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The Procurement Assistant supports the procurement team in sourcing, purchasing, and managing supplies, materials, and services required by the company. This role ensures timely delivery, cost-effectiveness, and compliance with company policies and supplier agreements.

Key Responsibilities

• Assist in sourcing suppliers, obtaining quotations, and evaluating price comparisons.
• Prepare and issue purchase orders (POs) and follow up with suppliers on order status.
• Maintain accurate procurement records and supplier databases.
• Support contract administration and ensure compliance with company procurement policies.
• Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.
• Monitor delivery schedules and resolve issues relating to delays, shortages, or quality concerns.
• Liaise with internal departments to consolidate procurement needs.
• Assist in preparing procurement reports, cost analyses, and documentation for audits.
• Handle supplier communications, maintain good vendor relationships, and support negotiations.
• Provide administrative support to the procurement team, including filing, document control, and data entry.
  
  

• Diploma or Degree in Business, Supply Chain, or related field (preferred).
• Previous experience in procurement, supply chain, or administrative role is an advantage.
• Strong organizational and multitasking skills.
• Good negotiation, communication, and interpersonal skills.
• Proficient in MS Office (Excel, Word, Outlook) and procurement software/ERP systems.
• Detail-oriented, accurate, and able to meet deadlines.
  
  

• Team player with a proactive attitude.
• Strong analytical and problem-solving skills.
• Ability to work under pressure in a fast-paced environment.
• Ethical, reliable, and committed to confidentiality.

• Seniority level Entry level

• Employment type Contract

• Job function Purchasing and Supply Chain
• Industries Industrial Machinery Manufacturing

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Roles and Responsibilities

• Support day-to-day procurement activities, including sourcing, price negotiation, and purchasing from both local and overseas suppliers.
• Review and evaluate supplier quotations to ensure compliance with technical specifications and cost-effectiveness.
• Perform document matching (Purchase Order, Delivery Order, Invoice) and ensure accurate filing and documentation.
• Coordinate delivery schedules and track shipments to ensure timely arrival.
• Maintain updated records of purchases, inventory levels, and assist in monitoring budget usage.
• Prepare and consolidate monthly procurement and operational reports.
• Ensure all procurement activities comply with internal policies and procedures.
• Assist in managing supplier relationships, including onboarding and performance monitoring.
• Utilize ERP systems and digital procurement tools to support automation and process improvements.
• Work closely with internal departments to support operations and improve procurement efficiency.
• Demonstrate a collaborative and solutions-oriented approach, especially in high-pressure situations.
• Manage procurement-related email correspondence and ensure timely follow-up.
• Issue and process Purchase Orders accurately and in a timely manner.
• Handle ad-hoc tasks and responsibilities as assigned by the Client.

Qualifications Requirements

• Diploma in Supply Chain Management, Business Administration, Engineering, or a related field.

Preferred Skills

• Relevant experience in procurement or purchasing; candidates with more experience may be considered for a senior role.
• Proficient in Microsoft Office applications; experience with ERP or procurement systems is an advantage.
• Familiarity with digital tools and procurement automation is preferred.
• Strong problem-solving, organizational, and record-keeping skills.
• Good communication skills and ability to work effectively across teams and departments.
• Self-motivated, able to work independently and adaptable in a fast-paced environment.

• Assist in sourcing and liaising with suppliers to obtain competitive quotes and lead times
• Support the procurement process by preparing and sending Request for Quotation (RFQ)
• Help in reviewing supplier quotes and conducting price comparisons
• Track and monitor inventory levels; assist in stock replenishment as needed
• Follow up with suppliers to ensure timely delivery of goods and services
• Assist in preparing purchase orders and matching invoices with PR, PO, and DO
• Support the logistics and coordination for both local and overseas shipments
• Ensure proper documentation and filing in accordance with company and ISO standards
• Coordinate with internal departments to clarify requisitions and purchasing needs
• Maintain an updated database of supplier information and pricing
• Perform other administrative and procurement-related duties as assigned

• Minimum GCE ‘O’/‘A’ Levels or relevant Diploma
• At least 1 year of experience in a procurement or administrative role (experience in the construction or engineering industry is an advantage)
• Basic understanding of procurement procedures and documentation
• Detail-oriented and organized with strong follow-up skills
• Able to work independently and within a team
• Proficient in Microsoft Office applications (especially Excel and Word)

The Procurement Assistant supports the procurement team in sourcing, purchasing, and managing supplies, materials, and services required by the company. This role ensures timely delivery, cost-effectiveness, and compliance with company policies and supplier agreements.

