5,137 Office Specialist jobs in Singapore

• Perform check-in and check-out for hotel guests in the most professional and efficient manner to ensure high level of guest satisfaction
• Perform upselling with a sales attitude and be aware of the resort-wide sales opportunities
• Maintain effective communication within the Front Office department and other departments, especially Housekeeping to ensure seamless experiences for all guests
• Be responsible for the maintenance of guest recognition programs, accurate guest recognition reports and handling of guests' complaints

• Minimum GCE `O' Level or its equivalent
• Minimum 1 year of experience in customer service
• Good interpersonal skills with effective multi-tasking and time management
• Possess a warm, pleasant personality with good knowledge of local city streets, restaurants and major attractions
• Ability to use basic Microsoft Office applications - Word, Excel, PowerPoint
• Able to perform shift work, including weekends and public holiday

Job Overview

The Office Support Specialist plays a vital role in ensuring the smooth day-to-day operations of the office. This position provides administrative, clerical, and operational support to various departments, helping the organization run efficiently and effectively. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.

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Key Responsibilities

• Perform general administrative duties, including filing, data entry, scanning, and document management.

• Answer and direct phone calls and handle incoming correspondence

• Manage office supplies inventory; order and restock as necessary.

• Support scheduling of meetings, appointments, and travel arrangements.

• Assist with preparation of reports, spreadsheets, and presentations.

• Maintain and update company databases, records, and contact lists.

• Assist with invoice processing, expense tracking, and basic bookkeeping tasks.

• Ensure the office environment is organized, safe, and efficient.

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Qualifications

• Diploma or equivalent; additional administrative training or certification preferred.

• 1–3 years of experience in an office support or administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to work independently and collaboratively across teams.

• Attention to detail with a proactive problem-solving mindset.

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Preferred Skills

• Experience with office management software (e.g., ERP, CRM, or HRIS systems).

• Familiarity with basic accounting and invoicing processes.

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Working Conditions

• Standard office hours, Monday to Friday.

• Occasional overtime may be required during peak periods.

A Printing Assistant plays a vital role in ensuring the smooth operation of our school's printing facilities.

• Maintain a high level of cleanliness and organization within the printing room to ensure efficient workflow.
• Conduct regular stocktakes of papers, ink cartridges, and master rolls to prevent shortages and optimize supplies.
• Establish and maintain effective relationships with vendors to service and repair office equipment in a timely manner.

The ideal candidate will possess excellent communication skills, a proactive approach, and a strong attention to detail. If you are a motivated and organized individual looking for a challenging opportunity, please consider applying for this position.

Printing of Exam Papers, Worksheets, Circulars, Notes, and Other Materials: Assist in the preparation and printing of various materials required by school staff and students.

Stock Management: Conduct regular stocktakes of papers, ink cartridges, and master rolls to prevent shortages and optimize supplies.

Maintenance of Printing Equipment: Ensure that all printing equipment is properly serviced and maintained to minimize downtime and optimize performance.

Cleaning and Organization: Maintain a high level of cleanliness and organization within the printing room to ensure efficient workflow.

Vendor Relationships: Establish and maintain effective relationships with vendors to service and repair office equipment in a timely manner.

Monday to Thursday: 8:00 AM - 4:30 PM
Fridays: 7:30 AM - 4:00 PM

As a vital cog in the organizational machine, you will be responsible for ensuring seamless administrative operations.

• Data entry and inspection report preparation are crucial to our success. You will be expected to deliver these tasks with precision and speed.
• You will be required to perform various administrative duties as assigned by your supervisor, adhering to high standards of quality and efficiency.

• A strong understanding of computer systems and proficient typing skills are essential. You should also possess excellent communication and teamwork skills.
• We seek individuals who demonstrate a proactive attitude, willing to learn and adapt to new situations. On-the-job training is provided for those without prior experience.
• The ideal candidate will hold a minimum educational qualification of GCE 'N' Level or ITE. Your dedication to learning and growth will be invaluable to our organization.

We are seeking a highly skilled and experienced Office Support Specialist to join our team.

• The selected candidate will assist management in office administration, including preparing payroll and salary allocation reports, managing correspondences, quotations, billings, and reports, as well as maintaining documentation and control of employment letters and other relevant documents.
• Additionally, the Office Support Specialist will be responsible for managing drivers' databases, tracking attendance/movement records, and ensuring timely and accurate data entry and inputs.

• To be considered for this role, candidates must have a Diploma or Degree in Business Studies/Administration/Management and at least 1 year's relevant working experience.
• Required skills include proficiency in MS Office, MS Word, and Power Point.

Job Role: Office Support Specialist

• Handle daily office operations, including visitor reception, document management, meeting coordination, and miscellaneous tasks.
• Collect, organize, and archive various administrative documents.
• Arrange business trips, book flights, and hotel reservations, as well as assist with travel and accommodation arrangements.
• Oversee basic office matters, such as utilities, telephone, network, and printer leasing.
• Manage front-desk duties, including phone calls, information dissemination, power consumption management, visitor registration, express delivery, and business card printing.
• Familiarize yourself with Singaporean company HR-related affairs, including income tax filing, CPF contributions, Employment Pass processing, and supplementary benefits.

Requirements:

• Singaporean Citizen or Permanent Resident.
• Proficient in office software, Excel, Word, PowerPoint, Outlook, with a degree above and at least 5 years of relevant work experience.
• Fluent in both Chinese and English communication.
• Able to work independently and handle multiple tasks.

As an Office Support Specialist, you will provide administrative assistance to the office and management team. Your role will be multifaceted, encompassing a range of tasks that contribute to the smooth operation of our organization.

• Prepare submission documents, including forms and applications, for timely submission via appropriate channels.
• Download approvals and maintain open communication with the project team on a daily basis.
• Offer general administrative support to the office, covering various duties as needed.
• Provide coverage for receptionist responsibilities in the absence of the designated personnel.
• Perform other ad-hoc tasks assigned by management.

To excel in this role, you should possess the following qualifications:

• A diploma in Business or equivalent qualification.
• Fresh graduates are welcome; up to 1-2 years of related experience is considered an advantage.
• Positive attitude, responsibility, and willingness to learn.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Power Point.

This role presents an excellent opportunity to develop your skills and knowledge in a dynamic environment. If you are proactive, detail-oriented, and enjoy working in a fast-paced setting, we encourage you to apply.

Job Title: Office Support Specialist

Roles & Responsibilities

• Provide administrative support to office teams and HR departments.

• Fresh graduates are welcome. Strong communication skills and teamwork abilities are essential.

• Five days per week with a standard working hour of 8:30am to 5:00pm.
• 14 annual leave days, medical insurance, WICA, AWS benefits, and bonus scheme.

We are seeking an Administrative Assistant to provide exceptional support and expertise in administrative tasks. Key responsibilities include organizational skills, multitasking abilities, proficiency in Microsoft Office (Word & Excel), and effective communication.

• Key requirements: Strong organizational and time management skills, ability to work independently and as part of a team, and adaptability to changing priorities.
• Diploma or degree in Business Administration or related field is highly valued, along with the ability to start work immediately.

• Key qualifications:
• Administrative experience, including phone etiquette and executive administrative assistance.
• Excellent written and verbal communication skills.

Bonus points for additional skills such as data entry, record-keeping, and document management.