160 Records Management jobs in Singapore

Our client is a provider of public services

Responsibilities

Statistical Analysis and Reporting

• Process and analyse statistics across all departments and divisions to determine filing volumes and patterns. Generate comprehensive reports on departmental filing activities to support resource allocation and planning decisions.

Data Management and Aggregation

• Utilise reports and logs to extract and analyse critical metrics. Transform raw data into meaningful insights and reports for Senior Management's review.

Records Management Support

• Assist the Records Management Department with various administrative and analytical functions to enhance overall records management effectiveness across the organisation.

Requirements

• Diploma or Degree in Information Management, Library Science, Business Administration, or related field
• Previous experience in records management, data analysis, or administrative support preferred
• Proficiency in data analysis tools (Excel, Access, or similar database applications)
• Experience with statistical analysis and report generation
• Strong analytical and problem-solving capabilities
• Excellent attention to detail and accuracy in data handling
• Strong written and verbal communication skills for report preparation
• Ability to work independently

Next Step

• Drop your resume and contact us to follow-up, or send your resume to
• Email Topic: Records Management Support Officer
• Only shortlisted candidates will be contacted

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

Position Purpose:

• Serve as program manager and SPOC for Record Keeping project portfolio
• Monitor and report on individual projects within the Record Keeping program that impact the APAC region

Responsibilities:

• Develop and manage project plans, timelines and budgets for Record Keeping Perimeter
• Coordinate with stakeholders to define project scope, objectives and deliverables
• Lead cross-functional teams including but not limited to IT, business analyst or application supports
• Identify potential risks and develop mitigation plans to address them
• Monitor project progress and adjust plans as necessary to stay on track
• Liaise with external vendors and contractors to procure necessary services and equipment
• Oversee the setup of Record Keeping solition components including servers, networking, storage etc
• Provide regular updates to management and stakeholders on project progress
• Prepare the project schedule, define the milestones
• Track and report progress, identify and mitigate risks, removing blockers
• Able to demonstrate the ability to undertake the above responsibilities
• Practical experience in managing projects on: Cisco voice, Unigy, SBC, voice recording (Verint/NICE), MS Teams
• Effective communication skills to handle comms to teams, management and cross function stakeholders at all levels, and a proven record track record of delivering projects
• Proficient in problem solving, analytical and project management for large scale project delivery

Technical & Behavioral Competencies:

• 10 years of overall work experience and 5+ Years’ experience delivering technical complex voice-related projects in PM role.
• Understanding of Voice Recording Systems solutions and architecture
• Understanding of Voice Systems: o IPC UNIGY Version 5.5 o Cisco CUCM v15 o MS Teams Voice
• Familiar with Agile delivery methodologies as well as traditional waterfall
• PMP, Prince-2 certified would be an advantage
• Understanding of Compliance regulations (MiFID, DODD-Frank, etc.)
• Excellent problem-solving skills
• Excellent customer-service and interpersonal skills
• Excellent communication skills
• Ability to prioritize along with good time management skills
• Ability to work as part of a Global team.

Supreme Court

Contract

Closing on 10 Sep 2025

What the role is

The Judiciary - comprising the Supreme Court, State Courts and Family Justice Courts - is one of the three constitutional pillars of government in Singapore. Known collectively as SG Courts, we are integrated and coordinated to serve as one judiciary. As an organ of state, the Judiciary's function is to independently administer justice. Headed by the Chief Justice, we are a forward-looking, innovative and trusted judiciary. Built on judicial professionalism and transparency, we maintain the highest standards of integrity in safeguarding our community. We pledge to ensure equal and continuous access to justice, and we are committed to deliver justice that is fair and impartial.
A career in SG Courts will enable you to help us achieve the Judiciary's vision of inspiring public trust and confidence in providing an effective and accessible justice system in an outward-facing, court user-centric Judiciary.
We welcome you to join our team as:
Senior Executive, Records Management and Admin (2-year contract)
What the role is
This role is responsible for performing perform mailroom and despatch duties at the Courts (primarily at State Courts and Family Justice Courts)

What you will be working on

• Liaise with divisions/clusters on mail, courier and other postal services

• Liaise with vendors on the collection and delivery of mail and courier services

• Sort and distribute incoming mails/packages into the respective pigeonholes

• Record incoming and outgoing mails/packages in the intranet portal

• Process and perform reporting on mails and postage invoices on a monthly basis

• Monitor budget utlisation and put up approval papers for purchases when necessary

• Contract management of vendors

• Basic data analytics of mail management matters

• Disposal of unwanted records in accordance with procedures

• Management of office supplies

• Any other tasks as required by Records Management & Admin team.

