553 Office Specialist jobs in Singapore

Company description:

Resorts World Sentosa (RWS), Asia's premium lifestyle destination resort, is located on Singapore's resort island of Sentosa. Spanning 49 hectares, RWS is home to world-class attractions including Universal Studios Singapore, S.E.A. Aquarium, Dolphin Island and Adventure Cove Waterpark. Complementing the adventure and adrenaline of its theme parks and attractions are eight unique luxury hotels, the world-class Resorts World Convention Centre, and a casino. RWS offers award-winning dining experiences and exciting cuisines from around the world across its many renowned celebrity chef restaurants, establishing itself as a key player in Singapore's vibrant and diverse dining scene and a leading gourmet destination in Asia for epicureans. The integrated resort also offers world-class entertainment, from original resident productions to concerts. RWS has been named "Best Integrated Resort" since 2011 for ten consecutive years at the TTG Travel Awards which recognises the best of Asia-Pacific's travel industry.

RWS is wholly owned by Genting Singapore, a company of the Genting Group. For more information, please visit

Job description:

Primary Responsibilities:

• Perform check-in and check-out for hotel guests in the most professional and efficient manner to ensure high level of guest satisfaction
• Perform upselling with a sales attitude and be aware of the resort-wide sales opportunities
• Maintain effective communication within the Front Office department and other departments, especially Housekeeping to ensure seamless experiences for all guests
• Be responsible for the maintenance of guest recognition programs, accurate guest recognition reports and handling of guests' complaints

Requirements:

• Minimum GCE `O' Level or its equivalent
• Minimum 1 year of experience in customer service
• Good interpersonal skills with effective multi-tasking and time management
• Possess a warm, pleasant personality with good knowledge of local city streets, restaurants and major attractions
• Ability to use basic Microsoft Office applications - Word, Excel, PowerPoint

Primary Responsibilities

• Perform check-in and check-out for hotel guests in the most professional and efficient manner to ensure high level of guest satisfaction
• Perform upselling with a sales attitude and be aware of the resort-wide sales opportunities
• Maintain effective communication within the Front Office department and other departments, especially Housekeeping to ensure seamless experiences for all guests
• Be responsible for the maintenance of guest recognition programs, accurate guest recognition reports and handling of guests' complaints

Requirements

• Minimum GCE `O' Level or its equivalent
• Minimum 1 year of experience in customer service
• Good interpersonal skills with effective multi-tasking and time management
• Possess a warm, pleasant personality with good knowledge of local city streets, restaurants and major attractions
• Ability to use basic Microsoft Office applications – Word, Excel, PowerPoint
• Able to perform shift work, including weekends and public holiday

Middle Office Specialist, Pre-regulatory Reporting
Overview
You’ll be working in the APAC Global Market Pre Regulatory and Reporting team in Singapore. We are part of the Middle Office and IB division aligned. We play a critical role in ensuring the integrity, accuracy, and timeliness of regulatory reporting across APAC jurisdictions.
Responsibilities
support new business and regulatory requirements, with key focus on the upcoming JFSA, ASIC and MAS rule rewrites
participate in UAT and post-release checks in relation to rewrite builds and system changes
manage exceptions associated with HKMA, MAS, ASIC and JFSA reporting and escalate risk items
understand the front-to-back processes and apply this knowledge to ensure transaction integrity of our reporting
participate in various internal forums to review issues and perform root cause analysis
act as the contact point for other internal teams on FRC reporting issues and queries for APAC jurisdictions
Qualifications
a University degree or equivalent
at least 5 or more years of working experience in Middle Office, Transaction Reporting or other IB Operations areas preferred
a good understanding of FRC and Equity derivative products is highly advantageous
strong understanding of regulatory frameworks (e.g., ASIC, MAS, JFSA) and reporting obligations
strong attention to detail and willingness to learn complex regulatory frameworks
ability to work with cross-functional teams including RTR, Risk, Compliance, and IT to drive remediations and track prioritization
strategic mindset with ability to influence process improvements and risk mitigation, contribution in governance reviews, managing escalation and driving remediation
Your profile
a self-starter who can learn and apply new knowledge quickly
a team player who collaborates well with different functions from different locations
a good communicator, who can confidently convey information to different audiences at all levels
a problem solver and a good time manager. Pays attention to details and can prioritize work to meet deadlines
a motivated individual who can work independently and drive continuous improvements
About Us
UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries.
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Employees working from UBS Singapore offices must comply with Workforce Vaccination Measures as implemented by the Singapore government with effect from 1 January 2022, and other applicable safe management measures as may be amended from time to time.
Your Career Comeback: We are open to applications from career returners. Find out more about our program on ubs.com/careercomeback.
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

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ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

___

ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Responsibilities:

• Assist in office operations, i.e., day-to-day administrative and operational duties, data entry of relevant information into database, etc.
• Respond to enquiries from interested clients via phone calls and various channels (Email, WhatsApp).
• Maintain regular follow-ups with potential leads and existing clients to build relationships and secure appointments.
• Establish, maintain, and ensure the timely update of client information database.
• Manage the preparation of quotations, invoices, and any documents needed for follow up with clients.
• Manage billings.
• Provide relevant support and other ad-hoc duties when necessary.

Requirements:

• Undergraduate / graduate in any related field are welcome to apply.
• Proficient in writing and verbal communication skills.
• Proficient in Microsoft Office tools and online collaboration tools.
• Self-motivated, independent and able to work in a dynamic environment.
• Can start work immediately and commit long term will be an added advantage.

Salary:

• Negotiable (progressive with commitment period)
• Performance and attendance bonus

Location:

• 5 minute walk from Jurong East MRT.

Interested applicants please email your Resume / CV to

Job Types: Full-time, Part-time, Permanent, Contract, Temporary, Internship, Fresh graduate, Student job

Pay: $1, $3,500.00 per month

Work Location: In person

Primary Responsibilities:

• Perform check-in and check-out for hotel guests in the most professional and efficient manner to ensure high level of guest satisfaction
• Perform upselling with a sales attitude and be aware of the resort-wide sales opportunities
• Maintain effective communication within the Front Office department and other departments, especially Housekeeping to ensure seamless experiences for all guests
• Be responsible for the maintenance of guest recognition programs, accurate guest recognition reports and handling of guests' complaints

Requirements:

• Minimum GCE `O' Level or its equivalent
• Minimum 1 year of experience in customer service
• Good interpersonal skills with effective multi-tasking and time management
• Possess a warm, pleasant personality with good knowledge of local city streets, restaurants and major attractions
• Ability to use basic Microsoft Office applications – Word, Excel, PowerPoint