517 Scanning Associate jobs in Singapore

Our client is a provider of public services

Responsibilities

Statistical Analysis and Reporting

• Process and analyse statistics across all departments and divisions to determine filing volumes and patterns. Generate comprehensive reports on departmental filing activities to support resource allocation and planning decisions.

Data Management and Aggregation

• Utilise reports and logs to extract and analyse critical metrics. Transform raw data into meaningful insights and reports for Senior Management's review.

Records Management Support

• Assist the Records Management Department with various administrative and analytical functions to enhance overall records management effectiveness across the organisation.

Requirements

• Diploma or Degree in Information Management, Library Science, Business Administration, or related field
• Previous experience in records management, data analysis, or administrative support preferred
• Proficiency in data analysis tools (Excel, Access, or similar database applications)
• Experience with statistical analysis and report generation
• Strong analytical and problem-solving capabilities
• Excellent attention to detail and accuracy in data handling
• Strong written and verbal communication skills for report preparation
• Ability to work independently

Next Step

• Drop your resume and contact us to follow-up, or send your resume to
• Email Topic: Records Management Support Officer
• Only shortlisted candidates will be contacted

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

Supreme Court

Contract

Closing on 10 Sep 2025

What the role is

The Judiciary - comprising the Supreme Court, State Courts and Family Justice Courts - is one of the three constitutional pillars of government in Singapore. Known collectively as SG Courts, we are integrated and coordinated to serve as one judiciary. As an organ of state, the Judiciary's function is to independently administer justice. Headed by the Chief Justice, we are a forward-looking, innovative and trusted judiciary. Built on judicial professionalism and transparency, we maintain the highest standards of integrity in safeguarding our community. We pledge to ensure equal and continuous access to justice, and we are committed to deliver justice that is fair and impartial.
A career in SG Courts will enable you to help us achieve the Judiciary's vision of inspiring public trust and confidence in providing an effective and accessible justice system in an outward-facing, court user-centric Judiciary.
We welcome you to join our team as:
Senior Executive, Records Management and Admin (2-year contract)
What the role is
This role is responsible for performing perform mailroom and despatch duties at the Courts (primarily at State Courts and Family Justice Courts)

What you will be working on

• Liaise with divisions/clusters on mail, courier and other postal services

• Liaise with vendors on the collection and delivery of mail and courier services

• Sort and distribute incoming mails/packages into the respective pigeonholes

• Record incoming and outgoing mails/packages in the intranet portal

• Process and perform reporting on mails and postage invoices on a monthly basis

• Monitor budget utlisation and put up approval papers for purchases when necessary

• Contract management of vendors

• Basic data analytics of mail management matters

• Disposal of unwanted records in accordance with procedures

• Management of office supplies

• Any other tasks as required by Records Management & Admin team.

What we are looking for

Work Experience and Competencies

• Experience in handling mail room, admin duties or customer service preferred

• Familiar with basic Microsoft Word and Excel

• Experience in vendor management will be an advantage
Personal Traits

• Responsible, meticulous, organised.

• Team Player

• Positive work attitude

About Supreme Court

Standing at the apex of an effective and efficient court system, the Supreme Court's vision is to be a "Leading, Trusted Judiciary. Ready for Tomorrow". Our mission is to provide accessible justice that commands trust, respect and confidence. These are our success outcomes:
- A thought leader in jurisprudence and court excellence;
- Effective access to fair hearings;
- High performing, service-oriented and passionate workforce; and
- Innovative and future-ready organisation
A career at the Supreme Court will enable you to contribute and enhance the administration of justice. You will be part of a committed team of professionals who seek to provide access to justice with fairness, impartiality, integrity and responsiveness.

About your application process

This job is closing on 10 Sep 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Supreme Court or the wider Public Service.

We are looking for a detail-oriented and motivated intern to join the Administration team. This internship provides hands-on experience in office operations, facility coordination, records management and sustainability reporting. You will gain exposure to how the admin function underpin the smooth running of the organisation and contribute to an efficient, safe and sustainable workplace.