What we are looking for

Work Experience and Competencies

• Experience in handling mail room, admin duties or customer service preferred

• Familiar with basic Microsoft Word and Excel

• Experience in vendor management will be an advantage
Personal Traits

• Responsible, meticulous, organised.

• Team Player

• Positive work attitude

About Supreme Court

Standing at the apex of an effective and efficient court system, the Supreme Court's vision is to be a "Leading, Trusted Judiciary. Ready for Tomorrow". Our mission is to provide accessible justice that commands trust, respect and confidence. These are our success outcomes:
- A thought leader in jurisprudence and court excellence;
- Effective access to fair hearings;
- High performing, service-oriented and passionate workforce; and
- Innovative and future-ready organisation
A career at the Supreme Court will enable you to contribute and enhance the administration of justice. You will be part of a committed team of professionals who seek to provide access to justice with fairness, impartiality, integrity and responsiveness.

About your application process

This job is closing on 10 Sep 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Supreme Court or the wider Public Service.

We are looking for a detail-oriented and motivated intern to join the Administration team. This internship provides hands-on experience in office operations, facility coordination, records management and sustainability reporting. You will gain exposure to how the admin function underpin the smooth running of the organisation and contribute to an efficient, safe and sustainable workplace.

During your internship, you may be involved in:

Workplace Facilities Management:

§ Conduct routine inspections of the premises to support daily facility operations and report maintenance issues promptly;

§ Assist with vendor coordination for maintenance and repair services;

§ Help maintain workplace supplies inventory and coordinate its procurement;

§ Assist with asset tracking and ensure proper maintenance of office equipment and furniture;

§ Collect and analyse data for room booking utilisation;

§ Support space planning activities and office layout optimisation;

§ Participate in facility improvement projects.

Records Management:

§ Assist to generate and report filing of records.

Sustainability:

§ Update statistics for utility consumption (electricity and water);

§ Help to prepare sustainability data for Annual Report disclosure;

Project Participation:

§ Contribute to admin team's projects and process improvements;

§ Any other duties and ad-hoc duties as assigned.

Learning outcomes

By the end of this internship, you will:

· Gain practical experience in office administration, records management, and facilities operations within a government agency setting.

· Understand how the admin team support organisational effectiveness and staff well-being.

· Learn about vendor management and procurement processes in the public sector.

· Develop data handling and reporting skills, particularly in facilities and sustainability reporting.

· Strengthen problem-solving, teamwork, and communication skills through interaction with internal stakeholders and external vendors.

Requirements

Experience and Expertise:

§ Tertiary students from Institute of Technical Education, Polytechnic or University currently pursuing studies in Business Administration or Facility Management and any related discipline.

§ Willingness to learn and take on varied responsibilities.

§ Detailed and basic knowledge of annual budgeting, finance and procurement would be advantageous.

Communication and Interpersonal Skills:

§ Strong interpersonal, communication and writing skills, with the ability to engage effectively with stakeholders at all levels.

§ Self-driven and a positive working attitude.

Analytical and Technical Skills:

§ Strong critical thinking and analytical skills especially in data analysis.

§ Proficient with MS Word, Excel and PowerPoint and experience with data analytics and visualisation tools, with a preference for familiarity with Tableau.

Personal Attributes:

§ Resilient to time pressure and work demands, with a creative flair for problem-solving and innovation.

§ Ability to multi-task and perform effectively in a fast-paced environment.

Job Title: HR & Admin Executive

About the Role

We are looking for a detail-oriented and proactive individual to join our HR team. You will play an important role in ensuring the accuracy and proper management of personnel records, supporting administrative processes, and contributing to the smooth running of HR operations.

Key Responsibilities:

• Housekeeping of records for digitization, archival, verification, and disposal.
• Data cleaning and standardisation of existing records, including accuracy checks in the HR system.
• Administrative tasks such as verifying local transport claims, supporting declaration exercises, and providing logistical support for events (e.g., health screenings, recruitment fairs).
• Liaise with internal stakeholders where required.
• Any other ad-hoc duties as assigned.

Requirements:

• Strong attention to detail and good organisational skills.
• Proficient in Microsoft Office (especially Excel and PowerPoint).
• Comfortable working with large data sets.
• Independent, reliable, and proactive.
• Experience in administrative or HR support work is an advantage.

