237 Records Management jobs in Singapore

• Records Oversight & Inventory
  
  Meet with business units to review and update records inventories.

Conduct annual records inventory checks.

Maintain registry room records and filing system integrity.
- Folder & Metadata Management

Manage folders (creation, deletion, renaming) in the records system.

Update and maintain File Plan structures.

Periodically update records' and folders' metadata.
- Records Appraisal & Disposition

Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.

Arrange for disposition of records (disposal/transfer).

Coordinate digitisation of hardcopy records.
- Access & Compliance

Manage access permissions for folders and records.

Ensure compliance with internal records policies and statutory requirements.
- Reporting & Engagement

Prepare quarterly reports on filing statistics.

Attend monthly meetings with Corporate Affairs (CA).

Liaise with units and stakeholders on records-related matters.

• Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
• At least 3 years of working experience (does not need to be in records management).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Detail-oriented with good organisational and follow-up skills.
• Strong communication and interpersonal abilities to engage across units.

• Ability to work independently and manage multiple tasks simultaneously.
• Comfortable learning new systems (ECM, records management tools).
• Process-driven mindset with eye for compliance and documentation.

• Records Oversight & Inventory
  
  Meet with business units to review and update records inventories.
  
  Conduct annual records inventory checks.
  
  Maintain registry room records and filing system integrity.
• Folder & Metadata Management
  
  Manage folders (creation, deletion, renaming) in the records system.
  
  Update and maintain File Plan structures.
  
  Periodically update records' and folders' metadata.
• Records Appraisal & Disposition
  
  Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.
  
  Arrange for disposition of records (disposal/transfer).
  
  Coordinate digitisation of hardcopy records.
• Access & Compliance
  
  Manage access permissions for folders and records.
  
  Ensure compliance with internal records policies and statutory requirements.
• Reporting & Engagement
  
  Prepare quarterly reports on filing statistics.
  
  Attend monthly meetings with Corporate Affairs (CA).
  
  Liaise with units and stakeholders on records-related matters.

• Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
• At least 3 years of working experience (does not need to be in records management).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Detail-oriented with good organisational and follow-up skills.
• Strong communication and interpersonal abilities to engage across units.

• Ability to work independently and manage multiple tasks simultaneously.
• Comfortable learning new systems (ECM, records management tools).
• Process-driven mindset with eye for compliance and documentation.

Our client is a provider of public services

Responsibilities

Statistical Analysis and Reporting

• Process and analyse statistics across all departments and divisions to determine filing volumes and patterns. Generate comprehensive reports on departmental filing activities to support resource allocation and planning decisions.

Data Management and Aggregation

• Utilise reports and logs to extract and analyse critical metrics. Transform raw data into meaningful insights and reports for Senior Management's review.

Records Management Support

• Assist the Records Management Department with various administrative and analytical functions to enhance overall records management effectiveness across the organisation.

Requirements

• Diploma or Degree in Information Management, Library Science, Business Administration, or related field
• Previous experience in records management, data analysis, or administrative support preferred
• Proficiency in data analysis tools (Excel, Access, or similar database applications)
• Experience with statistical analysis and report generation
• Strong analytical and problem-solving capabilities
• Excellent attention to detail and accuracy in data handling
• Strong written and verbal communication skills for report preparation
• Ability to work independently

Next Step

• Drop your resume and contact us to follow-up, or send your resume to
• Email Topic: Records Management Support Officer
• Only shortlisted candidates will be contacted

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

We are looking for a driven and detail-oriented Records Officer to support a large-scale records digitisation initiative and the implementation of an e-Registry system. This is a unique opportunity to contribute to meaningful digital transformation within the healthcare sector.

You will manage vendors, support system implementation, and lead change management activities as part of a high-impact project.

• Lead daily operations and vendor coordination for digitisation
• Ensure quality control and timely project delivery
• Work closely with internal teams and national stakeholders
• Oversee metadata indexing and file organisation

• Analyse current filing systems and support development of digital file plans
• Gather user requirements and support system design
• Conduct User Acceptance Testing (UAT)
• Monitor project progress and manage risks

• Create training content and deliver staff workshops
• Support internal communication and user onboarding
• Guide staff through the transition to digital systems

• Degree in Information Management, Library Science, Business, or related field
• Minimum 2–3 years' experience in records management, digital transformation, or project coordination
• Strong project management and analytical skills
• Excellent written and verbal communication skills
• Able to work independently and manage stakeholders
• Experience with quality assurance and risk management is a plus

We are seeking a highly skilled Accounts Specialist to join our team. As an Accounts Specialist, you will be responsible for managing and maintaining accurate financial records, ensuring timely payments and receipts, and providing excellent customer service.

