252 Office Personnel jobs in Singapore

Administrative Support Role

• The successful candidate will provide day-to-day administrative support to our team by managing data, performing data entry and preparing certificates as required.
• They will be responsible for responding to stakeholder inquiries via email or telephone.
• This role will involve supporting the team across various event stages, including pre-event preparation, on-site support during events, and post-event evaluation.
• Additional ad-hoc duties may be assigned based on business needs.

Requirements and Skills

• Candidates must hold a minimum of A-Levels or Diploma qualification.
• A commitment to working standard office hours from Monday to Friday is expected.

Candidates with proficiency in Microsoft Office applications are preferred. Experience in project management, database management, and general administrative support is also highly desirable.

This is a supportive role that assists the teaching staff in various areas of responsibility. The successful candidate will be expected to provide administrative support, maintain accurate records, and assist in preparing materials and resources.

Our client in financial services is looking for an experienced Middle Office professional to support trade lifecycle management and operational control. This role works closely with Front Office, Back Office, custodians, and external stakeholders to ensure smooth execution, accurate reporting, and effective risk management.

Key Responsibilities:

• Manage the full trade lifecycle – capture, validation, matching, and reconciliation.
• Oversee settlements across multiple markets; resolve trade breaks and failed trades.
• Handle corporate actions processing (mandatory/voluntary) and ensure accurate portfolio reflection.
• Support risk, compliance, and P&L reporting across asset classes (Equities, Fixed Income, Derivatives, Alternatives).
• Maintain data accuracy and contribute to process automation, system upgrades, and operational improvements.

Qualifications:

• 5–10 years of experience in Middle Office Operations within Asset Management or related financial services.
• Strong knowledge of trade support, settlements, and corporate actions.
• Proficiency with portfolio/trade management systems (e.g., Aladdin, Charles River, SimCorp ) and Excel.
• Excellent communication skills with a detail-oriented, problem-solving mindset.

If you or anyone within your network will be keen to explore this further then do share your CV with

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: 45,000 SGD – 50,000 SGD annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, social origin, political opinion, or any other status protected by applicable national laws.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across Asian countries.

Reasonable Accommodations

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals, in accordance with applicable national laws. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information

For client positions, compensation information will be provided in accordance with applicable national laws. When required by law, salary information will be included in job postings or shared during the interview process. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws

Both Keller Executive Search and our clients comply with national and local laws governing nondiscrimination in employment in the countries where we operate. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic as defined by applicable national laws.

Privacy and Data Protection

We process personal data for recruiting and employment purposes in accordance with applicable data protection laws in each country where we operate. For more information, please review our Privacy Policy at .

Pay Equity

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

Country-Specific Information

Employment laws and practices can vary significantly across Asian countries. We comply with all applicable local laws and regulations regarding employment practices in the areas where we operate. Specific information relevant to your country will be provided during the application process.

Additional Considerations

1. Language: Where required by local law or where it significantly enhances accessibility, we will provide key employment information in relevant local languages.
2. Cultural Sensitivity: While maintaining our commitment to equal opportunity and non-discrimination, we respect the cultural diversity across Asian countries and strive to balance international best practices with sensitivity to local customs and norms.
3. Work Authorization: Compliance with local work authorization requirements is essential. Please be prepared to provide necessary documentation as required by national laws.

Veteran Status

In countries where applicable, both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with relevant laws regarding veteran employment.

Genetic Information

In accordance with applicable laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Key Responsibilities

• Human Resources Management: Lead all HR functions including payroll and compensation administration (salary, bonus, 13th-month pay), recruitment and onboarding of new staff, management of staff leave schedules, and updating job scopes and company policies. You will also organize employee engagement activities such as the annual company trip to foster team morale.
• IT Oversight: Oversee IT operations across multiple affiliated companies, ensuring prompt resolution of technical issues and implementation of system upgrades or new solutions. Coordinate with our accounting software vendor (SQL) to ensure the system runs smoothly and meets the companies' needs.
• Office & Property Management: Manage all administrative and property-related matters, including handling tenancy agreements for company properties. Liaise with property agents, contractors, and third-party vendors to maintain facilities and address office needs. Additionally, oversee office security systems (in partnership with our security vendor, Abtric) to ensure a safe and secure work environment.
• Compliance & Audits: Take charge of compliance initiatives and audit preparations. Lead internal and external BRC audits, ensuring that all supplier documentation remains up-to-date and compliant. Manage the onboarding process for new suppliers, verifying that they meet all regulatory and company standards.
• Operational Continuity & Improvement: Ensure business continuity by monitoring that all team members fulfill their roles and arranging coverage when staff are on leave. You will proactively identify opportunities to improve workflows, finding and implementing new efficient work strategies or software to enhance productivity across the company.

