1,601 Personnel Assistant jobs in Singapore

Opportunity to work with a leading public organisation driving environmental sustainability and enhancing community well-being.

You will assist the Records Management Department with record management tasks, including:

• Manage system access and user support
• Coordinate with IT department to fix technical issues
• Hardcopy file administration
• Handle file onboarding, RFID tagging, and system updates
• Conduct records appraisal
• Support digitisation and digital file management
• Maintain OneDrive folder structures
• Handle agreements, file transfers, and collection coordination

The role involves working independently with minimal supervision and requires proficiency in Microsoft Office, particularly Excel. Strong communication skills are essential for effective collaboration within the team.

Relevant experience is an advantage, but not required. The successful candidate will possess:

• Proficiency in Microsoft Office, especially Excel
• Ability to work independently
• Strong communication skills for effective collaboration

This is a contract position of 2.5 months, working Monday to Friday from 9:00 am to 6:00 pm. The location is Newton.

Please prepare your updated resume and send it to us for review. We look forward to hearing from you.

Job Title: Operations Coordinator

Location: Tuas | Mon–Fri: 8AM–5PM | Sat: 8AM–12PM

Job Description:

We are seeking a highly organized and detail-oriented Admin Executive to support our busy operations team.

The successful candidate will be responsible for coordinating with the Production Manager and departments to ensure smooth operations, maintaining and updating inventory records, handling daily admin tasks like data entry, document prep, and filing, managing email correspondence professionally and promptly, and systematically filing and archiving important documents.

Required Skills & Qualifications:

Diploma or Degree in Business Admin or relevant field
Strong communication & organizational skills
Prior experience in admin roles preferred
Proficient in MS Office & comfortable with multitasking

What We're Looking For:

A dedicated and results-driven individual who can work effectively in a fast-paced environment, prioritizing tasks and meeting deadlines while maintaining a high level of professionalism.

Benefits:

This is a great opportunity to grow and develop your career in a supportive and professional team environment.

How to Apply:

Interested applicants should submit their updated resume in MS Word format by using the APPLY NOW BUTTON.

We are seeking a reliable and efficient support staff to provide administrative assistance to our organization. The successful candidate will be responsible for attending to customers, answering telephone calls, performing filing and sorting tasks, and providing first aid as needed.

The ideal candidate will have GCE 'N'/'O' level qualifications or its equivalent, at least one year of working experience in general administration, preferably in a school setting, and basic computer skills including Microsoft Office.

Key Responsibilities:

• Attending to customers at the counter
• Answering telephone calls and transferring calls
• Performing simple filing and sorting tasks
• Providing first aid as needed
• Distributing goods delivered to staff

Additional duties may be assigned by the Authority.

Preferred Skills:

• Microsoft Excel
• Housekeeping
• Administration
• Data Entry
• Customer Service
• Communication
• Directing

Why You'll Love This Job

This role offers an exciting opportunity to work in a dynamic environment where no two days are alike. As a support staff member, you will have the chance to develop your skills and knowledge while making a real difference in the lives of others.

What We're Looking For

We are looking for a highly motivated and organized individual who is able to work effectively in a team environment. If you are a team player with excellent communication skills and a passion for delivering exceptional customer service, we want to hear from you.

Job Title: Operations Support Professional

The role of an Operations Support Professional involves providing administrative support to the team. This includes handling Air and Sea documentation, preparing Job Sheets, and Billing.

This position requires excellent communication skills and attention to detail. The candidate must be able to work independently and effectively prioritize tasks.

• Handling Air and Sea Permit & GST declaration
• Submission to CCN
• Booking and Preparation of AWB
• Preparing Job Sheet and Billing
• Other ad-hoc duties as required

Microsoft Office

Interpersonal Skills

Supply Chain

Freight

Transportation

Administrative Support

Customer Service

Scheduling

Shipping

Training Provided

Able to Work Independently

We are seeking a highly organized and proactive Office Administrator to join our team. The successful candidate will be responsible for providing administrative support to our office operations.

• The ideal candidate will have a minimum of three years' experience in administration duties, with a strong background in Microsoft Office applications.

About the Role

This role is ideal for a highly organized and communicative individual who can work effectively in a fast-paced clinic environment. The Clinic Assistant will play a vital part in ensuring the smooth operation of our clinics.

We are seeking a skilled and detail-oriented Administrative Support professional to join our team. As an integral part of our operations, this role will be responsible for providing administrative support to staff and workers.

The ideal candidate will have excellent organizational skills, with the ability to maintain accurate records, handle mailers, bills, and correspondence efficiently.

Apart from these core responsibilities, the successful candidate will also be required to arrange courses for staff and workers, update records, and assist in various administrative tasks as needed.

1. Assist in preparing incoming and outgoing letters, emails, and sorting out mailers, bills, etc.
2. Arrange and requisite pantry refreshments, stationery, office items, etc.
3. Arrange and register courses for staff and workers.
4. Updating staff and workers records,
5. Arrange dormitory check-in and check-out for workers.
6. Prepare a master list for Drawings, Documents, incoming & outgoing correspondences.
7. Submission of documents, drawings, letters, and creating transmittal.
8. Maintain proper organization of filing system, storage of documents and information.
9. Keep electronic filing and archive system for easy issuance, storage, retrieval, and management of documents to internal and external parties.

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Interpersonal and communication skills
• Inventory management
• Administration and payroll experience
• Data entry and accounting skills
• Administrative support and human resources knowledge
• Able to work independently and as part of a team

This is a great opportunity for those looking to develop their administrative skills and contribute to a dynamic team. If you possess a strong work ethic, attention to detail, and a willingness to learn, we encourage you to apply.

The primary function of this role is to provide administrative support to the team.

Responsibilities:

• Handle multiple calls in a professional and courteous manner.
• Take and pass on telephone messages promptly.
• Arrange for the purchase of stationery, packages and deliveries.
• Arrange courier and prepare proforma invoices and related documents.
• Assist with internal communication issues.
• Perform various administrative and clerical tasks.
• Manage conference room bookings.
• Perform any other ad-hoc administrative tasks as required.

Requirements:

• Minimum 1-2 years of working experience is essential.
• Knowledge of export/import procedures is an added advantage.
• Independent, initiative, responsibility, attention to detail are essential qualities.
• Excellent proofreading skills and good PC knowledge are essential.
• Ability to multitask and work in a fast-paced environment.

Working Arrangements:

Monday to Friday excluding Public Holidays – 8.30am to 6.30pm
Break hours: 1 hour daily with no coverage.

Tell Employers What Skills You Have:

• Ability to Multitask
• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Interpersonal Skills
• Inventory
• Arranging
• Administration
• Data Entry
• Attention to Detail
• Administrative Support
• Microsoft Word
• Customer Service
• Proofreading
• Directing