307 Program Support jobs in Singapore

Job Specification

Contract Duration: 12 months (renewable)

Salary: $2,580 + Completion Bonus

Location: Choa Chu Kang

Job Description

• Providing administrative, clerical, and logistical support to the training team to ensure smooth operations
• Supporting and managing of the team and database
• Supporting the use of learning management system (LMS)
• Working with stakeholders and vendors to ensure smooth conduct of events

Job Requirement

• Excellent communication and interpersonal skills
• Preferably candidates with project management experience

Job Overview

The Office Support Specialist plays a vital role in ensuring the smooth day-to-day operations of the office. This position provides administrative, clerical, and operational support to various departments, helping the organization run efficiently and effectively. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.

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Key Responsibilities

• Perform general administrative duties, including filing, data entry, scanning, and document management.

• Answer and direct phone calls and handle incoming correspondence

• Manage office supplies inventory; order and restock as necessary.

• Support scheduling of meetings, appointments, and travel arrangements.

• Assist with preparation of reports, spreadsheets, and presentations.

• Maintain and update company databases, records, and contact lists.

• Assist with invoice processing, expense tracking, and basic bookkeeping tasks.

• Ensure the office environment is organized, safe, and efficient.

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Qualifications

• Diploma or equivalent; additional administrative training or certification preferred.

• 1–3 years of experience in an office support or administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to work independently and collaboratively across teams.

• Attention to detail with a proactive problem-solving mindset.

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Preferred Skills

• Experience with office management software (e.g., ERP, CRM, or HRIS systems).

• Familiarity with basic accounting and invoicing processes.

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Working Conditions

• Standard office hours, Monday to Friday.

• Occasional overtime may be required during peak periods.

Key Responsibilities

• Preparation of presentation to senior management
• Provide administrative support, including calendar management, expenses and travel for Organization
• Partner with teams to coordinate activities and projects
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia and local / international congresses
• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
• Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
• Participate in team meetings to support coordination and delegation of tasks and projects
• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
• Manage general inquiries and route questions to appropriate resources
• Perform other duties as assigned

Preferred Qualifications

• Ability to maintain a high level of integrity and discretion in handling confidential information
• Strong attention to detail and organized with a systematic approach
• Resilience under pressure
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

Interested candidates may send resumes to or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd
• RCB No E

EA License No. 01C4394
• EA Registration No. R Tay Khai Ven)

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• Provide day-to-day administrative support , including filing, data entry, and document management for projects.
• Assist with preparing, reviewing, and tracking project documentation , such as work orders, permits, and invoices.
• Coordinate and schedule meetings, site visits, and travel arrangements for project teams and management.
• Maintain and update project files and databases to ensure accuracy and easy retrieval of information.
• Support the procurement team with purchase orders, material requests, and supplier coordination.
• Handle incoming and outgoing mail, deliveries, and communications with external stakeholders.
• Monitor and replenish office and site supplies , ensuring inventory is well-managed.
• Prepare basic reports, spreadsheets, and presentations for management review.
• Liaise with site supervisors and contractors to facilitate smooth communication between office and site operations .
• Assist the HR team with staff documentation, attendance records, and onboarding procedures.
• Ensure confidentiality and compliance with company policies and regulatory requirements.
• Proven experience as an Office Support Assistant, Administrative Assistant, or similar role, preferably in the construction industry .
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills in English (additional languages are a plus).
• Ability to work independently and as part of a team in a fast-paced environment .
• High attention to detail and accuracy in handling documentation.

Job Overview

We are seeking a highly organized and proactive Personal Assistant to support our Wealth Director in various administrative and operational tasks. The ideal candidate will possess strong communication skills and a keen attention to detail, ensuring that all tasks are completed efficiently and effectively. This role is essential in helping to streamline daily operations and enhance productivity.

