155 Records Management jobs in Singapore

Job Summary:

We are seeking a records management professional to join our team in a full-time capacity.

• Maintain accurate and up-to-date records, ensuring seamless system access and user support.
• Collaborate with the IT department to troubleshoot technical issues and implement efficient solutions.
• Handle file onboarding, RFID tagging, and system updates, while maintaining secure hardcopy file administration.

• Relevant experience is an asset, but not mandatory
• Proficiency in Microsoft Office, particularly Excel, is essential
• The ability to work independently with strong communication skills for effective collaboration

We are looking for a driven and detail-oriented Records officer to support a large-scale records digitisation initiative and the implementation of an e-Registry system. This is a unique opportunity to contribute to meaningful digital transformation within the healthcare sector.

You will manage vendors, support system implementation, and lead change management activities as part of a high-impact project.

• Lead daily operations and vendor coordination for digitisation
• Ensure quality control and timely project delivery
• Work closely with internal teams and national stakeholders
• Oversee metadata indexing and file organisation

• Analyse current filing systems and support development of digital file plans
• Gather user requirements and support system design
• Conduct User Acceptance Testing (UAT)
• Monitor project progress and manage risks

• Create training content and deliver staff workshops
• Support internal communication and user onboarding
• Guide staff through the transition to digital systems

• Degree in Information Management, Library Science, Business, or related field
• Minimum 2–3 years' experience in records management, digital transformation, or project coordination
• Strong project management and analytical skills
• Excellent written and verbal communication skills
• Able to work independently and manage stakeholders
• Experience with quality assurance and risk management is a plus

The Finance Officer is responsible for maintaining the General Ledger (GL) and reporting section, ensuring daily bank book records are up-to-date. They process monthly payments and perform various accounting tasks.

Job Summary

The Finance Officer is responsible for maintaining the General Ledger (GL) and reporting section, ensuring daily bank book records are up-to-date. They process monthly payments and perform various accounting tasks.

What the role is:

The Monetary Authority of Singapore (MAS) is Singapore’s central bank and integrated financial regulator.

As central bank, MAS promotes sustained, non-inflationary economic growth through the conduct of monetary policy and close macroeconomic surveillance and analysis. It manages Singapore’s exchange rate, official foreign reserves, and liquidity in the banking sector.

As an integrated financial supervisor, MAS fosters a sound financial services sector through its prudential oversight of all financial institutions in Singapore – banks, insurers, capital market intermediaries, financial advisors, and stock exchanges. It is also responsible for well-functioning financial markets, sound conduct, and investor education.

MAS also works with the financial industry to promote Singapore as a dynamic international financial centre. It facilitates the development of infrastructure, adoption of technology, and upgrading of skills in the financial industry.

Join us now, if you have a genuine interest in making an impact to help shape Singapore’s economic and financial landscape.

(What you will be working on)

• Record file documents that are on-site and in the warehouse

• Use organisational software to retrieve information for cross-checking purposes

• Identify documents within the retention period and pack them for warehouse storage

• Pack documents into boxes for disposal and maintain accurate disposal records

• Perform data entry into the database

• Carry out other ad hoc duties as requested by management

What we are looking for:

• Experience in managing data/information in a database (such as spreadsheets)

• Attention to detail and strong organisational skills

• Demonstrated problem solving skills

• Proficiency in Microsoft Office Suite

• Knowledge in SAP BO Web Intelligence will be an advantage

• Some lifting and moving of boxes are required.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

This is a 1-year contract. All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

(What we are looking for)

About Monetary Authority of Singapore

MAS is the central bank of Singapore. Our mission is to promote sustained non-inflationary economic growth, and a sound and progressive financial centre.