Requirements

• Education: Bachelor's degree (undergraduate degree) in Business Administration, Management, or a related field (required).
• Experience: A minimum of 5 years of relevant work experience in office management, operations management, or a similar managerial role.
• Leadership & Organizational Skills: Proven ability to lead and motivate a team, manage multiple responsibilities, and maintain organized operations.
• HR & Compliance Knowledge: Familiarity with human resources practices (payroll, hiring, employment law in Singapore) and experience handling compliance or audit processes.
• IT Proficiency: Comfortable overseeing IT issues and coordinating with tech vendors; able to champion new software or system implementations.
• Communication: Excellent written and verbal communication skills. Ability to liaise with external partners, vendors, and internal staff professionally.
• Work Ethic: A reliable, loyal and hardworking individual with a hands-on approach and a problem-solving mindset. We seek someone who takes initiative and is committed to continuous improvement and long-term growth with the company.

How to Apply

If you are ready to take on a challenging and rewarding role, we want to hear from you Please submit your resume/CV and a cover letter detailing your relevant experience and interest in the position. Applications can be sent to

We appreciate all applications, and only shortlisted candidates will be contacted for an interview. Thank you for your interest in joining our team, and we look forward to meeting our next great Manager

The selected candidate will be responsible for handling documentation, reports and correspondence accurately.

• Excellent communication and interpersonal skills are required.
• Coordinate meetings, travel, and staff activities effectively.

Key responsibilities include:

• Managing day-to-day office operations, supplies and filing systems.
• Assisting HR with employee records and onboarding.
• Supporting finance with basic bookkeeping, invoicing, and expense claims.

Required skills and qualifications include:

• Apart from performing administrative tasks, the ideal candidate should have strong organizational skills and attention to detail.

About this opportunity:

• We strive to provide our clients with the best possible services.

Our team values professionalism and reliability in all aspects of our work.

This role involves providing administrative support to ensure the smooth operation of our office. We are seeking an organized and detail-oriented individual who can handle various tasks efficiently.

• Email Correspondence : Draft and send emails as required, ensuring timely responses to clients and stakeholders.
• Administrative Duties : Perform tasks such as filing, scanning, photocopying, and sorting letters and mail for distribution.
• Client Support : Follow up on client documents for submission and assist with hotel and flight booking arrangements.
• Reporting and Data Entry : Prepare monthly performance reports and enter data accurately.
• Meetings and Events : Assist in coordinating meetings, trainings, and other events as needed.
• General Administration : Provide general administrative support to Managers and assist with the onboarding process for new hires.

• Excellent Communication Skills : Effective written and verbal communication skills to interact with clients and colleagues.
• Organizational Skills : Ability to prioritize tasks, manage time, and meet deadlines.
• Technical Skills : Proficient in using office software applications, including email management tools.

We offer a dynamic work environment, opportunities for growth and development, and a competitive compensation package.

A supportive team, collaborative culture, and a chance to make a meaningful contribution to our organization.

We are seeking an experienced professional to oversee office operations, manage administrative staff and support functions for engineering projects and business goals. Effective collaboration with various teams and personnel requires excellent communication skills.

• Ensuring efficient day-to-day office activities, maintaining equipment and supplies.
• Collaborating with project managers to ensure financial discipline and project support.
• Budgeting, coaching, thermal insulation, Microsoft Office, Excel, tax, inventory, purchasing, administration, payroll, procurement, accounting, project management, resource management and human resources are key areas of expertise required.

Successful candidates will possess strong leadership skills, excellent verbal and written communication, budgeting and financial management abilities.

The ideal candidate will be able to effectively manage office operations, develop strategies to improve efficiency, and maintain a positive work environment.

Administrative Excellence

Job Description:

The Admin Assistant plays a pivotal role in the team, providing comprehensive support to ensure seamless day-to-day operations. They assist in documentation, correspondence, and record-keeping, guaranteeing the smooth functioning of our activities.

Key Responsibilities:

• Manage general office administration, including filing, data entry, and record management.
• Ensure proper documentation of contracts, reports, licenses, and statutory records.
• Assist in preparing and distributing circulars, notices, and letters to residents.
• Maintain an organized system for managing office supplies.

Resident Communication:

• Engage with residents at the office and respond to basic inquiries.
• Receive, log, and route feedback or complaints to the appropriate officer.
• Assist in issuing acknowledgement receipts, forms, and applications (e.g., facility booking, renovation, moving in/out).

Meeting & Documentation:

• Provide administrative support for Meetings (printing, filing, document preparation).
• Assist in typing minutes, compiling reports, and circulating approved documents.
• Maintain an organized filing system for meeting records.

Finance & Record-Keeping Support:

• Handle petty cash reimbursements and maintain simple expense records.
• Assist in verifying invoices and preparing documents for processing.
• Maintain logs of resident accounts/receipts under supervision.

Coordination & Support Duties:

• Coordinate appointments and follow-ups when directed.
• Support the team in administrative tasks and special projects.
• Assist in maintaining an updated contact list of contractors, service providers, etc.