being meticulous and a multi-tasker who can adapt and keep to tight timelines and sudden deadlines.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Government Administration

Referrals increase your chances of interviewing at JTC Corporation by 2x

Get notified about new Senior Assistant jobs in Singapore, Singapore .

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Join to apply for the
Assistant Manager/Senior Manager (Records Management)
role at
JTC Corporation
3 days ago Be among the first 25 applicants
Join to apply for the
Assistant Manager/Senior Manager (Records Management)
role at
JTC Corporation
What The Role Is
You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.
What The Role Is
You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.
We know that achieving this vision will require bringing people with diverse backgrounds, expertise and experiences together to build a team capable of uncovering the diverse information needs and behaviours of JTC officers, designing information architecture that meets these needs and planning long term to effectively manage and protect evolving JTC information assets.
What You Will Be Working On
General
Manage operational processes, track issues and assist in estimating resource needs and schedules
Plan, manage and deliver projects timely within allocated budget, resources and scope through effective internal and external stakeholders management.
Develop clear and impactful presentations with well-constructed narratives and visually accessible content that aid readability and purposeful engagement of stakeholders
Solutioning & Development
Plan, prioritise, coordinate and conduct user requirements analysis, conceptual modelling, and user/usability testing
Develop and produce design briefs, project briefs and service concepts for new, and upgrading information management systems using participatory and iterative design techniques, including observational studies, customer interviews, customer journey mapping, and other forms of requirements discovery
Produce user requirements specification, personas, storyboards, scenarios, flowcharts, design prototypes and design specifications
Lead cross-divisional information management solution development initiatives and planning, specifically to steer the deployment of ICT investments and ops process changes to meet business requirements
Plan and drive engagement sessions with senior management and business users to co-create solutions and the formulation of new operating models
Develop and continually refine the design of information/service architecture, user interactions and CIM’s operational frameworks.
Operations
Manage JTC’s physical and digital record holdings and related information systems in compliance with relevant legislation and government guidelines
Manage the physical records digitisation operations, supervise and train digitisation team, ensure digitisation service and quality standards are met, coordinate and deliver progress reports
Develop and administer clear policies, guidelines and resources (e.g. File Classification Plan, Organisational Taxonomy, Records Retention Schedules) to effectively govern the management of holdings and use of related information systems, and support business continuity
Provide information advisory services to JTC staff at all levels on records, information and knowledge management matters
What We Are Looking For
Practical work experience and training in Information and/or Records Management, particularly in the lifecycle management of Digital Records/Information preferred
In-depth knowledge and experience within a relevant service design discipline (i.e. Service Design, Business Design, Information Design, Interaction Design) is a bonus
Strong project and people management skills. Must be able to function as a project leader as well as an individual contributor
Competent in defining, planning and managing delivery of information/knowledge management solutions
Ability to interpret user (internal and external) needs and analyse/ interpret data
Possess a strong command of the English language and has the capability to synthesize and present information clearly
Skilled and competent in organising thoughts with speed, communicating with clarity and impact, as well as articulating and presenting ideas clearly and persuasively
Thrives on being meticulous and a multi-tasker who can adapt and keep to tight timelines and sudden deadlines.
Seniority level
Seniority level Associate
Employment type
Employment type Full-time
Job function
Job function Information Technology
Industries Government Administration
Referrals increase your chances of interviewing at JTC Corporation by 2x
Get notified about new Senior Assistant jobs in
Singapore, Singapore .
(2025 H2 Term-time Internship) Records Management Intern
Manager/Senior Manager, Knowledge Management
Assistant Manager / Manager, People and Culture (12 months contract)
Queenstown, Central Singapore Community Development Council, Singapore 1 month ago
Learning Management System Administrator
Sr Executive / (Sr) Assistant Manager, NCIS (Quality Assurance)
Senior Manager, Park Operations (Health & Safety)
Quality Assurance and Investigation Executive - Operational Excellence, SG Warehouse
Contract Support/ Finance Administrator (Data Center Client in Johor)
Taman Kulai, Johore, Malaysia 1 month ago
Assistant Director, HR (Head of Talent Acquisition and Employer Branding)
Senior Customer Service & Logistics Executive
AD, WRB COO Transformation Delivery (Singapore, Hong Kong)
AD, WRB COO Transformation Delivery (Singapore, Hong Kong)
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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