What the role is:

The Monetary Authority of Singapore (MAS) is Singapore’s central bank and integrated financial regulator.
As central bank, MAS promotes sustained, non-inflationary economic growth through the conduct of monetary policy and close macroeconomic surveillance and analysis. It manages Singapore’s exchange rate, official foreign reserves, and liquidity in the banking sector.
As an integrated financial supervisor, MAS fosters a sound financial services sector through its prudential oversight of all financial institutions in Singapore – banks, insurers, capital market intermediaries, financial advisors, and stock exchanges. It is also responsible for well-functioning financial markets, sound conduct, and investor education.
MAS also works with the financial industry to promote Singapore as a dynamic international financial centre. It facilitates the development of infrastructure, adoption of technology, and upgrading of skills in the financial industry.
Join us now, if you have a genuine interest in making an impact to help shape Singapore’s economic and financial landscape.

What you will be working on:

(What you will be working on)

• Record file documents that are on-site and in the warehouse

• Use organisational software to retrieve information for cross-checking purposes

• Identify documents within the retention period and pack them for warehouse storage

• Pack documents into boxes for disposal and maintain accurate disposal records

• Perform data entry into the database

• Carry out other ad hoc duties as requested by management

What we are looking for:

• Experience in managing data/information in a database (such as spreadsheets)

• Attention to detail and strong organisational skills

• Demonstrated problem solving skills

• Proficiency in Microsoft Office Suite

• Knowledge in SAP BO Web Intelligence will be an advantage

• Some lifting and moving of boxes are required.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

This is a 1-year contract. All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

(What we are looking for)

About Monetary Authority of Singapore

MAS is the central bank of Singapore. Our mission is to promote sustained non-inflationary economic growth, and a sound and progressive financial centre.

As a candidate for the position, your role will involve managing document control in accordance with ISO 17025:2017 and NABL requirements. You will be responsible for supporting the implementation and continuous improvement of the Quality Management System (QMS), as well as providing administrative and HR support. Your primary focus will be on ensuring regulatory compliance, maintaining document traceability, managing personnel records, and facilitating seamless internal communication across various departments.Your key responsibilities will include:Document Control Responsibilities:- Maintaining the Master List of Controlled Documents as per ISO 17025:2017 standards.- Managing the issuing, revision, archiving, and withdrawal of documents in physical and ERP formats.- Ensuring version control and timely updates to SOPs, Quality Manuals, Work Instructions, and Test Methods.- Coordinating interdepartmental approvals and documenting training on document revisions.- Tracking and filing calibration certificates, validation records, audit reports, and uncertainty data sheets.- Supporting the technical team by maintaining all method validation and traceability records.ISO 17025/NABL Implementation Responsibilities:- Assisting in the implementation and maintenance of ISO 17025:2017 Quality System requirements.- Coordinating internal audits, managing non-conformity records, and tracking corrective/preventive actions.- Participating in Management Review Meetings and monitoring quality objectives.- Collaborating with NABL assessors during surveillance or renewal assessments.- Facilitating staff training programs on ISO standards and QMS awareness.Administrative Responsibilities:- Maintaining office records, vendor agreements, licenses, and general administration registers.- Coordinating procurement requests with the purchase and inventory teams.- Ensuring proper upkeep of office utilities, documentation stations, and visitor logs.- Scheduling meetings, managing calendars, and circulating internal communication.HR Support Responsibilities:- Maintaining and updating employee files, leave records, and appraisal trackers.- Coordinating recruitment documentation and onboarding formalities.- Managing statutory compliance documentation (ESI, PF, ID proofs, policies acknowledgment).- Organizing employee trainings, ID cards, and internal welfare communications.ERP & Digital System Handling:- Working on TRUFIL_HRMS, ERP modules for Quality, Admin, HR.- Ensuring all documents and forms are digitally stored and traceable.- Generating reports for document expiry, audit compliance, and HR metrics.In addition to the above responsibilities, you should possess the following skills and competencies:- Proficiency in Document Management Tools such as MS Office, ERP Systems, and Excel-based trackers.- Working knowledge of QMS & ISO standards, specifically ISO 17025:2017 and NABL documentation.- Soft skills including being organized, detail-oriented, capable of handling confidential information, and effective interpersonal communication.- Proficiency in English and Hindi languages, with knowledge of Marathi being a plus.This is a full-time position with a day shift schedule, requiring in-person work at the designated location.,

