195 Records jobs in Singapore

We are looking for a driven and detail-oriented Records officer to support a large-scale records digitisation initiative and the implementation of an e-Registry system. This is a unique opportunity to contribute to meaningful digital transformation within the healthcare sector.

You will manage vendors, support system implementation, and lead change management activities as part of a high-impact project.

• Lead daily operations and vendor coordination for digitisation
• Ensure quality control and timely project delivery
• Work closely with internal teams and national stakeholders
• Oversee metadata indexing and file organisation

• Analyse current filing systems and support development of digital file plans
• Gather user requirements and support system design
• Conduct User Acceptance Testing (UAT)
• Monitor project progress and manage risks

• Create training content and deliver staff workshops
• Support internal communication and user onboarding
• Guide staff through the transition to digital systems

• Degree in Information Management, Library Science, Business, or related field
• Minimum 2–3 years' experience in records management, digital transformation, or project coordination
• Strong project management and analytical skills
• Excellent written and verbal communication skills
• Able to work independently and manage stakeholders
• Experience with quality assurance and risk management is a plus

Job Scope:

You will support the Records Management Department in record management functions such as the following:

• e-Registry User Administration
• Liaison with ITD on technical issues regarding e-Registry
• Hardcopy file administration
• File Inventory Management System (FIMS) Administration (File onboarding, RFID tagging, system amendments etc)
• File Appraisal via ARMS
• Digitisation matters
• OneDrive folders administration
• Interagency Collaboration and Agreements (MOU/IA, File transfer, Contemporary collection management)

Job Requirements:

• 1-2 years of relevant working experience
• Proficient in Microsoft Office, esp. in Excel
• Ability to work independently
• Good interpersonal communication skills

Location: Scotts Road

Duration of contract:

2 months

EA License No: 96C4864

Reg. No.: R24121728 EUNICE WOO JING QI

What the role is:

As Assistant Director in the Records Management Department (RMD), you will lead NEA's records management (RM) programme to ensure proper record-keeping across all business functions, preserve corporate memory, and support knowledge flows within the agency. This role combines oversight of physical records/registry operations, systems for capturing digital file records, and governance of NEA's file plan, RM policies and processes, to transform the agency into a Learning Organisation.

Reporting to the Deputy Director of RMD, this position involves leading agency-wide records management initiatives while ensuring compliance with the Government Instruction Manual on the Management of Public Records (IM4L) and other legal or statutory obligations.

You will be responsible for the following:

1. Records Governance

• Oversee the development and maintenance of NEA's organisation-wide file classification plan
  • Supervise taxonomy design aligned to business functions
  • Provide guidance on appraisal of NEA’s records with the National Archives of Singapore (NAS)
  • Coordinate implementation across all departments to ensure proper filing of records

• RM Policy
  • Review and update NEA's records management policies and SOPs to ensure alignment with IM4L requirements and industry best practices
  • Conduct periodic policy reviews and gap analyses to identify areas for enhancement
  • Develop new policies and guidelines to address emerging record-keeping needs and digital preservation requirements
  • Establish monitoring mechanisms to ensure consistent policy implementation across departments

2. Records Repositories

• Digital File Records:
  • Lead the ongoing development, upgrading and evolution of NEA’s electronic registry system (e-Registry)
  • Ensure that e-Registry’s functionalities comply with IM4L, ICT policies and WOG requirements
  • Oversee a team to centrally deploy and administer NEA’s file plan in e-Registry and other recordkeeping systems, including folder creation and access rights management for agency users
  • Supervise the timely transfer of records with archival value to NAS
  • Pursue efforts to improve findability and retrieval of knowledge from agency records

• Physical File Records:
  • Supervise the management of registry filing rooms for hardcopy agency files
  • Oversee a team to manage the processes for depositing / retrieving hardcopy agency files from registry filing rooms
  • Implement controls for secure storage, retrieval and destruction of records passed retention
  • Explore digitisation projects to scan remaining hardcopy files of value for long-term retention

3. Culture and Capability Building

• Build records management (RM) capabilities across NEA
  • Develop and implement training roadmaps for staff and department records champions
  • Promote effective recordkeeping practices
  • Drive change management initiatives

• Stakeholder management
  • Engage external stakeholders (e.g. NAS, NLB and AGC) on records management requirements
  • Engage internal stakeholders, including Division Directors, Department Heads and Records Champions, to drive RM agenda
  • Ensure timely submission of legal deposits and international agreements to NLB and AGC in accordance with IM4L requirements

The job might be for you if you possess the following qualifications and qualities:

• A degree in a relevant field such as information management, library science or records management
• Candidates with backgrounds in courses with technical rigour may also be considered (e.g., business administration, engineering)
• Additional professional certifications in records and knowledge management, information governance or data management would be advantageous
• At least 5 years in corporate roles, such as records and knowledge management, corporate planning, organisational development, or experience in driving organisational change
• Familiarity with IM4L, compliance requirements pertaining to records retention rules, information security and data privacy would be advantageous
• Strong leadership and communication skills to manage a team and collaborate with stakeholders at all levels across the organisation
• Excellent organisational, analytical and problem-solving skills to design and implement effective records management systems
• Physical fitness to manage agency hardcopy files in registry filing rooms

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

About National Environment Agency

The National Environment Agency (NEA) is the leading public organisation responsible for ensuring a clean and sustainable environment for Singapore. Its key roles are to improve and sustain a clean environment, promote sustainability and resource efficiency, maintain high public health standards, provide timely and reliable meteorological information, and encourage a vibrant hawker culture. NEA works closely with its partners and the community to develop and spearhead environmental and public health initiatives and programmes. It is committed to motivating every individual to care for the environment as a way of life, in order to build a liveable and sustainable Singapore for present and future generations.For more information, visit

Roles & Responsibilities

We are seeking a skilled and detail-oriented individual to support our records digitisation initiatives and e-Registry implementation project. This role offers an exciting opportunity to contribute to digital transformation in healthcare records management.