During your internship, you may be involved in:

Workplace Facilities Management:

§ Conduct routine inspections of the premises to support daily facility operations and report maintenance issues promptly;

§ Assist with vendor coordination for maintenance and repair services;

§ Help maintain workplace supplies inventory and coordinate its procurement;

§ Assist with asset tracking and ensure proper maintenance of office equipment and furniture;

§ Collect and analyse data for room booking utilisation;

§ Support space planning activities and office layout optimisation;

§ Participate in facility improvement projects.

Records Management:

§ Assist to generate and report filing of records.

Sustainability:

§ Update statistics for utility consumption (electricity and water);

§ Help to prepare sustainability data for Annual Report disclosure;

Project Participation:

§ Contribute to admin team's projects and process improvements;

§ Any other duties and ad-hoc duties as assigned.

Learning outcomes

By the end of this internship, you will:

· Gain practical experience in office administration, records management, and facilities operations within a government agency setting.

· Understand how the admin team support organisational effectiveness and staff well-being.

· Learn about vendor management and procurement processes in the public sector.

· Develop data handling and reporting skills, particularly in facilities and sustainability reporting.

· Strengthen problem-solving, teamwork, and communication skills through interaction with internal stakeholders and external vendors.

Requirements

Experience and Expertise:

§ Tertiary students from Institute of Technical Education, Polytechnic or University currently pursuing studies in Business Administration or Facility Management and any related discipline.

§ Willingness to learn and take on varied responsibilities.

§ Detailed and basic knowledge of annual budgeting, finance and procurement would be advantageous.

Communication and Interpersonal Skills:

§ Strong interpersonal, communication and writing skills, with the ability to engage effectively with stakeholders at all levels.

§ Self-driven and a positive working attitude.

Analytical and Technical Skills:

§ Strong critical thinking and analytical skills especially in data analysis.

§ Proficient with MS Word, Excel and PowerPoint and experience with data analytics and visualisation tools, with a preference for familiarity with Tableau.

Personal Attributes:

§ Resilient to time pressure and work demands, with a creative flair for problem-solving and innovation.

§ Ability to multi-task and perform effectively in a fast-paced environment.

Job Title: HR & Admin Executive

About the Role

We are looking for a detail-oriented and proactive individual to join our HR team. You will play an important role in ensuring the accuracy and proper management of personnel records, supporting administrative processes, and contributing to the smooth running of HR operations.

Key Responsibilities:

• Housekeeping of records for digitization, archival, verification, and disposal.
• Data cleaning and standardisation of existing records, including accuracy checks in the HR system.
• Administrative tasks such as verifying local transport claims, supporting declaration exercises, and providing logistical support for events (e.g., health screenings, recruitment fairs).
• Liaise with internal stakeholders where required.
• Any other ad-hoc duties as assigned.

Requirements:

• Strong attention to detail and good organisational skills.
• Proficient in Microsoft Office (especially Excel and PowerPoint).
• Comfortable working with large data sets.
• Independent, reliable, and proactive.
• Experience in administrative or HR support work is an advantage.

Why Join Us:

• Gain valuable experience in a government agency.
• Supportive and structured work environment.
• Convenient location at JEM (next to Jurong East MRT).

Availability: Immediate preferred

Interested applicants, please submit your resume.

HR & Administrative Executive (Records Management) - Govt - LXY
About the Role
We are looking for a detail-oriented and proactive individual to join our HR team. You will play an important role in ensuring the accuracy and proper management of personnel records, supporting administrative processes, and contributing to the smooth running of HR operations.
Responsibilities
Housekeeping of records for digitization, archival, verification, and disposal.
Data cleaning and standardisation of existing records, including accuracy checks in the HR system.
Administrative tasks such as verifying local transport claims, supporting declaration exercises, and providing logistical support for events (e.g., health screenings, recruitment fairs).
Liaise with internal stakeholders where required.
Any other ad-hoc duties as assigned.
Requirements
Strong attention to detail and good organisational skills.
Proficient in Microsoft Office (especially Excel and PowerPoint).
Comfortable working with large data sets.
Independent, reliable, and proactive.
Experience in administrative or HR support work is an advantage.
Why Join Us
Gain valuable experience in a government agency.
Supportive and structured work environment.
Convenient location at JEM (next to Jurong East MRT).
Availability
Availability:
Immediate preferred
Interested applicants, please submit your resume.
#J-18808-Ljbffr

