2,132 Project Documentation jobs in Singapore
Project Documentation Coordinator
Posted today
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Job Description
The Document Control Specialist shall be responsible for managing and maintaining project documents, ensuring documentation flow is controlled within Company standards and common engineering practices.
This role involves developing and maintaining document control systems, administering transmittal documents, number control, updates, and maintenance of electronically stored and hard copy project documentation. The successful candidate will ensure timely submission and distribution of controlled copies of latest approved documents and drawings to appropriate parties (clients and internal stakeholders).
In addition to these responsibilities, the Document Control Specialist will record and file all documentation between the projects department, contractors, suppliers, and independent construction control consultants. They will ensure all documents have no errors in filenames, revisions, submissions, etc. before submitting to recipient departments/parties.
Key Responsibilities:
- Develop and maintain document control systems
- Administer transmittal documents, number control, updates, and maintenance of project documentation
- Ensure timely submission and distribution of controlled documents and drawings
- Record and file all project documentation
- Maintain updated records of approved documents and drawings in the document archive and file server
Requirements:
- Minimum 4 years' relevant administrative experience, preferably in Construction/Civil industry
- N/O'levels or Diploma in Computer Science/Information Technology or other equivalent qualifications
- Proficient in English in writing and good communication and collaboration skills
- Proficient in MS Office such as MS Word, MS Excel, MS PowerPoint, and MS Outlook
- Able to work independently and is meticulous in monitoring and controlling project documents
- Good time management and organization skills
- Able to work under pressure and have team spirit
Benefits:
- Based in site office, contract role
- Opportunity to develop and improve document control systems
We regret that only short-listed candidates will be notified. All applications will be treated with the highest confidentiality.
Project Documentation Coordinator
Posted today
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Job Description:
An Interior Project Documentation Coordinator is responsible for overseeing and organizing project documentation to ensure smooth project execution.
The role involves managing, updating, and maintaining all project-related documents, including contracts, drawings, specifications, correspondence, reports, and meeting minutes.
This includes implementing filing systems, both digital and physical, ensuring documents are easily accessible and compliant with project standards.
Additionally, the coordinator will track document revisions and updates, organize storage of completed and archived documents, and distribute project documentation to relevant stakeholders in a timely manner.
Key Responsibilities:
Interior Project Documentation Controller
Posted today
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Job Description
Interior Project Documentation Controller
Company Background:
Our company is a reputable manufacturer specializing in high-quality, custom-designed
furniture and a trusted contractor for finely finished joinery and interior fittings.
Roles & Responsibilities
Job Description
An Interior Project Documentation Controller is responsible for managing, organizing, and overseeing all documentation related to an interior design or construction project. This role ensures that all documents are properly maintained, updated, and easily accessible, supporting the smooth flow of the project and facilitating effective communication among stakeholders. Below are the main duties for this role:
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Key Duties and Responsibilities of an Interior Project Documentation Controller:
1. Document Management and Organization:
o Maintain and organize all project-related documents, including contracts, drawings, specifications, correspondence, reports, and meeting minutes.
o Create and implement filing systems, both digital and physical, ensuring documents are easily accessible and compliant with company and project standards.
o Ensure proper version control of all documents, tracking revisions and updates.
o Organize the storage of completed and archived documents for future reference or legal purposes.
2. Document Control and Distribution:
o Ensure that all stakeholders (designers, contractors, clients, etc.) have access to the most up-to-date documents.
o Distribute project documentation to relevant parties in a timely manner (e.g., updated designs, change orders, RFIs).
o Keep track of the distribution of documents to ensure that no key documents are missed or lost.
3. Coordination and Communication:
o Coordinate between different teams (design, construction, procurement) to gather, organize, and review project documents.
o Communicate document status to project managers, designers, and clients to ensure that everyone is on the same page regarding project progress.
o Resolve any discrepancies or missing documents, liaising with contractors, vendors, and other project stakeholders as necessary.
