1,242 Project Documentation jobs in Singapore

Responsibilities:
Maintain project documents and ensure timely submissions.
Coordinate between teams, consultants, site staff, and external stakeholders.
Support the Project Manager with schedules, reports, and meetings.
Raise and follow up on purchase requests with the operations team.
Prepare monthly worker reports and manage staff welfare matters.
Handle public feedback and liaise with authorities (NEA, BCA, LTA).
Track documents, organize filing, and maintain project records.
Requirements:
Diploma in Business Administration preferred.
2–3 years of experience in the construction sector as a Project Administrator.
Proficient in Microsoft Office.
We are an equal opportunities employer.
#J-18808-Ljbffr

Job Duties and Responsibilities

1. Assist to manage and delegate work within the department's sphere.
2. Assist to formulate plans for expansion / improvement for department.
3. Assist to manage equipment and resources assigned to department.
4. Understand job scopes and plan resources, including forecasting the departmental requirements.
5. Liaise with internal department personnel on project related activities.
6. Liaise with customers on job matters.
7. Delegate work and control the projects within the budget and schedule.
8. Ensure completion dates of projects are met.
9. Communicate and carry out the management requirements to subordinates.
10. Implement company IMS system.
11. Actively participate in company-organized activities.
12. Prepare Work Instructions and RA (Risk Assessment).
13. Review adequacy of PPE, safe work practice and conditions at site.
14. Ensure that RA is carried out and control measure is implemented prior to the commencement of the job, and Safe Work Procedure is established.
15. Ensure that any work that is rated "High Risk" is not to be approved to be carried out.
16. Ensure that all employees working on the job are informed of the risks, hazards and control measures related to the environment, work areas and tasks.
17. Approve the RA under the Manager's area in the absence of the Project/Production Manager or HSE Coordinator.
18. Conduct periodic site inspection, audit and interview on WSH and EHS measures that are in place and monitor the control measures to ensure WSH and EHS management system is fully complied and effective.
19. Ensure that productivity indicators are achieved.
20. Carry out job safety analysis for the projects.
21. Identify the training needs for the projects and subordinates under charge.
22. Conduct OJT training for subordinates and peers.
23. Act on behalf of the Head of Department in his absence.
24. Comply with the requirements and responsibilities as stated in the Risk Assessment (RA) with respect to your position in the company, which will be briefed to you.
25. Perform any other duties as assigned by the Immediate Supervisor.

Minimum Requirements

1. Minimum a Diploma in Engineering.
2. Minimum 5 years relevant experience in the mechanical engineering field.
3. Preferably possess minimum Class 3 Driving license.

WHO WE ARE:
EOS IT Solutions is a Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of service are our top business priorities, along with investing in and supporting our partners and employees.

We are a true International IT provider and are proud to deliver our services through global simplicity with trusted transparency.

POSITION OVERVIEW:
We are currently seeking a detail-oriented and organized Project Coordinator to support our client’s Audio-Visual (AV) team in the planning and execution of AV system integration and upgrade projects. In this role, you will play a critical part in tracking project progress, coordinating with vendors, preparing project documentation, and providing consistent status updates through the client’s internal task management system. Your ability to manage details and support cross-functional communication will be essential to the success of multiple simultaneous projects.

This role is ideal for a self-starter who thrives in fast-paced environments and is looking to build experience in a client-facing project coordination role. If you’re proactive, enjoy solving problems, and are eager to grow your project management skillset in the AV/tech space, this position offers a strong foundation with opportunities to expand your responsibilities over time.

WHAT YOU WILL DO:

• Work closely with the AV Engineer, who serves as the central point of contact for the project.
• Provide regular visibility and updates to the AV Engineer regarding stakeholder communications, project status, risks, and issues.
• Prepare and circulate detailed project reports, including status updates, issue logs, risk summaries, and financial reports, ensuring the AV Builds Engineer is kept informed.
• Create, submit, and track Purchase Order (PO) requests on behalf of the AV Team.
• Track, manage, and report on project finances, including budget forecasting, cost tracking, and variance analysis, under the guidance of the company FTE.
• Accurately maintain and manage real-time inventory records across AV projects and multiple storage locations.
• Maintain project schedules, budgets, and resource allocations to ensure timely delivery.
• Coordinate effectively with cross-functional teams, including Av Ops & Events, PD, EO, TSOS, STS, and external vendors.
• Facilitate stakeholder communication through clear reporting and timely updates.
• Manage and maintain project folders/documentation ensuring all records are up to date.
• Maintain procurement workflows and inventory lifecycle tracking.
• Organize and document meetings by setting agendas, capturing minutes, and assigning and tracking action items.

WHAT YOU WILL NEED TO SUCCEED:

• 3+ years of project coordination experience in technical environments.
• Proficiency with Microsoft Suite, Google Suite.
• Strong communication, organizational, and problem-solving skills.
• 3 to 5 years Audio Visual experience.
• Preferred: AVIXA (CTS/AV-T) and PMI (CAPM/PMP) certification.
  

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.

#LI-AL1

#IND

We are looking for a detail-oriented and proactive Project Coordinator to support our Director and project teams in ensuring projects are delivered smoothly, on time, and within budget. This role offers excellent exposure to project management, client relations, and cross-functional collaboration.

⸻

Key Responsibilities

• Assist the Director in coordinating project management activities to ensure smooth execution.

• Track project timelines, deliverables, and deadlines, ensuring proper follow-up.

• Prepare project documentation, including schedules, reports, evaluations, and billing documents.

• Liaise with vendors, contractors, clients, and stakeholders on project-related matters.