Key Responsibilities

• Assist in sourcing suppliers, obtaining quotations, and evaluating price comparisons.
• Prepare and issue purchase orders (POs) and follow up with suppliers on order status.
• Maintain accurate procurement records and supplier databases.
• Support contract administration and ensure compliance with company procurement policies.
• Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.
• Monitor delivery schedules and resolve issues relating to delays, shortages, or quality concerns.
• Liaise with internal departments to consolidate procurement needs.
• Assist in preparing procurement reports, cost analyses, and documentation for audits.
• Handle supplier communications, maintain good vendor relationships, and support negotiations.
• Provide administrative support to the procurement team, including filing, document control, and data entry.
  
  

• Diploma or Degree in Business, Supply Chain, or related field (preferred).
• Previous experience in procurement, supply chain, or administrative role is an advantage.
• Strong organizational and multitasking skills.
• Good negotiation, communication, and interpersonal skills.
• Proficient in MS Office (Excel, Word, Outlook) and procurement software/ERP systems.
• Detail-oriented, accurate, and able to meet deadlines.
  
  

• Team player with a proactive attitude.
• Strong analytical and problem-solving skills.
• Ability to work under pressure in a fast-paced environment.
• Ethical, reliable, and committed to confidentiality.

About the Company:

Oriental Merchant is a leading wholesaler and distributor of authentic Asian Groceries globally. We have strong presence in Australia, New Zealand, Canada, United Kingdom and Holland, and our footprints continue to grow. Together with our strategic partners and suppliers, we aim to putting our brands in every consumer’s hands as well as in their hearts and minds, and our products always reach them at the right place and at a right time.

About the role:

Are you an organized and detail-oriented individual passionate about demand planning, purchasing, and supply chain management? We are looking for a Procurement Assistant to join our dynamic team in our Singapore Headquarter and play a key role in ensuring the smooth operation of our inventory and shipping processes across Australia, New Zealand, and the Netherlands. If you have no experience but have a can-do attitude and a willingness to learn, you already tick the main boxes and we would like to meet you.

Key Responsibilities:

Demand Planning & Purchasing:

• Monitor and replenish inventory levels for our warehouses in Australia, New Zealand, and the Netherlands.
• Administer orders, contracts, and shipping documents to ensure accurate delivery of goods to their destinations on time.
• Analyse weekly inventory reports and take proactive steps to address short stock or overstock situations.
• Communicate inventory issues or price change requests to the procurement director in a timely manner.
• Report any anomalies, such as supplier issues, vessel booking delays, or unexpected stock movement.
• operate direct container sales to Ireland, Singapore, Australia, and New Zealand.
• Coordinate with customers, suppliers, and shipping agents to ensure smooth shipments and manage account receivables when necessary.
• Create and analyse procurement data reports as required by the procurement director when needed.

About You:

You are someone with:

• Strong English proficiency in both writing and speaking, enabling clear communication with global stakeholders.
• Strong computer skills will be a plus.
• Ability to multitask, highly organise and able to meet deadline
• A proactive approach to problem-solving and process improvement.
• The ability to work collaboratively in a fast-paced environment.

To apply online please click on the APPLY NOW button, or email your resume to

Responsibilities:

• Prepare purchase orders in accordance with the specifications detailed in the requestor’s form.

• Liaise effectively and maintain strong, collaborative relationships with internal stakeholders and external vendors.

• Coordinate with suppliers to track and ensure adherence to delivery schedules and estimated time of arrival (ETA).

• Precisely input, update, and manage procurement data into current and SAP system.

• Prepare and process procurement documentation in strict adherence to company policies and standards.

• Assist in negotiating purchasing terms, pricing, and agreements with vendors, collaborating closely with the Procurement Manager to achieve optimal results.

• Take on ad-hoc tasks and responsibilities as directed by the Procurement Manager.

  Requirements:

• At least 'O' Level, NITEC/Higher NITEC, Diploma in a related field is required.

• Proficiency in SAP system is preferred and would be an advantage.

• Capable of handling multiple tasks concurrently and adjusting to shifting demands and changes in a dynamic environment.

• Able to manage stress effectively while maintaining focus and productivity.

• We welcome applications from fresh graduates.

Essential Job Functions:

• Assist in sourcing and obtaining quotations from suppliers.
• Prepare and process purchase orders (POs) and follow up on order status.
• Maintain accurate and up-to-date procurement records and databases.
• Track deliveries and ensure timely receipt of goods and services.
• Coordinate with suppliers, internal departments, and logistics providers.
• Verify invoices and delivery notes against purchase orders.
• Help evaluate supplier performance in terms of quality, cost, and delivery timelines.
• Maintain proper filing and documentation for audits and compliance.
• Provide administrative support to the procurement team as required.