• Lead and manage vendor relationships for large-scale records digitisation project
• Oversee daily digitisation operations and team performance
• Develop and implement quality control processes
• Provide strategic recommendations for process improvements
• Collaborate with National Archives of Singapore (NAS) and internal stakeholders
• Coordinate records preparation, including metadata indexing and file organisation
• Analyse current filing systems and develop digital file plans
• Gather user requirements and contribute to system development
• Conduct User Acceptance Testing
• Implement risk management strategies and monitor system development progress
• Design and deliver records management training programmes
• Develop communication materials for staff engagement
• Guide staff through the transition to digital systems

• Degree holder
• Strong project management skills
• Experience in records management or digital transformation projects
• Excellent analytical and problem-solving abilities
• Strong interpersonal and communication skills
• Ability to work independently
• Familiarity with quality control processes and risk management

This is an excellent opportunity to grow your career in digital transformation and records management. If you have the required skills and qualifications, please submit your resume directly to us.

We are looking for a driven and detail-oriented Records officer to support a large-scale records digitisation initiative and the implementation of an e-Registry system . This is a unique opportunity to contribute to meaningful digital transformation within the healthcare sector.

You will manage vendors, support system implementation, and lead change management activities as part of a high-impact project.

• Lead daily operations and vendor coordination for digitisation
• Ensure quality control and timely project delivery
• Work closely with internal teams and national stakeholders
• Oversee metadata indexing and file organisation

• Analyse current filing systems and support development of digital file plans
• Gather user requirements and support system design
• Conduct User Acceptance Testing (UAT)
• Monitor project progress and manage risks

• Create training content and deliver staff workshops
• Support internal communication and user onboarding
• Guide staff through the transition to digital systems

• Degree in Information Management, Library Science, Business, or related field
• Minimum 2–3 years’ experience in records management, digital transformation, or project coordination
• Strong project management and analytical skills
• Excellent written and verbal communication skills
• Able to work independently and manage stakeholders
• Experience with quality assurance and risk management is a plus

A Senior Management Position

This is a leadership opportunity to manage large-scale records digitization projects. The successful candidate will lead and manage vendor relationships, oversee daily operations, and develop quality control processes.

• Lead and manage vendor relationships for large-scale records digitization project
• Oversee daily digitization operations and team performance
• Develop and implement quality control processes
• Provide strategic recommendations for process improvements
• Collaborate with stakeholders on records management and digital transformation

• Strong project management skills
• Experience in records management or digital transformation projects
• Excellent analytical and problem-solving abilities
• Strong interpersonal and communication skills
• Ability to work independently
• Experience with quality control processes and risk management

• Opportunity to lead a large-scale project
• Chance to develop and implement quality control processes
• Collaboration with stakeholders on digital transformation

We are a reputable organization seeking a talented individual to fill this key role.

• Manage confidential medical records with the highest level of security and confidentiality.
• Assist internal and external parties with medical records related processes, provide advice, and register and process medical report requests.
• Follow-up with doctors on incomplete medical report requests, execute administrative duties, and manage urgent cases.
• Retrieve medical records to facilitate report writing and/or records duplication requests from law firms and government agencies.

• Minimum GCE A level or Diploma.
• Good knowledge of PC software and applications, proficient in Microsoft Office like Excel and Word.
• Preferably 1 year of working experience in healthcare or service industry.
• Able to work in a fast-paced environment, good communication and interpersonal skills, service oriented and customer focused.
• Meticulous, organised with positive working attitude, team player and willing to learn.

Job Summary:

We are seeking a detail-oriented and proactive Accounting Assistant to join our team. As an Accounting Assistant, you will play a critical role in maintaining the accuracy and integrity of our clients' financial records.

The ideal candidate will have a strong analytical mindset, excellent organizational skills, and the ability to work independently with minimal supervision.

Main Responsibilities:

1. Prepare and maintain clients' accounts, including accounts receivables, accounts payables, bank reconciliations, and invoicing.
2. Support in preparing monthly, quarterly, and year-end closing of accounts.
3. Assist in quarterly GST submission and filing.
4. E nsure the accuracy of financial documents and compliance with relevant laws and regulations.
5. Liaise with clients on statutory and corporate compliance matters.
6. Perform other ad-hoc duties as assigned.

Required Skills and Qualifications:

1. Diploma/Degree in Finance or Accountancy with 2-3 years of relevant working experience.
2. S sound analytical and meticulous in numbers.
3. G ood communication, and interpersonal skills and enjoy teamwork.
4. A bility to work independently with strong accountability.
5. P roficient in computer skills and high efficiency in Microsoft Office.

Benefits:

This is an excellent opportunity for individuals who are passionate about finance and eager to grow their career in a dynamic and fast-paced environment.

O therwise:

We offer a comprehensive benefits package that includes competitive salary, opportunities for professional development, and a collaborative work environment.

Job Overview

We are seeking a skilled and experienced Part-Time Accountant to manage our company's financial records, ensure compliance with accounting standards, and provide accurate financial reporting.

Key Responsibilities

• Maintain accurate financial records and ensure proper documentation for all transactions.
• Handle a full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL).
• Prepare monthly, quarterly, and annual financial statements and reports.
• Reconcile bank statements and resolve discrepancies in a timely manner.
• Manage payroll processing and ensure compliance with statutory requirements.
• Prepare and submit GST returns and other relevant tax filings.
• Support budget preparation, cash flow forecasting, and expense tracking.
• Liaise with external auditors, tax agents, and regulatory authorities when required.
• Provide ad-hoc accounting and administrative support to management.