97 Records Management jobs in Tampines

• Records Oversight & Inventory
  
  Meet with business units to review and update records inventories.
  
  Conduct annual records inventory checks.
  
  Maintain registry room records and filing system integrity.
• Folder & Metadata Management
  
  Manage folders (creation, deletion, renaming) in the records system.
  
  Update and maintain File Plan structures.
  
  Periodically update records' and folders' metadata.
• Records Appraisal & Disposition
  
  Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.
  
  Arrange for disposition of records (disposal/transfer).
  
  Coordinate digitisation of hardcopy records.
• Access & Compliance
  
  Manage access permissions for folders and records.
  
  Ensure compliance with internal records policies and statutory requirements.
• Reporting & Engagement
  
  Prepare quarterly reports on filing statistics.
  
  Attend monthly meetings with Corporate Affairs (CA).
  
  Liaise with units and stakeholders on records-related matters.

• Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
• At least 3 years of working experience (does not need to be in records management).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Detail-oriented with good organisational and follow-up skills.
• Strong communication and interpersonal abilities to engage across units.

• Ability to work independently and manage multiple tasks simultaneously.
• Comfortable learning new systems (ECM, records management tools).
• Process-driven mindset with eye for compliance and documentation.

Supreme Court

Contract

Closing on 10 Sep 2025

What the role is

The Judiciary - comprising the Supreme Court, State Courts and Family Justice Courts - is one of the three constitutional pillars of government in Singapore. Known collectively as SG Courts, we are integrated and coordinated to serve as one judiciary. As an organ of state, the Judiciary's function is to independently administer justice. Headed by the Chief Justice, we are a forward-looking, innovative and trusted judiciary. Built on judicial professionalism and transparency, we maintain the highest standards of integrity in safeguarding our community. We pledge to ensure equal and continuous access to justice, and we are committed to deliver justice that is fair and impartial.
A career in SG Courts will enable you to help us achieve the Judiciary's vision of inspiring public trust and confidence in providing an effective and accessible justice system in an outward-facing, court user-centric Judiciary.
We welcome you to join our team as:
Senior Executive, Records Management and Admin (2-year contract)
What the role is
This role is responsible for performing perform mailroom and despatch duties at the Courts (primarily at State Courts and Family Justice Courts)

What you will be working on

• Liaise with divisions/clusters on mail, courier and other postal services

• Liaise with vendors on the collection and delivery of mail and courier services

• Sort and distribute incoming mails/packages into the respective pigeonholes

• Record incoming and outgoing mails/packages in the intranet portal

• Process and perform reporting on mails and postage invoices on a monthly basis

• Monitor budget utlisation and put up approval papers for purchases when necessary

• Contract management of vendors

• Basic data analytics of mail management matters

• Disposal of unwanted records in accordance with procedures

• Management of office supplies

• Any other tasks as required by Records Management & Admin team.

What we are looking for

Work Experience and Competencies

• Experience in handling mail room, admin duties or customer service preferred

• Familiar with basic Microsoft Word and Excel

• Experience in vendor management will be an advantage
Personal Traits

• Responsible, meticulous, organised.

• Team Player

• Positive work attitude

About Supreme Court

Standing at the apex of an effective and efficient court system, the Supreme Court's vision is to be a "Leading, Trusted Judiciary. Ready for Tomorrow". Our mission is to provide accessible justice that commands trust, respect and confidence. These are our success outcomes:
- A thought leader in jurisprudence and court excellence;
- Effective access to fair hearings;
- High performing, service-oriented and passionate workforce; and
- Innovative and future-ready organisation
A career at the Supreme Court will enable you to contribute and enhance the administration of justice. You will be part of a committed team of professionals who seek to provide access to justice with fairness, impartiality, integrity and responsiveness.

About your application process

This job is closing on 10 Sep 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Supreme Court or the wider Public Service.

The Finance Officer is responsible for maintaining the General Ledger (GL) and reporting section, ensuring daily bank book records are up-to-date. They process monthly payments and perform various accounting tasks.

• Document Control (6 months Contract) @Pandan Road

• Plan and execute external audits to ensure compliance with industry standards and regulations.

• Ensures product testing incoming and finished product to established standards/procedures.
• Certify, File and control in-house and third party certificates very accurately.
• Filing of all certificates and paperwork both hard and soft copies.
• Maintain complete history of client products in use.
• Liaise with third party surveyors on testing and certifications wherever necessary.
• Review work procedures and method statements for compliance with good work practices.
• Ensure compliance with all safety regulations when carrying out inspections.
• Diploma / Degree in Engineering with 2 years in testing, QAQC and document control.
• Knowledge in ISO 9001 and understand of engineering processes.

Interested applicants, send in your updated resume by clicking "Apply Now".

Lin Weikang

EA Personnel No: R

EA License No: 23C1894

As Document Control Engineer, you will report to the Mechanical Engineering Manager and will be involved with responsibility for Engineering Documentation Generation and Upkeep.

