737 Project Assistant jobs in Singapore

1. Administrative Support

2. Manage schedules, appointments, and travel arrangements.

3. Organize meetings, prepare agendas, and take meeting minutes.
4. Draft, edit, and manage correspondence, reports, and documents.

5. Operational Support

6. Coordinate logistics for events, conferences, and internal activities.

7. Maintain filing systems (digital and physical) and ensure document accuracy.
8. Support procurement and vendor management tasks.

9. Communication & Coordination

10. Serve as a liaison between management, staff, and external stakeholders.

11. Answer and direct phone calls, emails, and inquiries in a professional manner.
12. Ensure timely flow of information within the organization.

13. Project Assistance

14. Assist in the execution of business projects, including data collection, research, and report preparation.

15. Track project timelines and follow up on deliverables.
16. Provide support to cross-functional teams when needed.

17. Other Duties

18. Handle ad-hoc tasks assigned by management.

19. Contribute to process improvements and workflow efficiency.

• Diploma or Bachelor's degree in Business Administration, Management, or related field.
• 1–3 years of experience in an administrative or assistant role (fresh graduates with strong internship experience may be considered).
• Strong organizational and time-management skills.
• Excellent communication skills (written and verbal).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Ability to multitask and work independently under pressure.
• Professional demeanor, discretion, and attention to detail.

Salary & Benefits

• Competitive salary range: SGD 3,000 – 4,500 (commensurate with experience).
• 5.5-day work week (with flexibility).
• Career growth opportunities in a supportive and expanding company.

Work Location

• Office: Outram, Singapore

My client is a newly established construction company in Singapore specializing in the construction and restoration of traditional architecture. With a small and dynamic office team of 6, they are seeking a dedicated Project Assistant to support our growing projects and daily operations.

Responsibilities

• Assist in handling daily construction project and site matters.
• Coordinate communication between construction sites and the office.
• Support material procurement and liaise with suppliers.
• Prepare, manage, and organize daily project documentation.
• Assist in handling urgent issues and ensure smooth project progress.

Requirements

• Proficient in both English and Chinese (spoken and written), with the ability to liaise effectively with Mandarin-speaking stakeholders
• Strong communication and teamwork skills.
• Responsible, hardworking, detail-oriented, and reliable.
• Possess good inter-personal skills and a positive attitude.
• Computer literate and proficient in Microsoft Office.
• Fresh graduates are welcome — training will be provided.

How to Apply

Interested candidates, please click "Apply Now" and submit your updated resume. Only shortlisted candidates will be notified.

A PLUS MANPOWER SERVICES PTE LTD  EA License No. 16C8280 MOM Reg No. R

GENERAL

You will support the Community Engagement (CE) team in the co-ordination and delivery of several arts workshops, flagship projects, hosted visits for social service agencies (SSAs), offsite performances and the Esplanade volunteer programme. The role will involve working with internal and external parties to co-ordinate the successful development and delivery of a range of activities and projects.

The position requires great interpersonal skills, strong administrative and organisational skills with meticulous attention to detail, the ability to think clearly under pressure and to work well in a team.

KEY RESPONSIBILITIES

WORKSHOPS, PROJECTS, OFFSITE PERFORMANCES AND HOSTING

• Support the CE team, to co-ordinate and deliver projects and activities to deadline and on budget.
• Coordinate and schedule offsite performances, arts workshops, and projects, both onsite and off-site, as well as Social Service Agency hosting to ticketed as well as non-ticketed programmes at Esplanade.
• Produce post-event CE reports.
• Provide timely update and communication with the CE team.
• Responsible for administrative work including preparing and maintaining all necessary records and reports for documentation purposes as well as photography and videography for archival

VOLUNTEER PROGRAMME

• Assist with the planning, coordination, and administration of the volunteer programme
• Act as a liaison with volunteers and relevant partners, training and onsite supervision of volunteers, and schedule and coordinate meetings.

JOB REQUIREMENTS

• Diploma or Degree Holder in any field of study
• At least 1 year working experience.
• Able to multi-task, meet deadlines, manage, and prioritise your own workload.
• Excellent interpersonal and organisational skills.
• Sufficient computer competency.
• Enthusiastic and flexible, able to use own initiative.
• Strong command in written and spoken English.
• Good command in second language is desirable.
• An interest in the arts would be an advantage

If you are excited about this opportunity and meet the requirements, we would love to hear from you. Please submit your resume, including details of your experience and an indication of your current and expected salary.

Thank you for your interest in the Esplanade – only shortlisted candidates will be notified.

Essential Functions

1. Assist in gathering and documenting user requirements and system specifications.
2. Support the Project Lead in preparing test scenarios, test cases, and system documentation.
3. Coordinate meetings, take minutes, and follow up on action items.
4. Assist in data entry, report generation, and dashboard updates.
5. Provide administrative support for project-related tasks.
6. Track progress of project deliverables and update project schedules.
7. Liaise with internal users and vendors on assigned tasks.
8. Perform basic troubleshooting and escalate technical issues when needed.
9. Assist in the development and maintenance of SOPs and user guides.
10. Any ad-hoc duties assigned.

Requirements

• Diploma in Computing Science, Information Technology, Engineering or equivalent
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Basic understanding in Power BI for data visualization and reporting, with familiarity in data analysis tools such as PHP, SQL and Python will be advantageous
• Have a quality mind set with acute attention-to-details skills
• Excellent analytical and problem-solving skills
• Excellent communication, interpersonal and presentation skills
• Able to work independently or collaboratively in a team, manage multiple tasks, and perform effectively under tight deadlines
• Self-starter with a keen sense of urgency with an open mind to learn

• Provide support to the Project Manager in managing site activities and overall project operations, including both scheduled and ad-hoc service works.
• Develop, organize, monitor, and update project plans to ensure timelines and quality standards are achieved.
• Oversee site progress, coordinate daily works, and prepare necessary reports.
• Work with subcontractors and suppliers on procurement matters and the smooth execution of on-site tasks.
• Maintain communication with clients and vendors to confirm that deliverables meet contractual obligations.
• Prepare and submit Operation & Maintenance (O&M) documentation to clients.
• Assist the Project Manager with additional duties related to project execution.

• Assist the Project Manager in supervising site operations and overall project activities, covering both planned and ad-hoc service tasks.
• Plan, organize, track, and update project schedules to ensure deadlines and quality requirements are met.
• Monitor site progress, coordinate daily tasks, and produce relevant reports.
• Collaborate with subcontractors and suppliers on procurement and ensure smooth on-site implementation.
• Communicate with clients and vendors to ensure deliverables are completed in line with contractual agreements.
• Compile and hand over Operation & Maintenance (O&M) manuals to clients.
• Support the Project Manager with additional responsibilities related to project delivery.

Basic $2500 - $ Medical Benefits

Working Location: Toa Payoh

Working Hours (8.30AM – 5.30PM)

Flooring Industry

Good Working Location

Friendly Working Environment

Job Responsibilities:

• Utilize AutoCAD to assist in drawing preparation and support quotation development
• Plan, schedule, and coordinate production and installation timelines
• Liaise with clients, designers, factory, and installation teams to ensure seamless project execution
• Monitor on-site activities, troubleshoot any arising issues, and provide timely project updates

Requirements:

• Minimum 2 years of project coordination or relevant experience
• Proficient in AutoCAD
• Experience in preparing quotations

Interested applicants are welcome to apply online with updated Resume/CV via Apply Now button

Only shortlisted candidate will be notified

Leong Chee Ning (Crystal)

Registration No: R