303 Office Personnel jobs in Singapore

Our client is a homegrown Singaporean luxury jewellery brand looking to expand their reach outside of Singapore. With an initial focus on the London, Paris and US markets, our client aims to expand their global presence and enhance their brand identity.

About the Role

They seek a proactive and detail-oriented Office Operations Executive to manage and optimise their operations processes. This individual will oversee key functions such as inventory management, order processing, shipping, and reporting. In addition, the Office Operations Executive will take a lead role in identifying, evaluating, and implementing software systems that can streamline operations, particularly inventory management.

This role requires someone comfortable working with data, able to coordinate day-to-day operations, and can lead efforts to adopt new technologies for better efficiency. The ideal candidate will have experience in operations, strong organisational skills, and a problem-solving mindset.

About You

You would be a great fit for this role if you are:

1. Willing to work on Saturdays.
2. Open to working in the retail industry.
3. Comfortable with customer interaction.
4. Maintaining a professional attitude and approach in all aspects of work.
5. Having 1-2 years of work experience.

Key Responsibilities

Operations Management:

1. Oversee daily operational activities, including shipping, order processing, and delivery coordination.
2. Ensure timely and accurate fulfilment of orders while maintaining high customer satisfaction.
3. Manage day-to-day logistics and resolve any operational challenges.
4. Collaborate with other departments (e.g., Sales, Customer Service) to ensure smooth operations.

Accounts & Inventory Management:

1. Maintain accurate records of inventory levels, ensuring stock is managed efficiently.
2. Develop and implement processes to track inventory movements, minimise stockouts, and reduce excess inventory.
3. Regularly conduct physical inventory counts and reconcile them with system data.
4. Lead efforts to improve inventory accuracy and reporting processes.
5. Manage and track receivables and payables.
6. Perform cashier duties and process transactions.
7. File and maintain invoices.
8. Ensure the Point of Sale (POS) system is accurately updated with inventory levels.

Systems Management & Improvement:

1. Currently, operations are managed using Excel; responsible for researching, recommending, and implementing new inventory management software or systems to improve operational efficiency.
2. Oversee the transition and integration of new systems, ensuring smooth adoption across the team.
3. Ensure systems are utilised effectively and efficiently to track inventory, sales data, and other operational metrics.

Data Management & Reporting:

1. Track, analyse, and report on key operational metrics, including sales, inventory turnover, order accuracy, and delivery performance.
2. Create regular reports on sales trends, inventory levels, and operational performance for senior management.
3. Develop and maintain reporting templates to support decision-making and improve operations.

Qualifications:

1. One year of experience in operations management, logistics, or a related field.
2. Strong knowledge of Excel for data tracking, reporting, and analysis (advanced Excel skills required).
3. Experience with inventory management and understanding of best practices.
4. Strong organisational and time-management skills, with the ability to prioritise and manage multiple tasks.
5. Ability to analyse data and make decisions based on metrics.
6. Familiarity with inventory management software or other ERP systems is a plus.
7. Excellent communication and interpersonal skills.
8. Problem-solving mindset with a focus on continuous improvement.

If you’re ready to make an impact and elevate your career with us, we’d love to hear from you!

Please submit your CV and a cover letter outlining your relevant experience and why you are a great fit for this role to

We are seeking an Admin Assistant to manage office operations, maintenance, and supplies.

• Manage purchases, maintenance, and repairs for equipment, vehicles, and office supplies.
• Issue purchase orders, verify delivery orders, and match invoices.
• Update records for equipment and vehicle maintenance.
• Arrange payments for maintenance and various purchases.
• Handle daily office tasks, phone calls, mail, and welcoming visitors.
• Coordinate and liaise for license renewals.
• Inspect records and resolve discrepancies.

• Nitec or Diploma in a related field.
• At least 1 year of relevant experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of SAP Accounts is beneficial.