4. Tracking and Reporting:
o Monitor the status of all project documentation, including approvals, revisions, and deadlines.
o Prepare and submit regular reports on document status and progress to senior management and clients.
o Maintain a log or database of all documents, tracking when they were received, reviewed, and approved.
5. Change Management:
o Track and document any changes in the project scope, timelines, or design, ensuring that all modifications are well-documented and signed off by relevant parties.
o Update project documents (drawings, schedules, contracts) as changes occur and distribute them to all relevant stakeholders.
o Manage and file change orders, ensuring that they are properly authorized and accounted for in project documentation.
6. Risk and Issue Management:
o Identify and escalate any document-related issues that could affect project progress or compliance.
o Ensure that all documentation is properly tracked and archived for risk management purposes in case of disputes or audits.
o Support the project team in addressing and resolving documentation-related issues quickly.
7. Document Control Software:
o Utilize document management systems (e.g., Aconex, etc.) to streamline document control processes.
o Ensure that all project documentation is stored in the appropriate platform or database for easy access and collaboration.
o Assist with training team members on how to use document control software and systems effectively.
8. Coordination of Project Handover:
o Ensure all final project documentation is complete and organized for handover to the client or facility management team.
o Assist in preparing final documentation packages, including warranties, maintenance manuals, and as-built drawings.
o Facilitate the final review of documentation before the project is officially closed.
9. Documentation Audits and Quality Control:
o Conduct periodic audits to ensure that all documentation is up-to-date, accurate, and in compliance with company standards and regulatory requirements.
o Implement quality control measures to ensure that all documents meet the necessary standards and are correctly formatted.
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Key Skills & Qualifications:
• Strong organizational and administrative skills
• Proficiency in document management software (e.g., Aconex, Procore, SharePoint, or similar systems)
• Knowledge of construction and interior design terminology and documents (e.g., drawings, specifications, RFIs)
• Ability to manage multiple tasks and prioritize documentation workflows
• Attention to detail and excellent accuracy in document handling
• Strong communication skills for coordinating with project teams, contractors, and clients
• Understanding of legal and compliance standards related to construction and interior projects
• Time management skills to meet deadlines for document submission and approvals
Requirements:
1. Singaporean Citizenship: Candidates must be Singaporean citizens.
2. Education: Preferably holding a Diploma related fields.
3. Minimum 5 years relevant experience (preferred in Interior Fit-Out work)
Remuneration:
• Salary : S$3000 to S$4000 (depending on experience)
• Working Hours : 44 hours/week
Application Process:
Please note that only short-listed candidates will be contacted for further consideration.
Tell employers what skills you haveDocument Management
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Construction
Quality Control
Asbuilt Drawings
Software
Data Entry
Attention to Detail
Furniture
Microsoft Word
Interior Project Documentation Controller
Posted today
Job Viewed
Job Description
Interior Project Documentation Controller
Company Background:
Our company is a reputable manufacturer specializing in high-quality, custom-designed
furniture and a trusted contractor for finely finished joinery and interior fittings.
Roles & Responsibilities
Job Description
An Interior Project Documentation Controller is responsible for managing, organizing, and overseeing all documentation related to an interior design or construction project. This role ensures that all documents are properly maintained, updated, and easily accessible, supporting the smooth flow of the project and facilitating effective communication among stakeholders. Below are the main duties for this role:
___
Key Duties and Responsibilities of an Interior Project Documentation Controller:
1. Document Management and Organization:
o Maintain and organize all project-related documents, including contracts, drawings, specifications, correspondence, reports, and meeting minutes.
o Create and implement filing systems, both digital and physical, ensuring documents are easily accessible and compliant with company and project standards.
o Ensure proper version control of all documents, tracking revisions and updates.
o Organize the storage of completed and archived documents for future reference or legal purposes.
2. Document Control and Distribution:
o Ensure that all stakeholders (designers, contractors, clients, etc.) have access to the most up-to-date documents.
o Distribute project documentation to relevant parties in a timely manner (e.g., updated designs, change orders, RFIs).
o Keep track of the distribution of documents to ensure that no key documents are missed or lost.
