3,864 Office Staff jobs in Singapore

We are seeking a detail-oriented and organized office coordinator to support the production team in managing daily operations.

• Coordinate and schedule activities for effective time management.
• Maintain accurate records, reports, and documents for easy retrieval.
• Monitor inventory levels and coordinate with the procurement department.
• Support administrative tasks such as data entry, filing, and report generation.
• Communicate effectively with other departments for timely delivery.
• Resolve issues through administrative support for optimal results.
• Track and report progress and performance metrics for informed decision-making.

• High school diploma or equivalent; additional certification is advantageous.
• Proven experience in an administrative or support role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Excel, Word, etc.).
• Excellent communication skills, both written and verbal.
• Ability to work well in a team environment and under pressure.

Communication Skills, Microsoft PowerPoint, Microsoft Office, Excel, Inventory Management, Administration, Data Entry, Procurement, Pressure, Administrative Support

Job Description

Filing and organizing records, invoices, and other vital documentation is a crucial aspect of this role. Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages requires attention to detail and strong organizational skills.

Maintaining inventory levels and monitoring stock are also key responsibilities. Answering phone calls, transferring callers as necessary, and providing relevant information is an essential part of customer service. Keying orders and data entry must be accurate and efficient.

Generating delivery orders, receipts, and sales invoices requires proficiency in financial software. Checking incoming payments and payment due dates is critical for timely processing. Coordinating with customers on appointments and managing schedules for daily installation are further responsibilities.

A diploma or equivalent qualification is required, along with prior experience in an administrative role. Strong communication and interpersonal skills are essential for success in this position.

The ability to work independently and as part of a team is vital, as is the capacity to adapt to changing priorities and deadlines. Proficiency in Microsoft Office, particularly Excel and Word, is necessary for data entry and document preparation.

This role offers opportunities for growth and development, with a focus on teamwork and customer satisfaction. A positive and dynamic work environment supports the well-being and success of employees.

Able to work independently, with strong organizational skills and attention to detail. Able to multitask and prioritize tasks effectively. Familiarity with inventory management and financial software is beneficial.

Job Title: Office Coordinator

As an Office Coordinator, you will be responsible for managing day-to-day office operations.

The ideal candidate will have 5 years of experience in administrative or office support roles, preferably in a global, multicultural environment. They will be proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with virtual meeting tools.

Key Responsibilities:

• Coordinate meetings and events such as team gatherings and celebrations.
• Maintain office equipment and cleanliness, and liaise with building management as needed.
• Support senior management and HR with administrative tasks, travel arrangements, and welfare initiatives.
• Manage filing systems for physical and electronic documents, assist with legal documentation, and collaborate with the corporate secretary.
• Ensure consistent service levels across regions by coordinating with the global admin team.

Requirements:

• Strong communication and interpersonal skills, with excellent written and spoken English.
• Detail-oriented, proactive, and capable of working independently with minimal supervision.
• Adaptable, professional, and eager to learn and take on new responsibilities.

Are you a detail-oriented individual with exceptional organizational skills?

We are seeking an Office Attendant to join our team in providing administrative support and ensuring the smooth operation of our office.

• Administrative Support: Manage daily administrative tasks, including receiving goods, handling calls, emails, mail, faxes, and dispatching internal mail, letters, and documents.
• Clerical Support: Assist both administrative and teaching staff with various clerical and logistical tasks, such as filing, photocopying, scanning, and printing.
• Office Maintenance: Maintain cleanliness and tidiness in the general office and common areas, ensuring shared facilities are clean and organized.

Requirements:

• Qualifications: Minimum GCE 'O' Level qualification
• Experience: At least 2 years of relevant experience in a school environment
• Skills: Good communication and interpersonal skills, proficient in basic IT skills (e.g., Microsoft Word)

Benefits:

• Working Hours: Mondays to Thursdays: 6:45am – 3:45pm (inclusive of ½ hour lunch break), Fridays: 6:45am – 3:15pm (inclusive of ½ hour lunch break)

About This Role:

This is an exciting opportunity for someone who is highly organized, has excellent communication skills, and is able to work independently in a fast-paced environment. If you are looking for a challenging role that offers opportunities for growth and development, please apply now.

Why You'll Love This Job:

• Opportunity to Work in a Dynamic Environment: Join a team that is passionate about delivering exceptional service and making a difference in the community.
• Professional Development Opportunities: We offer training and development programs to help you grow your skills and advance your career.
• Competitive Salary and Benefits: Enjoy a competitive salary and benefits package that recognizes your hard work and dedication.

