7 Records Management jobs in Singapore

As a key member of the Medical Records Office, you will play a vital role in providing operational support and implementing work processes. Your primary responsibilities will include managing medical records with utmost confidentiality and security.

You will be proficient in using electronic systems and Microsoft Office programs to support daily operations. Additionally, you will assist and provide advice to internal and external parties on medical records-related processes.

Some of your key tasks will include registering and processing medical report requests, executing administrative duties, and managing urgent cases. You will also be responsible for retrieving medical records to facilitate report writing and/or records duplication requests.

Key Performance Measures: Improve turnaround time for completion of medical reports, timely scanning of paper medical records, and uploading of scanned images into the system.

• Minimum GCE

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:
• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

You will be part of the team in the Records Management department, to lead and strategise the implementation of a records management programme for the Whole-of-Government to enable the efficient creation, use, maintenance, retention, preservation and disposal of public records and the identification and preservation of public records of national or historical significance in line with NLB’s mandate under the NLB Act.

Location: National Archives of Singapore, 1 Canning Rise, Singapore 179868
Division: National Archives of Singapore / Records Management

• Develop, review, and improve NAS’ policies, standards and guidelines for records management and preservation for Whole-of-Government, such as the Instruction Manual on Management of Public Records (IM4L).

• Work closely with agencies to undertake joint appraisals of records and facilitate the compliant transfer of and access to archived records.

• Manage enquiries and provide advice to agencies on records management matters

• Involve in the collection management of the government records transferred to NAS to ensure the records are preserved in accordance to established standards and are processed efficiently for preservation and available upon request.

• Work with internal and external stakeholders to plan, establish, and improve on existing recordkeeping/preservation systems, workflows, and documentation.

• Involve in capability-building and advocacy efforts to elevate recordkeeping standards such as developing learning resources and designing government communication materials.

• Supervise and train staff and vendors for projects and manage project deliverables.

• Conduct research on recordkeeping and preservation standards/initiatives and participate in proof-of-concept projects.

• Have at least 5 years of working experience. Having relevant experience in records management or collection management or heritage work will be an advantage.

• Past experience in supervising staff and projects will be an advantage.

• Possess strong communication (spoken and written) and stakeholder engagement skills

• Good team player

• Detail-oriented and meticulous

• Inquisitive mind and like to take on new challenges

• Pro-active, possess good critical-thinking and problem-solving skills, and able to exercise sound independent judgement

• Comfortable with dealing with uncertainty and large volume of data, and working in a fast-paced and dynamic environment

• Possess interest in history or archives or records management

The successful candidate will be appointed on a 2-year contract in the first instance. We regret that only shortlisted candidates will be notified.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society.If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.

Join to apply for the Archivist/Senior Archivist, Records Management role at NLB Singapore

1 day ago Be among the first 25 applicants

Join to apply for the Archivist/Senior Archivist, Records Management role at NLB Singapore

(What the role is)

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

(What the role is)

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
  
  
  

• Develop, review, and improve NAS’ policies, standards and guidelines for records management and preservation for Whole-of-Government, such as the Instruction Manual on Management of Public Records (IM4L).
• Work closely with agencies to undertake joint appraisals of records and facilitate the compliant transfer of and access to archived records.
• Manage enquiries and provide advice to agencies on records management matters
• Involve in the collection management of the government records transferred to NAS to ensure the records are preserved in accordance to established standards and are processed efficiently for preservation and available upon request.
• Work with internal and external stakeholders to plan, establish, and improve on existing recordkeeping/preservation systems, workflows, and documentation.
• Involve in capability-building and advocacy efforts to elevate recordkeeping standards such as developing learning resources and designing government communication materials.
• Supervise and train staff and vendors for projects and manage project deliverables.
• Conduct research on recordkeeping and preservation standards/initiatives and participate in proof-of-concept projects.
  