Why Join Us:

• Gain valuable experience in a government agency.
• Supportive and structured work environment.
• Convenient location at JEM (next to Jurong East MRT).

Availability: Immediate preferred

Interested applicants, please submit your resume.

HR & Administrative Executive (Records Management) - Govt - LXY
About the Role
We are looking for a detail-oriented and proactive individual to join our HR team. You will play an important role in ensuring the accuracy and proper management of personnel records, supporting administrative processes, and contributing to the smooth running of HR operations.
Responsibilities
Housekeeping of records for digitization, archival, verification, and disposal.
Data cleaning and standardisation of existing records, including accuracy checks in the HR system.
Administrative tasks such as verifying local transport claims, supporting declaration exercises, and providing logistical support for events (e.g., health screenings, recruitment fairs).
Liaise with internal stakeholders where required.
Any other ad-hoc duties as assigned.
Requirements
Strong attention to detail and good organisational skills.
Proficient in Microsoft Office (especially Excel and PowerPoint).
Comfortable working with large data sets.
Independent, reliable, and proactive.
Experience in administrative or HR support work is an advantage.
Why Join Us
Gain valuable experience in a government agency.
Supportive and structured work environment.
Convenient location at JEM (next to Jurong East MRT).
Availability
Availability:
Immediate preferred
Interested applicants, please submit your resume.
#J-18808-Ljbffr

Job Title: HR & Admin Executive
We are looking for a detail-oriented and proactive individual to join our HR team. You will play an important role in ensuring the accuracy and proper management of personnel records, supporting administrative processes, and contributing to the smooth running of HR operations.
Key Responsibilities
Housekeeping of records for digitization, archival, verification, and disposal.
Data cleaning and standardisation of existing records, including accuracy checks in the HR system.
Administrative tasks such as verifying local transport claims, supporting declaration exercises, and providing logistical support for events (e.g., health screenings, recruitment fairs).
Liaise with internal stakeholders where required.
Any other ad-hoc duties as assigned.
Requirements
Strong attention to detail and good organisational skills.
Proficient in Microsoft Office (especially Excel and PowerPoint).
Comfortable working with large data sets.
Independent, reliable, and proactive.
Experience in administrative or HR support work is an advantage.
Why Join Us
Gain valuable experience in a government agency.
Supportive and structured work environment.
Convenient location at JEM (next to Jurong East MRT).
Availability:
Immediate preferred
Interested applicants, please submit your resume.
#J-18808-Ljbffr

• Document Control (6 months Contract) @Pandan Road

• Plan and execute external audits to ensure compliance with industry standards and regulations.

• Ensures product testing incoming and finished product to established standards/procedures.
• Certify, File and control in-house and third party certificates very accurately.
• Filing of all certificates and paperwork both hard and soft copies.
• Maintain complete history of client products in use.
• Liaise with third party surveyors on testing and certifications wherever necessary.
• Review work procedures and method statements for compliance with good work practices.
• Ensure compliance with all safety regulations when carrying out inspections.
• Diploma / Degree in Engineering with 2 years in testing, QAQC and document control.
• Knowledge in ISO 9001 and understand of engineering processes.

Interested applicants, send in your updated resume by clicking "Apply Now".

Lin Weikang

EA Personnel No: R

EA License No: 23C1894

Job ID: 19888

Location:
ST Engineering Jurong East Bui, SG

Description:

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Description:

• Provide general administrative support to executives and managers in the company.
• Document Control Centre Operations
• Manage New Project/Product document number request form and JOF form
• Manage Document No & DCR Assignment, basically you will be using this excel file to generate document, Form and DCR number.
• Manager InfoSec document Master list – contain all records, all documents, forms number assigned are to be recorded in here.
• Maintain and update company's centralized document and record filing systems on incoming/outgoing documents.
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Support HR in staff on-boarding and off-boarding.
• Develop current and update administrative process, streamline the process.
• Assist/Managing the issuance of IT assets to staff.
• Support Operations in renovation and facilities activities
• Work on/Assist in other ad-hoc work assignments when required.

Job Requirements:

• Possess similar admin experience in a large organisation, preferably in document control.
• Work in other ad-hoc work assignment when required.
• Proficient in Microsoft Office application and improve productivity
• Good communication and interpersonal skills
• A good team player
• Know how on work digitisation will be an advantage

Work Location: Jurong East

Find out more:

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.