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Senior Human Resources Executive (Talent Acquisition)
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Senior Human Resources Executive (Talent Acquisition)
role at
Singapore Aero Engine Services Private Limited (SAESL)
About SAESL
A joint venture company between Rolls-Royce Plc and SIA Engineering Company. The company first started operations in 2001 and has since become a market leader for both engine overhaul and component repair services.
Why Join SAESL
Staff Benefits (Comprehensive Medical Coverage, Flexible Benefits, Company Transport)
Training/Career Progression Opportunities
Job Security
Job Summary
The Senior Executive, Talent Acquisition will be responsible for managing the full spectrum of recruitment operations in Singapore, from requisition to onboarding, with a strong focus on hiring and developing a local workforce.
Job Responsibilities
Recruitment Operations
Manage end-to-end recruitment for all roles in Singapore, including job postings, candidate sourcing, screening, interviews, offers, and onboarding.
Coordinate interviews, candidate communication, and feedback between hiring managers and candidates.
Ensure all recruitment records and applicant tracking systems are accurately updated.
Candidate Sourcing & Talent Pipeline
Source candidates through local job portals, social media, recruitment agencies, and employee referrals.
Build and maintain a pool of qualified local candidates to support ongoing and future hiring needs.
Support overseas recruitment efforts only when required for specialised or hard-to-fill roles.
Onboarding & Documentation
Coordinate pre-employment administration, including collection and verification of required documents.
Manage onboarding activities, including preparation for first-day orientation and HR system data entry.
Ensure a smooth and professional experience for all new hires.
Work Pass & HR Administration
Manage all work pass applications, renewals, and cancellations in compliance with Ministry of Manpower (MOM) regulations.
Maintain accurate records of employee documents and HR files related to recruitment and onboarding.
Liaise with government authorities where required to ensure compliance.
Vendor & Internship Management
Liaise with recruitment vendors and agencies, including processing invoices and monitoring service quality.
Manage internship programmes, from coordinating with local institutions to onboarding and monitoring interns.
Reporting & Compliance
Prepare data for recruitment reports, including metrics such as time-to-fill, cost-per-hire, and recruitment status updates.
Ensure all recruitment practices comply with company policies, the Employment Act, and other local employment regulations.
Support audits and internal reviews with accurate documentation.
Qualification/Experience
Degree/Diploma in Human Resources, Business, or related field. 3–5 years of experience in recruitment operations and HR administration in Singapore.
Familiarity with Singapore’s employment regulations, particularly MOM work pass requirements.
Proficient in Microsoft Office; experience with HRIS and applicant tracking systems preferred.
Strong organisational skills with attention to detail and accuracy.
Excellent interpersonal and communication skills.
Ability to multitask and manage priorities in a fast-paced environment.
Strong problem-solving skills with a hands-on, execution-focused approach.
Professional, reliable, and able to handle confidential information with discretion.
Singapore Aero Engine Services Private Limited (SAESL) is an equal opportunities employer.
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JOB DESCRIPTION

Human Resources (HR) is pivotal in enhancing the employee experience, shaping the firm's culture, and fostering a diverse and inclusive workforce. As strategic partners to the business, we collaborate with leaders across the firm to hire, develop, and retain top talent, aligning with business objectives. Together, we cultivate a supportive work environment where our people feel a sense of belonging and can make impactful contributions. We offer a suite of products and services that position JPMorgan Chase as an employer of choice and propel our business forward.

As an Executive Assistant in Human Resources, you should possess excellent interpersonal skills, attention to detail, a quality focus, a "can-do" attitude, high energy, and flexibility in a fast-paced, deadline-driven organization. You will thrive in a team environment, professionally represent the manager/group, and deliver flawless work output. Your daily routine includes interactions with various executive-level internal clients across business lines. You will adapt procedures, processes, and techniques to complete assignments aligned with the department's activities and goals.

You confidently make independent decisions when handling administrative tasks. You develop an understanding of what matters to the team you support and actively apply that knowledge to your day-to-day activities. You possess superior communication skills, both written and oral, and are clear, concise, and to the point. Your phone etiquette is excellent, and you demonstrate a sense of ownership by following up when required. You know when to use tact and discretion when dealing with confidential matters.

