43 Personnel Coordinator jobs in Singapore

Job description:

• Coordinate and schedule a high volume of interviews across multiple time zones, ensuring a smooth and professional experience for candidates and interviewers.
• Liaise with hiring managers, recruiters, and candidates to manage logistics and resolve scheduling conflicts.
• Maintain accurate records in applicant tracking systems and support recruitment reporting.
• Assist with onboarding processes and other HR-related administrative tasks as needed.

Requirements:

• A recent graduate with internship experience in Human Resources or Talent Acquisition
• An experienced professional with a strong track record of managing large-scale interview scheduling.
• Detail-oriented, with excellent communication and time management skills.
• Comfortable working in a fast-paced, high-volume environment.
• Proficient in Microsoft Office and familiar with applicant tracking systems (ATS).

P-Serv is partnering our Client, a leading name in digital transformation and they are looking for HR talents to be a part of the team

Job Responsibilities

• Manage the process of advertising job vacancies including but not limited to creating job postings in

internal and external recruitment sites where required, triggering posting to other integrated

recruitment platforms, updating, expiring, or extending postings via Workday, Foundit,
- Track and update recruitment status on SharePoint, including but not limited to reporting on which

applicants are in interviewing and security/reference checks stages and highlight to recruiters on any activities at risk of falling behind target schedules
- Manage the process of interview scheduling upon recruiter request, including but not limited to arranging interviews for candidates (external and internal candidates) with the interview panel, contacting panelists Personal Assistants to get their availability, contact candidates to check for availability, book rooms (face-to-face interviews), send confirmation emails, interview details and relevant interview materials (e.g., application forms, interview assessment forms, interview questionnaire for applicant to complete before interview)
- Prepare interview file for the interview, triggering interview forms in Workday as per recruiter request, and ensure interview feedback form is in candidate's Workday profile with the correct naming convention
- Manage candidate administration including but not limited to requesting, collating, and validating candidate documents (e.g., certificates), employment pass processing, providing information to recruitment managers as needed
- Forward relevant documents to internal team for onboarding
- Manage the post-interview process by sending the candidate experience survey, collating data such as the number of surveys sent for reporting on quarterly basis
- Prepare Letter of Offer (LOF) within 1 working day upon recruiter request, ensure necessary approval is cleared before issuance of any LOF, and send email to candidate Letter of Offer (LOF)
- Prepare Conferment Letter for salary adjustment
- Demonstrate flexibility and readiness to cross-deploy skills and expertise to support different teams
- Any other ad-hoc matters

Job Requirements

• Diploma in Human Resources or relevant discipline
• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as VLOOKUP and pivot tables are important)
• Experience with Workday or other leading HR Systems preferably
• A good team player, possess a cheerful personality and a positive attitude
• Meticulous with details, good communication and interpersonal skills
• Strong aptitude to learn quickly, pick up new skills and adaptable
• Able to multitask and handle high volume of work
• Able to maintain confidentiality and sensitivity in the management of work

Working Hours / Location

• Mon – Thu, 8.30am – 6pm ; Fri, 8.30am - 5.30pm
• MapleTree Business City (Nearest MRT – Labrador Park)

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

Workplace: nearest MRT City hall

Must be applicant with C.E.I. certificate. Those without CEI will need to obtain the certificate at own cost before application.

With at least GCE level

Duties:

Able to handle recruitment of applicants based on clients' requirements.

needs to carry daily functions like Calling clients to do follow up on recruitment, conduct interviews of candidates, prepare business, key in data into the company's system , job postings on various media, ETC

Senior Recruitment Coordinator

Who we are looking for:

The Candidate Experience Partner is an integral member of the Global Talent Acquisition team, and the core driver and guardian of the candidate experience. The candidate experience team members are experts at curating the end-to-end interview process and champions of the candidate experience while being hands on in day-to-day operations of all interview coordination. With drive, focus, and an enterprising approach you will shape the candidate journey, represent our talent brand, and influence the growth of our culture. You will need to handle a varied workload, effectively prioritize and deliver with polish.