Duties

• Manage calendars, including scheduling appointments, meetings, and events.
• Perform data entry tasks with accuracy and attention to detail.
• Assist with office management duties to maintain a well-organized workspace.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Plan and coordinate events, ensuring all logistics are handled smoothly.
• Utilize AdobeSign for document management and electronic signatures.
• Conduct clerical tasks such as filing, organizing documents, and maintaining records.
• Demonstrate computer literacy by effectively using Google Workspace and other software tools.
• Support administrative functions as needed to facilitate daily operations.

Experience

Candidates should have experience in the following areas:

• Data entry and office management
• Customer service excellence
• Event planning and coordination
• Calendar management proficiency
• Familiarity with DocuSign for document processing
• Strong clerical skills with a focus on organization
• High level of computer literacy, particularly with Google Workspace
• Previous administrative experience is preferred but not require

Qualifications:

Full A-Levels, Local Poly Diploma and above.

We welcome applicants who are eager to contribute positively to our team while developing their skills in a dynamic work environment.

Job Overview

We are seeking a detail-oriented and organized individual to provide administrative support and maintain documentation in our office.

We are seeking a highly organized and detail-oriented Office Support Professional to join our team. As an Office Support Professional, you will be responsible for managing purchases and maintenance for our factory, warehouse, and office supplies, including maintenance and repairs for equipment like cranes, air-conditioning, vehicles, and more.

You will be responsible for issuing purchase orders, verifying delivery orders, and matching them with invoices. You will also create and update records for equipment and vehicle maintenance, arrange payments for maintenance, servicing, and various purchases, and handle daily office tasks such as phone calls, mail, and welcoming visitors.

Additionally, you will coordinate and liaise for renewal of licenses, maintain records in systems like SAP and/or Excel, inspect records and resolve discrepancies, and handle other tasks and projects as assigned.

• A minimum Nitec or Diploma in related disciplines
• At least one year of relevant experience
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Knowledge of SAP Accounts is a plus

We offer a competitive salary package, a permanent role, and opportunities for career growth and development.

If you are a motivated and detail-oriented individual who is looking for a new challenge, please submit your application by clicking the apply button below.

Job Overview

Our organization is seeking an experienced Office Support Coordinator to join our team. In this role, you will provide administrative support to logistics teams, ensuring seamless day-to-day operations.

Key Responsibilities:

• Deliver daily administrative assistance to logistics teams, including recordkeeping and data management.
• Ensure accurate documentation of machinery certifications, road tax, and insurance renewals.
• Support audit and inspection preparation as required.
• Provide reception coverage when necessary.
• Assist in planning materials movement to construction sites.
• Communicate with suppliers and project staff for timely delivery of materials and equipment.
• Track delivery statuses and provide regular progress reports.
• Maintain and update records of material inventory.
• Assist with stock-taking and asset-tracking activities.
• Record working hours and overtime for site staff.
• Collect, review, and verify timesheets and attendance records.

Requirements:

• Minimum GCE O Level or equivalent with 2-3 years experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to multi-task and work in fast-paced environments.

Benefits:

• Confidential application handling.
• Personal data protection compliant.

The Role:

• A dynamic institution is seeking a highly skilled and organized Office Support Professional to coordinate logistics for meetings, events, and functions.

Key Responsibilities:

• Coordinate logistics for meetings, events, and functions.
• Process finance documents and applications.
• Manage Learning Management Systems and schedules.
• Support all administrative and documentation related activities.
• Liaise with stakeholders on exam matters and create assessments.
• Budget for new intake exams/programs and co-lead initiatives.
• Handle inquiries and perform ad-hoc tasks.
• Facilitate workshops/lectures (in-person or virtual).
• Support exams and courses, including invigilation and ushering during office and non-office hours.

Requirements:

• Bachelor's Degree in relevant field.
• Proficient in Microsoft Office and platforms like Zoom/MS Teams.
• Experience in administrative support, office management, or a related field is desirable.
• Good Communication skills.

Benefits:

• Salary: Up to $4,000 (depending on experience).
• 1 month completion bonus.
• 1 year contract (Renewable) - Can convert with good performance.
• Working hours: 8.30am - 6pm (some Weekends may be required however OIL/Off will be given).

About the Opportunity:

• Our client is a premier local educational institution located at Kent Ridge.