Job Responsibilities

• Manage and handle complex and detailed calendars, addressing multiple and/or urgent meeting conflicts, and setting up meetings and conference calls, both internally and externally. Handle all associated logistical aspects.
• Operate effectively in a fast-paced, ever-changing environment, managing multiple priorities with a calm, professional, and willing attitude.
• Answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner.
• Coordinate travel arrangements (air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers.
• Process invoices and T&E expense claims for team members promptly. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
• Take on increased and/or new responsibilities as needed.
• Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks.
• Provide general administrative support for Singapore HR

Required Qualifications, Capabilities, and Skills

• Bachelors degree or equivalent
• Minimum of 5 years of experience in an Executive Administrative Assistant role within financial institutions.
• Experience in calendar management
• Strong problem-solving ability.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Knowledge of general office procedures (e.g., scheduling, expenses, calendar).
• Effective interpersonal skills.
• Excellent telephone etiquette.
• Superior oral and written communication skills.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.
• Ability to adapt procedures, processes, and techniques to complete assignments.

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

ABOUT THE TEAM

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.

Human Resources plays a critical role in driving the employee experience, shaping the firm's culture and building a diverse and inclusive workforce. We are a strategic partner to the business — working with leaders across the firm to hire, develop and retain the best people and help meet business goals. Together, we foster a work environment in which our people are supported, feel like they belong and are able to make an impact through their work. We develop and deliver a suite of products and services that help make JPMorgan Chase an employer of choice and drive our business forward.

If you ever ponder if HR should rule by head or heart, we would like to hear from you. We are looking for candidate who is meticulous, perseverance, patience and with the right work attitude.

The selected candidate will be responsible for full HR spectrum.

Compensation & Benefits:

• Process payroll support in a timely manner
• Update in Payroll related claims e.g. Overtime & various claims
• Support Annual Wage & Promotion Review
• Support Annual Appraisal exercises
• Support on various types of insurance review exercise (e.g. Hospitalization/Surgical, Workmen Compensation, etc.)
• Submission for Government-paid maternity & childcare Leave, make-up claim & IR21

Talent Acquisition:

• Support recruitment process including liaise with Stakeholder for effective recruitment for new or replacement HC
• Liaise with Recruitment Agency or post on website for staff placement advertising
• Liaise with schools for Internship programs
• Conduct screening & selection

Learning & Development:

• Support yearly Training Analysis when requires
• Compile Training budget
• Support on Compliance Training and HR Orientation to new hires
• Assist in training and development programs and government grant applications

Employee Engagement:

• Organize company events i.e. Christmas party, CNY Lohei, Long Service Award, Annual Dinner, Mid-Autumn, etc

Others:

• Process Employee On & Off Boarding
• Support HR employment life cycle i.e. promotion, transfer, re-designation, conversion & resignation
• Maintain and update various Organizational Chart
• Support compliance with statutory reporting & filing requirements
• Support on Workplace Safety and Health Matter
• Support on Manpower Headcount report
• Any ad hoc matter as request by Group Head

Job Requirements:

• Diploma in Human Resource Management or related fields and above with at least 3 years of HR experiences preferably from Retail industry
• Good HR knowledge and administration in handling Retail employees will be advantageous
• Familiar with Employment Act and Statutory requirements
• Resourceful and good written and communication skills
• Good team player, hands-on with good initiatives
• Meticulous & attentive to detail
• Able to work in a fast paced and results oriented environment
• Proficient in Microsoft Office skills

Application to include :

• Last/present & expected wages
• Reason for leaving last or present organization

Company

Mediterranean Shipping Company South East Asia (Singapore) Pte Ltd

Designation

Human Resources & Administration Intern

Date Listed

11 Jul 2025

Job Type

Entry Level / Junior Executive

Intern/TS

Job Period

Flexible Start - Flexible End

Profession

Others / General Work

Industry

Logistics

Location Name

3 Temasek Avenue, Centennial Tower, Singapore , Singapore

Address

3 Temasek Ave, Singapore

Map

Allowance / Remuneration

$650 - 1,300 monthly

Company Profile

Founded in 1970, Mediterranean Shipping Company (MSC), S.A of Geneva, Switzerland, is one of the world's leading container shipping lines. We are a privately-owned global organization operating a network of over 675 offices in 155 countries, employing a team of over 200,000 dedicated individuals. We have an established fleet of 900 container vessels with an intake capacity of circa 27 million TEU carried annually. Our global sailing schedules cover 300 routes, calling at 520 ports, allowing us to deliver our clients' cargo almost anywhere in the world.

Operating as independent national carriers, with sea freight offering complemented by our integrated warehousing and haulage services, we offer customers a true door-to-door and global service with unrivalled local knowledge. Trained and experienced experts for our full range of services, including reefer, out-of-gauge, breakbulk and each of our trade services, gives us the ability to uphold the personal service we're globally recognized for, offering customers peace-of-mind that we will be on-hand to help whenever we are needed.