What you will be doing:

• Place the candidate experience journey at the forefront of all decision making
• Handle heavy interview scheduling in a fast-paced environment for larger functions
• Reserve conference rooms, schedule phone screens, onsite interviews and debrief meetings with recruiters, managers and interview teams
• Provide high touch care and act as primary contact for candidates throughout their entire experience; own the candidate experience end-to-end, from initiation to pre-boarding
• Manage the candidate's travel experience by booking travel, process reimbursements, and attend to post-interview care
• Initiate and manage background check processing and administration
• Process and own offer letter stage and documentation
• Identify workflow inefficiencies and collaborate cross-functionally to improve processes that deliver high-quality results.
• Use your national and global perspective and experience by understanding legality, and the different jurisdiction requirements pertaining to background checks, offer letters and onboarding.
• Understand key stakeholders' objectives, have insight to the business and have confidence holding senior level conversations
• Effectively navigate ambiguity through diligent decision-making
• Other duties to support the success of the talent acquisition team as needed

What you bring to the table:

• Experience handling complex calendaring and other logistics on behalf of others
• Ability to maintain trust, confidentiality and thoughtful discretion with all levels of staff and candidates
• Genuine passion for the recruitment profession and/or talent operations, while possessing the drive to make a difference in our growing business
• 1-3 years working in a Talent Acquisition organization
• Microsoft Outlook experience is a must
• Greenhouse ATS experience a plus
• Goodtime experience is a plus
• Experience with Slack and Zoom
• A sense of urgency, adaptability, and ability to prioritize
• A positive attitude with a dedication to problem solving and delivery
• Desire to work in a fast paced and dynamic environment
• Extremely solid attention to detail, communication skills, sense of ownership and responsibility to be a change agent to make us all better
• Aptitude to quickly pick-up things, and learning agility to adapt to new approaches
• Spoken and Written Chinese is preferred (for contract administration, and candidate communications)

As an Equal Opportunity Employer, The Trade Desk is committed to making our job application process accessible to everyone and to providing reasonable accommodations for applicants with disabilities. If you have a disability or medical condition and require an accommodation for any part of the application or hiring process, please contact us at

You can also contact us using the same email address if you have a disability and need assistance to access our Company website.

When contacting us, please provide your contact information and specify the nature of your accessibility issue.

We are seeking a part-time Human Resource Officer to provide recruitment support for all levels of staff. This role involves ensuring that our hiring process is efficient and effective in finding the best candidates for open positions.

1. Job Responsibilities:
• Posting job advertisements on various platforms;
• Screening resumes to determine which candidates meet the minimum requirements;
• Conducting interviews to narrow the number of potential candidates who will be interviewed by the hiring Director;
• Verifying employment information and contacting professional and personal contacts provided by the candidate;
• Scheduling interviews for the hiring Director via online or face-to-face.
2. Required Skills and Qualifications:
• Entry Level experience in Human Resources or equivalent, with excellent communication skills;
• Proficiency in Microsoft Office (Excel, PowerPoint) and HRIS systems;
• Interpersonal and administration skills;
• Familiarity with HR policies and employee engagement strategies;
3. Benefits:

The ideal candidate will have opportunities for professional growth and development through training programs. The first round of interview will be held via zoom, allowing candidates to showcase their skills remotely.

4. Other Requirements:

Please note that this is a part-time position, and the selected candidate must be available to work flexible hours as needed.

Workplace: nearest MRT City hall

Must be applicant with C.E.I. certificate. Those without CEI will need to obtain the certificate at own cost before application.

With at least GCE level

Duties:

Able to handle recruitment of applicants based on clients' requirements.

needs to carry daily functions like Calling clients to do follow up on recruitment, conduct interviews of candidates, prepare business, key in data into the company's system , job postings on various media, ETC

Your new company

Client is a leading global investment banking, securities, and asset and wealth management firm. They are currently looking for a Coordinator (1 year contract) to join the team.

Generally open to graduates who are ready to kickstart their careers.

Location : CBD

Hybrid work arrangement

Salary : up to $4,500 per month

Your new role

If you’ve ever wanted experience in Human Resources or the Financial Services industry but never knew where to start, this is where to begin.