  
  

• Have at least 5 years of working experience. Having relevant experience in records management or collection management or heritage work will be an advantage.
• Past experience in supervising staff and projects will be an advantage.
• Possess strong communication (spoken and written) and stakeholder engagement skills
• Good team player
• Detail-oriented and meticulous
• Inquisitive mind and like to take on new challenges
• Pro-active, possess good critical-thinking and problem-solving skills, and able to exercise sound independent judgement
• Comfortable with dealing with uncertainty and large volume of data, and working in a fast-paced and dynamic environment
• Possess interest in history or archives or records management
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function General Business
• Industries Libraries

Referrals increase your chances of interviewing at NLB Singapore by 2x

Queenstown, Central Singapore Community Development Council, Singapore 4 months ago

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Archivist/Senior Archivist, Records Management page is loadedArchivist/Senior Archivist, Records Management Apply locations NLB National Archives of Singapore time type Full time posted on Posted Yesterday job requisition id JR-100042461

(What the role is)

(What you will be working on)

• Develop, review, and improve NAS’ policies, standards and guidelines for records management and preservation for Whole-of-Government, such as the Instruction Manual on Management of Public Records (IM4L).

• Work closely with agencies to undertake joint appraisals of records and facilitate the compliant transfer of and access to archived records.

• Manage enquiries and provide advice to agencies on records management matters

• Involve in the collection management of the government records transferred to NAS to ensure the records are preserved in accordance to established standards and are processed efficiently for preservation and available upon request.

• Work with internal and external stakeholders to plan, establish, and improve on existing recordkeeping/preservation systems, workflows, and documentation.

• Involve in capability-building and advocacy efforts to elevate recordkeeping standards such as developing learning resources and designing government communication materials.

• Supervise and train staff and vendors for projects and manage project deliverables.

• Conduct research on recordkeeping and preservation standards/initiatives and participate in proof-of-concept projects.

(What we are looking for)

• Have at least 5 years of working experience. Having relevant experience in records management or collection management or heritage work will be an advantage.

• Past experience in supervising staff and projects will be an advantage.

• Possess strong communication (spoken and written) and stakeholder engagement skills

• Good team player

• Detail-oriented and meticulous

• Inquisitive mind and like to take on new challenges

• Pro-active, possess good critical-thinking and problem-solving skills, and able to exercise sound independent judgement

• Comfortable with dealing with uncertainty and large volume of data, and working in a fast-paced and dynamic environment

• Possess interest in history or archives or records management

The successful candidate will be appointed on a 2-year contract in the first instance. We regret that only shortlisted candidates will be notified.

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development.

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Join to apply for the Assistant Manager/Senior Manager (Records Management) role at JTC Corporation

3 days ago Be among the first 25 applicants

Join to apply for the Assistant Manager/Senior Manager (Records Management) role at JTC Corporation

What The Role Is

You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.

What The Role Is

You will be part of JTC’s Centre for Information Management (CIM), which will play a key role in transforming JTC’s future workplace. Our team aspires to delight our users (colleagues) with timely access to relevant information and with the most intuitive user experiences to make their lives easier. We seek also to build a rich base of knowledge assets that anchors organisational knowledge transfer through generations of JTC officers and to protect JTC’s interest with good records and information governance.

We know that achieving this vision will require bringing people with diverse backgrounds, expertise and experiences together to build a team capable of uncovering the diverse information needs and behaviours of JTC officers, designing information architecture that meets these needs and planning long term to effectively manage and protect evolving JTC information assets.

What You Will Be Working On

General

• Manage operational processes, track issues and assist in estimating resource needs and schedules
• Plan, manage and deliver projects timely within allocated budget, resources and scope through effective internal and external stakeholders management.
• Develop clear and impactful presentations with well-constructed narratives and visually accessible content that aid readability and purposeful engagement of stakeholders
  
  
  

• Plan, prioritise, coordinate and conduct user requirements analysis, conceptual modelling, and user/usability testing
• Develop and produce design briefs, project briefs and service concepts for new, and upgrading information management systems using participatory and iterative design techniques, including observational studies, customer interviews, customer journey mapping, and other forms of requirements discovery
• Produce user requirements specification, personas, storyboards, scenarios, flowcharts, design prototypes and design specifications
• Lead cross-divisional information management solution development initiatives and planning, specifically to steer the deployment of ICT investments and ops process changes to meet business requirements
• Plan and drive engagement sessions with senior management and business users to co-create solutions and the formulation of new operating models
• Develop and continually refine the design of information/service architecture, user interactions and CIM’s operational frameworks.
  
