2,021 Operations Assistant jobs in Singapore

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the office and ensuring that all tasks are completed efficiently and effectively.

• Compiling, maintaining and updating company records and office business transactions
• Taking and processing orders
• Calling and answering phone calls with customers and vendors
• Managing office, warehouse inventory and working with vendors to ensure the regular supply of materials
• Providing support to relevant teams
• Performing general administration duties

To be successful in this role, you must have excellent data entry and word processing skills. Additionally, proficiency in Microsoft Excel, Word, and other software applications is required. A well-organized individual with the ability to perform filing and record keeping tasks is essential.

You should also possess strong interpersonal skills, including the ability to work independently and as part of a team. Experience with Microsoft PowerPoint, Inventory management, and Administration is also preferred.

Able to provide details about your experience with these skills please mention them below.

Roles & Responsibilities

• Manage all correspondence with customers and vendors.

• Oversee customer orders and ensure timely fulfilment.

• Track and monitor inventory; generate purchase orders and vendor credit notes.

• Manage accounts receivable and payable.

• Handle online store operations, including orders, payments, and deliveries.

• Utilize IT systems effectively to support business operations.

• Assist in organizing requirements for medical conferences and seminars.

• Coordinate overseas travel arrangements for the CEO and medical events.

• Support the printing and preparation of marketing and event collaterals.

• Manage bottling and packaging services.

• Oversee transportation and coordinate with the warehouse for storage of office items.

• Conduct product demonstrations for beauty devices.

Job Requirement

• Candidate must possess at least relevant qualifications or certifications from the Professional Institution.

• At least 3 years of working experience in the related field is required for this position.

• Excellent written and spoken English and

• Possess good presentation and interpersonal skills

• Expertise in Microsoft Office and other relevant IT software.

Other Qualities

• Positive, dynamic, and results-oriented

• Hardworking and resourceful

• Pleasant and a team player

Other Information

• 5 working days per week

• working schedule: 9.00 am to 06.00 pm.

• Salary: S$2,300/- – S$2,700/- per month

• Training provided

Interested candidates are requested to send us your resume by emailing and mention in the subject Operations Assistant. We regret to inform you that only shortlisted candidates will be notified.

Daily Operations Management

• Oversee and support the smooth day-to-day running of organizational activities, including handling minor repair work such as changing light bulbs, fixing door knobs, and coordinating basic maintenance needs
• Ensure all processes are followed efficiently and resources are used effectively
• Manage procurement, inventory planning, and office/facility maintenance needs

Facilitation of Events and Programs

• Plan, coordinate, and facilitate meetings, training sessions, and internal events
• Ensure all logistical needs—venue, materials, equipment—are prepared and in place
• Serve as the key contact during sessions to ensure smooth execution and address any issues

Logistics Coordination

• Plan and manage logistics for events, workshops, deliveries, and team activities
• Coordinate transportation, storage, and movement of materials or equipment
• Work with vendors to ensure timely and accurate delivery of goods, services, and maintenance
• Track and manage inventory levels to avoid shortages or overstocking

Vendor and Maintenance Coordination

• Act as the main point of contact for all vendor-related matters, especially regarding scheduled maintenance of equipment and facilities
• Liaise directly with vendors for maintenance works, reducing the need for manager involvement
• Oversee regular maintenance tasks including the annual replacement or inspection of the fire hydrant system
• Coordinate fire drills and ensure all staff are informed and prepared
• Liaise with building management to address facility-related issues and coordinate joint efforts when necessary
• Ensure service contracts and maintenance schedules are up to date and followed

License Applications and Renewals

• Handle all matters related to license applications and renewals required for business operations
• Liaise with relevant authorities, prepare necessary documentation, and track renewal deadlines to ensure compliance
• Maintain proper records of all licenses and certifications

Team Coordination and Administrative Support

• Provide operational and administrative support to the team and management
• Assist in scheduling, task coordination, and onboarding new team members
• Prepare documentation, meeting materials, and regular progress reports

Process Improvement and Reporting

• Identify and implement improvements to streamline processes and reduce inefficiencies
• Maintain up-to-date standard operating procedures (SOPs)
• Generate reports and provide insights on operations and logistics performance

Compliance and Safety Oversight

• Ensure compliance with company policies, safety protocols, and relevant regulations
• Support implementation of workplace safety measures and emergency procedures

Event Planning

• Support the planning and execution of internal and external events
• Handle logistics, scheduling, vendor coordination, and on-site support to ensure event success
• Work closely with various teams to align events with organizational goals and timelines

Pan-United is a global leader in low-carbon concrete technologies catalysing change in the concrete space. If you are highly motivated and resourceful, come join us now!

We are seeking a hands-on Operations Assistant. The ideal candidate should be comfortable working in a hot and dusty environment, and willing to travel to our batching plants across the island.

我们正在寻找一位动手能力强的运营助理。理想的候选人应能适应炎热和多尘的工作环境，并愿意前往我们在全岛各地的搅拌站工作。

Job Responsibilities:

• Coordinate with customers on concrete orders and check consistency on-site

• Oversee material pumping and concrete sample-making

• Perform tests to meet project specifications and check on material quality

• Assist with batching and delivery of concrete

• Meet customer needs and ensure on-time delivery

• Assign delivery trips fairly and provide support to nearby plants

• Keep daily production records and ensure accurate delivery details

• Maintain communication for material delivery and conduct checks on terminal conditions

• Report any operational issues and keep the site clean

• Any other ad hoc duties as assigned

Job Requirements:

• Min. Secondary education level

• No prior experience is required, training will be provided

• Basic computer knowledge

• Read and communicate in basic English

• Able to work independently and with a positive attitude under tight schedules

• Good team player and hardworking

• Willing to work rotating shifts, and commit to overtime and weekend duties

• 愿意轮班工作，并愿意加班和周末值班

If you’re interested in this role, please apply to find out more! We regret that only shortlisted candidates will be notified.