• Job Tags qms, erp, quality assurance, nabl, document control

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RFQ, Cost control, Supplier identification, Costing, Price negotiation, Cost reduction projects, Management reporting, Annual budgeting, Vendor management, Global sourcing, Electrical Engineering, MS Office, Communication skills, Tactical planning, Time management, Presentation skills, Hindi, Marathi, Customer focus, Analytical skills,PO placement, PPAP documentation management, Sample lot follow up, ERP records management, ERP system SAPMicrosoft AX, Language proficiency English, Problemsolving

IT Trainer cum Soft Skills Trainer

1 to 5 Yrs

Noida

Noida +1

• operating systems
• MS Office
• +15

  online research, lesson planning, assessment, communication skills, teaching,IT classes, computer basics, internet usage, Google Workspace, email communication, training preparation, soft skills integration, problemsolving skills, workshop delivery, progress reporting

negotiation, supplier management, supply chain management, MS Office, analytical skills, communication skills, project management, team management, data analysis, cost control,ERP systems, leadership abilities, strategic decisionmaking, efficiency improvements

Customer Communication, MS Office,Document Control Systems

RFQ, Cost control, Supplier identification, Costing, Price negotiation, Cost reduction projects, Management reporting, Annual budgeting, Vendor management, Global sourcing, Electrical Engineering, MS Office, Communication skills, Tactical planning, Time management, Presentation skills, Hindi, Marathi, Customer focus, Analytical skills,PO placement, PPAP documentation management, Sample lot follow up, ERP records management, ERP system SAPMicrosoft AX, Language proficiency English, Problemsolving

IT Trainer cum Soft Skills Trainer

National Institute Of Education And Development(NIED)

1 to 5 Yrs

Noida

Noida +1

• operating systems
• MS Office
• +15

  online research, lesson planning, assessment, communication skills, teaching,IT classes, computer basics, internet usage, Google Workspace, email communication, training preparation, soft skills integration, problemsolving skills, workshop delivery, progress reporting

negotiation, supplier management, supply chain management, MS Office, analytical skills, communication skills, project management, team management, data analysis, cost control,ERP systems, leadership abilities, strategic decisionmaking, efficiency improvements

Customer Communication, MS Office,Document Control Systems

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Job Title: Site Clerk

We are seeking a skilled and organized Site Clerk to join our team. In this role, you will be responsible for maintaining proper indexes for documents filed in records.

The ideal candidate will have excellent document control skills, be able to compile documents according to ISO requirements, and liaise with HR for related matters.

Responsibilities include:

• Document controlling of site records inspections and reports
• Assisting the project team in administering documents, purchase orders and contracts at the site office
• Arranging for supplies to be delivered in a timely manner
• Updating manpower movement constantly
• Compiling documents according to ISO requirements
• Liaising with HR for related matters
• Handling site stationery ordering
• Coordinating with site personnel and other related parties to ensure timely and accurate presentation of reports

This is an exciting opportunity to work in a dynamic environment and contribute to the success of our organization.

Benefits:

• A competitive salary package
• Ongoing training and development opportunities
• A collaborative and supportive work environment

Requirements:

• 2+ years of experience in a similar role
• Excellent communication and organizational skills
• Ability to work independently and as part of a team

As Document Control Engineer, you will report to the Mechanical Engineering Manager and will be involved with responsibility for Engineering Documentation Generation and Upkeep.

Responsibilities:

• Create, write and maintain machine documentation such as machine manuals, work procedures and instructions.
• Develop, manage and update document control forms and procedures.
• Implement and control ECNs and calibration records, BOM management and Drawings.
• To ensure the latest revisions of BOMs and Drawings are available.
• Ensures compliance with company document management requirements.
• Assist in documenting machine buy offs and quality management and reporting.
• Prepare adhoc reports on project closing.
• Other Engineering support duties as and when assigned.

Requirements:

• Minimum ITE, Diploma in Mechatronics, Mechanical, or Electrical Engineering.
• Background in engineering or semiconductor industry preferred.
• Min 5 years experience in automation or Min 2 years experience in similar job scope.
• Good communications & organization skill.
• PC relevant knowledge and with data organization skills.
• Self-motivated, responsible and team player