Job Title: HR & Admin Executive
We are looking for a detail-oriented and proactive individual to join our HR team. You will play an important role in ensuring the accuracy and proper management of personnel records, supporting administrative processes, and contributing to the smooth running of HR operations.
Key Responsibilities
Housekeeping of records for digitization, archival, verification, and disposal.
Data cleaning and standardisation of existing records, including accuracy checks in the HR system.
Administrative tasks such as verifying local transport claims, supporting declaration exercises, and providing logistical support for events (e.g., health screenings, recruitment fairs).
Liaise with internal stakeholders where required.
Any other ad-hoc duties as assigned.
Requirements
Strong attention to detail and good organisational skills.
Proficient in Microsoft Office (especially Excel and PowerPoint).
Comfortable working with large data sets.
Independent, reliable, and proactive.
Experience in administrative or HR support work is an advantage.
Why Join Us
Gain valuable experience in a government agency.
Supportive and structured work environment.
Convenient location at JEM (next to Jurong East MRT).
Availability:
Immediate preferred
Interested applicants, please submit your resume.
#J-18808-Ljbffr

Position Overview:

We are looking for a motivated and detail-oriented Office Assistant to support our HR, Accounts, and Logistics departments . This role involves handling data entry, maintaining accurate records, assisting with documentation, and performing ad-hoc administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities

HR Support

• Assist with data entry and updating employee records.
• Process Work Permit / S Pass applications, renewals, or cancellations.
• Support HR with documentation, filing, and preparation of reports.
• Maintain confidentiality of employee information.

Accounts Support

• Perform data entry for Accounts Payable (AP) and Accounts Receivable (AR) vouchers.
• Assist in updating and maintaining the company cashbook.
• Organize and maintain proper filing of financial records.

Logistics Support

• Assist with coordination of deliveries, shipments, and related documentation.
• Maintain and update logistics records when required.

General Administrative Support

• Handle scanning, filing, photocopying, and document organization.
• Monitor and manage office supplies to support daily operations.
• Perform other ad-hoc administrative duties as assigned.

Qualifications and Skills:

• Minimum 1 year of experience.
• Proficient in MS Office.
• Strong communication
• Organized, precise, and able to manage multiple tasks.

Comnect Communications Pte Ltd is hiring a Full time Office Assistant role in Geylang, Singapore. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning, Afternoon
• Tuesday: Morning, Afternoon
• Wednesday: Morning, Afternoon
• Thursday: Morning, Afternoon
• Friday: Morning, Afternoon
• Saturday: Morning
• Expected salary: $2,000 - $2,500 per month

Assist in admin work such as payroll, attendance, documentation, invoices,
manage suppliers and vendors, logistics matters etc.

We're seeking a detail-oriented and proactive individual to join our team as an Office Assistant.

Responsibilities include:

• Preparing and processing invoices accurately
• Managing office orders and supplies
• Supporting day-to-day administrative tasks
• Coordinating with internal teams and vendors

Job Requirement:

• Time management and ability on work prioritization

• Good coordination with teams

• Attentive to details/good documentation follow-up

• Multi-task ability

• General admin experience advantage

3 days work weeks

Work hours 9am to 6pm

Office located next to Woodlands MRT (Causeway Point) 3-minutes walk

***Interested Applicants - Click APPLY NOW or Email your CV with the following details stated.

• Expected Salary
• Earliest Date/Month Available

Email us:

We regret only shortlisted applicants will be notified.