An opportunity is now available for you to join us in MSC South East Asia (Singapore) Pte Ltd, as HR & Administration Internin our Human Resources & Administration Department.

Job Description

You will embark on a great journey with excellent career development opportunities in a global organization. As HR & Administration Intern, you will join a small but exciting team of HR professionals to execute HR and Administration strategies & processes, including day-to-day HR operations in areas of recruitment, compensation & benefits, training administration and talent management, as well as a range of support functions that ensures the administration activities within the organisation run smoothly to meet daily business operations requirements. You will also have the opportunity to work and communicate across geographical and cultural borders that will enable you to build a strong professional network.

Key Responsibilities

Reporting to the Senior HR & Administration Executive, you will play the key role of delivering seamless HR and administration support to the local organisation. Key responsibilities include the following:

Human Resources

• Responsible for local end-to-end recruitment, from placement of job advertisement to interviewing and final shortlisting process with hiring manager, primarily for Senior Executive level positions and below;
• Provide onboarding training and guidance to local end users on usage of Global and Local HRIS system such as Employee Self Service and/or Manager Self Service modules;
• Handles the full training administration, including scheduling of courses, facilitation of training courses and examinations and maintaining of training records in local HRIS System;
• Collates training evaluations and assists in the preparation of training reports and statistics;
• Support in Talent Management initiatives as required, including internship programs;
• Prepare HR statistics and employee data reports, providing analysis on variances and updates for reporting and consolidation of data to Top Management;
• Support to generate required HR reports from HRIS system to support HR & Admin Manager on HR data analytics;
• Support Employee Engagement activities such as execution of communication plans, social & recreation activities, as well as corporate social responsibilities programs;

Administration

• Serve as a backup for Receptionist to perform front desk duties including attending to incoming calls, receiving walk-in customers and vendors, tracking and distributing daily incoming and outgoing mails and courier services and maintaining daily courier log;
• Procurement Sourcing of quotations and vendor selection process
• Undertake any HR Projects and administration duties as and when assigned.

Qualifications

Who We Are Looking For

• Proficient in MS Excel (v-lookup, pivot) preferred;
• Knowledgeable in common HR practices and Employment Act;
• Besides being a team player, you are customer oriented and always have a positive attitude;
• You are organised, process oriented and meticulous with an eye for detail;
• You can multi-task and perform under tight timelines;
• You are focused on the end-results, constantly striving to deliver outstanding performance;
• Strong communication skills are required, including excellent command in English, both written and verbal.

Other Information

If you are up for the challenge, you could be our new colleague

Please send updated CV by clicking on the Apply Now button.

Kindly indicate your current availability period, current salary & expected salary when you submit your application

Application Instructions

Please kindly submit your application here:

Kindly note that only applications submitted via the given job link will be considered. We regret that only shortlisted applicants will be notified

Apply for this position

The job incumbent (Assistant Manager, HOD) will be responsible for the Human Resources and Admin functions.

Job Responsibilities and Duties

Recruitment and Selection

• Work with respective department heads to review & draw up job descriptions to advertise for job vacancies and conduct interviews.
• Coordinate and conduct on-boarding for new staff, such as liaise with respective departments on seating arrangement, email account, and orientation, etc.

Policies, Payroll and Performance Management

• Review and draft HR policies.
• Update Staff Handbook and Code of Conduct.
• Preparation of employment documents such as letter of employment, increment, resignation acceptance and disciplinary action, etc.
• Monitor staff contracts and renewals.
• Payroll function, including submission of CPF contribution, preparation of IR8A and application for government reimbursement, etc.
• Leave record keeping.
• Investigate and record whistle blowing issues.
• Investigate, mediate and record staff complaints, dispute & grievance incidents.
• Liaise with HR consultant, where applicable.

Training and Development

• Formalise competency framework and identify training needs.
• Course registration and related follow-up with the course provider, sponsor and Government subsidy claims, etc.

Management Reporting, Surveys and Company Secretariat Matters

• Prepare HR budget.
• Review headcount requirements with HODs for budget planning.
• Participate in MOM surveys, NCSS surveys and salary surveys.
• Administer & report on Balanced Scorecard.
• Coordinate, prepare, conduct presentation (HR related) and take minutes in Board and Committee meetings.
• Ensure that the Directors and staff execute the yearly Conflict of Interest declaration in compliance with National Council of Social Service' guidelines.

Procurement

• Adhere to Procurement Policies for general purchases, festive gifts, as well as insurance policies, etc.