3. Coordination and Communication:
o Coordinate between different teams (design, construction, procurement) to gather, organize, and review project documents.
o Communicate document status to project managers, designers, and clients to ensure that everyone is on the same page regarding project progress.
o Resolve any discrepancies or missing documents, liaising with contractors, vendors, and other project stakeholders as necessary.
4. Tracking and Reporting:
o Monitor the status of all project documentation, including approvals, revisions, and deadlines.
o Prepare and submit regular reports on document status and progress to senior management and clients.
o Maintain a log or database of all documents, tracking when they were received, reviewed, and approved.
5. Change Management:
o Track and document any changes in the project scope, timelines, or design, ensuring that all modifications are well-documented and signed off by relevant parties.
o Update project documents (drawings, schedules, contracts) as changes occur and distribute them to all relevant stakeholders.
o Manage and file change orders, ensuring that they are properly authorized and accounted for in project documentation.
6. Risk and Issue Management:
o Identify and escalate any document-related issues that could affect project progress or compliance.
o Ensure that all documentation is properly tracked and archived for risk management purposes in case of disputes or audits.
o Support the project team in addressing and resolving documentation-related issues quickly.
7. Document Control Software:
o Utilize document management systems (e.g., Aconex, etc.) to streamline document control processes.
o Ensure that all project documentation is stored in the appropriate platform or database for easy access and collaboration.
o Assist with training team members on how to use document control software and systems effectively.
8. Coordination of Project Handover:
o Ensure all final project documentation is complete and organized for handover to the client or facility management team.
o Assist in preparing final documentation packages, including warranties, maintenance manuals, and as-built drawings.
o Facilitate the final review of documentation before the project is officially closed.
9. Documentation Audits and Quality Control:
o Conduct periodic audits to ensure that all documentation is up-to-date, accurate, and in compliance with company standards and regulatory requirements.
o Implement quality control measures to ensure that all documents meet the necessary standards and are correctly formatted.
___
Key Skills & Qualifications:
- Strong organizational and administrative skills
- Proficiency in document management software (e.g., Aconex, Procore, SharePoint, or similar systems)
- Knowledge of construction and interior design terminology and documents (e.g., drawings, specifications, RFIs)
- Ability to manage multiple tasks and prioritize documentation workflows
- Attention to detail and excellent accuracy in document handling
- Strong communication skills for coordinating with project teams, contractors, and clients
- Understanding of legal and compliance standards related to construction and interior projects
- Time management skills to meet deadlines for document submission and approvals
Requirements:
- Singaporean Citizenship: Candidates must be Singaporean citizens.
- Education: Preferably holding a Diploma related fields.
- Minimum 5 years relevant experience (preferred in Interior Fit-Out work)
Remuneration:
- Salary : S$3000 to S$4000 (depending on experience)
- Working Hours : 44 hours/week
Application Process:
Please note that only short-listed candidates will be contacted for further consideration.
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Project Management Coordinator
Posted today
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Job Description
As a Project Management Coordinator, you will be responsible for managing project plans, timelines, tasks, and deliverables. You will work closely with the project team to ensure that all project milestones are met and that client requirements are understood and fulfilled.
Your key responsibilities will include:
- Coordinate and manage project plans, timelines, tasks, and deliverables.
- Manage resources, including equipment and personnel, for project execution.
- Schedule and oversee project milestones to ensure deadlines are met.
- Ensure clear communication between clients, internal teams, and vendors.
- Resolve any issues or conflicts that arise during project execution.
To succeed in this role, you will need to have excellent organizational and multitasking skills, as well as the ability to work independently and under pressure. You should also be proficient in Microsoft Office (Excel, Word, Outlook) and have a strong attention to detail.
We are looking for someone who is adaptable, reliable, and able to work well in a team environment. If you have a strong passion for project management and are looking for a challenging and rewarding role, then we encourage you to apply.