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. The successful candidate will be responsible for ensuring the smooth operation of our office, managing administrative tasks, and providing excellent customer service.

• Administrative Support: Assist departments with administrative tasks, manage phone calls and emails, schedule appointments, and maintain accurate records.
• Communication: Develop strong relationships with colleagues, tenants, and external partners through effective communication and negotiation skills.
• Organization: Maintain organized files, databases, and spreadsheets to ensure efficient data management and reporting.

• Educational Background: Minimum of Diploma or equivalent, internship welcomed.
• Experience: Previous administrative experience is a plus.
• Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint), strong organizational and time-management skills, excellent communication skills (both verbal and written), attention to detail and accuracy.

• Professional Development: Opportunities for growth and development in a dynamic work environment.
• Collaboration: Work as part of a supportive team, contributing to the success of our organization.

Job Title: Support Operations Specialist

We are seeking a diligent and organized individual to fill the role of Support Operations Specialist. The successful candidate will be responsible for ensuring our operations run smoothly by maintaining accurate records, communicating effectively with clients and colleagues, and performing general administrative tasks.

The ideal candidate will possess strong organizational and time-management skills, as well as excellent communication abilities. They should be able to work independently and as part of a team, prioritizing tasks and managing multiple projects simultaneously.

• Main Responsibilities:
• Perform general administrative duties, including filing invoices, delivery orders, service reports, and other documents.
• Communicate with internal and external stakeholders to address queries, complaints, and provide information.
• Maintain an up-to-date register of client details and equipment information.
• Create and maintain an updated record of contracts and maintenance schedules.
• Maintain accurate job records.
• Send service reports and submit invoices to relevant parties.
• Follow up on Accounts Receivables to ensure prompt payments.
• Monitor office supplies inventory and replenish as needed.

The following qualifications and qualities are essential for this role:

• Education: Minimum GCE 'O' levels.
• Skills: Proficiency in Microsoft EXCEL and WORD.
• Experience: Prior experience in customer service or sales administration support is advantageous.
• Languages: Excellent communication skills in English and Mother Tongue.
• Attitude: Teachable, willing-to-learn attitude, pleasant disposition, and ability to handle customer enquiries.
• Independence: Able to work independently.

The successful candidate will enjoy the following benefits:

• Basic Salary.
• AWS.
• Workman Compensation.
• On-the-job training by Supervisor.
• Annual/Medical Leave.
• 5-day work week.

Candidates should be prepared to showcase their skills and experience during the interview process. A portfolio of previous work or relevant certifications would be beneficial.

We are seeking a skilled Operations Coordinator to join our team. As an Operations Coordinator, you will be responsible for providing administrative support and ensuring the smooth operation of our daily activities.

Key Responsibilities:

• Provide administrative support to our team members.
• Handle incoming calls, emails, and other communication channels as necessary.
• Process and handle customer orders (including walk-in).
• Assist with shipping and delivery activities.
• Maintain accurate and up-to-date records, files, and databases.
• Process invoices and expense reports.
• Manage office supplies and equipment.
• Coordinate with other departments for efficient workflow and communication.

Requirements:

• Candidates with prior experience in administration will be given preference.

Benefits:

-Competitive Basic Salary: $1600-$1700

-Flexible Working Hours: 8:30 AM-1:00 PM (Monday to Friday) 8:30 AM-12:30 PM (Saturday)

Tell Us About Your Skills:

• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Inventory Management
• Administration
• Data Entry
• Accounting
• Administrative Support
• Team Player
• Microsoft Word
• Scheduling
• Databases
• Shipping
• Able to Work Independently

• Provide administrative support to the team, including answering phone calls, managing mail, and arranging courier requests.
• Maintain the office supplies, ordering, monitoring, and replenishing all necessary materials.
• Ensure the maintenance of office facilities, including photocopiers, lighting, aircon, security, pantry equipment, and carpet cleaning.
• Assist in staff training and development activities.
• Conduct Client due diligence (CDD) procedures and record documentation.
• Data entry and verification of data.

This is an exciting opportunity for someone who is proactive, detail-oriented, and enjoys working in a fast-paced environment.

To be successful in this role, you will need:

• Good interpersonal and communication skills.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Possess initiative, a pleasant personality, and able to work as a team member.
• Detailed oriented, analytical, and able to serve with passion.
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
• Independent and self-motivated.
• Ability to organize and prioritize work with minimum supervision.

A strong understanding of due diligence procedures and experience with data entry would be advantageous.

We offer a competitive salary and benefits package, including opportunities for professional growth and development.