• Financial Transactions Management
• Process vendor invoices and receive customer payments on time
• Maintain and reconcile AP/AR ledgers, financial statements, and reports
• Analysis and Reporting
• Analyze account payable/receivable transactions and identify discrepancies or fraud
• Prepare detailed analysis and reconciliations of bill runs
• Compliance and Governance
• Ensure adherence to transaction entry verification procedures
• Maintain up-to-date knowledge of accounting policies and internal procedures

Requirements

• Degree in Accounting or related field
• Proficient in Microsoft Office, especially Excel and Word
• 1-2 years of relevant accounting experience
• Experience in a law firm, consulting firm, or similar professional services industry is an advantage

Benefits

• Competitive salary and benefits package
• Ongoing training and development opportunities
• Collaborative and dynamic work environment

The role is responsible for coordinating a digitisation exercise of registry files across various locations. The candidate must be organised, detail-oriented, and possess strong communication skills to liaise effectively with vendors, the head office, and different registries.

This is a contract position and is slated to complete on 17 February 2026.

Work location: Islandwide

Key Responsibilities:

• Develop and manage schedules for the transfer of files to and from the digitisation vendor.
• Coordinate the packing and labelling of cartons, ensuring manifests and handover forms are accurately completed.
• Sort, pack, dispatch, and track documents sent to the vendor for scanning.
• Work with records managers to perform quality control checks by verifying scanned softcopies against original hardcopies.
• Upload scanned documents into the electronic registry system.
• Provide general administrative support and assist with other tasks related to the digitisation exercise as required.

Key Requirement

• Diploma or Degree in any discipline
• Prior experience in handling digitalisation of documents will be an advantage.
• Able to travel to multiple locations for work.

We regret to inform that only shortlisted candidates are notified.

Justin Lee
Registration No: R
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Supreme Court

Contract

Closing on 10 Sep 2025

What the role is

The Judiciary - comprising the Supreme Court, State Courts and Family Justice Courts - is one of the three constitutional pillars of government in Singapore. Known collectively as SG Courts, we are integrated and coordinated to serve as one judiciary. As an organ of state, the Judiciary's function is to independently administer justice. Headed by the Chief Justice, we are a forward-looking, innovative and trusted judiciary. Built on judicial professionalism and transparency, we maintain the highest standards of integrity in safeguarding our community. We pledge to ensure equal and continuous access to justice, and we are committed to deliver justice that is fair and impartial.
A career in SG Courts will enable you to help us achieve the Judiciary's vision of inspiring public trust and confidence in providing an effective and accessible justice system in an outward-facing, court user-centric Judiciary.
We welcome you to join our team as:
Senior Executive, Records Management and Admin (2-year contract)
What the role is
This role is responsible for performing perform mailroom and despatch duties at the Courts (primarily at State Courts and Family Justice Courts)

What you will be working on

• Liaise with divisions/clusters on mail, courier and other postal services

• Liaise with vendors on the collection and delivery of mail and courier services

• Sort and distribute incoming mails/packages into the respective pigeonholes

• Record incoming and outgoing mails/packages in the intranet portal

• Process and perform reporting on mails and postage invoices on a monthly basis

• Monitor budget utlisation and put up approval papers for purchases when necessary

• Contract management of vendors

• Basic data analytics of mail management matters

• Disposal of unwanted records in accordance with procedures

• Management of office supplies

• Any other tasks as required by Records Management & Admin team.

What we are looking for

Work Experience and Competencies

• Experience in handling mail room, admin duties or customer service preferred

• Familiar with basic Microsoft Word and Excel

• Experience in vendor management will be an advantage
Personal Traits

• Responsible, meticulous, organised.