Requirements:

• GCE O Level or Diploma in Supply Chain Management, Business Administration, or a related field.
• Prior experience in procurement, purchasing, or supply chain operations is an advantage.
• Good understanding of procurement processes and supply chain concepts.
• Proficient in Microsoft Office (especially Excel and Word).
• Familiarity with procurement or ERP software is a plus.
• Strong attention to detail and organizational skills.
• Ability to handle multiple tasks and meet deadlines.
• Good communication and negotiation skills.

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

At Ley Choon Group, this role is key to ensuring efficient and transparent procurement—from time-sensitive requests to routine orders. It involves building ethical supplier relationships, maintaining clear SOPs and documentation, and collaborating across departments to support timely vendor payments and compliance. The role upholds operational excellence and integrity, directly contributing to the Group's mission and delivery.

• Responsible for submitting backup Purchase Requests (PRs) for urgent orders to ensure smooth procurement processes.
• Handle routine Purchase Requests (PRs) and Purchase Orders (POs), ensuring timely processing and follow-up.
• Engage with and source suppliers, managing relationships to ensure competitive pricing and quality of goods/services.
• Draft and maintain Standard Operating Procedures (SOPs) and other administrative documents to ensure compliance and consistency in processes.
• Provide full administrative support to the Procurement team in daily operations.
• Perform data entry and ensure all documents are properly filed and managed.
• Support coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment to vendors, and full, auditable support documentation.
• Ensure a transparent and responsive procurement process is implemented and maintained.
• Communicate, coordinate, and plan with relevant staff/programs regarding orders and supply deliveries.
• Assist in ensuring that all supplies, services, and equipment are delivered on time.
• Support the establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain updated supplier information for regularly purchased items and stay informed on current local market conditions.
• Perform any other related duties as assigned by the immediate supervisor or Head of Department (HOD).

• Minimum Diploma in Supply Chain Management/ Purchasing Management or equivalent
• Minimum 1 year of relevant work experience (Experience in the construction industry will be advantageous)
• Entry level candidates are welcome to apply
• Able to multitask and work well in a fast paced environment
• Possess good communication and interpersonal skills
• Able to work independently as well as a team player
• Possess a good mindset and attitude with a strong drive to learn

• 5 days work week
• The office is located at No. 3 Sungei Kadut Drive, Singapore 729556, in the North

Employee Benefits:

• Transportation:
  • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
  • Company-provided lunch bus for easy access to meals.
• Annual Leave:
  • 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
  • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.
  • Comprehensive medical benefits including dental care and health screenings.
  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Ley Choon?

• Purpose-driven work Build projects that support millions of lives across Singapore
• Fast-tracked growth Learn from experienced mentors and gain responsibility early
• Innovation culture Your ideas matter. We're always improving
• Recognition & reward Competitive salary, and project incentives
• Supportive environment You'll be part of a collaborative, grounded, and passionate team
• Technology adoption You'll drive the exploration and adoption of new technologies

About our company

Senses International; a home-grown and managed Singapore company and one of the growing fragrance manufacturers in the Asian region. With over 40 dedicated employees, we punch far above our weight, whether in the Singapore market or competing in the international market. In Senses, Constant Innovation, Constant Training and Constant Investment is our Top priority. We value people with ambitions, willingness to learn and daring to step up in challenging and competitive market of F&F industry.

Job Position: Procurement Assistant

This position reports to the senior or procurement director to oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality. The purchasing assistant responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.

Key duties and responsibilities

• Work with vendors to place orders for the products and/or raw materials that a business needs under the supervision of a senior or procurement director.

• Conduct administrative and support activities to keep the purchasing department runningefficiently.

• Checks purchase orders for accuracy, completeness, and clarity.

• Verify product information, shipping information, cost, and delivery information before obtaining.

• Seeking authorization from Senior or Procurement Director to place an order.

• Gather procurement specifications and bids from suppliers to help select contractors.

• Initial inspection on products and packaging for defects

Required Skills:

- Min Diploma in business management, supply chain, logistics or a related field.

- Excellent verbal communication skills and active listening skills

- Ability to work independently combined with exceptional interpersonal skills

- Ability to critically think and problem-solve

- Good organizational, multitasking, prioritization, and effective time management skills

- Procurement & Logistical management

Preferred Skills:

- 2 years or above of relevant sourcing experience, preferably in manufacturing setting

- Experience in ERP software system