We are seeking a highly organized and proactive individual to ensure the smooth day-to-day running of our office. In this role, you'll be at the heart of our workplace operations—supporting employees, coordinating vendors, and making sure our office is a productive, welcoming, and well-maintained environment.

• This is an excellent opportunity for someone who enjoys multitasking and has strong organizational skills.
• You will oversee all office maintenance and repairs, including lighting, equipment, carpets, and other facilities to ensure a safe and comfortable workspace.

• Coordinate with vendors for office equipment and manage office plant maintenance from regular upkeep to adding new greenery.
• Supervise cleaning staff and ensure hygiene standards are consistently met.
• Manage biometric access rights, locker assignments, and name card printing.

• Handle travel requests for the office, ensuring timely approvals and arrangements.
• Oversee mailroom operations, screen calls, and manage reception duties.
• Raise purchase orders, reconcile invoices, and submit expenses in a timely and accurate manner.
• Send internal announcements regarding building notices, fire drills, and other safety exercises.

• Assist in planning and coordinating annual company gatherings, team-building activities, and office-wide events.

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills and a customer-service mindset.
• Ability to manage multiple vendors and coordinate across different stakeholders.
• Proficiency in Microsoft Office.

The ideal candidate should have a strong background in office management and be proficient in using various software applications. If you are self-motivated, enthusiastic, and enjoy working in a dynamic environment, we would love to hear from you.

• Liaise with HR for staff overtime submissions, leave applications, housing addresses, and exit declarations.
• Assist with staff claims.
• Answer incoming phone calls and emails promptly and professionally, ensuring effective communication.
• Monitor and replenish inventory levels for items such as gloves, safety vests, earplugs, stationery, and other company assets.
• Maintain accurate internal records and prepare summary reports based on collected data.
• Retrieve and provide file information upon request for various stakeholders.
• Consolidate data on damaged tools, generate reports, and coordinate with the Maintenance team on rework status.
• Process purchase requests, track order statuses, and complete purchase receipts.
• Manage the distribution of lockers and shoe racks to team members, maintaining related documentation.

The ideal candidate will be responsible for sales and purchase order processing, general administrative tasks, and coordination with internal and external stakeholders to ensure efficient operations.

We are seeking a diligent and organized Administrative Assistant to support our Administration department. The successful candidate will be responsible for preparing and processing daily sales orders, delivery orders (D/Os), and invoices. They will also be required to coordinate deliveries with warehouse and delivery teams, liaise directly with customers on delivery schedules and urgent requests, monitor outstanding payments, order changes, and postponements, scan and file sales orders (S/Os) and purchase orders (P/Os) into the system, maintain accurate records of sales activities and generate periodic sales analysis reports.

• Sales Order Processing
• Prepare and process daily sales orders, delivery orders (D/Os), and invoices.
• Coordinate deliveries with warehouse and delivery teams.
• Liaise directly with customers on delivery schedules and urgent requests.
• Monitor outstanding payments, order changes, and postponements.
• Scan and file sales orders (S/Os) and purchase orders (P/Os) into the system.
• Maintain accurate records of sales activities and generate periodic sales analysis reports.
• Purchase Order Processing
• Prepare and issue purchase orders.
• Track incoming shipments and monitor stock movement.
• Coordinate with the warehouse on inventory updates.
• Invoicing
• Ensure accuracy of invoicing by coordinating with the delivery team for signed delivery orders.
• Post delivered sales into the system and generate corresponding invoices.
• Handle invoice discrepancies, including under- or over-charging.
• Scan and file signed delivery orders for recordkeeping.
• Prepare and send invoices to customers, including department stores and mass merchants.
• General Administration
• Manage general correspondences.
• Compile administrative reports for management.
• Perform ad-hoc administrative duties as assigned.
• Customer & Internal Communications
• Professionally answer and direct phone calls.
• Provide support to internal teams and maintain good communication with external stakeholders.