• Team Player

• Positive work attitude

About Supreme Court

Standing at the apex of an effective and efficient court system, the Supreme Court's vision is to be a "Leading, Trusted Judiciary. Ready for Tomorrow". Our mission is to provide accessible justice that commands trust, respect and confidence. These are our success outcomes:
- A thought leader in jurisprudence and court excellence;
- Effective access to fair hearings;
- High performing, service-oriented and passionate workforce; and
- Innovative and future-ready organisation
A career at the Supreme Court will enable you to contribute and enhance the administration of justice. You will be part of a committed team of professionals who seek to provide access to justice with fairness, impartiality, integrity and responsiveness.

About your application process

This job is closing on 10 Sep 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Supreme Court or the wider Public Service.

Our client is a provider of public services.

Statistical Analysis and Reporting

• Process and analyse statistics across all departments and divisions to determine filing volumes and patterns. Generate comprehensive reports on departmental filing activities to support resource allocation and planning decisions.

Data Management and Aggregation

• Utilise reports and logs to extract and analyse critical metrics. Transform raw data into meaningful insights and reports for Senior Management's review.

Records Management Support

• Assist the Records Management Department with various administrative and analytical functions to enhance overall records management effectiveness across the organisation.

• Diploma or Degree in Information Management, Library Science, Business Administration, or related field
• Previous experience in records management, data analysis, or administrative support preferred
• Proficiency in data analysis tools (Excel, Access, or similar database applications)
• Experience with statistical analysis and report generation
• Strong analytical and problem-solving capabilities
• Excellent attention to detail and accuracy in data handling
• Strong written and verbal communication skills for report preparation
• Ability to work independently

• Drop your resume and contact us to follow-up, or send your resume to
• Email Topic: Records Management Support Officer
• Only shortlisted candidates will be contacted

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Associate/AVP, Portfolio Book of Records Management
Location:
Singapore, SG
Job Function: Investment Services Public Markets
Job Type: Permanent
GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
Investment Services Public Markets
We strive to support business groups with digital capabilities and deliver environmental, social and governance focused capabilities, and market expertise.
Data Solutions & Services
You will help to design and lead strategic data solutions build-out to support our public markets investment capabilities. You will also conduct research and manage the implementation of data services for all investment strategies and new product lines, through the establishment of strategic partnerships and foster best practices in operating and service models.
The Portfolio Book of Records Managementteam is responsible fordesign and leading ofstrategic data solutions build-outto support our public markets investment capabilities. The team is also responsible for researching&themanagement ofthe implementation of IBOR related data services for all investment strategies & new product lines, leveraging a range of expertise and through the establishment ofstrategic partnerships across the firm and in the market, to embed and foster best practices in operating and service models.
What impact can you make in this role?
We are looking for a dynamic, self-motivated and technically competent individual (preferably with Artificial Intelligence knowledge) with an interest in investment transaction, position and valuation data services to join us as an Associate / Assistant Vice President. The individual will be part of a team to provide business-focused investment data services to enable sharper investment execution.
What will you do as an Associate/AVP, Portfolio Book of Records Management?
Manage and perform daily end to end data operations activities for the book of records and provide data advisory to users
Collaborate with cross-functional teams or vendors to analyze and resolve data quality issues and enquiries proactively
Oversee and ensure timely and efficient execution of new initiatives and contribute to the successful delivery of the product roadmap
Identify opportunities for process optimization and leverage a range of technologies (such as Artificial Intelligence tools) to drive continuous process and efficiency improvements for databases/systems maintained by the team
Contribute to and incorporate data management best practices into daily workflow
Evaluate new business requests and implement sustainable data solutions
What qualifications or skills should you possess in this role?
Advanced degree in Computer Science, Financial Engineering, Business/Finance, Statistics, Operations Research, etc.
SQL, Python coding and Artificial Intelligence working knowledge is a plus
Minimum 2-5 years of working experience in funds management, banking industry or large-scale data operations fields
Strong experience in one or more of these areas: Data Analytics, Visualization, Acquisition,Creation, Cleansing and Quality Assurance, Product Management
Working knowledge of financial instruments, markets and valuation methods
Preferred to have prior working experience in book of records domain
Driven to capitalize on opportunities to leverage market utilities, services and technologies to advance departmental capabilities
Excellent interpersonal and communication skills, stakeholder management
Business analysis anddata operationsexpertise
Self-starter who is keen to learn and with strong learning agility
Independent and ownership mindset
Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard.Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
GIC is an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Please email at any point of the application or interview process if adjustments need to be made due to a disability.
Learn more about our Investment Services Public Markets Department here: #J-18808-Ljbffr