Responsibilities:

• Create, write and maintain machine documentation such as machine manuals, work procedures and instructions.
• Develop, manage and update document control forms and procedures.
• Implement and control ECNs and calibration records, BOM management and Drawings.
• To ensure the latest revisions of BOMs and Drawings are available.
• Ensures compliance with company document management requirements.
• Assist in documenting machine buy offs and quality management and reporting.
• Prepare adhoc reports on project closing.
• Other Engineering support duties as and when assigned.

Requirements:

• Minimum ITE, Diploma in Mechatronics, Mechanical, or Electrical Engineering .
• Background in engineering or semiconductor industry preferred.
• Min 5 years experience in automation or Min 2 years experience in similar job scope.
• Good communications & organization skill.
• PC relevant knowledge and with data organization skills.
• Self-motivated, responsible and team player

Job ID: 19888

Location:
ST Engineering Jurong East Bui, SG

Description:

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Description:

• Provide general administrative support to executives and managers in the company.
• Document Control Centre Operations
• Manage New Project/Product document number request form and JOF form
• Manage Document No & DCR Assignment, basically you will be using this excel file to generate document, Form and DCR number.
• Manager InfoSec document Master list – contain all records, all documents, forms number assigned are to be recorded in here.
• Maintain and update company's centralized document and record filing systems on incoming/outgoing documents.
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Support HR in staff on-boarding and off-boarding.
• Develop current and update administrative process, streamline the process.
• Assist/Managing the issuance of IT assets to staff.
• Support Operations in renovation and facilities activities
• Work on/Assist in other ad-hoc work assignments when required.

Job Requirements:

• Possess similar admin experience in a large organisation, preferably in document control.
• Work in other ad-hoc work assignment when required.
• Proficient in Microsoft Office application and improve productivity
• Good communication and interpersonal skills
• A good team player
• Know how on work digitisation will be an advantage

Work Location: Jurong East

Find out more:

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.

Company description:

Singapore Technologies Engineering Ltd

Job description:

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Description:

• Provide general administrative support to executives and managers in the company.
• Document Control Centre Operations
• Manage New Project/Product document number request form and JOF form
• Manage Document No & DCR Assignment, basically you will be using this excel file to generate document, Form and DCR number.
• Manager InfoSec document Master list - contain all records, all documents, forms number assigned are to be recorded in here.
• Maintain and update company's centralized document and record filing systems on incoming/outgoing documents.
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Support HR in staff on-boarding and off-boarding.
• Develop current and update administrative process, streamline the process.
• Assist/Managing the issuance of IT assets to staff.
• Support Operations in renovation and facilities activities
• Work on/Assist in other ad-hoc work assignments when required.

Job Requirements:

• Possess similar admin experience in a large organisation, preferably in document control.
• Work in other ad-hoc work assignment when required.
• Proficient in Microsoft Office application and improve productivity
• Good communication and interpersonal skills
• A good team player
• Know how on work digitisation will be an advantage

Work Location: Jurong East

Find out more:

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.

Our organization is seeking a skilled Document Control Specialist to oversee the management of supplier documents, ensure efficient retrieval, and maintain accurate records.

• Generate and record detailed receipts based on supplier invoices or delivery notes within our in-house system, ensuring timely and accurate recording.

• Develop and implement effective filing systems for supplier documents, facilitating seamless retrieval and storage.

• Utilize scanning technology to digitize documents, uploading them to our shared drive for convenient access and collaboration.

• Establish strong working relationships with our accounting team to submit required documents for GST refunds, maintaining compliance and efficiency.

• Send regular updates to suppliers via email, providing payslips and payment information to ensure smooth transactions.

• Receive and process paperwork from managers and team members, ensuring prompt attention and resolution.

Key Responsibilities:

1. Manage and maintain accurate and up-to-date records of all supplier documents.

2. Coordinate with internal teams to ensure seamless communication and documentation exchange.

3. Monitor and control document workflow, identifying areas for improvement and implementing changes as necessary.

4. Collaborate with the accounting department to verify and validate financial data, ensuring accuracy and compliance.

5. Provide exceptional customer service by responding promptly to queries and resolving issues efficiently.

We are seeking a highly organized and detail-oriented individual to manage documents, drawings, and tracking for timely delivery.

• Establish efficient document procedures to ensure seamless workflow.
• Control incoming and outgoing documents, drawings, and tracking for timely delivery.
• Maintain project documents, including procedures, guidelines, templates, numbering, and filling, to meet client standards.
• Review documentation completeness and prepare transmittals for submission.
• Receive and register all provided and generated documents.
• Perform quality and compliance checks on documents, maintain lists of applicable documents, and arrange both electronic and hardcopy documents.
• Control and track documents, distribute relevant documents, and report progress on document status.
• Perform ad-hoc duties assigned by superiors.

Requirements:

• Proficient in Microsoft Office software and Microsoft Outlook email client.
• Meticulous, fast learner, initiator, honest, and responsible individual.
• Able to work immediately.
• Degree in Business Administration or equivalent.
• At least 2 years of experience in the related field.

Additional Skills:

• Strong organizational and time management skills.
• Ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.