We are seeking an organized and detail-oriented Office Operations Coordinator to join our team. The ideal candidate will have excellent communication skills, be able to multitask and work in a fast-paced environment.

• Office Administration: Manage day-to-day office operations, including HR administration, company annual renewal and maintenance of office facilities and equipment.
• Supplies and Equipment: Oversee the procurement and management of office supplies and equipment.

1. Perform HR administration duties.
2. Coordinate company annual renewals, such as insurance, rental agreements and bank guarantees.
3. Manage office supplies and equipment.
4. Oversee the maintenance of office facilities and equipment.
5. Maintain proper documentation and filing systems.
6. Perform ad-hoc tasks assigned by directors.

• Qualifications: High school diploma or equivalent required; degree in business administration or related field preferred.
• Skills: Excellent communication and organizational skills; ability to multitask and work in a fast-paced environment.

• A competitive salary and benefits package.
• Ongoing training and development opportunities.
• The chance to work with a dynamic and supportive team.

Submit your resume and cover letter to (insert contact information).

This is a full-time position, responsible for ensuring the smooth operation of our office. If you are a detail-oriented and organized individual who enjoys working in a fast-paced environment, we encourage you to apply.

• Administrative Support: Provide administrative support to senior staff members, including preparing reports, managing calendars, and coordinating travel arrangements.
• Paperwork Management: Check and process paperwork, ensuring accuracy and completeness, and maintain organized filing systems for easy retrieval of documents.
• Office Supplies Management: Manage office supplies and inventory, ensuring timely replenishment.
• Communication: Respond to emails from clients and relevant departments promptly and professionally, and make phone calls to set appointments and follow up on pending matters.
• Client Service: Serve as a point of contact for clients, addressing their inquiries and providing necessary information.
• Operations Coordination: Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Event Planning: Assist in the planning and execution of company events and meetings.
• Department Support: Support other departments as needed with administrative tasks.

• Taxation: Understanding of taxation principles and procedures.
• Accounts Payable: Experience with accounts payable processes, including invoicing and payment tracking.
• Microsoft Office: Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Microsoft Excel: Advanced skills in Microsoft Excel, including data analysis and reporting.
• Tax: Knowledge of tax laws and regulations.
• Inventory: Experience with inventory management, including ordering and tracking supplies.
• Accounting System: Familiarity with accounting software, including general ledger and financial statement preparation.
• Data Entry: Strong data entry skills, including accuracy and attention to detail.
• Bank Reconciliation: Experience with bank reconciliation, including balancing and reconciling accounts.
• Accounts Receivable: Understanding of accounts receivable processes, including invoicing and payment tracking.
• Accounting: Knowledge of accounting principles and procedures.
• Compliance: Familiarity with compliance regulations and requirements.
• Microsoft Word: Proficiency in Microsoft Word, including document creation and editing.
• Audit: Knowledge of audit procedures and requirements.
• Able To Work Independently: Ability to work independently with minimal supervision.

• Competitive Salary: We offer a competitive salary and benefits package.
• Ongoing Training: Ongoing training and development opportunities.

We are seeking a highly organized and detail-oriented professional to assist our team in various tasks.

• Preparing documentation, reports, and client information for appointments.
• Supporting consultants with client enquiries via email or phone.
• Maintaining and updating client profiles, contact logs, and digital records in the system.
• Coordinate appointment bookings and follow-ups across multiple schedules.
• Preparing basic reports on client engagement and meeting summaries.
• Organizing, scanning, and filing compliance documents.

Requirements:

• Minimum Diploma and above.
• Detail-oriented and organized, with strong time management and multitasking skills.
• Proficient in Microsoft Office and Google Workspace, with good communication skills.

This is an entry-level position, and we welcome candidates who are eager to learn and grow. Training will be provided to ensure your success in this role.

• Coordinate logistics and transportation arrangements
• Manage inventory levels and maintain accurate records
• Process payments and handle customer inquiries
• Assist with ad-hoc projects and maintain an organized filing system