Project Coordinator
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Job Description
Job Description
We are seeking a highly organized and proactive Project Coordinator to join our team at DOSK Holdings. The ideal candidate will play a vital role in overseeing the planning and execution of construction projects, ensuring that timelines, budgets, and quality standards are met.
Key Responsibilities
- Project Coordination : Collaborate closely with Project Managers to manage schedules, allocate resources, and coordinate day-to-day activities for construction projects.
Maintain clear communication with clients, subcontractors, and vendors to ensure alignment on project requirements and deliverables.
Organize site activities, ensuring compliance with safety regulations and project specifications.
- Documentation and Compliance : Prepare, review, and manage project documentation, including work orders, site plans, and permits, ensuring all records are accurate and up-to-date.
Monitor adherence to industry standards, safety regulations, and company policies throughout the project lifecycle.
- Logistics and Resource Management : Assist in procuring materials, scheduling equipment, and coordinating with suppliers to avoid project delays.
Track and report on inventory and resource usage to maintain efficiency and cost control.
- Process Improvement : Identify opportunities to optimize workflow, reduce costs, and improve project delivery.
Recommend innovative solutions to address challenges in resource management, logistics, and scheduling.
- On-Site Coordination : Conduct site visits to monitor progress, resolve issues, and ensure high-quality execution.
Act as a key point of contact for site supervisors, workers, and external stakeholders.
Requirements
- Education & Experience : Diploma in Construction Management, Civil Engineering, or a related field.
1-2 years of experience in project coordination within the construction industry is highly preferred.
Fresh graduates with relevant internships or hands-on experience are encouraged to apply.
- Technical Skills : Proficiency in construction project management tools and Microsoft Office Suite, especially Excel and Word.
Familiarity with construction safety guidelines and risk management procedures.
- Other Requirements :Possession of a valid Class 3 / 2B Driving License is an advantage.
Strong organizational, problem-solving, and multitasking abilities.
Excellent communication skills, both written and verbal, with a strong command of English.
Project Coordinator
Posted today
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Job Description
Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we’re looking for Project Coordinators , to be part of the project team.
Job Description:
- Coordinating meeting logistics, including booking of meeting room, preparing of meeting materials, organizing meals catering and obtaining necessary visitor clearances and approvals.
- Assisting in documentation including creating of cover letter, scanning document for viruses, printing of documents, and ensuring submission and distribution of documents to the relevant parties.
- Monitoring the status of project assets (OS patching schedule, asset virus scan schedule).
- Updating of clearance list for project personnel and project assets.
- Providing administrative support to the project team, assisting with day-to-day operations and project related tasks.
- Support in schedule planning and coordination for on-site work. Perform any other ad-hoc duties as assigned
Job Requirement:
- Higher NITEC/ Diploma in any discipline.
- Previous experience in an administrative or project support role is highly desirable.
- Proficient in Microsoft Office Skills, in particular Word, Excel and Powerpoint.
- Able to work independently and in a fast-paced environment.
- Excellent written and verbal communication skills with the ability to interact effectively with colleagues at all levels.
- Solid organizational skills including attention to detail and multitasking skills.
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Project Coordinator
Posted 2 days ago
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Job Description
Job Scope: Project Coordinator – Mediapro AV Pte. Ltd.
The Project Coordinator is responsible for planning, organizing, and coordinating the execution of AV projects. This role involves close collaboration with clients, internal teams, and vendors to ensure projects are completed on time, within scope, and to the highest
standards.
Key Responsibilities:
1. Project Planning and Coordination:
◦ Assist in the development of project plans, timelines, and deliverables.
◦ Coordinate resources, including equipment and personnel, for project execution.
◦ Schedule and oversee project milestones to ensure deadlines are met.
2. Client and Stakeholder Communication:
◦ Serve as the primary point of contact for clients, addressing inquiries and updates.
◦ Facilitate clear communication between clients, internal teams, and vendors.
◦ Ensure client requirements and expectations are understood and fulfilled.