This Recruitment Coordinator is a crucial asset in the Engineering division of the firm. Our recruiting team partners with candidates, recruiters, hiring managers, to ensure a smooth process through the hiring pipeline. Our team coordinates hundreds of candidates a week, to put them through pre-vetting checks, manage interviewer rosters, schedule interviews, collect feedback, and help ensure offers and onboarding processes are actioned with precision. Their role in the hiring pipeline of the division is crucial and requires efficiency and organization.

The Engineering recruitment coordinators are extremely efficient, responsive, and organized. They are proactive and thoughtful communicators. They are process-oriented and able to follow standard operating procedures closely. They are able to multi-task and keep track of several candidates and job openings at a time. They are interpersonal and professional in their communication with hiring managers, interviewers, candidates, HCM partners/stakeholders, and fellow team members.

What you'll need to succeed

• Minimum a Degree in related fields of studies

• Excellent interpersonal and communication skills

• Strong attention to detail

• Organized with ability to follow up on open items

• Knowledgeable and aware of general business and corporate cultures, team player

• Proficient in MS Outlook, Word, Excel, Power Point, Zoom Highest degree of integrity, professionalism, diplomacy and discretion required

What you'll get in return
This is an exciting opportunity to join an MNC. You will be part of a dynamic team and you will be remunerated at market competitive rates.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Ernie at Hays on or email for a confidential discussion.

Referrals are welcome.

Registration ID No. R | EA License number: 07C3924 | Company Registration No. D

Role Overview:

We are looking for a detail-oriented and proactive HR Coordinator to join our Human Resources team. This role will provide essential administrative and operational support across various HR functions, ensuring efficient service delivery to employees and stakeholders across both office and retail teams.

Key Responsibilities:

1. HR Systems and Data Management

• Maintain and update employee data in SAP HR for both office and retail populations.
• Generate regular and ad hoc HR reports for internal stakeholders.

2. Onboarding and Offboarding Support

• Coordinate onboarding logistics (documentation, system access, welcome kits, etc.).
• Support exit processes including clearance, system termination, and final documentation.

3. Employee Welfare

• Administer employee welfare programs, such as:

• Insurance enrolment and updates.

• Health screening arrangements.
• Issuance of HR letters (e.g. for visa applications, Permanent Residency, etc.)

4. Benefits Administration

• Support product benefit programs, including quota tracking and deduction.
• Assist in administering long service awards, leave programs, and benefit in kinds.

5. General enquiries

• Monitor and respond to employee queries.
• Troubleshoot and escalate access issue to company system.

Key Requirements:

• Diploma in Human Resource Management/Business Administration.
• Minimum 3-5 Years of experience in HR administrative support and coordination.
• Strong attention to detail, organizational, and time management skills.
• Experience with SAP Human Capital Management (HCM) or similar HRIS systems is an advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good interpersonal and communication skills.
• Comfortable interacting with internal/external stakeholders of different levels.
• Able to maintain confidentiality and handle sensitive information professionally.

As a key member of our team, you will be responsible for supporting business operations in a growing organization. This role is ideal for individuals who thrive in fast-paced environments and are passionate about delivering exceptional results.

1. Internal Hiring and Recruitment: Identify, attract, and select top talent to fill tech and non-tech roles within the organization.
2. Office Operations and Administration: Provide administrative support, including day-to-day tasks, correspondence, and ensuring seamless office operations.

• Communication Skills: Possess excellent verbal and written communication skills to effectively interact with colleagues and stakeholders.
• Fast Learning and Independence: Demonstrate the ability to learn quickly, work independently, and adapt to changing priorities.
• Meticulous Attention to Detail: Show meticulous attention to detail and maintain high standards of quality in all aspects of work.

• Competitive Compensation Package: Enjoy a competitive compensation package that rewards your hard work and dedication.
• Cosy Working Environment: Work in a cosy and welcoming environment that promotes collaboration and teamwork.
• Paid Leave Package and Professional Development Opportunities: Receive a generous paid leave package and access to professional development opportunities that help you grow professionally.