Office Administration

• Coordinate company events, eg. CNY lunch, Christmas lunch, Anniversary, etc
• General administrative duties, such as air-con servicing, lighting and furniture repairs, office asset management, etc.

Others

• Adhere to Personal Data Protection Act and CCS policies; and observe confidentiality of staff and client's information
• Any other duties that require assistance

Job Pre-Requisites

• Degree in Human Resource Management or equivalent.
• Candidate with more than 10 years of working experience with at least 5 years in a supervisory role handling HR matter.
• Familiar with the Employment Act.
• Positive attitude with a service excellence mindset.
• Strong organisational and time management skills.
• An independent self-starter and a team player.

Interested candidates, please submit your application by clicking on the APPLY button and upload your resume. We regret that only shortlisted candidates will be notified.

As a hands-on individual contributor, the HR & Admin Manager is responsible for managing the full spectrum of HR and office operations in a start-up environment. The role covers recruitment, payroll, compliance, and the employee lifecycle, while also overseeing office administration and general enquiries. Acting as a trusted partner to stakeholders, the HR & Admin Manager ensures smooth day-to-day operations, supports workforce planning, and drives employee engagement initiatives to foster a positive and sustainable workplace culture.

Key Responsibilities

1. Talent Acquisition & Onboarding

• Manage end-to-end recruitment from sourcing to offer management.
• Coordinate onboarding, orientation, and integration of new hires.

2. Employee Lifecycle & Relations

• Administer confirmation, performance reviews, promotions, and exit processes.
• Act as first point of contact for employee relations, grievances, and workplace concerns.
• Maintain accurate and up-to-date employee records and HRIS data.
• Serve as the key liaison with the union, managing industrial relations and supporting collective agreements, negotiations, and grievance handling.

3.Payroll, CPF, Taxes & Compliance

• Manage monthly payroll processing, ensuring accuracy and timeliness.
• Handle CPF submissions and ensure compliance with statutory requirements.
• Manage year-end tax submissions, tax clearance for leavers, and IRAS compliance.
• Administer pass applications, renewals, and immigration matters.
• Draft, review, and update HR policies in line with labour regulations and company practices.

4. Budget & Reporting

• Prepare and manage the HR budget, providing regular reports and insights.
• Support workforce planning and headcount reporting.

5. Employee Engagement & Culture

• Plan and drive initiatives to strengthen employee engagement and workplace culture.
• Support internal communications on HR matters and employee programmes.

6. Office & General Administration

• Oversee office administration, vendor coordination, and general operations.
• Answer incoming calls and general enquiries, ensuring smooth day-to-day office support.
• Support any other ad-hoc projects or duties that the senior management may assign.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 5–7 years of progressive HR experience, with exposure across recruitment, payroll, employee relations, and HR operations.
• Strong knowledge of Singapore employment laws, CPF administration, payroll processes, and tax compliance (IRAS, tax clearance).
• Experience handling work pass applications, renewals, and immigration matters.
• Experience working in a unionised environment, with proven ability to manage union relations, negotiations, and collective agreements.
• Proven ability to draft and implement HR policies and processes.
• Excellent communication and stakeholder management skills, with the ability to partner effectively across different levels of the organisation.
• Hands-on, adaptable, and resourceful, with strong problem-solving skills in a start-up or lean team environment.
• Comfortable balancing both strategic and operational responsibilities independently.

• Strategically source candidates using advanced search methods and talent intelligence tools using a variety of search methods/job boards to build a robust candidate pipeline
• Lead candidate screening by reviewing resumes and conducting competency-based interviews by reviewing resumes and performing phone screenings/interviews
• Advise Hiring Managers on selection strategies and talent market insights on selection of candidates
• Serve as a friendly and professional point of contact for candidates, ensuring a positive experience throughout the hiring journey.
• Maintain and update recruitment trackers and candidate databases accurately and timely.

Job Requirements :

• Diploma or Degree
• Strong strategic thinking and stakeholder management capabilities
• Exceptional communication, interpersonal, and stakeholder engagement skills
• A positive, can-do attitude and a passion for people
• Time management

Job Types: Full-time, Permanent, Fresh graduate

Pay: $3, $4,500.00 per month

Benefits:

• Parental leave
• Professional development

Work Location: In person

We are seeking a highly skilled HR professional to join our organization in Singapore.

The ideal candidate will have excellent communication and interpersonal skills, with the ability to handle various aspects of HR, including recruitment, training, and employee relations.