3. Resource Management:
◦ Work with technical and warehouse teams to ensure timely delivery of AV equipment.
◦ Monitor resource allocation to optimize efficiency and minimize downtime.
◦ Address logistical challenges to maintain smooth project flow.
4. On-Site Support and Supervision:
◦ Oversee on-site activities to ensure compliance with project specifications.
◦ Resolve any issues or conflicts that arise during project execution.
◦ Coordinate with technicians and vendors to ensure seamless operations.
5. Documentation and Reporting:
◦ Maintain accurate project documentation, including contracts, schedules, and updates.
◦ Prepare and submit progress reports to management and clients.
◦ Track project expenses and ensure adherence to budgets.
6. Quality Assurance:
◦ Ensure all deliverables meet client expectations and company standards.
◦ Conduct post-project evaluations to identify successes and areas for improvement.
◦ Gather client feedback to refine future processes.
Key Performance Indicators (KPIs):
• Timely delivery of projects within agreed timelines and budgets.
• Client satisfaction and retention rates.
• Effective coordination and utilization of resources.
• Accuracy and completeness of project documentation.
• Resolution of project-related challenges promptly and effectively.
This role is critical for the seamless planning and execution of projects, ensuring the success of Mediapro AV Pte. Ltd.'s operations and maintaining strong client relationships.
#J-18808-LjbffrProject Coordinator
Posted 2 days ago
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Job Description
Aratamete Home is a fast growing soft furnishings specialists for residential home owners. We are a subsidiary of a parent company, Artelier Furnishing, which is one of the region’s leading luxury hospitality soft furnishings provider, since 1983.
As part of our growth plans, we are looking for an energetic and responsible project coordinator to join our team.
Day to Day Responsibilities
- Managing day-to-day communications including coordinating and work with internal and external personnel
- Maintain and manage project installation schedule
- Liaise and co-ordinate with Clients, Interior Designer on project matters
- Arrange for measurement at project site.
- Take basic site measurements.
- Assess site condition and provide feedback to team and client accordingly.
- Track work progress and submit progress report so as to ensure that the projects are executed on time and within budget
Candidate should possess the following qualities:
- Organised and meticulous
- Foresight - anticipate delays, complications and plan accordingly.
- Sense of Urgency - to ensure projects are delivered on time.
- Personable and has good interpersonal skills as the position requires much liaison between internal and external personnel
- Good planning skills
Experience
Relevant experience required. And On-site training will be provided.
Candidates with valid Class 3 Driving License and at least 1 year of driving experience will be considered with higher remuneration.
#J-18808-LjbffrProject Coordinator
Posted 2 days ago
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Job Description
Our client is looking for a motivated Project Coordinator to support their project team in day-to-day operations. This is a great role for someone who enjoys coordination work, customer interaction, and being part of projects from start to finish. You’ll gain hands-on experience in project management and cross-team collaboration, with room to grow into senior roles.
What You’ll Be Doing- Support the project team with administrative and operational tasks
- Schedule meetings, manage calendars, and coordinate project activities
- Maintain and update project reports, databases, and customer records
- Communicate with customers on order status, deliveries, and service matters
- Track project timelines and assist with performance reporting
- Prepare presentation materials, proposals, and other project-related documents
- Liaise with internal teams (logistics, finance, marketing) to ensure project success
- Handle administrative duties such as data entry, filing, and email correspondence
- Route enquiries and ensure timely follow-ups
- Prior experience in project coordination, admin, or customer service (preferred)
- Good organisational and multitasking skills
- Strong communication in English (Mandarin a plus, to liaise with Mandarin-speaking clients)
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Detail-oriented, reliable, and able to work independently
- Minimum GCE ‘O’ Level or Polytechnic Diploma in Business/related field
- Familiarity with project coordination or manufacturing environments
- Experience working across different departments Knowledge of project tracking or customer service tools
EA Personnel: Sim Ee Targa
EA Reg ID: R1102530
EA Licence No.:24C2359
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