• Oversee project administration, including pricing, contract variations, claims, and final accounts.

• Monitor financial aspects of projects, ensuring they remain within budget.

• Review and negotiate contractor quotations for cost-saving opportunities.

• Maintain accurate project records and ensure compliance with requirements and standards.

• Collaborate with internal teams to align on project deliverables.

• Provide ad-hoc support for project-related business needs.

⸻

Requirements

• Proven experience as a Project Coordinator, Project Executive, or in a similar role.

• Strong organizational, multitasking, and analytical skills.

• Good communication and interpersonal abilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to work independently, under pressure, and in a fast-paced environment.

• Proactive, flexible, and a good team player.

⸻

What We Offer

• Opportunity to work closely with senior management and contribute to impactful projects.

• Exposure to end-to-end project management processes.

• A dynamic and supportive environment with room for growth.

• Career development opportunities in project and operations management.

Responsibilities

• Project and site co-ordination
• Accountable for checking and supervising site works
• Responsible for all site matters including safety, quality and other compliance matters
• Monitor the progress of project schedule
• Perform other tasks and responsibilities assigned

Requirements

• Diploma/Degree in Architecture / Civil Engineering
• At least 2 year (s) of relevant working experience in site coordination work
• Possess Building Construction Safety Supervisor and Working-at-heights Supervisor certificate
• Good communication and interpersonal skills
• Possess Class 3 driving license

Job Description & Requirements

Responsibilities:

• Ensure successful delivery of assigned projects.
• Collaborate with the Site Management Team to coordinate site work and complete projects on time.
• Assist Site Team to liaise with suppliers and sub-contractors to ensure work quality and adherence to schedules.
• Manage projects to achieve smooth implementation and completion.
• Support the Manager in project costing and re-engineering to increase profit margins, prepare monthly progress claims, and control expenditure budgets.
• Provide support to customers and the site project team in selecting equipment.
• Participate in technical discussions, progress meetings with clients, M&E consultants, and sub-contractors.
• Assist the Safety Coordinator/Safety Officer in planning, assessing, and implementing the Project Safety System.
• Perform other duties as assigned.

Requirements:

• Relevant academic achievements in Engineering (Electrical) or Building Services.
• Minimum 2 years of relevant experience at local construction sites.
• Strong project management experience in Electrical Installation projects (especially turnkey and A&A works) with solid technical knowledge and site experience.
• Effective communicator with strong leadership qualities and high initiative.
• Skilled in Microsoft Office and Project software.
• Motivated, responsible, positive attitude, and capable of working under pressure.
• This position requires the successful candidate to be onsite at times

The duties of a Project Coordinator are, but not limited to :

1. Support to Project Manager in project implementation.
2. Attend meetings as required and follow-up with issues raised.
3. Understand and ensure compliance in project requirement and scope of work.
4. Responsible in counter checking of detailed drawings for correct dimensions, orientation, alignment upon project executions
5. Supervise and lead work of sub-contractors and in-house workers.
6. Work closely with other site operations staff to meet the project schedule.
7. Ensure installation is carried out as per drawings and approved specifications.
8. Monitor the progress and quality of work being performed by workers.
9. Ensure site safety and ensure that all safety requirements are enforced.
10. Keep and maintain proper and updated site records on progress of work and report to superior.
11. Plan and organize manpower or resources allocation.
12. Perform other duties and tasks assign by the Management
13. Submission and liaising with consultants for RFA/RFI with proper documentation for registers and tracking lists.
14. Liasing with suppliers and material providers for submissions and owner reviews.
15. Assist project manager or higher management with data tracking for works done on site.

Job Requirements

• Bachelor's degree (or equivalent) in engineering or related field
• Experience in field management
• Four or more years of experience in project management, project engineering, or project planning (scope, schedule, cost, quality)
• Strong working knowledge of software such as AutoCAD and circuit design

Join Us in Powering Singapore's Future

Wee Guan Construction Pte Ltd, a leading infrastructure specialist listed on Hong Kong Stock Exchange (HKSE), is hiring Project Coordinators for an exciting new project in SP Group's cable tunnels. Be part of a dedicated team laying power cables that will drive Singapore's energy needs. If you thrive in a dynamic environment and have a passion for engineering innovation, we want you

5.25 days work week, alternate Saturday.

8.30am to 6pm.

Job Description: Project Coordinator

Project in SP Group's cable tunnels.

Key Responsibilities:

• Project Management: Assist in planning and organizing power cable-laying projects in SP Group's cable tunnels, ensuring smooth day-to-day operations.
• Technical Assistance: Support the project team in maintaining compliance with project specifications, standards, and safety regulations.
• Team Coordination: Work closely with project teams, site teams, and contractors to ensure seamless execution.
• Progress Monitoring: Assist in tracking project milestones, prepare reports, and address any challenges proactively.
• Compliance & Documentation: Ensure all engineering and construction activities comply with regulatory requirements and maintain accurate project documentation.

Requirements:

• Educational Background: Nitec/ Diploma in any Project Management, Construction, Administration or Engineering studies.
• Experience: As work scope is relatively specialised, On Job Training will be provided. Any project management or construction experience is bonus but not required.
• Skills: Strong organizational, communication, and problem-solving skills. Well versed in Microsoft Office applications (e.g. Excel, Word, Powerpoint).
• Adaptability: Willingness to work in a dynamic, fast-paced construction environment.

What We Offer:

• Competitive remuneration and benefits package.
• Opportunities for professional growth and development.
• Work on landmark projects that shape Singapore's infrastructure.
• Collaborative and constructive work environment focusing on work-life balance.