• Recruitment functions such as liaising with agencies, conducting interviews, maintaining records, and reporting.
• Source, plan, organize and attend career fairs and recruitment events.
• Application and issuance of work passes for foreign staff.
• Make job offers and arrange onboarding processes.
• Assist in orientation for new staff.
• Create and update staff data.
• Support HR functions, including leave records, personnel records, payroll processing, etc.
• Handle clearance for resigned staff.
• Compile time records, verify attendance, timesheets, and overtime.
• Organize company events when necessary.
• Manage staff's medical benefits.
• Perform administrative duties.
• Generate reports for managers.

• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and priorities.
• Strong organizational and time management skills.
• Knowledge of employment laws and regulations.
• Experience with HR software and systems.
• Ability to work independently and as part of a team.

Our organization offers a competitive salary package, comprehensive benefits, and opportunities for professional growth and development.

Overview

The Human Resources Manager is a member of the global Human Resources team, partnering closely with all members of the HR team, and reporting to the Director of Human Resources, Asia. The Manager is responsible for and not limited to Performance Management, Recruiting, Employee Relations, Training & Onboarding, Policy Management, and Benefits.

• Performance Management
• In partnership with Asia HR, support the bi-annual performance review process for Advisory staff and the annual process for Core Services.
• Participate in employee performance discussions, including performance check-ins on new employees and those facing performance challenges. Provide support to managers as needed in addressing underperformance, including developing and coordinating performance improvement plans.
• Support recruiting efforts for Advisory and Core Services positions.
• Utilize sourcing tools, including internal database searches, job boards, social media outlets and referrals to increase applicant pools.
• Review resumes and conduct phone screens.
• Coordinate candidate interview and evaluation process.
• Maintain data related to recruitment activity via Applicant Tracking System (Taleo) and develop talent communities to continually engage candidates.

• Employee Relations
• Manage one-off and ongoing Employee Relations issues, including requests for accommodation, personal, family or health challenges for employees, difficult team dynamics, work-life balance issues, and professional development roadblocks.
• Handle all (voluntary & involuntary) employee departures, coordinating exit logistics, conducting exit interviews, preparing separation paperwork as needed, and partnering with Payroll on final payments.

• Onboarding
• Responsible for sending “Transition team” emails to notify various individuals of the start date of new hires.
• Coordinate with tech support at Bain to ensure new joiners have laptops.
• Assign people supports to new joiners.
• Collaborate with training team on training schedule.
• Serve as the point person for employee benefits for the office, ensuring smooth administration, employee support, and compliance.
• Advise and inform employees of the details of the company's benefit programs.
• Liaise with vendors and negotiate and coordinate contracts for new and existing plans.
• Design benefit-appropriate programs with a focus on wellness in the workplace to improve health outcomes.

• Other
• In partnership with DEI team members, support Bridgespan’s work to create an inclusive environment of involvement, respect, and connection—where the richness of ideas, backgrounds, and perspectives are harnessed to advance work and create impact.
• Responsible for policy management.

• Bachelor’s degree and 5 years of HR experience required.
• Must be able to work both independently and as an integral member of various teams.
• Ability to handle multiple demands and appropriately prioritize tasks as necessary.
• Ability to work with a high degree of independence and generate high-quality output consistently.
• High degree of professionalism, tact, and confidentiality required.
• Strong written and verbal communication skills are required.
• Excellent organizational skills and attention to detail.
• Must be comfortable working in a fast-paced and continuous improvement environment.
• Commitment to strong performance, high standard of accountability, and openness to feedback.
• Commitment to diversity, equity, and inclusion.

At Bridgespan, we are committed to diversity, equity, and inclusion because we are passionate about helping our clients achieve breakthrough results. An organization that reflects the diversity of our clients and their beneficiaries will produce deeper relationships, engagement, and insights.

Bridgespan is committed to providing equal opportunities. We serve diverse organizations and are committed to non-discrimination. Bridgespan will not discriminate against any employee with respect to any term or condition of employment, including but not limited to less favorable treatment, exclusion from employment or employment opportunities on the basis of race, color, religion, national origin, citizenship, ancestry, gender (including pregnancy), gender identity, age, disability, marital status, sexual orientation, expression, veteran’s status or other protected characteristics or status.

We actively partner with organizations representing minority concerns and interests to build high-performing teams that mirror the communities we serve. All company-sponsored programs including training, job, social and recreational activities are required to be nondiscriminatory and all human resource practices are monitored to ensure equal opportunity.

This position is based in Singapore, and we will seek to fill this vacancy by early November. We prefer candidates that have authorization to work in Singapore.

Note that a cover letter is a required part of your application. Please submit your resume and cover letter in one combined PDF file. You can refer to Bridgespan webpage careers section for any additional details.