Join us in offering an efficient and reliable shipping & freight forwarding experience to our customers.

Job role and responsibilities:

• Handle shipment bookings
• Check requirements with relevant parties to ensure all the appropriate documents (eg insurance, licences, customs forms, PM4 applications) are in order
• Prepare and generate documents such as Cargo Manifest, Bill of Lading, Customs Permits for Import/Export/Transhipment
• Prepare Delivery Orders and/or Shipping Orders
• Liaise with relevant parties on cargo conditions/cargo movements/equipment (containers, trailers, lowbeds, lorries) requirements etc
• Booking of berth
• Handle vessel crew matters
• Perform administrative functions such as photocopying of documents and filing of records
Generate reports as required by various agencies

Job requirements:

• Min GCE "O" Level or equivalent
• Good proficiency with Microsoft Office (Word, Excel, Outlook)
• Great accuracy and speed in typing
Able to work overtime as and when required

Work Venue:

• Inside Jurong Port, Singapore

Ceramique Aesthetics is a one-stop skin specialist providing face, body wellness, hair removal services, hyperpigmentation removal treatments, and the sale of beauty products through our omnichannel platforms.

We are expanding and looking to grow our talents!

• Comprehensive in-house and external training will be provided
• Attractive Salary Package

Preferred candidates with related working experience in the Beauty and Wellness services sector.

- Able to work well with others.

- Assist with HR-related tasks.

- Assist with data management.

- Manage and maintain outlet operations, including online marketplaces and e-commerce.

- Conduct telemarketing.

- Handle online chats and messages.

- Organise meetings.

- Control and manage inventory movements.

- Set outlet standard operating procedures and key performance indicators.

- Handle and resolve customer issues and complaints.

- Calculate monthly commissions and verify outlet daily transactions.

- Perform any other administrative duties.

- Proficient in Microsoft Word, Excel, PowerPoint, Google Forms, etc.

The job scope and responsibilities includes but is not limited to the following:

• Picking and packing of products for orders from the e-commerce store

• Package customer orders appropriately for domestic and international shipments

• Assist in post sales service including tracking of customers’ shipment and material replenishment programs

• Provide excellent service support by processing customers’ sales orders and ensure timely delivery (including invoice customers, shipment processing, sending notifications, checking paperwork, preparing Air Waybills, etc) to customers

Requirements:

• Singaporeans/PR only

• Possess strong organization skills and initiative

• Must have the ability to work both independently and as part of a larger team

• Able to multi-task and possess a great sense of responsibility

• High levels of commitment and driven by dynamic and fast changing environment

Only selected applicants will be scheduled for interview.

BY INVITE ONLY LLP is hiring a Full time Operations Assistant role in Bukit Merah, Singapore. Apply now to be part of our team.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon, Evening
  • Tuesday: Morning, Afternoon, Evening
  • Wednesday: Morning, Afternoon, Evening
  • Thursday: Morning, Afternoon, Evening
  • Friday: Morning, Afternoon, Evening
• 1 year of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $2,400 - $2,600 per month
• This role is an urgent hire

Junior Operations Assistant

We are looking for a highly organised, meticulous and positive individual to join our team! We put priority in giving our customers an enjoyable shopping experience and if you have a customer first mindset with a high level of work ethic and integrity we'd love for you to apply. He/ she will report to the Operations Manager.In this role, you will provide crucial support to our warehouse team, ensuring the smooth and efficient process of our day-to-day operations. This position will be based at our office/ warehouse in an air-conditioned environment.

What you’ll do:

• Oversee and work closely with the Operations Manager on the daily warehouse operations, including all inbound and outbound activities, ensuring timely and accurate movement of goods

• Execute outbound processes according to SOPs — support picking, sorting, and packing to meet fulfilment timelines

• Handle inbound deliveries by verifying received items against purchase orders, and checking product quality and quantity upon arrival

• Conduct quality control checks, ensuring all products and packaging meet the brand’s standards before being released or stored

• Maintain inventory accuracy through regular cycle counts and scheduled stocktake, flagging and resolving discrepancies promptly

• Coordinate retail stock replenishments and housekeeping items across our retail outlets in Singapore

• Manage warehouse documentation, ensuring all records and documents are properly handled and filed

• Support cross-functional tasks and take on additional responsibilities as assigned by the Operations Manager or the team

What we’re looking for:

• Preferably Nitec, Diploma, or Degree in Logistics Management or a relevant field

• No forklift or driving licence is required

• Proficiency in Microsoft Office applications such as Word and Excel is required

• Experience using Google Workspace is a plus

• Fluent in spoken and written English

• Demonstrate strong prioritisation skills by effectively managing tasks based on urgency and importance

• Take initiative, showing resourcefulness and a sense of urgency to meet deadlines

• Show meticulous attention to detail and follow through on project

• Able to work independently as well as collaboratively as a team player

• Have a positive can-do attitude, be adaptable to changes, and open to new ideas and feedback

• Passion and/or experience in the fashion, jewellery, or retail industry is a plus

• Update liquid loading schedules, weighing tickets, and Certificates of Conformance.

• Data entry for Delivery Orders in SAP system.

• Prepare Goods Receipt Notes (GRN) and stock reports.

• Manage ISO-Route Card for liquid transfer from VST to LGC.

• Record daily LGC refilling activities (in & out).

• Submit monthly LGC movement reports to Accounts for billing.

• Maintain daily records of VST liquid balances.

• Prepare monthly liquid loss reports.

• Issue liquids in SAP (ISO-Route Card) from ISO tank to Vertical Storage Tank (VST).

• Perform any other ad-hoc duties as assigned.