  
  

• Manage JTC’s physical and digital record holdings and related information systems in compliance with relevant legislation and government guidelines
• Manage the physical records digitisation operations, supervise and train digitisation team, ensure digitisation service and quality standards are met, coordinate and deliver progress reports
• Develop and administer clear policies, guidelines and resources (e.g. File Classification Plan, Organisational Taxonomy, Records Retention Schedules) to effectively govern the management of holdings and use of related information systems, and support business continuity
• Provide information advisory services to JTC staff at all levels on records, information and knowledge management matters
  
  
  

• Practical work experience and training in Information and/or Records Management, particularly in the lifecycle management of Digital Records/Information preferred
• In-depth knowledge and experience within a relevant service design discipline (i.e. Service Design, Business Design, Information Design, Interaction Design) is a bonus
• Strong project and people management skills. Must be able to function as a project leader as well as an individual contributor
• Competent in defining, planning and managing delivery of information/knowledge management solutions
• Ability to interpret user (internal and external) needs and analyse/ interpret data
• Possess a strong command of the English language and has the capability to synthesize and present information clearly
• Skilled and competent in organising thoughts with speed, communicating with clarity and impact, as well as articulating and presenting ideas clearly and persuasively
• Thrives on being meticulous and a multi-tasker who can adapt and keep to tight timelines and sudden deadlines.

• Seniority level Associate

• Employment type Full-time

• Job function Information Technology
• Industries Government Administration

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Queenstown, Central Singapore Community Development Council, Singapore 1 month ago

Taman Kulai, Johore, Malaysia 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

What the role is:

You will be part of JTC’s Centre for Information Management (CIM), which plays a key role in transforming JTC’s future workplace. Our team aims to provide timely access to relevant information and create intuitive user experiences to make our colleagues' lives easier. We also focus on building a rich knowledge base to support organizational knowledge transfer across generations of JTC officers and ensure good records and information governance. Achieving this vision requires bringing together people with diverse backgrounds and expertise to understand the information needs of JTC officers, design effective information architecture, and plan for long-term management of JTC’s evolving information assets.

What you will be working on:

General - Manage operational processes, track issues, and assist in resource estimation and scheduling.
- Plan, manage, and deliver projects on time within budget, scope, and resources, coordinating with internal and external stakeholders.
- Develop presentations with clear narratives and visually accessible content to engage stakeholders effectively.
Solutioning & Development - Conduct user requirements analysis, conceptual modeling, and usability testing.
- Create design briefs, project briefs, and service concepts for new or upgraded information management systems using participatory and iterative design techniques.
- Produce user requirements, personas, storyboards, scenarios, flowcharts, prototypes, and specifications.
- Lead cross-divisional information management initiatives, especially ICT deployment and operational process improvements.
- Facilitate engagement sessions with senior management and users to co-create solutions and operating models.
- Refine information/service architecture, user interactions, and operational frameworks.
Operations - Manage physical and digital record holdings in compliance with legislation and guidelines.
- Oversee digitization operations, supervise staff, and ensure quality standards.
- Develop policies and guidelines for records management and information systems governance.
- Provide records, information, and knowledge management advisory services to staff.

What we are looking for:

- Practical experience and training in Information and/or Records Management, especially in digital records lifecycle management.
- Knowledge of service design disciplines (e.g., Service Design, Business Design, Information Design, Interaction Design) is a plus.
- Strong project and people management skills, capable of leading projects and working independently.
- Ability to define, plan, and manage information/knowledge management solutions.
- Skills in interpreting user needs and analyzing data.
- Excellent command of English, with the ability to synthesize and present information clearly.
- Effective communicator, articulate, and persuasive.
- Meticulous, adaptable, and capable of managing multiple tasks within tight deadlines.

About JTC Corporation

Master planner and developer since 1968, JTC has played a strategic role in making Singapore innovative and responsive to global manufacturing trends. As a government agency under the Ministry of Trade and Industry, JTC develops infrastructure, systems, and initiatives to promote clean, green, and smart estates like one-north, Seletar Aerospace Park, Jurong Innovation District, and Punggol Digital District. We foster sustainable growth by integrating technology and human skills, and bring communities together through green spaces to nurture future ideas.